2.12 Amendment 0001.pdf

N6051420IGEGTMO

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

1. Amendment issued to extend the due date for questions.

2. 52.212-1 Addendum, Paragraph 1.6 has been changed from "Questions shall be submitted in w riting by email no later than 5-days after the solicitations posting," to "Questions shall be submitted in w riting by email no later than 10-days after the solicitations posting."

3. The Page limitations for "Technical" have been increased from 8 pages to 40 pages. The Page limitations for Past Performance has been decreased from 40 pages to 8 pages.

4. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Jun-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6883620R0009

X 9B. DATED (SEE ITEM 11)

10-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Jun-2020

CODE

NAVSUP FLC JACKSONVILLE CONTRACTS DIV

ROBERT EDWARDS

110 YORKTOWN AVE, 3RD FLOOR

JACKSONVILLE FL 32212-0097

N68836 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6883620R0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM

ADDENDUM TO FAR 52.212-1 Instructions to Offerors-Commercial Items (Oct 2018)

The following amendments have been made to FAR provision 52.212-1:

1.0 INFORMATION TO OFFERORS

2.0 SUBMISSION OF OFFERORS

3.0 PROPOSAL FORMAT AND PREPARATION

1.0 INFORMATION TO OFFERORS

1.1. This acquisition will be conducted as a Small Business set-aside. This acquisition will follow the Best Value

Trade-Off process.

1.2. Service Contract Labor Standards: This acquisition will be performance of this contract will be outside the

United States, as such, the Service Contract Labor Standards do not apply.

1.3. Points of Contact: The Contract Specialist, Mr. Robert S. Edwards, is the point of contact for this acquisition.

Any communication shall be submitted in writing (via email) to robert.s.edwards1@navy.mil .

1.4 These instructions provide the offeror guidance in preparing the written proposal and describe the approach for development and presentation of the proposed data in response to this solicitation. The offeror’s proposal shall include all data and information requested by this solicitation and shall be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the solicitation, Performance Work

Statement (PWS), Contract Data Requirements List (CDRLs), terms and conditions and representations and certifications. Nonconformance with the instructions provided in this Information to Offerors may result in an unfavorable proposal evaluation.

1.5. The proposal shall be clear and concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but instead provide convincing rationale to address how the offeror intends to meet or exceed these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offeror’s proposal.

1.6 Questions: Questions shall be submitted in writing by email no later than 10-days after the solicitations posting.

Include “Source Selection Information – See FAR 2.101 and 3.104” in the email subject line. It is the offeror’s responsibility to confirm receipt of all formal communications.

1.7 Electronic Reference Documents/Bidders Library Solicitation documentation, including the Performance Work

Statement (PWS) and attachments, are available on Navy Electronic Commerce Online website at neco.navy.mil and available on the Beta SAM Gov website at beta.sam.gov .

https://www.beta.sam.gov/

1.8 All information contained in the proposal an offeror believes is “Proprietary Information” and therefore not releasable under the Freedom of Information Act (FOIA) and shall be labeled “Source Selection Information – See

FAR 2.101 and 3.104.”

2.0 SUBMISSION OF OFFERS (In addition to 52.212-1(b)

2.1. E-Mail proposal to robert.s.edwards1@navy.mil, Email Subject Line: Proposal for N6883620R0009, GTMO Food Service

2.2 Electronic data shall be formatted for compatibility with Microsoft Office 2016 (virus free) and PDF. Emailed files shall be no larger than 10 megabytes. If file/files exceed 10 megabytes, they will be rejected by our server.

Multiple emails are acceptable, if appropriately named/numbered. The subject line shall give the Solicitation number, list the Volume(s) included, and the number of attachments as provided in the email. If multiple emails are used the email subject line will in addition indicate email 1 of 4, 2 of 4, 3 of 4, etc…

2.3. Ensure compliance with the on-line representations and certifications requirements in SAM.

(https://www.sam.gov/portal/public/SAM/). The offeror shall complete all necessary fill-ins and certifications required by this solicitation and submit with their proposal:

a. 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

b. 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

c. 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

2.4. Proposal Volumes: Offeror shall submit four separate volumes. The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1 below). The titles of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1.

Table 1 - Proposal Organization as defined in Addendum to 52.212-2, Evaluation – Commercial Items

VOLUME

Paragraph

Number

VOLUME TITLE COPIES PAGE LIMIT

I 3.2.1 Executive Summary 1 electronic copy 1

II 3.2.2 Technical Factor 1 electronic copy 40

III 3.2.3 Past Performance Factor 1 electronic copy 8

IV 3.2.4 Cost/Price 1 electronic copy No Limit

2.5. Contractor Responsibility: In addition to the above submissions, the Offeror shall submit the following documents, which will be evaluated for the sole purpose of determining Contractor responsibility in accordance with

FAR 9.104, “Responsible Prospective Contractors.” Provide the following in a single PDF document to be considered eligible for award.

a. A letter from the Offeror’s financial institution that indicates that the Offeror has adequate financial resources to perform the contract;

b. An explanation of how the Small Business offeror will meet the following FAR Clause 52.219-14

Limitations on Subcontracting requirement for services contracts, “At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.”

c. A description of the Offeror’s organization, accounting, and operational controls to meet the requirement.

d. Assurance that offeror will meet the insurance requirement in SOUTHCOM clause listed below:

252.225-7987 REQUIREMENTS FOR CONTRACTOR PERSONNEL PERFORMING IN

USSOUTHCOM AREA OF RESPONSIBILITY (CLASS DEVIATION 2014-O0016) (OCT 2014)

3.0 PROPOSAL FORMAT AND PREPARATION

3.1. Proposal Format:

mailto:robert.s.edwards1@navy.mil

3.1.1. Electronic Volume Labeling and Marking: The offeror shall submit Volumes I through IV in electronic PDF format and shall be labeled as Volume I, Volume II, etc… Use separate headings within each Volume to permit rapid location of all portions, including elements, exhibits, annexes, and attachments, if any. Spreadsheets shall be easily tractable. If files contain links, the links shall be intact and maintained through all revisions. All of the files submitted shall be read only. Include notes to add clarity and understanding of formulas/entries.. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and

Source Selection Information.

3.1.1.1. Each volume shall be organized according to the following general outline:

3.1.1.2. Title Page: Title page shall be the first page and placed in each volume file, clearly marked as to volume number, title, solicitation identification, and Company name.

3.1.1.3. Table of Contents: Include a master table of contents of the entire proposal. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

3.1.1.4. List of Tables and Drawings

3.1.1.5. Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

3.1.1.6. Page Limitations: Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation

Notices (ENs), if discussions are conducted. The specific page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: blank pages, title/cover pages, table of contents, and those noted in the Proposal Organization Table as unlimited.

3.1.1.7. Cross-Referencing: Offerors SHALL NOT cross reference between Volumes I, II, III and IV. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be considered omitted from the proposal.

3.2. Proposal Preparation (Volumes I, II, III, and IV)

3.2.1. Instructions for Volume I – Executive Summary

3.2.1.1. The Executive Summary will not be evaluated and will contain the following information:

3.2.1.2. Authorized Offeror Personnel. CEO, Division President; provide the name, title, telephone number and email address. In addition, provide name, title, telephone number and email address of the company/division point of contact that can negotiate on behalf of the company and make final, binding decisions on behalf of the company.

3.2.1.3. Company/Division Address, Identifying Codes, and Applicable Designations. Provide company/division’s street address, county and facility code; CAGE code; DUNS code; Tax Identification Number; size of business

(large or small); and labor surplus area designation.

3.2.2. Instructions for Volume II – Technical Factor

3.2.2.1. The technical proposal volume shall be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical factor and its two (2) elements defined below.

The evaluation will be conducted in accordance with FAR 52.212-2 Evaluation – Commercial Items. Using the instructions provided below, provide the methodology proposed to accomplish/satisfy these elements. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation.

3.2.2.2. The technical factor will be evaluated to determine a technical rating and technical risk rating. Offerors shall organize the technical proposal in the order of the elements identified in Addendum FAR 52.212-2:

Element A- Technical Approach: The Government’s evaluation of this element will focus on the

Offeror’s approach and how well it meets or exceeds the requirements of the Performance Work Statement

(PWS), risk of performance, strengths, weaknesses, and deficiencies. The proposed approach must be sound, feasible, effective, and clearly demonstrate evidence of the Contractor’s full capability to support this requirement. The Government will evaluate the Offeror’s proposed technical approach to include the following:

a. Organizational Chart: Provide an organizational chart of executive personnel and key personnel positions as depicted in PWS para 1.5.2 through 1.5.2.6 that will oversee Naval Station Guantanamo

Bay galleys and cafe; (1) Gold Hill, (2) Salabarria Hall (Leeward Galley), and (3) JTF Galley

Building #2502, and meal support services to (4) Kittery Café. Explain coverage and management approach for any dual-hatted positions and how it will not affect contract performance.

b. Labor Mix: Provide a labor matrix (ices) depicting the productive man-hours for all necessary staffing. This matrix (ices) shall clearly show man-hours distributed among different labor categories.

The matrix shall demonstrate adequacy of productive man-hours to accomplish the workload, appropriate skill type and level, and effective supervision of personnel. Each position shall be identified with a designation that can be cross-referenced with the productive man-hour matrix (ices).

c. Hiring Practices: A detailed description of the approach to personnel hiring practices and policies, employee selection criteria including job descriptions, background check policies, training practices and policies including labor-pool availability and incentives.

Element B- Key Personnel Qualifications. The Government’s evaluation of this element will focus on the Offeror’s approach and how well it meets or exceeds the requirements of the Performance Work

Statement (PWS), risk of performance, strengths, weaknesses, and deficiencies. The proposed approach must be sound, feasible, effective, and clearly demonstrate evidence of the Contractor’s full capability to support this requirement. The Government will evaluate the Offeror’s proposed Key Personnel

Qualifications to include the following:

a. Provide resumes for Key Personnel listed in PWS para 1.5.2 through 1.5.2.6 demonstrating they meet the listed qualifications. The Program Manager and the Assistant PM will have a signed commitment letter.

3.2.3. Instructions for Volume III – Past Performance Factor

3.2.3.1. Past performance information is one indicator of an offeror’s ability to perform the contract successfully.

The currency, relevance, and quality of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. This comparative assessment of past performance information is separate from the contractor responsibility determination required in para 2.7. The following will be considered:

3.2.3.2. No Past Performance Record: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

3.2.3.3. Recent: Past Performance contracts that were completed within three years of the solicitation’s closing date.

3.2.3.4. Relevancy: Past or current contracts (including Federal, State, and local government and private) that are similar in size, scope, and complexity. Similar Size, Complexity and Scope include dining hall, galley, and other food service contracts with a total annual value of $2M or greater. Current contracts submitted for evaluation under this factor shall have at least one year of performance completed from the closing date of the solicitation.

3.2.3.5. Quality: The quality of the offeror’s performance, general trends, and usefulness of the information.

3.2.3.6. Past performance described herein is required for the offeror, significant subcontractors, and joint venture or teaming arrangements. A significant subcontractor is defined as a company that will perform at least 40 percent of the cost of contract performance incurred/expended for their personnel. The following documentation shall be submitted:

a. The offeror shall submit no more than three (3) Past Performance contracts; if an offeror is using a significant subcontractor, joint venture or teaming arrangements, the offeror shall provide additional three (3) Past Performance contracts for those entities, which meet the criteria listed above at para

3.2.3.3-3.2.3.4. A Past Performance Reference Sheet (attachment 10) must be submitted with each

Contractor Performance Assessment Report (CPARS). If CPARS was not completed, submit Past

Performance Questionnaire (attachment 11). If the offeror has no past performance record, the offeror shall affirmatively state that past performance information is not available within their Volume III, Past

Performance, submission.

b. Provide information on problems encountered on the identified contracts and the offeror’s corrective actions; copy of any cure notices, show cause letters, and contract deficiency reports. Also provide an explanation for revised delivery schedules and why the revision was necessary. The Government shall consider this information, as well as information obtained from any other sources, when evaluating the offeror’s past performance. In addition, the Government will allow an offeror to address adverse past performance information to which the offeror has not previously had an opportunity to respond.

c. Past Performance Questionnaires: If CPARS was not completed on identified contracts, the offeror is responsible for providing the Past Performance Questionnaire to their references. The offeror is to collect the Past Performance Questionnaire and provide with their proposal submission. Any point of contact reference information missing from the form will be deemed as an invalid submission. Source selection personnel may contact the references for validity and verification. The information contained in the questionnaires will be used to evaluate the offeror’s past performance.

3.2.4. Instructions for Volume IV – Cost/Price

3.2.4.1. The offeror shall submit an overall firm-fixed price proposal to successfully provide services for the total period the base period and each option period (Section B of the solicitation). Ensure proposed pricing includes applicable phase-in and phase-out costs within existing CLINs.

3.2.4.2. The offeror shall provide supporting price backup to assist in the determination of whether or not proposed pricing is balanced. The Government may reject an offer without further consideration if a lack of balance poses an unacceptable risk to the Government per FAR 15.404-1(g). Supporting data shall include, at a minimum, a breakdown by CLIN of labor (labor category, number of positions and productive hours). The price proposal shall only be submitted in electronic format. Electronic versions shall be compatible with Microsoft Office 2016 or, if on a spreadsheet, Excel 2016 format, and no links shall exist to files not included with the submission. Spreadsheets shall not contain hidden worksheets. Failure to comply with these formatting requirements may result in rejection of a proposal as unacceptable.

(End of Summary of Changes)