N6883619Q0348_N6597120RCGP001,TM,_V1_EQUIPMENT_MAINTENANCE_AND_REPAIR_Review_Checklist_-_Under_the_SAT.xlsx

XLSX spreadsheet 26 KB Posted Sep 23, 2019

Attached to: VISUAL INFORMATION EQUIPMENT MAINTENANCE/REPAIR AND INSTALLATION
Solicitation number: N6883619Q0348
Issued by: Department of the Navy Naval Supply Systems Command

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N6883619Q0348_N6597120RCGP001,TM,_V1_EQUIPMENT_MAINTENANCE_AND_REPAIR_Review_Checklist_-_Under_the_SAT.xlsx

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File	Type	Posted
N6883619Q0348_5._PWS_VI_Repair.docx	DOCX document	Sep 23, 2019
N6883619Q0348_Combined_Sysnopsis_Solicitation_for_Visual_Info_Equip_Maint_Repair_and_Installation_DRAFT.docx	DOCX document	Sep 23, 2019
5._PWS_VI_Repair.docx	DOCX document	Sep 18, 2019
Combined_Sysnopsis_Solicitation_for_Visual_Info_Equip_Maint_Repair_and_Installation_DRAFT.docx	DOCX document	Sep 18, 2019
6._VI_Inventory.xlsx	XLSX spreadsheet	Sep 18, 2019

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Sheet1

FLCJ - CONTRACT QUALITY REVIEW CHECKLIST - UNDER THE SAT (VERSION I) As of 20 August 2019
CONTRACT CATEGORY										CONTRACT NUMBER
Commercial	Construction	Services	Supply	FSS	Auto-Manual		REVIEWER: Sheila Smigelski	DATE: 13 September 2019
							CONTRACTING OFFICER: Learie Holder	PURCHASING AGENT / CONTRACT SPECIALIST: Timothy Merkerson
							ORDERING OFFICER:	CONTRACT TYPE: FFP/ SAP Services
							CONTRACTOR:	COMPETED / SOLE SOURCE / MICRO: Small Business set Aside.
							IGE:	TEAM/CODE: 230/234
								PSC/FSC: J075
							TOTAL DOLLAR VALUE OF AWARD	NAICS: 811213
						Item #	Question	References	Compliant (Y/N/NA)	Reviewer's Comments (Mandatory for No Responses)
						1	RECORDS MANAGEMENT
						1	Is the contract file entered into the mandated electronic records system file format.	NAVSUP Mandated Policy	NO	File in U drive is not in accordance NAVSUP Mandated Policy E filing, Numbered incorrectly.
						2	FUNDING
						2	Does the contract file certification of funds availability/commitment (certified, proper amount, proper appropriation, at the proper time)?

	FAR 4.803(a)(3) FAR 32.702 FAR 43.105	YES
				3	MARKET RESEARCH
				3	Was adequate market research documented throughout the procurement?
	FAR 10 Market Research FAR 12.202 Market Research Agency Needs DFARS 210	NO	MISSING MARKET RESEARCH: No evidence of market research was conducted and technical screening of mandatory and preferred sources. Sources sought document in file however no evidence of sources sought was posted in NECO. EMAIL FROM Neco in file. The actual NECO PAGE IS REQUIRED SHOWING ALL ATTACHMENTS.
				4	DETERMINATION AND FINDING (D&F)
				4.1	If solicited from only a single source, did the KO make the determination required in FAR 13.106(b)?	FAR 13.106(b)	N/A
				4.2	If options are included, was a justification to include them made by the KO?	FAR 17.205(a)	N/A	It seems that this requirement is recurring, recommend to include option year.
				4.3	If the action is a services requirement, has the KO executed a Determination of Non-Personal Services and a Certification or Non-Personal Services?	FAR 37.103 DFARS 237.503 DFARS PGI 237.503	NO
				4.4	If the Item(s) acquired were non-domestic end product(s) which were not exempt per FAR 25.103 or DFARS 225.103, does the file contain a D&F approved at the proper level?
NOTE: Answer this question "N/A" if the award was to a qualifying country, or was procured using full and open competition, was synopsized and no domestic offer was received.	FAR 25.103 DFARS 225.103	N/A
				5	LIMITING COMPETITION
				5.1	Other than Full and Open. Competition (Sole Source, Brand Name, Limited Source). Appropriate Justification in file? Brand name J &A must be issued with solicitation.
	FAR 13.106(b) FAR 13.501(a) FAR 8.405-6(2)	N/A
				5.2	If the action is an order under the General Services Administration's (GSA) e-Buy and contains Brand Name specifications, did the KO post the justification or documentation with the RFQ?	FAR 8.405-6	N/A
				6	SMALL BUSINESS
				6.1	Was the appropriate North America Industry Classification (NAICS) code selected for the procurement?	FAR 19.303 DFARS 219.303	YES	The draft solicitation NAICS in file doesn't matches the 2579.
				6.2	If applicble, was a DD Form 2579, Small Business Coordination Record, completed (meaning it was properly coordinated and required signatures were obtained) for all actions (including Federal Supple Schedules (FSS))? If KO did not set it aside for small business, did the KO document the DD Form 2579 with the rationale? If the action includes a withdrawal or modification of the initial set-aside determination, is the contract file documented with an explanation?	DFARS 219.201©(10) FAR 19.502-2 FAR 19.506(c)	YES
				6.3	SBA 8(a) Offering Letter and Acceptance / Rejection if applicable	FAR 19.804	N/A
				6.4	Buy American Act Exception - Appropriate determination is in the file (FAR 2501, DFARS 225.103)	FAR 25.103 DFARS 225.103	N/A
				6.5	Wage Determination / CBA (FAR 22.10 - Service Contract Labor Standards, formerly known as Service Contract Act), when applicable	FAR 22.10	NO	no evidence of exemption in file.
				7	Documentation
				7.1	Evidence of supporting documentation for Market Reaserch	FAR Part 10	NO	MISSING MARKET RESEARCH: No evidence of market research was conducted and technical screening of mandatory and preferred sources. Sources sought document in file however no evidence of sources sought was posted in NECO. EMAIL FROM Neco in file. The actual NECO PAGE IS REQUIRED SHOWING ALL ATTACHMENTS.
				7.2	Documentation supporting screening efforts to determine if requirement is available from mandatory Government sources of supply		NO	NONE IN FILE
				7.3	Award Documentation Record properly documented (up to the solicitation stage)		NO	NONE IN FILE
				7.4	Information Technology Procurement Review and applicable waiver documentation (for IT supplies, services and software licenses)	CNO Guidance	N/A
				7.5	Does the PWS exclude Inherently Government Functions (IGF)? Certification of Nonpersonal Services completed and signed by requiring activity in file?
NOTE: Performance of Inherently Government Functions by contractors is prohibited.	FAR 7.503 DFARS 207.503 DFARS PGI 207.503 DFARS PGI 237.503	NO	NONE IN FILE
				7.6	If a specific statutory authority is cited for a personal service contract, has a legal review obtained?	FAR 37.104 DFARS 237.104	N/A
				7.7	Inclusion of Options Documented. Did the KO execute a proper D&F stating that exercising the option was in the best interest of the Government?
(Note: A proper D&F is one that address all factors required by regulation and policy)	FAR 17.207© DFARS 217.207©	N/A
				8	REQUEST FOR QUOTATION (RFQ)
				8.1	If the proposed action exceeds $25K, was a proper synopsis posted on FEDBIZOPPS?
Exception documented in record.	FAR 5.207 FAR 5.301(b)	NO	NONE IN FILE
				8.2	Use of proper Provisions and Clauses included in the RFQ. (for commercial actions were applicable FAR and DFAR Clauses checked on 52.212-5 for commercial actions)?	DFARS PGI 222.1703	YES	Recommend to remove 52.211-6 Brand Name or Equal. Also, Since this FY20 funding. CRA should be included.
				8.3	If the action was a service, was a Performance Work Statement (PWS) prepared as "performance-based" that describes the work in terms of required results rather than how the work is to be accomplished or the number of hours to be provided?	FAR 37.602(b)	YES
				8.4	PWS - Statement of Requirement - SOW. Does the PWS contain the prescribed language?	FAR 37.103	YES
				8.5	RFQ and all Amendments are in file, including attachments.			Draft solicitation in file however, I recommend to check the unit of Issue instead EA.
				8.6	Valid proposals included in contract file. Documentation of late proposals received.
				9	EVALUATION AND AWARD
				9.1	Business decision documented and does the file contain a completed Award Documented Record signed by the Contracting Officer?	FAR 13.106-3 FAR13.501
				9.2	Past performance validated	PPIRS
				9.3	Is there a KO determination of responsibility in the file?
				9.4	If a small business was determined to be non-responsible, was a Certificate of Competency (COC) obtained?
	FAR 19.601©
				9.5	Oral Quotations, properly documented
				9.6	SAM validated to include SAM exclusions, after receipt of proposals and prior to award.	FAR 4.11 FAR 9.405(d)
				9.7	Final CAR is in the file and was completed within three (3) business days of the contract action.
	FAR 4.604 DFARS 204.7006
				10	CONTRACT DOCUMENT
				10.1	Bilateral award in file signed by the contractor	FLCJ Policy
				10.2	CLINS have proper quantities and units of measure
				10.3	ECMRA language in PWS for services	NMCARS 5237.102-90
				10.4	Period of Performance / Delivery Dates specified (if services corss fiscal years, conforms to limitation set forth in FAR	FAR 12.301 DFARS 204.7006
				11	MODIFICATIONS
				11.1	Is the modification supported with sufficient documentation justifying the action (e.g. rationale, Government estimates/estimated cost of change, contractor's proposal, etc.)?	FAR 4.803(a)(26)(iii)
				11.2	Was the modification properly issued (i.e. unilateral vs bilateral) and did it cited the correct authority in Block #13 of the SF 30 (e.g., Changes Clause, etc.)?	FAR 43.103
				11.3	If the action is bilateral modification (i.e. supplemental agreement), is it signed by both the KO and the contractor?	FAR 43.103(a)
				11.4	Completed MOD Checklist in file?	FLCJ Policy
				11.5	Memorandum for Record in file that documents a clear purpose of the mod, scope, price and establishes price reasonablness.
				11.6	Final CAR is in the file and completed timely with modification. CAR is coded correctly	FAR 4.604 DFARS 204.7006
				12	CLOSEOUT
				12.1	Documentation D1594
				12.2	Evidence of funds deobligated?
				12.3	Evidence all contractual claims/obligations/issues resolved prior to closeout

Date/Time Review Started: _9/13/2019- 8:30_________________________

Date/Time Review Completed :___9/13/2019 9:48____________________

Sheet2

ANSWERS

YES

N/A

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