2.05 N6883623Q0202 Amendment 01.pdf

N6222923RCCACRD

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Extend the offer due date from 18th July 2023 at 10:00 am EST to 28th July 2023 at 10:00 am EST.

2. Add site visit information.

3. Answ er questions submitted by offerors.

4. Update PWS section 1.2

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6883623Q0202

X 9B. DATED (SEE ITEM 11)

07-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0001

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Jul-2023

CODE

NAVSUP FLC JACKSONVILLE CONTRACTS DIV

PHILLIP JACKSON

110 YORKTOWN AVE 3RD FLOOR

JACKSONVILLE FL 32212

N68836 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6883623Q0202

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

SITE VISIT INFORMATION

To provide contractors the ability to assess current facilities and exisiting equipment. Site visit is at no cost to the government.

Site Visit Date/Time: 24 July 2023 at 9:00 AM CST.

Site Visit Location: NAS Pensacola Building 633 Quarterdeck / Main entrance 181 Chamber Ave Suite C Pensacola, FL 32508

Site Visit Point of Contact: Mr. John Crawford, john.s.crawford22.civ@us.navy.mil ( 931) 624-2372.

Site Visit RSVP Due Date/Time: Send to Mr. John Crawford NLT 19 July 2023 at 0900EST.

Site Visit Attendee Limits: Each company is limited to no more than two (2) personnel.

Required Information: Company name, attendee names, phone number and email address.

Required Safety Equipment: Hard hat and high visibility vest.

QUESTIONS and ANSWERS

1. Are Scaled Drawings available, if so please post.

Answer – Yes

2. Are Ceilings Suspended? Or Hard Lid?

Answer – Building 633 – both/varies throughout, building 4142 – both/varies throughout, building 3828 – both/varies throughout

3. Are there existing Cable Trays for wiring above ceilings?

Answer – Unknown if there are cable trays in any of the buildings. Building 3828 and 4142 have existing, stand-alone Lenel access control systems in place.

Building 633 has been prepped for an ACS system (conduit infrastructure) but has no physical system installed at this time. Building 633 quarterdeck room has 12’X12’X4” minimum pull box above ceiling for ACS conduit. (All conduits route to this box from ACS doors).

4. Can Existing Wiring be utilized?

Answer – Yes

5. Is a “UPS” required? If so, What Time/Power Duration is required?

Answer – Yes, the current systems at 3828 and 4142 have UPS systems. Those are for the existing system, so we assume prospective offerors will provide new ones. We defer to the contractor to determine the time/power duration.

6. Are “Or Equal” Equipment substitutions allowed?

Answer – No

7. Is “Plenum Wire” acceptable?

Answer - Building 633, 4142, and 3828 has conduit infrastructure in place. Conduit infrastructure will be required to add the new reader locations within building 4142.

Plenum cables are fine for all extremely low-voltage wiring (phone, internet, comm lines for security systems, video lines for cameras…).

8. Is “After Hours Access” for said work, available to contractor at no add’l cost to the Gov’t?

Answer – PWS paragraph 1.4.2 and 1.4.3, outlines the hours of operation/hour response time for urgent/priority services calls. Work will be conducted during the hours outlined in the PWS, if after-hours access is required it has to be approved and there will be no additional cost to the contractor or the government.

9. What is the height of Exterior Cameras? (If any)

Answer - Building 633 doesn’t have working cameras at this time. Building exterior cameras are approximately 30 to 40 feet high. Building 3828 has no exterior cameras and 4142 exterior cameras are 20 – 30 feet high. Note, CCTV cameras are not required for this requirement.

10. Please provide/post other “Q & A” requests.

Answer - Parts list will not be provided. The government relies on prospective offerors/industry to provide the best solution/required equipment/materials.

11. Please provide a list of equipment to be installed.

Answer - New readers installed will be HID PIVClass, dual factor card reader. All existing readers in building 3828 (total of 5) and building 4142 (total of 2) will be replaced with HID PIV Class, dual factor card reader.

Building 633 has been prepped for an ACS system (conduit infrastructure) but has no physical system installed at this time. Intent is to install a new Lenel server in building 633 along with a badging system and managing client.

Buildings 3828 and 4142 have their stand-alone workstations, which are outdated and need to be replaced. Building 633 will provide badging services for building 3828 and 4142. As such, building 633 system will be installed first.

The intent is to install the same Lenel controller (preferred Lenel controller/LNL-4420) in each building in order to provide a tie in capability in case its wanted/required in the future. The government has provided PWS and answers to prospective offeror’s questions.

The government relies on prospective offerors/industry to provide the best solution/required equipment/materials.

12. Is there an incumbent vendor who has been servicing the existing system?

Answer – No

13. If so, what is the most current contract number and amount?

Answer - N/A

14. Is there any requirement for the readers to be FICAM-compliant?

Answer – Yes, additionally all CAC readers, hardware, and software shall be in compliant with FIPS 201 Approved Products List - Physical Access Control System Components

15. Are there any requirements for the system to be cyber-secure?

Answer – Lenel system has to be compliant with FIPS 201 Approved Products List - Physical Access Control System Components. This is a stand-alone solution that will not be on the government network.

16. Is there existing conduit, if so can it be used for the new wire runs?

Answer – Yes

17. If new conduit is needed please show on the drawings with approx. footage.

Answer - There is existing wiring in 633, 3828, and 4142 that can be utilized. No additional information is being provided. There will be a site visit, so prospective offerors can determine if new conduit is necessary.

18. Are there pipe chase connection between the floors.

Answer – Building 4142 is a 1-story building, so there is no pipe chase. It is unknown if there is pipe chase in building 3828 and 633.

19. Is a site visit available?

Answer – Yes.

20. What is the dongle ID for the current Lenel system?

Answer – Building 633 doesn’t have a system. Building 4142 - OnGuard 2009 (6.3.249), Dongle ID: 44330. The OnGuard 32ES Server Software is no longer supported and needs to be upgraded to the latest approved version.

Building 3828 - OnGuard 2009 (6.3.249), Dongle ID system number is unknown. Building 3828 is going through renovation/construction and the system is down.

21. What version is the Lenel software?

Answer - The OnGuard 32ES Server Software is no longer supported and needs to be upgraded to the latest approved version.

22. How far are cable runs from head end to each door?

Answer - Layouts have been provided of the buildings. Additionally, there will be a site visit, so prospective offerors can take measurements and photos in order to determine the distance/take a look.

23. How many fire walls will we need to penetrate to accomplish this project?

Answer - Building 633 has been prepped for an ACS system (conduit infrastructure) but has no physical system installed at this time. Building 633 quarterdeck room has 12’X12’X4” minimum pull box above ceiling for ACS conduit. (All conduits route to this box from ACS doors).

Building 4142 - It is believed 4142 has the conduit/cable runs in place in order to replace the two existing card readers.

Building 3828 - It is believed 3828 has the conduit/cable runs in place in order to replace the existing five (5) Bridgepoint card readers. One (1) new card reader will be added at the Main Entry door. It is unknown if there is existing conduit/cabling for the addition. At the site visit prospective offerors will be able to evaluate and determine whether there are existing capabilities or not.

24. How much conduit will be needed?

Answer - Building 633 - has been prepped for an ACS system (conduit infrastructure) but has no physical system installed at this time. Building 633 quarterdeck room has 12’X12’X4” minimum pull box above ceiling for ACS conduit. (All conduits route to this box from ACS doors).

Building 4142 - It is believed 4142 has the conduit/cable runs in place in order to replace the two existing card readers.

Building 3828 - It is believed 3828 has the conduit/cable runs in place in order to replace the existing five (5) Bridgepoint card readers. One (1) new card reader will be added at the Main Entry door. It is unknown if there is existing conduit/cabling for the addition. At the site visit prospective offerors will be able to evaluate and determine whether there are existing capabilities or not.

25. In what areas will conduit be needed?

Answer - Building 633 - has been prepped for an ACS system (conduit infrastructure) but has no physical system installed at this time. Building 633 quarterdeck room has 12’X12’X4” minimum pull box above ceiling for ACS conduit. (All conduits route to this box from ACS doors).

Building 4142 - It is believed 4142 has the conduit/cable runs in place in order to replace the two existing card readers.

Building 3828 - It is believed 3828 has the conduit/cable runs in place in order to replace the existing five (5) Bridgepoint card readers. One (1) new card reader will be added at the Main Entry door. It is unknown if there is existing conduit/cabling for the addition. At the site visit prospective offerors will be able to evaluate and determine whether there are existing capabilities or not.

26. Is plenum cable acceptable for above ceiling cable runs?

Answer - Yes, if needed but there should be existing cabling/conduit/wiring already.

27. Are the areas that cable runs go will there be any hard ceilings? If so, in what areas?

Answer – Conduit/cable already exists.

28. What is the structure around each of these doors? Ex., metal stud & drywall, slushed block, etc.

Answer - Please see attached layouts. There will also be a site visit, so offerors can assess the building structure.

29. Are any of the door frames filled with concrete?

Answer - Please see attached layouts. There will also be a site visit, so offerors can assess the building structure.

30. Do all doors listed already have access control?

Answer - Building 633 - has been prepped for an ACS system (conduit infrastructure) but has no physical system installed at this time. Building 633 quarterdeck room has 12’X12’X4” minimum pull box above ceiling for ACS conduit. (All conduits route to this box from ACS doors).

Building 4142 - It is believed 4142 has the conduit/cable runs in place in order to replace the two existing card readers.

Building 3828 - It is believed 3828 has the conduit/cable runs in place in order to replace the existing five (5) Bridgepoint card readers. One (1) new card reader will be added at the Main Entry door. It is unknown if there is existing conduit/cabling for the addition. At the site visit prospective offerors will be able to evaluate and determine whether there are existing capabilities or not.

31. What type of doors are each?

Answer - See attached layouts. There will also be a site visit, so offerors can assess the building structure.

32. Are we to use existing wiring of access control?

Answer – Yes.

Building 633 - has been prepped for an ACS system (conduit infrastructure) but has no physical system installed at this time. Building 633 quarterdeck room has 12’X12’X4” minimum pull box above ceiling for ACS conduit. (All conduits route to this box from ACS doors).

Building 4142 - It is believed 4142 has the conduit/cable runs in place in order to replace the two existing card readers.

Building 3828 - It is believed 3828 has the conduit/cable runs in place in order to replace the existing five (5) Bridgepoint card readers. One (1) new card reader will be added at the Main Entry door. It is unknown if there is existing conduit/cabling for the addition. At the site visit prospective offerors will be able to evaluate and determine whether there are existing capabilities or not.

33. Are we to reuse mags/strikes, push to exits, rex, etc?

Answer - There will be a site visit in order for offerors to determine that.

34. Can the Goverment clarify this section? Can travel costs/ODC be included in the FFP for each CLIN?

Answer - Yes, it will be a fully burdened rate.

35. Is there an incumbent for the sustainment?

Answer – No

36. The RFQ identifies and existing Lenel system that will be replaced with a new Lenel system. Can the customer idenfiy the Lenel Dongle Number (System ID) for this system?

Answer – Building 4142 - OnGuard 2009 (6.3.249), Dongle ID: 44330. The OnGuard 32ES Server Software is no longer supported and needs to be upgraded to the latest approved version.

Building 3828 - OnGuard 2009 (6.3.249), Dongle ID system number is unknown. Building 3828 is going through renovation/construction and the system is down.

633 – Has no system in place.

37. Will the Government please define its inbound email file size restriction for receiving electronic proposals?

Answer – 1,500KB

38. Based on the short period of time between the question submittals and the proposal due date, will the customer consider a small extension to allow the contractor to make any modifications required based on the answers?

Answer - Yes

39. The Contractor shall provide and install ""stand-alone"" Access Security Systems within building 633, 4142, 3828." This suggests that each building should have its own stand-alone server, as well as separate software and unique databases. Is this the intent?

Alternatively, the Bill Of Materials (BOM) suggests that there should be a single server installed in 633 that houses the database for all three buildings. A badging work station is to be installed in 633 as well and an admin workstation in 3828 each to handle the varied administrative needs. This assumes that any requirements for database administration for 4142 can be handled in either 633 or 3828. Is this the intent?

All three buildings should already be connected to a single ""stand alone"" Access Control Security network. "

Answer- A new Lenel head end server will be installed within the building 633 comm room, along with a badging system and management client within the Quarterdeck. Building 633 will provide badging services for building 3828 and 4142. As such, building 633 system shall be installed first. Buildings 3828 and 4142 have current stand alone workstations/servers and software that need to be updated and replaced. Additionally, existing Lenel controllers in buildings 3828 and 4142 are no longer supported and will be upgraded to the latest approved versions.

In closing, each building will have its own workstation/server running the Lenel OnGuard application and communicating only with the controllers within that facility. There will be no connection between any of the facilities or to any outside source. Each building will have its own fully functional and autonomous Lenel systems.

40. The BOM for 3828 requires an upgrade to the existing software. Is this the server for all three buildings now?

Answer – Building 3828 has its own Lenel system. Building 3828 has three (3) exisitng Lenel controllers: One (1) LNL-2220, which is no longer supported and needs to be upgraded to the latest/current approved version. Two (2) LNL-1320 series 1 controllers, which are no longer supported and need to be upgraded to the latest/current approved versions. Building 4142 - One (1) LNL-2220, which is no longer supported and needs to be upgraded to the latest/current approved version.

41. If 3828 has the server for all three buildings, what version of OnGuard is currently running on the existing server?

Answer - Building 3828 server operates the Lenel system at building 3828 only.

42. If 3828 does NOT have the server for all three buildings, what version of OnGuard is currently running on the existing server and this workstation or any other?

Answer - Building 3828 has a server that only operates the existing OnGuard 2009 (6.3.249), Dongle ID system number is unknown. Building 3828 is going through renovation/construction and the system is down.

43. The BOM lists new components to be installed in each of the three buildings: servers, workstations, readers, and lockdown buttons. In order to provide an accurate FFP for this scope, we need drawings for all three buildings identifying the following: server location, all workstation locations, all Lenel controller locations, all existing and new reader locations, and the location of the lockdown button.

Answer - Please attached diagrams.

44. Is the rack that the server is to be installed in within Building 633 existing, does it have enough space, and is it in acceptable condition to mount the new server?

Answer - There is no current rack. There should be enough space for a contractor to install rack mounted Lenel Server. If not, the government will find the space available.

45. For all workstations and buttons are there desks/furniture in each location sufficient to support the proposed equipment?

Answer - Government intends to have enough furniture/desks at each location.

46. Is there connectivity to the network existing in all server and workstation locations?

Answer - Currently, there is construction/renovations going on at building 3828. As such, the system is not operational. Building 4142 ACS system is functional. The current system/workstation is OnGuard 2009 (6.3.249), Dongle ID: 44330. The OnGuard 32ES Server Software is no longer supported and needs to be upgraded to the latest approved version.

47. If there is not connectivity to the network existing in all server and workstation locations, and this is to be added to the contractor's scope, will the customer define the location from which the current network should be extended?

Answer- Yes, there is connection/existing Lenel workstations in buildings 3828 and 4142, but they are no longer supported and need to be upgraded to the latest approved version.

48. Additionally, will the customer define any network hardware specifications should new equipment be required for this effort?

Answer - There will be a site visit on July 24th, so prospective offerors can access the current Lenel systems at 3828 and 4142 and determine what Lenel network should be utilized.

49. Please define the current construction, conveyance, conduit, and any cable requirements for the new equipment cable runs. For example:

Answer - Building 633 - has been prepped for an ACS system (conduit infrastructure) but has no physical system installed at this time. Building 633 quarterdeck room has 12’X12’X4” minimum pull box above ceiling for ACS conduit. (All conduits route to this box from ACS doors).

Building 4142 - It is believed 4142 has the conduit/cable runs in place in order to replace the two existing card readers.

Building 3828 - It is believed 3828 has the conduit/cable runs in place in order to replace the existing five (5) Bridgepoint card readers. One (1) new card reader will be added at the Main Entry door. It is unknown if there is existing conduit/cabling for the addition. At the site visit prospective offerors will be able to evaluate and determine whether there are existing capabilities or not.

50. All low voltage cable to be gray; all network cable to be purple.

Answer - Defer to contractor and what’s authorized IAW government/industry standard.

51. Must all cable be run in conduit?

Answer - Plenum cables are fine for all extremely low-voltage wiring (phone, internet, comm lines for security systems, video lines for cameras…).

52. Is there a drop ceiling?

Answer - Building 633 – ceiling is hard lid and suspended/varies throughout, building 4142 – both/varies throughout, building 3828 – both/varies throughout

53. Is the above-ceiling space a plenum?

Answer - That’s unknown

54. Is all existing cable run to devices that are to be remain or be replaced in place in good condition?

Answer - Yes, as far as the government knows existing conduit infrastructure is operational.

55. Are all devices to be re-used (door hardware, closures, locks, REX devices, door position switches etc.) in good working order?

Answer - Yes, if possible.

56. Will a post award site survey be granted to allow the contractor an opportunity to assess and report on the condition of all existing equipment? Including modification to pricing based on imminent equipment failure and/or a schedule of priority replacements suggested year over year?

Answer - Yes, if authorized by contracting officer and if required.

57. In addition to the drawings, it is critical to see each new door to propose the best lock for each application.

Pictures are acceptable unless the customer will define what lock they prefer to use at each new door. Please provide pictures or list the preferred locks.

Answer - Government is requesting a functional CAC based ACS system. New readers installed will be HID PIVClass/dual factor card readers. All existing readers in building 3828 (total of 5) and building 4142 (total of 2) will be replaced with HID PIV Class, dual factor card reader.

PERFORMANCE WORK STATEMENT (PWS) for

Lenel Access Control Systems Installation and services

Part 1 General Information

1. GENERAL: This is a non-personal services contract to provide personnel, equipment, material, supplies, tools, transportation, supervision, and other items and/ or services necessary to provide and install stand-alone Lenel Access Control Systems (ACS) in BLDGs 633, 4142, and 3828 IAW the building layouts/specifications and as defined in the PWS. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, tools, materials, supervision, and other items and/ or services necessary to provide and install stand-alone ACS systems in BLDGs 633, 4142, and 3828 IAW the building layouts/specifications and as defined in the PWS. The contractor shall perform to the standards in this contract and IAW the PWS, specifications/layouts, Unified Facilities Criteria (UFC) 4-010-01 DoD Minimum Antiterrorism Standards for Buildings, UFC 4-021-02 Electronic Security Systems (ESS), Federal Government Advanced Encryption Standard (AES) and all applicable National Fire Protection Association (NFPA) codes with an emphasis on NFPA 80 “Fire Doors and Other Opening Protectives” and NFPA 101 “Life Safety Code” and all other safety, security, and building codes/regulations.

1.2. Scope: The contractor shall provide and install a new Lenel head end server in building 633 comms room, along with a badging system and management client within the Quarterdeck. Building 633 will provide badging services for building 3828 and 4142. As such, building 633 system shall be installed first. Buildings 3828 and 4142 have current stand-alone workstations/servers and software that need to be updated and replaced. Additionally, existing Lenel controllers in buildings 3828 and 4142 are no longer supported and will be upgraded to the latest approved versions. In closing, each building will have its own workstation/server running the Lenel OnGuard application and communicating only with the controllers within that facility. There will be no connection between any of the facilities or to any outside source. Each building will have its own fully functional and independent Lenel systems. Contractor will additional provide a full system test function check, and annual service and maintenance.

The system requirements are listed below for each building.

Building 633

- Install one (1), Lenel dual factor card readers at each of the following locations:

Southwest Corner Entry Door South Entry Door Southeast Corner Entry Door

Quarterdeck Entry Door 2nd Floor Elevator Access Door North Handicap Entry Door Northwest Stairwell Entry Door Northwest Interior Entry Door Northeast Entry Door Northeast Exterior Entry Door

- Install two (2), Lenel dual factor card readers at each of the following locations:

2nd Floor Hallway Northeast Hallway Entry Door

- Provide emergency lockdown button in quarterdeck/room 136

- Provide badging system to include one dual sided with security over-laminate printer, badging camera and tripod, Lenel badging licensing and management client within Quarterdeck/room 136

- Provide system administration training

- Full system integration/functionality test

- Perform Annual maintenance during period of performance

- Install (1) rack mounted Lenel server

Building 3828

- Replace the existing Lenel workstation including and upgrade Lenel software

- Replace the three (3) existing/out of compliance Lenel controllers

- Install one (1), Lenel dual factor card reader at the following location:

Main Entry Door

- Replace the existing card reader with one (1), Lenel dual factor card reader at each of the following locations:

Interior Stairwell Door Upstairs Office A Door Upstairs Office B Door Rear Entry Door Northwest Rear Entry Door

- Provide system administration training

- Full system integration/functionality test

- Perform Annual maintenance during period of performance

Building 4142

- Replace the one (1) existing/out of compliance Lenel controllers

- Replace the existing card reader with one (1), Lenel dual factor card reader at each of the following locations:

Main Entry Door West Pool Area Entry Door

- Provide system administration training

- Full system integration/functionality test

- Annual maintenance during period of performance

- Fire Alarm (FA) tie-in

1.3. Period of Performance: Period of performance shall be base year and four (4) options years.

Base year: 1 August 2023 – 31 July 2024 Option year I: 1 August 2024 – 31 July 2025 Option year II: 1 August 2025 – 31 July 2026 Option year III: 1 August 2026 – 31 July 2027 Option year IV: 1 August 2027 – 31 July 2028

1.4. General Information

1.4.1. Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.4.2. Hours of Operation: The contractor is responsible for conducting business, between the hours of 07:30 am to 4:30 pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.4.3. Quality Control: The Contractor shall implement a complete Quality Control Program (QCP) that identifies potential and actual problems areas in the providing requirements of the contract as specified, and results in corrective action throughout the life of the contract. The QCP shall be provided to the Contracting Officer or designated representative for review and acceptance within ten (10) working days after the contract is awarded.

Change to the QCP shall be submitted to the Contracting Officer not later than ten (10) calendar days prior to the effective date of the change. The basis of the plan is that the Contractor is responsible for quality. All methods, procedures, and forms shall support this concept.

1.4.4. Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing within five (5) work days from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.4.5. Place of Performance: The work to be performed under this contract shall be performed at Navy Air Station (NAS) Building 633, 4142, and 3828 Pensacola, FL.

1.4.6. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the end of each work day government facilities, equipment, and material shall be secured.

1.4.6.1. Gate Access Requirements: IAW NAS Pensacola, FL base access requirements all personnel desiring unescorted access to NAS Pensacola, FL will enter the installation through an authorized Entry Control Point (ECP) and be vetted using the National Crime Information Center (NCIC) interstate Identification Index (III) via a DD 5512 vetting form. The Installation Commander will, in the absence of a waiver deny uncleared contractor, subcontractor and visitors unescorted access to the installation based on the results of the NCIC-III check that contains credible derogatory information. Such derogatory information includes, but is not limited to the following:

1.4.6.1.1. Access Denial Waiver Process: In case where unclear contractor or subcontractor are denied access based on derogatory information obtained from an NCIC or NCIC III check, the Installation Commander shall offer an Access Denial Wavier Application packet only if the individual request a waiver.

1.4.6.2. Access to Secure Facilities: Special requirements are required to gain access to a secure facility including but not limited to being a US Citizen or documented legal resident alien. Access to secure facilities on NAS Pensacola, FL and Building 633 requires coordination with the Contracting Officer’s Representative. Requests for access must be filed 15 days in advance in order to obtain necessary clearances. The Contractor shall provide all required personal data on personnel requiring access with the application. Upon completion of work the contractor shall surrender all issued security passes. Final contract payment will be withheld until all passes have been returned. The contractor is required to work with the Contracting Officer's Representative to meet the individual security requirements for that facility in order to gain access. The normal processing time for access is approximately 14 calendar days from the receipt of a complete vetting form (FD 190-13). Vetting forms must be legible. Incomplete or illegible forms will be returned to the contractor for resubmission and will delay access to the installation.

1.4.6.3. Anti-terrorism Security Requirements: The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government Technical POC). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.7. Special Qualifications: Contractor shall provide technician with the following skills:

Technician qualifications:

Technical personnel must be fully qualified and certified to perform installation, maintenance, and repair services in accordance with the standards established by the equipment manufacturer.

1.4.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.4.9. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.4.10. Key Personnel: The following contractor personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer by the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0900 – 1700 Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Key personnel are listed below:

Project Lead/Supervisor: Within 5 days after contract award the Contractor shall provide the Contracting Officer & the Contracting Officer’s Representative (COR) in writing the name of the assigned Supervisor who will be responsible for ensuring that the requirements of the contract are performed. The Supervisor will oversee the quality of work and be the point of contact for the authorized government representative (COR).

1.4.11. Identification of Contractor Employees: When contractor personnel perform the services required in this contract on a Government installation they are required to possess and wear an identification badge that displays his or her name and the name of the Company. The contractor shall ensure that contractor personnel identify themselves as contractors when attending meetings, answering Government telephones, providing any type of written correspondence, or working in situations where their actions could be construed as official Government acts.

They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.12. Contractor Travel: N/A

1.4.13. Other Direct Costs N/A

1.4.14. Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

Not Applicable. This requirement will not utilize Contactor Technical data or data rights as defined by FAR Subpart 27.4.

1.4.15. Organizational Conflict of Interest: The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.16. Safety. The contractor shall follow all safety regulations and other appropriate safety rules at all times while performing under the contract. The contractor shall ensure safe operations at all NASC venues, offices, and all other facilities.

14.17. Occupational Safety and Health Agency (OSHA) Compliance. The contractor shall comply with all OSHA and other regulatory requirements.

PART 2

DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.13. ACRONYMS:

AT Antiterrorism ATO Antiterrorism Officer CAC Common Access Card CDR Contractor Discrepancy Report CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer

NDA Non-disclosure Agreement OCI Organizational Conflict of Interest ODC Other Direct Costs OPSEC Operations Security PIPO Phase In/Phase Out POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QC Quality Control QCP Quality Control Plan TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will remove and dispose of all existing equipment, provide personnel to unlock doors, access panels, electrical panels, and password, as needed.

3.2. Facilities: No facilities, workspaces, or storage space will be provided.

3.3. Utilities: The Government will provide all utilities in the facility where the services are being performed.

3.4. Equipment: No equipment will be provided.

3.5. Materials: No Materials will be provided.

3.6. Return of Government Furnished Items: N/A

3.7. Missing, Stolen, Lost, and Recovered Property: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, services and Project Lead required to perform work under this contract.

4.2. Equipment: The Contractor shall furnish all equipment, material and equipment required to perform work under this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide all personnel, equipment, supplies, tools, materials, supervision, and other items and/ or services necessary to provide and install stand-alone ACS systems in BLDGs 633, 4142, and 3828 IAW the building layouts/specifications and as defined in the PWS. The contractor shall perform to the standards in this contract and IAW the PWS, specifications/layouts, Unified Facilities Criteria (UFC) 4-010-01 DoD Minimum Antiterrorism Standards for Buildings, UFC 4-021-02 Electronic Security Systems (ESS), Federal Government Advanced Encryption Standard (AES) and all applicable National Fire Protection Association (NFPA) codes with an emphasis on NFPA 80 “Fire Doors and Other Opening Protectives” and NFPA 101 “Life Safety Code” and all other safety, security, and building codes/regulations.

The Contractor shall provide full system test function for all systems/equipment, training annual service and maintenance plan.

5.2. Annual Service Maintenance services. The Contractor shall provide annual preventive maintenance for the stand-alone ACS systems in BLDGs 633, 4142, and 3828 and equipment/parts, software upgrades as required and any other items and services described herein.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. https://www.nfpa.org/Codes-and-Standards/All-Codes-and-Standards/List-of-Codes-and-Standards

7.4. https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Element

Performance Requirement

Surveillance Method

Frequency Acceptable Quality Level

Part 5 Specific Tasks

The contactor shall install all Access Control Systems equipment and

IAW PWS 5.1

Inspection by the COR or Technical Representative

The contractor shall ensure system/equipment is 100% operational within 60 days.

100% inspection

The contactor shall perform system verification testing and orientation/system training. PWS 5.1

Inspection by the COR or Technical Representative

Upon completion of equipment installation

The contactor shall provide annual maintenance check/service. PWS 5.2

Inspection by the COR or Technical Representative

Upon completion of equipment installation

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

1.4.7. List of Technical

Personnel information

15 Days prior to commencement of work

1 Copy By email Technical

POC

Deliverable Frequency # of Copies Medium/Format Submit To

1.4.10. Project

Lead/Supervisor

Contract Start Date 1 Copy By email Technical

POC

(End of Summary of Changes)