2.12 Amendment 0003 Attachment.pdf

N6883620R0009

Questions & Answers

1. Could you tell me how I can get a copy of the contract that is active now for the Full Food Service Support

Guantanamo Bay contract?

The current Bridge Purchase Order number is N6883620P0123.

A Freedom of Information Act (FOIA) request can be made by submitting a request to the following:

NAVSUP FLCJ-FOIA Representative:

Mr. Steve Palmer

110 Yorktown Avenue 3rd Floor

Jacksonville, FL 32212

Telephone: (904) 542-3824

Email: steven.w.palmer@navy.mil

2. Is there a union on site? If so, please provide the collective bargaining agreement.

The Government is unaware of any organized activity for this project on-site.

3. Is this contract applicable to SCA (McNamara-O'Hara Service Contract Act)? If so, which Wage

Determination should we use for the wages?

Pursuant to Federal Acquisition Regulation 22.1003-2, The Service Contract Labor Standards statute applies to service contracts performed in the United States (see 22.1001 ). The Service Contract Labor Standards statute does not apply to contracts performed outside the United States.

4. Are the current employees hired through a broker or are they direct hires?

The Government is not privy to, nor does it question the hiring practices of the Contractor; so long that the requirement is satisfactorily performed in accordance with the Performance Work Statement.

5. Could you please provide a list of current employees?

The Government will provide list of current employees. History has shown from 90-120 personnel depending on work schedules, vacancies, etc…These numbers are not an endorsement as offerors should propose to the work effort as described in the PWS. If the contract is awarded to someone other than the incumbent, the new Contractor may recruit incumbent personnel during the transition period.

6. Do you allow OCD (Other County Nationals) to work on the base?

Third country nationals (TCN) are allowed.

7. Can the government please clarify whether reference Raters (PP POCs) are to send completed questionnaires directly to the government or to the offeror to be submitted along with our proposal?

Pursuant to the provision at 52.212-1 Addendum – Instructiosn to Offerors, 3.2.3.6 c, If CPARS was not completed on identified contracts, the offeror is responsible for providing the Past Performance Questionnaire to their references. The offeror is to collect the Past Performance Questionnaire and provide with their proposal submission. Any point of contact reference information missing from the form will be deemed as an invalid submission. Source selection personnel may contact the references for validity and verification. The information contained in the questionnaires will be used to evaluate the offeror’s past performance.

8. Will there be another Amendment regarding any COVID19 requirements?

The Government does not anticipate any additional amendments at this time. Recommended to follow Center of

Disease Control (CDC) guidance.

mailto:steven.w.palmer@navy.mil https://www.acquisition.gov/content/part-22-application-labor-laws-government-acquisitions#i1096351

9. Special additional cleaning products by name etc?

Not at present.

10. Full time face masks/face coverings at all times in and around the Galley's?

Must follow HPCON levels per PWS Para 1.6.3 Currently, HPCON Bravo precautions are in effect and all workers are required to have masks on if working within 6 feet of each other and when serving food to patrons.

11. Face coverings on board the face mandatory?

Must follow HPCON levels. Currently face masks are mandatory if within 6 feet of each other.

12. Is there going to be a Covid19 requirement to cover outer clothing/uniforms, with disposable lab type coats for cooks and servers?

We do not anticipate any additional protective clothing at this time. Should follow CDC guidelines.

13. Additional cleaning for the lavatories/ bathrooms with special disinfectants due to Covid19?

We do not anticipate any additional cleaning or cleaning products than already is scheduled at this time.

14. Can we have a Hiring/Interview Work Shop?

Interviews and hiring can be worked out during the transition period.

15. If one goes there now or in the near future, will we be, 14-days quarantine prior to being able to do any moving around the base or work?

Yes. A 14 day quarantine is mandatory upon arrival.

16. I notice there is no description for Kittery Cafe? It is in Attachment 1 Hours of Operation.

Attachment 7 Does not list it. Please provide a description.

Kittery Café is a satellite galley receiving all rations except grilled items and omlet bar from Camp America galley.

17. Will you provide current pricing with current schedule for services now with Pentad?

A Freedom of Information Act (FOIA) request can be made by submitting a request to the following:

NAVSUP FLCJ-FOIA Representative:

Mr. Steve Palmer

110 Yorktown Avenue 3rd Floor

Jacksonville, FL 32212

Telephone: (904) 542-3824

Email: steven.w.palmer@navy.mil

18. Has minimum labor changed to fit their current requirement? I have heard many of the Jamaican work force has returned to Jamaica?

The Government is not privy to, nor does it question the scheduling/hiring/firing practices of the Contractor; so long that the requirement is satisfactorily performed in accordance with the Performance Work Statement.

19. Can you divulge how many folks are working in these galleys now?

mailto:steven.w.palmer@navy.mil

History has shown from 90-120 personnel depending on work schedules, vacancies, etc…These numbers are not an endorsement as offerors should propose to the work effort as described in the PWS.

20. Is it appropriate for you to release the names of the Project Manager, Assistant Project Manager and any

Supervisor names for the different galleys if possible, would be greatly appreciated?

The Government is not releasing this information. If the contract is awarded to someone other than the incumbent, the new Contractor may recruit incumbent personnel during the transition period.

21. Is it ok to hire the incumbent managers and employees? May we have a job fair?

The Government only requires that all Contractor employees meet the standards set forth in the RFP and forthcoming contract. If the contract is awarded to someone other than the incumbent, the new Contractor may recruit incumbent personnel during the transition period.

22. Can you provide a link to the website where the above-referenced solicitation and attachments are posted?

The RFP is posted at beta.sam.gov and may be accessible via this link.

https://beta.sam.gov/opp/43a716ecb80e463e82f1b6417e3aecbe/view

23. Is the Contractor required to have an on-site security manager to process TASS/CAC applications or is this completed by the government?

The contractor shall designate an employee to serve as the Contractor’s Security Representative. The Contractor’s

Security Representative shall be the primary point of contact on any security matter.

24. Will the rent for the berthing facilities go up after the first year? If so, could you please provide the annual rate of increase?

Rental rates are normally adjusted annually based on market appraisal, utilities cost adjustment and/or the annual

Consumer Price Index.

25. If the current food service employees (whether they are US citizens or Other Country Nationals) are hired through a broker, could you please provide the name and the contact information of the broker?

The Government is not privy to, nor does it question the hiring practices of the Contractor; so long that the requirement is satisfactorily performed in accordance with the Performance Work Statement.

26. Has COVID-19 situation impacted DLA food shipment scheduling to GITMO?

Yes. However, we have anticipated these issues and order proactively to keep new issues from occurring.

If so, how?

a) Items available for shipment? Yes--Some items don’t come in as ordered.

b) Delays in shipping/processing? Yes--There are delays from time to time.

27. Has COVID-19 situation related social distancing requirement impacted how food is served to on-site

USN food catering recipients?

Yes. However, we are still feeding the command as per HPCON BRAVO.

If so, has this influenced the number of people who may be serviced at any given time? Has it resulted in an increase of take-out meals?

https://beta.sam.gov/opp/43a716ecb80e463e82f1b6417e3aecbe/view

The number of meals served stay consistent; however, there are more take-out meals and currently there is sit-down meals per HPCON BRAVO.

If the latter, then by how much and how long does the USN anticipate this situation to exist?

HPCON levels and the current environment affect take out levels. At this time it is not determined how long this situation will exist.

28. Has the COVID-19 situation impacted contractor project staff per diems while working onsite?

If so, then by how much?

The Government is not aware the Contractors’ per diem arrangements with their employees.

29. Related to project food ordering from the DLA, does the contractor order the food directly from DLA or is this done via either a traditional “Mess Sargent” or a named DLA contact who will place orders?

COR/ACOR are the final signature for orders on FSM.

30. Are the current number of detainees (+/- 34 to 40) expected to remain constant during this contract?

The Government is not releasing this information.

31. Is there particular level of mentor/protégé that we need to know about?

The Government does not dictate an offerors Mentor/protégé relationship.

32. GovWin data is reflective of stable spending from 2015 through 2018; then a significant drop-off occurred in 2019.

2020 YTD spend seems to be tracking with 2015 through 2018.

Was there an anomaly that occurred in 2019 driving 2020 spend significantly lower?

If so, what was the root cause?

Annual contract spend variances reported

FY 2015 ($4.31M)

FY 2016 ($4.33M)

FY 2017 ($5.03M)

FY 2018 ($4.38M)

FY 2019 ($3.40M)

FY 2020 ($2.19M) YTD

The Government cannot unequivocally state the exact reason for the drop-off in FY19.

33. Are the Point-of-Sale (POS) equipment, registers and credit card terminals owned by present vendor or

Government Furnished Property?

Government Property Furnished (GPF)

34. Please provide an inventory of Point-of-Sale equipment currently deployed in support of site operations.

We only accept cash. No point of sale equipment

35. Are contractors allowed to utilize available or contractor-provided man-camp facilities to billet contractor staff?

Please refer to paragraph(s) 4.9 & 4.10 of the PWS.

36. Where are incumbent food service contractor staff currently residing?

Please refer to paragraph(s) 4.9 & 4.10 of the PWS.

37. How many berthing units are currently assigned to the incumbent on the:

a) Leeward side

b) Windward side

PWS Paragraph 4.9.1:

The following fixed rates apply and are subject to adjustment each October 1: $6.00 per day per person regardless of room configuration. All rooms shall be furnished with a bed, wardrobe unit, and end table and table lamp for each person. Additionally, each room shall be furnished with a common area that shall include a table and chairs and a refrigerator. A storage area shall also be available during leave periods.

PWS Paragraph 4.10.2:

Current Fair Market Rental Rates:

Leeward side berthing is $8.00 per bed /per night.

Gold Hill Barracks, located on the Windward side, currently provides berthing for $8.00 per bed/ per night with three people per room.

a. Is the fixed rate of $8.00 per bed / per night rate inclusive of utilities consumption?

Rental rates are normally adjusted annually based on market appraisal, utilities cost adjustment and/or the annual Consumer Price Index. All family housing units are equipped with electric and water meters.

Utility costs are billed along with monthly rent and are based on established rates and actual consumption.

b. Is the fixed rate per bed $6/night or $8/night?

The following fixed rates apply and are subject to adjustment each October 1: $6.00 per day per person regardless of room configuration. All rooms shall be furnished with a bed, wardrobe unit, and end table and table lamp for each person. Additionally, each room shall be furnished with a common area that shall include a table and chairs and a refrigerator. A storage area shall also be available during leave periods.

Leeward side berthing is $8.00 per bed /per night.

Gold Hill Barracks, located on the Windward side, currently provides berthing for $8.00 per bed/ per night with three people per room

c. Is there a min/max room occupancy for Leeward side berthing?

Unknown

39. RFP Reference:

“The Contractor shall provide meal service support to Migrants during Migrant Operations along with any contingencies of the Migrant Operations Planning Group IAW NAVSTA GTMOINST 5450.4. The NAVSTA

GTMO 5450.4 is Attachment 1.”

a. Has this been done prior, and if such should occur, what is the advance notification period, assuring contractor is adequately able to plan and staff for such?

Yes, it has been done before. When possible, the Government will provide a 30-day notification to the Contractor of the mobilization requirements in order to staff, purchase and receive subsistence and equip the galley for additional food preparation.

40. RFP ATTACHMENT 1 – HOURS OF OPERATION, 1. Operating schedule: states: *Gold Hill and

Leeward Galley serve a brunch on Sunday in lieu of breakfast.

No brunch. Regular Breakfast Menu. A regular breakfast menu shall be available at all Galleys 7-days a week. The breakfast menu shall be in accordance with Attachment 2.

Do the hours of operation for all meals remain on Sundays, as listed in the operating schedule for Gold Hill and Leeward galleys?

Major meals shall be served during the hours shown in Attachment 1.

41. PWS Paragraph 5.13.1 requires the contractor to purchase and move supplies in preparation for the start of operations and that all work shall be completed and the facility ready and stocked for service within the scheduled start of performance.

However, there is no defined phase-in period. It appears that the first period of performance is for the fully operational performance of all CLINS commencing on 01-SEP-2020 through 31-AUG-2021.

Will the government define a transitional POP in order for the contractor to accomplish all required phase-in functions prior to full performance on 01 September 2020?

It is anticipated that the award will be made 30-45 days prior to contract commencement. The Govment will extend the current contract to 30 Sep if needed to allow a successful transition.

42. Solicitation paragraph 3.2.4 Instructions for Volume IV- Cost /Price advises the offeror to ensure proposed pricing includes applicable phase-in (and phase-out) costs within existing CLINS.

Start-up expenses due to costs associated with ocean freight for movement of contractor required items

(vehicles, supplies, materials, and equipment and the personal property of the Contractor’s management employees) as well initial air transportation for management employees and their dependents, will be much higher than any CONUS requirement. This will result in a competitive edge for the incumbent contractor, allowing them to offer a lower total contract price just by virtue of the fact that they are currently providing services on GTMO.

Will the government add a separate Phase In CLIN for prospective offerors and not include the cost of this

CLIN in the evaluation of the total price of the basic requirement?

The government will not add a separate Phase In CLIN for prospective offerors.

43. Paragraph 52.212-1 Submission of Offers Addendum, paragraph 2.0 provides submission instructions to offerors. Volume II, Technical Factor, Element A Technical Approach requires submission of an

Organization Chart, Labor Mix, and Hiring Practices. Paragraph 52.212-2 Evaluation states that the evaluation criteria for the technical approach is based upon “an assessment of the quality of the Offerors solution for meeting the Government requirement.”

Since no detailed discussion of the approach to accomplishing individual work requirements is required in the submission, will the government please confirm that no such discussion is required and that the government will base their evaluation only on the three elements requested?

The Government will base the evaluation on the quality of the three elements proposed.

44. Paragraph 1.4.1 states that when notified by the COR, the Contractor shall provide an extra hour of normal service at the galley. This extra hour may be before or after the galley opens, but shall be in conjunction with the normal serving times (i.e. open 1-hour immediately prior to the galley normal hours or close 1-hour immediately after the normal closing hours). The Government estimates one additional hour each month. Extended hours will be used only as needed. If additional hours are required, it will be negotiated at a later date.

CLINS XX01AB provides for 12 extended hours but only at the Leeward galley.

Question: Will there be occasions when extra hours of service may be required at the galleys in addition to the Leeward galley, and if so how are these hours to be priced?

The Government does not anticipate any location other than Leeward to require additional hours of operation.

45. Our information shows that a "CONSUMER PRICE INDEX ADJUSTMENT, FAIR MARKET

RENTAL (FMR) EFFECTIVE 01 APRIL 2020" adjusted the rental rates (excluding utilities) for base housing units as follows:

UNIT TYPE CPI ADJ% RENT

4 bedroom, 2.5 bath 23.7% $1,442

3 Bedroom, 2 bath 23.7% $1,207

3 Bedroom, 1 bath 23.7% $1,092

2 Bedroom, 1.5 bath 23.7% $975

2 Bedroom, 1 bath 23.7% $912

Question: As these are not the rental rates listed in paragraph 4.10.2 Current Fair Market Rental Rates, would the government please confirm the current rental rates for base housing units as well as the Gold Hill and Leeward per night bed rate?

2 Bedroom, 1 Bath $737.00 $751.00 $1,488.00

2 Bedroom, 1.5 Bath $788.00 $751.00 $1,539.00

3 Bedroom, 1 Bath $883.00 $751.00 $1,634.00

3 Bedroom, 2 Bath $976.00 $751.00 $1,727.00

4 Bedroom, 2.5 Bath $1,166.00 $751.00 $1,917.00

• Leeward side berthing is $8.00 per bed /per night.

• Gold Hill Barracks, located on the Windward side, currently provides berthing for $8.00 per bed/ per night with three people per room.