N6852023R0031 0001.docx

N6852023R0031

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

BLOCK 7 Continuation:

N68520 Contract Specialist:

Nancy Morris Nancy.t.morris.civ@us.navy.mil

N68520 Procuring Contracting Officer:

Jessica McGee jessica.L.mcgee14.civ@us.navy.mil

GENERAL INFORMATION

1. This solicitation is set-aside for the SBA 8(a) Program.

2. This Cost Plus Fixed Fee Indefinite Delivery Indefinite Quantity solicitation and resulting contract is subject to the Service Contract Act (SCA) of 1965, as amended with Term-form task orders issued for non-performance based level of effort to augment the United States Naval Aviation Depot level maintenance at Fleet Readiness Center Southeast (FRCSE). The following Wage Determinations are applicable for this effort:

3. The NAICS code for this effort is 336411 – Aircraft Manufacturing The Product Service Code (PSC) for the procurement is J015 – Maintenance, Repair, and Rebuilding of Equipment- Aircraft Launching, Landing, and Ground Handling Equipment.

SECTION B - SUPPLIES OR SERVICES AND PRICES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

RESERVED

30 June 2023

28 July 2023

(Attach upon award)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

L – ( 1 ) CONTENT OF PROPOSALS (Services)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Government advises the Offeror that taking exception to or deviating from any term or condition of the RFP may result in the assessment of a deficiency to the proposal.

Throughout these instructions, “Offeror” is defined as the prime contractor with its CAGE code identified in Block 15A on Standard Form (SF) 33, Solicitation, Offer, and Award. A “Joint Venture” (JV) is a partnership or teaming arrangement that is formed for the purpose of responding to this solicitation when the prime contractor consists of more than one legal entity. “JV Team Members” are the entities that make up a Joint Venture. The term “entity” is used to mean any or all of the following: prime contractor, JV, JV team members, any subcontractor, and corporate parent, division, subsidiary, or affiliate (e.g., any contractor with a different CAGE Code/DUNS than the Offeror). The following entities are defined as “principal entities,” and only principal entities will be used in the past performance evaluations: (a) the prime contractor; (b) JV Team Members; and (c) other entities that are proposed to perform at least 20.00% of the proposed total Cost for the contract; and (d) entities that are proposed to perform a critical function, whether technical or financial, in the performance of the resulting contract. Offerors are advised that in order to demonstrate work commitment, each principal entity must be identified in Volume 4 (Cost) and associated with a commensurate dollar value.

2.0 ELECTRONIC PROPOSAL FORMAT

This section is intended to provide information to the Offerors on the electronic format and application software to be used for submitting proposals. Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and upload proposals and will ensure the proposals received are suitable for reading electronically during evaluation.

Proposals must be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages shall be numbered with section and page numbers. Graphs and tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph. Graphs and Tables that fit on an 8.5” X 14” printed page will be counted as one page. Drawing may be of any size and will count as one page. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented. When using Government supplied templates no modifications to font or scaling required.

All proposal documents must be compatible with Microsoft Office 2016 and/or the latest Adobe Acrobat Reader Portable Document Format (PDF), where applicable. Within all Excel files, the Offeror shall use formulas and functions to show mathematical operations and avoid using output type “value only” cells. If the proposal includes links, the proposal shall include all referenced files. Spreadsheets shall not be password protected or locked.

The Offeror is responsible for ensuring electronic proposals are virus free and shall run an anti-virus scan before submission. The Offeror shall certify, in its proposal cover letter, that all electronic proposal information delivered throughout the evaluation (e.g., original proposal submission, responses to evaluation notices, Final Proposal Revisions) are virus free. The Offeror shall specify the software, version, and virus definition used to check the data.

In order to reduce file sizes, the Offeror shall not embed sound or video (e.g., MPEG) files within the proposal submission. The Offeror is encouraged to simplify the color palette used in creating figures; and minimize size of graphics files; and avoid scanned images.

Offerors may use hyperlinks within and among proposal volumes that do not include price information. However, there shall be no links from any other volume into the Price Volume or into any other portion of the proposal that contains price information.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in section “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted separately, as specified in the table below. Cost and Price information shall not be noted in any Volume except Volumes 3 and 4. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit.

Table L1: Proposal Organization and Page Limit Recommendations

No page limit

25 Pages

2.0

PAST PERFORMANCE

3.0

COST/PRICE

No page limit

4.0

Each volume shall contain the following information:

a. Cover and title page

b. Title of proposal and proposal number as applicable

c. Offeror’s name, CAGE, address, and POC

d. Solicitation number

e. Proposal volume number

f. Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements)

4.0 ELECTRONIC PROPOSAL SUBMISSION

The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP.

All volumes of the proposal shall be submitted electronically through the Solicitation Module of the Department of Defense (DoD) Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil. No other submissions, such as mail, hand-carried, or other electronic system (e.g., DOD SAFE) are authorized by the solicitation unless specifically authorized by the Contracting Officer pursuant to paragraph 4.1 below. For instructions on how to post an offer, please refer to the Posting Offer demo: https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to follow the registration instructions found on the PIEE website. It is advised that all potential prime Offerors and their subcontractors ensure the proper company points of contact are registered in the site based on their CAGE codes and have the proper roles assigned well in advance of the solicitation closing date. Subcontractors are only required to register in PIEE if they want to submit their proprietary proposal information separate from the prime offer. Documents submitted by the subcontractor directly to the Government must have the prime contractor’s name, CAGE, and RFP number on the first page of the document.

It is also the Offeror’s responsibility to confirm receipt of proposals and all electronic communications. Screen shots of the submission should also be taken to validate a submission was accepted in the PIEE system against this solicitation. The Government is not obligated to search for incorrectly submitted proposals in PIEE.

4.1 If there is an unanticipated PIEE System outage within 24 hours of the proposal due date and the outage has interrupted normal Government processes so that proposals cannot be received by the exact time specified in the solicitation, the Offeror shall immediately notify the Contracting Officer and Contract Specialist listed in Section A of the solicitation. This notification shall occur prior to the proposal submission deadline and shall be made in writing. The notification may be in conjunction with verbal notification, but verbal notification alone shall not be sufficient. The Offeror shall obtain written approval from the Contracting Officer to submit the proposal via an alternative method of a series of encrypted emails to include all proposal volume documents. The encrypted emails shall be marked “Controlled Unclassified Information” and “Source Selection Information – See FAR 2.101 and 3.104.”

Depending on the immediate circumstance, the Contracting Officer may instead amend the solicitation closing date following the procedures set forth in FAR 15.208(d).

5.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

6.0 SOLICITATION QUESTIONS AND AMENDMENTS

The Government will post solicitation questions/answers and amendments, if applicable, to the solicitation opportunity posting on SAM.gov.

Questions regarding this solicitation shall be submitted via email to the Contract Specialist and Contracting Office listed in Section A of the solicitation. Each question or comment should reference the applicable solicitation document, page number, and paragraph number. Do not include any proprietary information in your question, because the Government will provide the question and answer to all potential offerors. All questions must be submitted for the solicitation no later than 12:00pm EST on the 15th calendar day after the date that the solicitation is issued. The Government is under no obligation to answer questions received after that date but may answer the question if time permits and beneficial to source selection.

PART B SPECIFIC INSTRUCTIONS

1.0 Volume 1 – TECHNICAL

Note: This volume shall not contain any reference to cost aspects of the offer.

In this volume, provide the information described below:

1.1 Management Approach

1.1.1 The Offeror shall describe its management approach to accomplish the assigned aircraft depot maintenance needs in a timely manner as per the Statement of Work (SOW). Describe how the Offeror will ensure prompt and appropriate assignment of work to its personnel and providing the proper number of people with the right skill mix to each of the Government sites. Demonstrate how the Offeror intends to manage the requirements showing the relationships and interaction between the sites, and how they will share resources, as applicable. Show the processes, organization, and communication flow that will be employed by the Offeror to meet the SOW requirements. The Offeror shall include its approach to address associated barriers to fulfilling the work requirement.

1.1.2 The Offeror’s proposal shall clearly delineate the Offeror’s corporate support structure, organization, and define lines and level of authority in support of this contract effort (a flow chart may be used). The Offeror’s proposal shall clearly identify the use and management of subcontractors. The proposal shall state the Offeror’s understanding of how Government representatives at FRCSE and the Offeror’s corporate communications and interface will functionally occur, to include reporting.

1.1.3 Contractor Quality Control Plan (QCP): The Offeror shall propose a QCP that describes internal controls and establishment of procedures for evaluating each of the major service areas (who, method, how often) for reporting to the Government and documentation (as listed in the SOW, CDRL Data Item A002) reflecting quality control inspections and any corrective actions taken.

1.2 Key Personnel

1.2.1 The Offeror shall identify and include in its proposal one resume for each person the Offeror will employ to fill the specific Manager/Operations Manager and Site Supervisor key personnel positions. The Offeror-proposed resumes shall demonstrate relevant experience of the proposed Key personnel in tasks similar to those outlined in the SOW Section 3.9 as applicable. The resumes shall include following minimum information:

a. Employee name

b. Years of professional experience in military aircraft maintenance

c. Current position/title

d. Education/training/certification completed (directly related to SOW section 3.9)

e. Chronology of professional experience

f. Current level of security clearance

1.3 Workforce Recruitment/Hiring, Retention, and Training

1.3.1 Recruitment/Hiring

a. The Offeror shall identify its approach/plan for ensuring fulfillment of personnel qualifications and certifications per SOW requirements.

b. The Offeror shall describe its processes and procedures for advertising, recruiting, and hiring personnel, especially with respect to hard-to-obtain skilled personnel and sites where the location is limiting to the personnel available (e.g., high cost of living and/or remote locations).

c. The Offeror’s plan should include the lead-time necessary to fill positions and the Offeror’s approach to fulfilling security requirements as defined in SOW paragraph 3.2.

d. The Offeror shall identify how it will ensure qualified and certified personnel are provided in the event of employee loss.

e. If part-time personnel are pursued, the Offeror shall delineate how expertise and continuity will be maintained, as well as any impact to cost compared to hiring full-time personnel for the position.

1.3.2 Retention

a. The Offeror shall provide its plan/approach to retain experienced employees and managers/supervisors to meet SOW requirements and ensure uninterrupted site performance.

b. The Offeror shall provide a plan for how it will mitigate risk to performance caused by short notice losses/termination of workforce personnel.

c. The Offeror shall identify any procedures, incentives or approaches/plans for attracting and retaining highly-skilled personnel. The approach/plan shall include a remedial plan that addresses poor/declining contractor employee performance as well as the contractors plan to replace employees removed for security and safety issues and or loss of base access.

1.3.3 Training

a. The Offeror shall identify its plan for training new workforce personnel and maintaining the proficiency of the existing workforce; explain its approach to improve new-hire expertise, as well as maintain and/or improve expertise of the incumbent personnel.

b. The Offeror shall identify its plan for ensuring its workforce is trained and kept current with the expertise necessary to meet the requirements of the SOW.

c. The Offeror shall specify how it will ensure the necessary expertise will be provided in instances when modification of equipment or addition of new, upgraded or modernized equipment that would result in a change in maintenance and/or documentation practices/procedures.

d. The Offeror shall provide a description of the approach to organizational and process training to ensure familiarization with the company’s and Government’s policies and procedures, including quality, safety and security.

e. The Offeror shall also provide the approach for maintaining the training records in accordance with SOW 3.1.6.5 and ensuring availability to Government as required.

1.4 Mobilization

a. Security Requirements to include facility clearances and base access. The Offeror shall provide a plan to implement the required security clearances and physical access requirements of the contract during the mobilization period so that service is not interrupted.

b. Staffing. The Offeror shall provide a staffing plan to provide the required trained and certified workforce by the start of task order performance.

2.0 VOLUME 2 - PAST PERFORMANCE

Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information Systems (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; the Defense Contract Management Agency (DCMA); and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

The Offeror shall complete the Section L Past Performance Information Form, attachment L-3 for each past performance reference (contract or delivery/task order) performed within seven calendar years of the solicitation release date. The Offeror shall submit no more than five past performance information forms as the Prime Contractor, no more than two forms for each principal subcontractor, and/or no more than two forms for each JV team member. For contract references that contain delivery/task orders, additionally provide the work description(s) for each specific delivery/task order deemed relevant by the Offeror to this solicitation’s requirements. For contract references where the Offeror performed as a subcontractor, the Offeror shall clearly identify the applicable portion of the contract requirements that they performed. The Offeror shall submit written consent from its principal subcontractor(s) insert as applicable and JV team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal subcontractor insert as applicable or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

The Offeror shall provide a narrative on each attachment L-3 Past Performance Information Form in the “Contract Effort Description” area that clearly describes how each contract reference has relevant work effort that matches the relevancy definitions specified in Section M of the solicitation. If applicable, note whether the contract met or exceeded Small Business (SB), Veteran-Owned Small Business (VOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZone Small Business (HUBZone), Small Disadvantaged Business (SDB), and Women-Owned Small Business (WOSB) small business utilization and subcontracting goals. The Offeror may provide this information in a format substantially the same as the Individual Subcontracting Report (ISR), if applicable. Additionally, the Offeror shall provide one electronic copy of the Statement of Work/Performance Work Statement for each contract reference as Annex A to this Past Performance Volume.

The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment Report (CPAR) exists for multiple years for the same contract/order, all periods of performance within the recency period specified above, for that contract/order, will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Past Performance Assessment Questionnaire (PPAQ), attachment L-4, to the Government Program Manager or Technical Point of Contact for the contract. The Offeror shall include instructions for the Government Recipient to send completed questionnaires within two weeks of its receipt via e-mail to the Contract Specialist listed in Section A of this solicitation, thereby allowing the customer approximately two weeks to complete their response. All PPAQs should be received by the Government concurrently with the Offeror’s proposal submission.

3.0 VOLUME 3 – COST/PRICE

3.1 Ground Rules and Assumptions

If subcontractors are proposed, subcontractors shall provide the same cost/price proposal data required for the prime contractor, unless otherwise noted below.

As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2 and/or if there is only one offeror in accordance with DFARS 215.371-3.

The Offeror shall provide sufficient data to support its proposed cost/price and explain all ground rules and assumptions that affect the price/cost estimates and pricing of orders during execution.

Within all Excel cost/price files, the Offeror shall use MS Office 2016 Excel format with formulas and functions to show mathematical operations and avoid using output type “value only” cells. If the proposal includes links, the proposal shall include all referenced files. Spreadsheets shall not be password protected or locked.

The Government is not soliciting any investments. However, for the Government to assess a proposed cost/price that appears low due to a corporate decision to absorb costs, e.g., lower than usual burdens or rates, the Offeror shall fully identify and explain any such investments.

For this procurement, it has been determined there is not a meaningful number of “professional” employees required so the evaluation of Professional Employee Compensation Plans per FAR 52.222-46 is not required.

3.2 Government Provided Estimates

3.2.1 Other Direct Costs (ODC): The Government's unburdened estimate for Cost-only Travel is $825,000,00 . This estimate will be used to price the Travel CLIN on the award document.

3.2.2 Labor Hours: The Government level of effort estimate is included in Attachment L-2, Cost Summary file. A work-year is defined as 1,920 hours exclusive of Federal holidays and paid leave, for purposes of developing the Government estimate. The estimated hours in Attachment L-2 shall be used for pricing and setting ceiling at the IDIQ level for the CPFF Level of Effort CLINs.

3.3 Volume 3 Contents: The Offeror shall provide the following information as part of the Volume 3 submission:

3.3.1 An electronic copy of the Solicitation Section B using MS Office 2016 Excel format with the proposed Cost and Fixed Fee for each applicable Contract Line Item (CLIN) and a proposed total Contract Price.

3.3.2 The Offeror shall provide a narrative that addresses cost/price proposal assumptions and discuss the basis for the cost elements listed below:

a. Labor rates. If necessary, provide a narrative to describe derivation of direct labor rates, composite rates, use of uncompensated overtime, overtime rate basis, etc.

b. Escalation on labor. Offerors, including subcontractors, shall address escalation for all labor categories, and shall provide rationale for the specific escalation rate used. Offerors that do not propose escalation, or an explanation as to why escalation is not included, may be considered unrealistically low and may have their proposals adjusted by the Government to include escalation in the out years.

c. Indirect costs (e.g., Overheads, Fringe Benefits, General & Administrative (G&A), etc.) Pools to which indirect rates are applied and historical/provisional billing rates for indirect rates.

d. Information needed to explain the Offeror’s estimating practices.

e. ODCs by specific cost element (e.g. Travel). If the Offeror proposes indirect burdens on the Government-provided ODC Cost-only CLIN estimates, the Offeror shall provide a percentage breakdown of the Offeror’s indirect burdens added to the Government estimates for any and all Cost Reimbursable ODC CLINs in Section B.

f. When the Offeror elects to propose Cost of Money (COM) as an allowable cost, the Offeror must submit a DD Form 1861 COM form and show the calculations of the proposed amount.

g. Identify the proposed fee rate, cost element application, and provide supporting fair and reasonable rationale. Fee shall not be applied to ODC CLINs.

h. Offeror's labor classifications should cross-reference to Department of Labor (DOL) wage determination classifications as much as possible.

3.3.3 This solicitation is, and the resulting contract will be, subject to the Service Contract Act of 1965, as amended, and to FAR clause 52.222-41, contained in Section I of this solicitation. Offerors shall propose employee’s wages in accordance with the attached Wage Determination. As part of the cost/price proposal, the Offeror shall furnish the names of the proposed labor categories and the corresponding labor categories from the attached Wage Determination as well as documentation of compliance with the minimum monetary wages and fringe benefits for service employees as specified in the Wage Determination (provided as an attachment in Section J of this solicitation). Offerors are required to submit a total compensation plan setting forth salaries and fringe benefits proposed for employees (including temporary and part time employees) who will work under the contract and are subject to the Act, and explain how the compensation plan complies with the Service Contract Act. If the Offeror’s proposed employees are under a collective bargaining agreement, the Offeror shall provide a copy of the agreement.

3.3.4 The Offeror shall submit its fully completed cost/price proposal using the Cost Summary Spreadsheet (L-2) to disclose fully the buildup of cost/price of each CLIN.

a. The Offeror shall use the Summary tab to breakout total proposed costs for each year of the ordering period. The Offeror shall propose to the labor categories/hours listed in Attachment L-2. In addition, the Offeror shall apply any applicable Overtime premium to those designated hours identified as Overtime. The Offeror shall not utilize any fully burdened hourly rates when pricing the labor of its employees.

b. The offeror shall propose ODCs in accordance with the estimate provided above, plus applicable burdens. If it is the contractor’s accounting practice to apply (and invoice for) burdens to ODCs, then the contractor shall propose the ODC amount plus the addition of the applicable burdens. Fee shall not be proposed for ODCs.

3.3.5 The Offeror shall complete Attachment L-1 (Annual Burdened Labor); detailing the fully burdened labor rates for all prime contractor and subcontractor personnel. Fully burdened labor rates are defined as direct labor rates plus all applicable burdens, to include indirect rates, fee, and subcontractor pass-through costs where applicable. For subcontractor labor, the fully burdened labor rates shall be inclusive of any pass-through charges (e.g., subcontractor handling, fixed fee on subcontractor labor, etc.) applied by the prime contractor. Offerors that propose a fully burdened annual labor rate per employee exceeding $300,000 shall provide rationale to justify the reasonableness for the applicable employee.

3.3.6 Ordering Rates: Pursuant to the B-3 Text “Streamlined Ordering Procedures for Cost Plus Fixed Fee Term LOE Orders” in Section B of the solicitation, the Offeror shall propose average order estimating rates, for each labor category and each year during the ordering period, which will be incorporated into the contract and used to estimate task order pricing. Numbers only shall be entered, in U.S. dollar format ($###.##) rounded to the nearest cent. Fully burdened average labor rates for each labor category shall include direct labor cost, fringe, overhead, G&A and subcontractor pass-through rate on total cost, but should not include fee or Burdened Other Direct Costs (ODCs) such as Travel. This would be the total labor costs (the sum of both the prime and all subcontractor costs) for that labor category divided by the total number of labor hours for that category to arrive at the average (composite) Burdened Labor Rate per Hour.

3.3.7 Direct/Indirect Rate Supporting Documentation: In order to support fair and reasonable prices, the Offeror shall submit the following:

a. Copies of Offeror-proposed Forward Pricing Rates (FPRPs), Defense Contract Management Administration (DCMA) Forward Pricing Recommended Rates (FPRRs), DCMA Forward Pricing Rate Agreements (FPRAs), Collective Bargaining Agreements (CBAs), and Department of Labor (DoL) Area Wage Determinations (AWDs) as applicable for all proposed performance locations. The Offeror shall identify whether each direct/indirect labor rate proposed is based on FPRPs, FPRRs, FPRAs, CBAs, or AWDs.

b. The most current DCAA Provisional Billing Rate Approval Letter, DCAA Final Billing Rate Approval Letter.

c. The last three (3) years of actual indirect rate information. If DCAA has not reviewed the rate information for an Offeror or one of its subcontractors, the Offeror must submit a detailed justification of the proposed direct and indirect rates.

d. Payroll Verification to confirm labor categories and rates for each currently employed personnel. Proposed professional employees shall be categorized in alignment with the Bureau of Labor and Statistics (BLS), Standard Occupational Classification.

e. If a composite rate or other pricing methodology (e.g. cost estimating relationships) is utilized, the Offeror shall demonstrate how those rates were developed. Subcontractors and team members shall provide this information either separately or included in the Offeror’s Cost/price Volume of the proposal submission.

f. For contingent hires, the Offeror shall provide contingent offer letters/signed letters of intent outlining salary information for contingent hire employees. All contingent hires shall have a letter of intent submitted and included in the Cost/price Volume. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the Offeror effective at contract award. For any prospective hires for non-key personnel, provide information to substantiate the rates proposed.

g. For proposed consultants, the Offeror shall provide a consultant agreement substantiating the rates proposed. If the Offeror proposes the use of consultants in performance of the effort, the consultant cost shall be captured under the appropriate labor CLIN, not an ODC CLIN.

h. If any of the Offeror or subcontractor proposed direct or indirect rates differ from the rate agreements, Government recommendations, and/or payroll verification, a justification shall be provided for the difference.

i. A signed certification by an authorized representative of the company that the proposed rate information is accurate and any other information necessary to substantiate the rates proposed.

4.0 VOLUME 4 – CONTRACT ADMINISTRATION

This Volume shall contain information to ensure solicitation compliance evaluation and contractual execution upon award. Documentation provided as part of this Volume of the proposal may become part of the contract document at time of award. The Offeror shall submit the following:

4.1 Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all proposed subcontractors and JV team members who will be involved with the performance of the contract and list all anticipated locations where the work will be performed. If a JV teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also, provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name (Indicate Prime, JV Team Member, or Sub)

4.2 Completed and signed Solicitation SF33.

4.3 Signed Solicitation Amendment SF30 acknowledgments.

4.4 Completion of all solicitation provisions that requires a fill-in or response.

4.5 Signed Representations, Certifications, and Acknowledgements and/or reference to the electronic representations and certifications via the Offeror’s System for Award Management (SAM) record.

4.6 Guarantee the length of proposal validity (for at least 210 days after proposal due date).

4.7 Defense Contract Audit Agency (DCAA) auditor point of contact, with a current e-mail address and phone number for the prime and each subcontractor.

4.8 Defense Contract Management Agency (DCMA) Administrative Contracting Officer (ACO) point of contact, with a current e-mail address and phone number for the prime and each subcontractor.

4.9 Department of Labor (DoL) point of contact, with a current e-mail address and phone number for the prime and each subcontractor.

4.10 System Compliances: The Offeror and applicable subcontractors shall indicate the most recent date in which the cognizant DCMA and DCAA determined the adequacy of the Offeror’s systems (including but not limited to Accounting, Property, and Purchasing). If the Offeror’s systems’ status is not adequate, list the date of the last adequacy determination and the current status of any systems reviews or ongoing audits. If DCMA and DCAA reviewed the Offeror’s accounting system more than 3 years ago, the Offeror shall certify whether or not any changes in the accounting system were incorporated and whether or not the Accounting System is currently in compliance with DFARS 252.242-7006.

4.11 Pursuant to FAR clause 52.219-14 (Limitations on Subcontracting ), the offeror shall provide a labor cost breakout in dollars and the correlated percentage to demonstrate how the small business prime contractor will not pay more than 50 percent of the labor amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 50 percent subcontract amount that cannot be exceeded). Cost of contract incurred for personnel includes direct labor cost, overhead that has only direct labor as its base, and the small business’s General and Administrative (G&A) rate multiplied by the labor cost.

4.12 Special H Text: The Offeror shall propose special H Text to support proposed terms and conditions not otherwise addressed in the Solicitation.

4.12.1 If the Offeror chooses not to burden ODCs, then the contractor shall propose special Text to be included in Section H of the resultant contract stating that burdens will not be applied and shall be unallowable for ODC CLIN cost voucher reimbursement.

4.12.2 If ODCs are not burdened and an H- Text is not proposed, language similar to following will be incorporated into Section H of the resultant contract if the Offeror’s proposal is considered competitively successful: “Proposal did not include burdens on ODC CLINs. No burdens shall be added to ODC CLINs during contract performance.”

4.13 Government Furnished Property (GFP): If a task order is issued to support the Government on-site, the Government will furnish Government property for usage while on-site, such as a Navy Marine Corps Intranet (NMCI)-issued computer, desk, phone, fax machine, copier and scanner. NMCI Assets that are removed from the Government site of performance are then considered GFP and will be recorded as accountable GFP to the basic contract or applicable task order via Attachment, “Scheduled Government-Furnished Property (SGFP)” and shall be managed by the Contractor in accordance with FAR Clause 52.245-1. Otherwise, NMCI Assets, desks, phone, fax machine, copier and scanner that remain at the Government site of performance are considered “incidental” property per FAR Part 45 and shall not be tracked as accountable to the contract.

4.13.1 If the Offeror proposes/requires the use of specific GFP, or Government Furnished Information (GFI), then the Offeror shall provide:

A complete description of the required GFP/GFI including part number and serial number, if applicable.Where the GFP/GFI is to be located.

a. The name, organization, completes address and telephone number of a cognizant Government point of contact.

b. In the case of GFP/GFI accountable to other Government contracts, a copy of the correspondence authorizing use of such GFP/GFI on this contract.

c. The monetary impact to the Offeror’s proposal if the proposed GFP/GFI is not provided as GFP/GFI.

4.14 Include a copy of the proposed Quality Control Plan (QCP) from Volume 1 to be attached upon award, if selected as the successful offer.

4.15 Include a copy of the proposed Mobilization Plan from Volume 1 to be attached upon award, if selected as the successful offer.

SECTION M - EVALUATION FACTORS FOR AWARD

M - (1) EVALUATION FACTORS FOR AWARD (SERVICES)

PART A: GENERAL INFORMATION

1.0 GENERAL

The Government expects to select one Offeror whose proposal offers the “best value” to the Government, using the trade-off method. "Best value" means the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit(s) in response to the requirement. The Offeror is advised that the lowest priced proposal meeting the solicitation requirements may not be selected for an award if award to a higher priced Offeror is determined to be more beneficial to the Government. However, the perceived benefits of the higher priced proposal must merit the additional price.

2.0 EVALUATION PROCESS

The Government intends to evaluate and award without discussions. However, the Government reserves the right to enter into discussions if in the Government’s best interest to do so. In this case, a competitive range will be established with the most highly rated compliant proposals, which may be further reduced for purposes of efficiency. The Government may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

Offerors are cautioned that their initial offer should contain the Offeror’s best terms from a technical, past performance, and price standpoint.

The Offeror’s proposal shall be in the form prescribed by this solicitation and shall contain a response to each of the areas identified in Section L. Failure to address each of the areas identified in Section L, Part B, Specific Instructions, may impact the resulting evaluation ratings and/or risk assessment. The failure of an Offeror’s proposal to meet any given requirement of the solicitation may result in the entire proposal being found to be unacceptable and thus eliminated from the competition.

3.0 EVALUATION FACTORS FOR AWARD

Proposals shall be evaluated using the factors, which are listed below, where Technical is the most important factor followed by Past Performance and when combined are significantly more important than Cost/Price.

A. Technical B. Past Performance C. Cost/Price

The proposal must demonstrate to the Government’s satisfaction that the Offeror will provide a program that will ensure the successful accomplishment of the solicitation requirements and overall program objectives. Proposal information provided for one factor may be used to assess other factors if the Government deems it appropriate. In addition, the Offeror’s technical proposal will be reviewed to determine if it is consistent with the cost/price proposal where applicable, and reflects a clear understanding of the scope of work necessary to meet the solicitation requirements.

PART B: SPECIFIC INFORMATION

1.0 TECHNICAL

The Government will evaluate the proposal to determine the Offeror's understanding of, approach to and ability to meet the solicitation requirements. The Government will assess the Offeror’s Technical Proposal with respect to its compliance with the solicitation requirements and the risk associated with the Offerors approach. The evaluation will also include an assessment of the Offeror's Management Approach; Key Personnel; Workforce Recruitment, Retention, Training; Mobilization.

For the Technical factor: This method reflects whether the proposal meets or does not meet the minimum requirements along with an assessment of the strengths, weaknesses, significant weaknesses, and deficiencies of the proposal to determine the combined Technical/Risk rating. The benefit to the Government associated with assessed strengths along with technical risk will be considered in determining whether the Offeror’s proposal rises to a level of being thorough. Assessment of technical risk considers potential for disruption of schedule, increase in costs, degradation of performance, the need to increase Government oversight, or the likelihood of unsuccessful contract performance. Offerors are advised that during the evaluation process, a technical factor with an “Unacceptable” Technical/Risk Rating may result in the entire proposal being found unacceptable and eliminated from the competition.

The Technical Risk considers the risk associated with the technical approach in meeting the requirement. Failure to address part or parts of the technical factor caused by a lack of information may be assessed as a significant weakness or multiple significant weaknesses. A combination of significant weaknesses that increase the risk of unsuccessful contract performance to an unacceptable level may be considered a deficiency.

Offerors are advised that during the evaluation process, a Technical/Risk Rating of “Unacceptable” is considered unawardable and may result in the entire proposal being found unacceptable and eliminated from the competition.

2.0 PAST PERFORMANCE

There are three aspects to the past performance evaluation: recency, relevancy, and quality. The first aspect of the past performance is to evaluate the recency of the Offeror’s past performance being evaluated. Past performance will be considered recent if the contract/order has been performed within seven calendar years of the solicitation release date. Past Performance that is not recent will not be considered in the evaluation.

The second aspect of the past performance evaluation is to evaluate how relevant the Past Performance being evaluated is to the requirements of this solicitation. The Government will use the following aspects to determine relevancy for this evaluation:

The third aspect of the past performance evaluation is to evaluate the overall quality of the Offeror’s recent and relevant past performance. The Government will evaluate the Offeror, principal subcontractors, and JV team members performance and focus its evaluation on the following areas:

1) meeting technical requirements, i.e., the quality of technical performance; 2) meeting schedule requirements, e.g., on time or late delivery; 3) controlling contract cost; 4) managing the contracted effort; 5) utilization of small business; 6) regulatory compliance, and 7) the demonstrated systemic improvement actions taken to resolve past problems.

A separate quality rating will not be assigned, rather the past performance confidence assessment rating is based on the Offeror’s overall record of past performance taking into account the recency, relevancy, and quality of performance.

3.0 COST/PRICE

Cost Realism Except for otherwise unacceptable proposals when awarding on initial proposals, the Government will perform a cost realism analysis to determine the most probable cost (MPC) for each applicable offeror’s proposal.