N68335-14-R-0001-0002_Amendment.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

The purpose of this amendment is to address questions that were received and also to extend the response date for the solicitation.

QUESTION 1: Reference RFP Section L, Part B, Para 2.3 (2), and Para 2.0 Note:, and FAR 19.7

Para 2.3 of Section L is requesting that a Small Business Plan be included as part of the Technical Volume (as Annex 1) and that it conform to the requirements of FAR 19.7. Far 19.7 specifies that the SB Plan include a statement of the total dollars planned to be subcontracted to SB, and percentage goals, which then also provides information on the pricing offered. This is at odds with the Section L requirements that the technical volume not reference the cost or price aspects of the offer.

Please advise how to proceed, or how the US Navy would like the SB Plan formatted so that it is compliant with both Para 2.0 and FAR Part 19.7.

ANSWER 1: The Small Business Subcontracting Plan shall be submitted as Annex 1 as outlined in RFP Section L, Part B, Para. 2.3 (2). This Annex will be reviewed by the appropriate evaluator.

QUESTION 2: Reference RFP Section F, and PWS Para 2.0 (Definitions for "Ready for Issue", and "Turn Around Time"(TAT))

There are circumstances where the government could impact the TAT of a unit under repair.

Example circumstances include (1) when the government elects to provide a Missing On Receipt item rather than the contractor provide one, (2) the replacement of a shipping container, (3) or in an extreme case when government acceptance cannot be performed in a reasonable time.

How will the Navy account for TAT delays from Government actions that are outside of the contractor’s control?

ANSWER 2: It is the contractor’s responsibility to contact the Procuring Contracting Officer (PCO) and request a waiver to the TAT due to any action or circumstance that has the potential to negatively affect the contractor’s TAT. It will then be the PCO and Program’s decision whether or not the waiver will be granted.

QUESTION 3: Reference PWS Para 3.3.2 Inspection Requirements

Please confirm that it is the US Navy's intention that all "Items" be completely disassembled into their individual components, and that the individual component making up the Item, must meet the Depot Maintenance Manual Inspection and Repair Limits.

ANSWER 3: Per the PWS, type of work is Depot Level Repair. Rework and inspection shall be in accordance with applicable depot level maintenance manual listed in Section 6.2 of the PWS.

QUESTION 4: Reference PWS Para 3.3.2.1 and Para 3.3.3.2.1

These paragraphs reference “Appendix B”. This Appendix is not provided. Can the US Navy provide Appendix B, or clarify if it is required?

ANSWER 4: The reference to “Appendix B “ was inadvertently left in the Performance Work Statement and is hereby removed.

QUESTION 5: Reference RFP Clause 5252.247-9503

Which Revision of Mil STD 129 and 130 will be applicable at the onset of this contract?

ANSWER 5: The latest revision of MIL-STD 129 and -130 will be applicable at the onset of this contract.

QUESTION 6: Reference CLIN XX04.

Receipt and Inspection of I-Level QECA. Requires a firm fixed price, the quantity states 5, assuming 5 inductions. However, CLIN 0004 unit description states “hours,” CLIN 0104, 0204 and 0304 unit descriptions state “each,” while CLIN 0404 unit description states “unit.” We assume this should be “each” for all 5 lines items. Is our assumption correct and will Section B be amended?

ANSWER 6: CLIN 0004 unit of issue should read “each”. This amendment hereby changes CLIN 0004 from “hours” to “each”.

QUESTION 7: Reference CLIN XX11, XX12 and XX13

CLIN XX11, XX12 and XX13 are cost reimbursable, stating an associated NTE amount. Should the contractor insert an estimated / predicted anticipated lot cost, leave the unit and amounts blank, or should a Government NTE value for these three lines, including option years, be inserted by the Government?

ANSWER 7: The contractor shall not insert an estimated/predicted anticipated lot cost. The Not-to-Exceed Amount is listed within the CLIN description and this amount will be used for evaluation purposes.

QUESTION 8: Reference Page 53, 54 and 55 of 120 regarding the Fair Opportunity Procedures.

Our understanding of how this process will work is that once basic IDIQ contracts have been awarded, on a best value basis, containing the minimum quantity of CLIN 0001 as contained in 5252.216-9508, the first quarter requirements will then be competed between the basic contract holders and subsequently awarded to one contractor (unless two or more small businesses hold a basic contract) on a best price and TAT basis. The successful fair opportunity bidder will then receive the 2nd, 3rd, and 4th quarter delivery orders for the remaining of the fiscal year. Can you please confirm if this is the correct process?

ANSWER 8: The award of the basic IDIQ contract(s) and the first quarter’s fair opportunity competition will be conducted concurrently and made at the same time. Therefore, the first quarter’s requirements will be competed among ALL basic contract holders. The awardee of the first quarter’s requirements will then receive quarters 2, 3, and 4 delivery orders for the remaining of the year.

QUESTION 9: During the first quarter’s Fair Opportunity competition, if there are two or more small businesses awarded basic contracts, will the first quarter’s Fair Opportunity contracts / awards be reviewed by the NAVAIR Office of Small Business Programs and the Small Business Administrative Procurement Center Representative?

ANSWER 9: The NAVAIR Office of Small Business Programs and the Small Business Administrative Procurement Center Representative have reviewed the acquisition strategy for the basic IDIQ and the first quarter’s fair opportunity competition since these will be awarded concurrently.

QUESTION 10: Page 94, 3.0 Proposal Content and Volumes, paragraph just above the table which concludes with the last sentence “The authorized Annexes are summarized in the table below.” We cannot locate a section or listing of authorized annexes. Is a listing going to be provided to ensure page limits are not exceeded?

ANSWER 10: The table in Section L, Part A, Section 3.0 is updated to reflect Annex 1 for Small Business Subcontracting Plan. This is the only authorized Annex.

QUESTION 11: Reference Page 97, 2.1.2 Manpower / Management.

The second and third sentence state: “The manpower description shall address monthly capacity requirements projected for the estimated and maximum quantities. For evaluation purposes only, assume level loading of projected workload over a 12-month period. Regarding “estimated and maximum quantities,” can you please advise which modules this applies, and because the basic and option years project different quantities, can you also please also provide the estimated and maximum monthly quantities for the applicable modules?

ANSWER 11: Section L, Part B, Section 2.0, Paragraph 2.1.2 Manpower/Management is updated to reflect the following: “For evaluation purposes only, assume level loading of projected workload over a 12-month period for the estimated and maximum quantities of the base year CLINs 0001-0003.” Monthly quantities for the applicable modules are unknown at this time.

QUESTION 12: Reference Page 101, (c) Past Performance Information.

It appears that the majority of the description for item 2) meeting schedule requirements…. “on time or late delivery, modification of original schedules and reasons for any changes, etc.” is also used for item 3) controlling contract cost. Question: Should item 3), controlling contract cost, have different examples of the type of information requested?

ANSWER 12: No, item 3 should not have different examples of the type of information requested.

QUESTION 13: Reference PWS 3.3.6.1

Under the referenced PWS section any and all procured parts (either harvested from modules or individual components) shall be new condition? Does this preclude using parts that may already be in the bidder's owned inventory?

ANSWER 13: As stated in PWS 3.3.6.1 All commercially procured parts shall be from the Original Equipment Manufacturers (OEM), OEM approved sources, or other sources as listed in the IPB Manuals specified in Section 6.2.1.4.

QUESTION 14: Reference RFP page 97, Section 2.1.3 Material Define "internal repairable pool" including whether pool can be created prior to contract award?

ANSWER 14: Internal repairable pool is grouping of repairable material provided by a rework/repair activity as replacements for similar defective repairable material removed from an aircraft or engine undergoing some phase of rework or repair. The Government cannot advise whether or not a pool can be created prior to contract award.

QUESTION 15: Reference PWS 3.3.2.1 PWS 3.3.2.1 indicates “Inspection shall be accomplished IAW applicable depot maintenance manuals in Section 6.2 and Appendix B of this PWS”. PWS 3.3.3.2.1 and 3.3.3.2.2 also indicate inspection is to be done IAW the applicable depot maintenance manuals. Does that mean the intermediate maintenance manuals are not to be used for inspection/dispositioning of any parts but only for the tasks not addressed in the depot maintenance manuals?

ANSWER 15: Depot level manuals take precedence. Appendix B is no longer applicable and the reference to Appendix B is hereby removed from the PWS.

QUESTION 16:

Will Request for Engineering Investigations (REIs) approved under previous contracts require resubmittal and re-approval for use at contract award?

ANSWER 16: Yes, all REIs are required to be submitted for deviation requests under this contract.

QUESTION 17: Reference RFP pages 03-37 and RFP page 47

CLINS XXX1 - XXX9 and XX11 - XX14 state FOB Destination (RFP pages 03-37). Please confirm subject CLINs are FOB Origin IAW Section F-2, Delivery Requirements (RFP page 47).

ANSWER 17: CLINs 0X01-0X09 and 0X11-0X14 should read FOB Origin. This amendment hereby changes those CLINs from FOB Destination to FOB Origin.

QUESTION 18: PWS Section 3.3.2.6 Are there exceptions to the Beyond Economical Repair (BER) clause for modules that have not been preserved in accordance to government specifications?

ANSWER 18: There are no BER. Requests for deviations must be formally submitted.

QUESTION 19: RFP pages 53 and 113 The evaluation criteria specified on page 53 and page 113 appear to be contradictory, please outline the award criteria.

ANSWER 19: The award criteria outlined on page 53 is for the Fair Opportunity only. The award criteria outlined on page 113 is for the basic IDIQ contract only.

QUESTION 20:

Will NAVAIR host an Industry Day in relation to this solicitation?

ANSWER 20: No, NAVAIR will not host an Industry Day.

QUESTION 21:

Will bidders have the opportunity to provide face-to-face bid presentations?

ANSWER 21: No, at this time, bidders will not have an opportunity to provide face-to-face bid presentations.

QUESTION 22:

Is it the Government's intention that the first year's Q1 award is made to multiple offerors?

ANSWER 22: It is not the Government’s intention to award the first year’s Quarter 1 to multiple offerors.

QUESTION 23: Reference PWS 3.2.1.1 and RFP page 97

Storage requirements specified in PWS 3.2.1.1 state the requirement to store 250 modules. Should modules be considered as power sections? Section L-(1) Volume 2 clause 2.1.1 states 160 modules. Please clarify.

ANSWER 23: The PWS section 3.2.1.1 is hereby updated to reflect 160 modules. Modules include Power Sections, Reduction Gear Assemblies, and Torquemeters.

QUESTION 24:

Please confirm that a cross reference matrix (CRM) is only required for the technical volume.

ANSWER 24: The CRM is only applicable to the Technical Volume.

QUESTION 25:

For insurance purposes, please advise the average monthly or quarterly, and maximum quantities of NRFI assets to be stored and managed by the contractor during the contract.

ANSWER 25: Quantities of assets are unknown and this information cannot be provided at this time.

QUESTION 26:

Can consecutive follow-on contracts be identified separately, but combined, for past performance and experience volume submission purposes?

ANSWER 26: Contracts shall be identified separately.

QUESTION 27:

Can NAVAIR provide assurances contractors will have at least 60 days or so to manage inductions of large task orders or can NAVAIR assign maximum numbers of inductions required per week / month?

ANSWER 27: NAVAIR cannot provide assurance that contractors will have at least 60 days to manage inductions. NAVAIR will not assign maximum numbers or inductions required per week/month. Inductions are to occur in the quarter in which the task order is received. Any deviations must be submitted formally to the PCO.

QUESTION 28: Reference RFP page 93 and page 56

The last paragraph on page 93 states electronic proposal files need to be fully compatible with Microsoft Office 2000. However, page 56, 2nd paragraph item (ii) states that the file format for task order proposals, fair opportunity competition, is to be submitted in Microsoft Office 2003. Because Microsoft Office 2003 is more easily supportable, can the full proposal initially be submitted compatible with Microsoft Office 2003 as well?

ANSWER 28: The initial proposal may be submitted compatible with Microsoft Office 2000 or 2003. This amendment hereby changes page 93 to state, “The Offeror will provide one complete copy of the written proposal to the Procuring Contracting Officer PCO as electronic files fully compatible with Microsoft Office 2000 or 2003”.

QUESTION 29: Reference RFP Section L, Para 5.0 Price Cost Proposal

Under the paragraph titled “Volume Content” the RFP states:

“(a) This Volume shall contain the information requested below and shall include a copy of Section B with the Contract Line Item (CLIN) and Sub-CLIN Unit Prices and for evaluation purposes, the Total Prices filled in (Supplies and/or Services and Prices and/or Costs) using the estimated quantities value in the solicitation and the instructions below.”

However within Para 5.2 (c) the RFP states

“The Offeror shall sum up the proposed Total Prices/Costs by contract year, and provide a total overall price/cost of the proposal using maximum quantities, and submit a complete Section B.”

These requirements appear to be in conflict of each other. Please clarify or advise whether the US Navy would like the pricing totals by “estimated” or “maximum” quantities.

ANSWER 29: RFP page 104, Section L, Para 5.0 (a) is amended as follows:

“(a) This Volume shall contain the information requested below and shall include a copy of Section B with the Contract Line Item (CLIN) and Sub-CLIN Unit Prices and for evaluation purposes, the Total Prices filled in (Supplies and/or Services and Prices and/or Costs) using the maximum quantities value in the solicitation and the instructions below.”

QUESTION 30:

Will the US Navy allow access for Contractors to procure material from Government Sources of Supply as an additional option?

ANSWER 30: No.

QUESTION 31: Reference PWS Para 3.3.2 Inspection Requirements

Para 3.3.2.1 specifies that the Contractor shall disassemble, clean, and inspect all items and inspection shall be accomplished IAW applicable depot maintenance manuals.

Para 3.3.3.2.1 (RGA), Para 3.3.3.2.2 (PS) and Para 6.2.1.10 specifies added attention to several of the engine accessory items.

Is it the US Navy’s intent that all accessories items be completely disassembled and inspected/repaired IAW their depot manuals, or is it the US Navy’s intent that this apply only to the items referenced in Para 3.3.3.2.1 and 3.3.3.2.2 (IAW with the verbiage in 3.3.3.2.1 and 3.3.3.2.2)?

ANSWER 31: Per the PWS, type of work is Depot Level Repair. Rework and inspection shall be in accordance with applicable depot level maintenance manual listed in Section 6.2 of the PWS.

QUESTION 32: Reference PPC 126

Currently PPC 126 requires 100% of the Hastelloy C Turbine Vane Cases to be replaced with Inconel 718 cases (IAW PPC 126).

What is the current percentage of Power Sections with PPC 126 Incorporated?

ANSWER 32: PPC 126 compliance level is Organizational and Intermediate levels of maintenance. NAVAIR Technical Directives Status Accounting (TDSA) system data base reflects organizational level and intermediate incorporation percentage is 60%. This number is subject to change and may not represent the most accurate information.

QUESTION 33: Reference Section L, Volume Content, Para 5.2 (e ) Paragraph 5.2(e) specifies that the contractor provide the proposed burden rates for material, direct labor overhead, G&A, fee/profit, and any other applicable burden applied to direct cost elements.

Why is this cost detail required if it is anticipated there will be adequate price competition and the CLINS are Firm Fixed Priced?

ANSWER 33: Section L, Part B, Volume 5, Para. 5.2 (d) and (e) are hereby removed. These sections are no longer applicable.

QUESTION 34:

Are PMA parts allowed to be installed on this contract?

ANSWER 34: As stated in PWS 3.3.6.1 All commercially procured parts shall be from the Original Equipment Manufacturers (OEM), OEM approved sources, or other sources as listed in the IPB Manuals specified in Section 6.2.1.4.

QUESTION 35:

Will equivalent tooling previously approved by the US Navy for past T56 Series III contracts be accepted for use on this contract?

ANSWER 35: Any deviations shall be submitted as a REI.

QUESTION 36:

Per page 105, Section 5.3, is a contractor funded rotable parts pool considered Government Furnished Equipment?

ANSWER 36: Rotable pools cannot have any parts from Government engines.

QUESTION 37:

Per the PWS, DECKPLATE must be used to enter receipt, in work, RFI and shipping information to the US Navy within specific timeframes; however, recent access to DECKPLATE has been non-existent and/or denied. Is there an alternative to contractor using DECKPLATE and NATEC if access is not provided?

ANSWER 37: DECKPLATE and NATEC are required to be used. Information can be provided to NAVAIR provided POC for entries.

A request was received to amend the RFP, p. 98, Technical Volume, Small Business Utilization Strategy requirement to indicate that the requirement only applies to large business. The language in the RFP on p. 98 will not be changed. This provision does not require small businesses to provide a small business subcontracting plan. That requirement is clearly only applicable to large business offerors. However, both large and small business offerors are being asked to provide a strategy for utilizing small business concerns in the performance of the contract. The small business utilization strategy will be evaluated on the extent of participation by small business concerns and the methods and effectiveness of the Offeror in finding, encouraging, and committing to the use of these small business concerns in its business approach. This requirement can be met by small business offerors by simply stating the small business offeror will perform all the work themselves. Such a response should not place a small business offeror at a disadvantage since if that is the extent of the small business' plan, that will mean the strategy is to utilize a small business for all performance required under the contract. Additionally, with respect to describing the small business utilization strategy, the Offeror only need address those items listed at p. 98 that are applicable. If a SB offeror does not intend to use any other companies to perform on the contract, the single statement that they will perform the work themselves will suffice as that company's SB utilization strategy.

The solicitation closing date is extended until 15 October 2014, 4:00PM EST.

POC: Jillian Kohler, 732-323-4589 or jillian.kohler@navy.mil

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Oct-2014 04:00 PM to 15-Oct-2014 04:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The FOB has changed from Destination to Origin.

CLIN 0002

The FOB has changed from Destination to Origin.

CLIN 0003

The FOB has changed from Destination to Origin.

CLIN 0004

The unit of issue has changed from Hours to Each.

The FOB has changed from Destination to Origin.

CLIN 0005

The FOB has changed from Destination to Origin.

CLIN 0006

The FOB has changed from Destination to Origin.

CLIN 0007

The FOB has changed from Destination to Origin.

CLIN 0008

The FOB has changed from Destination to Origin.

CLIN 0009

The FOB has changed from Destination to Origin.

CLIN 0011

The FOB has changed from Destination to Origin.

CLIN 0012

The FOB has changed from Destination to Origin.

CLIN 0013

The FOB has changed from Destination to Origin.

CLIN 0014

The FOB has changed from Destination to Origin.

CLIN 0101

The FOB has changed from Destination to Origin.

CLIN 0102

The FOB has changed from Destination to Origin.

CLIN 0103

The FOB has changed from Destination to Origin.

CLIN 0104

The FOB has changed from Destination to Origin.

CLIN 0105

The FOB has changed from Destination to Origin.

CLIN 0106

The FOB has changed from Destination to Origin.

CLIN 0107

The FOB has changed from Destination to Origin.

CLIN 0108

The FOB has changed from Destination to Origin.

CLIN 0109

The FOB has changed from Destination to Origin.

CLIN 0111

The FOB has changed from Destination to Origin.

CLIN 0112

The FOB has changed from Destination to Origin.

CLIN 0113

The FOB has changed from Destination to Origin.

CLIN 0114

The FOB has changed from Destination to Origin.

CLIN 0201

The FOB has changed from Destination to Origin.

CLIN 0202

The FOB has changed from Destination to Origin.

CLIN 0203

The FOB has changed from Destination to Origin.

CLIN 0204

The FOB has changed from Destination to Origin.

CLIN 0205

The FOB has changed from Destination to Origin.

CLIN 0206

The FOB has changed from Destination to Origin.

CLIN 0207

The FOB has changed from Destination to Origin.

CLIN 0208

The FOB has changed from Destination to Origin.

CLIN 0209

The FOB has changed from Destination to Origin.

CLIN 0211

The FOB has changed from Destination to Origin.

CLIN 0212

The FOB has changed from Destination to Origin.

CLIN 0213

The FOB has changed from Destination to Origin.

CLIN 0214

The FOB has changed from Destination to Origin.

CLIN 0301

The FOB has changed from Destination to Origin.

CLIN 0302

The FOB has changed from Destination to Origin.

CLIN 0303

The FOB has changed from Destination to Origin.

CLIN 0304

The FOB has changed from Destination to Origin.

CLIN 0305

The FOB has changed from Destination to Origin.

CLIN 0306

The FOB has changed from Destination to Origin.

CLIN 0307

The FOB has changed from Destination to Origin.

CLIN 0308

The FOB has changed from Destination to Origin.

CLIN 0309

The FOB has changed from Destination to Origin.

CLIN 0311

The FOB has changed from Destination to Origin.

CLIN 0312

The FOB has changed from Destination to Origin.

CLIN 0313

The FOB has changed from Destination to Origin.

CLIN 0314

The FOB has changed from Destination to Origin.

CLIN 0401

The FOB has changed from Destination to Origin.

CLIN 0402

The FOB has changed from Destination to Origin.

CLIN 0403

The FOB has changed from Destination to Origin.

CLIN 0404

The FOB has changed from Destination to Origin.

CLIN 0405

The FOB has changed from Destination to Origin.

CLIN 0406

The FOB has changed from Destination to Origin.

CLIN 0407

The FOB has changed from Destination to Origin.

CLIN 0408

The FOB has changed from Destination to Origin.

CLIN 0409

The FOB has changed from Destination to Origin.

CLIN 0411

The FOB has changed from Destination to Origin.

CLIN 0412

The FOB has changed from Destination to Origin.

CLIN 0413

The FOB has changed from Destination to Origin.

CLIN 0414

The FOB has changed from Destination to Origin.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

13-AUG-2014

to:

Exhibit/Attachment Table of Contents

13-AUG-2014

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

5252.215-9522

L – (1) CONTENT OF PROPOSALS (SUPPLIES OR SERVICES) (JUN 2011) (REV AUG 2012)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror is required to submit sufficient information concerning the following areas to enable Government personnel to fully ascertain capabilities of the Offeror to perform the requirements. The proposal must be sufficient in detail and scope to permit evaluation and provide the evaluators a clear understanding of the Offeror’s capability to meet or exceed the defined elements as required by the solicitation. All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the requirements, associated risks and is able, willing and competent to devote the resources necessary to meet the requirements, and that the Offeror has valid and practical solutions for all requirements and potential risk areas. Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror has the burden of proof to demonstrate compliance with all the evaluation factors and or sub elements identified in this solicitation. The Offeror is advised that the Government may incorporate into the final contract enhancing features included in the Offeror’s proposal deemed beneficial to the Government. With the exception of the Price/Cost volume, no cost or pricing information should appear in any volume. Alternate proposals are not acceptable.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. The Offeror is responsible to present enough information to allow the Government to evaluate the proposed work effort, support, and approach, as well as the price/cost proposal without opening discussions. Statements that the prospective Offeror understands, or can and/or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may render a rating of unacceptable. For the purpose of this solicitation, relevance is defined as something that has a logical connection with the matter under consideration. Such aspects of relevance include the type of effort (e.g., development, production, repair), the type of requirements (e.g., weapon systems, information systems, engineering services, scheduled depot maintenance), service similarity, service complexity, contract type, contract dollar value, the division of the company that will perform the work, and degree of participation by principal subcontractors, team members, or critical team members. Recency is defined as performance within 5 years of the date of this proposal submission.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or sub-element factor clearly may be considered a deficiency. There is no need to repeat information in more than one volume if an overlap exists; the detailed information must be included in the most logical place and summarized and referenced in other areas. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Offeror is expected to comply with all requirements of the RFP. The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may make an offer unacceptable, and the proposal unawardable, unless the RFP expressly authorizes such an exception or deviation with regard to that specific term or condition. The Government may consider any exception or deviation to any term or condition of the RFP that is not expressly authorized by the RFP to be a deficiency.

Throughout these instructions, “Principal Subcontractors” are defined as a subcontractor who provides at least 20% of the proposed total cost/price (excluding the Offeror’s profit/fee), for the contract. Team Members are the entities that make up a joint venture or any other partnership or teaming arrangement that is formed for the purpose of responding to this solicitation. Critical team members are entities of the Offeror that perform a critical function in the performance of the resulting contract, whether it is technical or financial, and/or have important roles in any high or medium risk areas identified in the Offeror’s proposal.

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the contract specialist at Jillian.Kohler@navy.mil. It is requested that all questions be received within 10 calendar days of the date this solicitation is issued.

2.0 PROPOSAL FORMAT

Written proposals must be formatted using a Times New Roman 12 pt normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. Graphs shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph to the same accuracy that a 10 x 10 to the ½ inch grid provides. Graphic resolution should be consistent with the purpose of the data presented.

The Offeror will provide one complete copy of the written proposal to the Procuring Contracting Officer PCO as electronic files fully compatible with Microsoft Office 2000 or 2003 and for information not supported by MS Office products, with the latest Adobe Acrobat reader on a CD-ROM. The Offeror will ensure that the Price/Cost Volume is provided on a separate CD-ROM. Each CD-ROM is to be labeled for content and the Offeror’s name. If a discrepancy exists between the original paper copy of the proposal and the disk copy, the paper copy will take precedence.

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its paragraph number/letter is identical to the Proposal Instructions paragraph number to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, book, section, and element, etc., in Offeror’s proposal.

3.0 PROPOSAL CONTENT AND VOLUMES

Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. Submission of all volumes of the Original proposal to the address provided in section A.4.0 Proposal Submission will determine timeliness of receipt. Page limitations for each volume if any, are also specified in the table below as follows (title and table of contents pages do not count towards page limit). Proposal pages beyond a specified maximum limit, if any, will not be reviewed as part of the evaluation. Proposals submitted by Offerors must be valid through 150 days after proposal submission. Any data previously submitted in response to another solicitation will be assumed unavailable to the Government and this data must not be incorporated into the technical proposal by reference.

Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B, Specific Instructions. Annexes do not have page limitations. The authorized Annexes are summarized in the table below.

Each volume must contain the following information:

Cover and title page;

Title of proposal and proposal number as applicable;

Offeror’s name, address and POC;

Solicitation number;

Proposal volume/book number;

Copy number;

Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements); and

Use tabs and dividers

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific solicitation requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Note: This column shall address all paragraphs in the appropriate Sections of the Performance Work Statement Specification.

Volume 2 Technical

Volume 2 Technical

4.0 PROPOSAL SUBMISSION:

Clearly mark all packages with the solicitation number N68335-14-R-0001. The submission date for all Volumes shall be the date and time specified in Block 9 of Standard Form 33 of the solicitation. However it is requested that Volume 3 Past Performance information be submitted [15] days prior to the submission date specified in Block 9 of Standard Form 33 of the RFP.

Offeror shall submit proposals via United States Postal Service or through a commercial carrier using the address provided below. Offeror shall not submit proposals by facsimile or electronically via email.

Naval Air Warfare Center-Aircraft Division- Lakehurst

Attn: Ms. Jillian Kohler, Code: 2.5.2.3.2JK

Bldg. 120-166

Highway 547

Lakehurst, NJ 08733

Solicitation Number: N68335-14-R-0001

Hand carried proposals may be delivered to the address above, attention Ms. Jillian Kohler and/or Mr. Francis Hufnell.

5.0 PROPOSAL PACKAGING:

The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 1 Executive Summary.

Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information – See FAR-2.101 and 3.104”.

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED

7.0 SOLICITATION CHANGES

For any changes and additional information for the solicitation please go to website:

http://www.navair.navy.mil/doing_business/open_solicitations

PART B SPECIFIC INSTRUCTIONS

1.0 VOLUME 1: EXECUTIVE SUMMARY

Note: This volume shall not contain any reference to cost or price aspects of the offer.

The purpose of the Executive Summary is to provide the evaluators with an overview of the Offeror’s proposal and strategy. The Offeror shall include the following in this volume:

i.

A concise abstract of the Offeror’s strategy for each of the evaluation criteria contained in the solicitation.

ii.

Offeror Summary Table: The Offeror shall complete the table below. The Offeror should include all subcontractors and team members who will be involved with the performance or management of the program work and should list all sites where the work will be performed. If a teaming or subcontracting arrangement is proposed, the Offeror shall identify the work share, distribution elements, and ratios that each contractor will perform using the table below. The Offeror shall also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name

(Indicate Prime, Team Member or Sub)

iii. Signed SF33 for basic solicitation and each amendment

iv. Signed Representations, Certifications and Acknowledgements or OnLine Representations and Certifications Application (ORCA) reference v.

Affirmation of no Exceptions, Deviations or Waivers if Volume 6 is not being submitted as part of the proposal.

vi. Guarantee the length of proposal validity (for at least [150] days after proposal submission).

vii. Written consent from principal subcontractors and critical team members that will allow the Government to coordinate potential past performance and/or cost/price issues with the Offeror.

2.0 VOLUME 2: TECHNICAL

Note: Sections 2.1 – 2.3 of this volume shall not contain any reference to cost or price aspects of the offer. The Offeror shall include the Small Business utilization strategy (Section 2.3) as a separate Small Business Appendix to Volume 2.

The offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. The Offeror shall address the following in the proposal:

2.1 Resources

2.1.1 Facilities/Equipment – The Offeror shall describe the facilities, including space and equipment, to be utilized to meet the requirements of this solicitation and the total monthly capacity of items processed for each shop in support of this solicitation. The description of the facilities shall address storage of units prior to and after repair. The Offeror shall provide a listing of all equipment to be utilized, including but not limited to: welding, plating, cleaning and Non-Destructive Inspection (NDI) process requirements. If facilities or equipment are not currently available, the Offeror shall provide a plan to obtain the necessary facilities or equipment to meet the schedule and capacity requirements of this Contract. The plan shall include information on dates and lead times for each item or process that the Offeror does not currently possess. The Offeror shall demonstrate it has warehouse storage space of adequate size to store approximately 160 modules while awaiting induction and/or shipment after repair.

2.1.2 Manpower/Management – The Offeror shall describe the projected manpower requirements, including management, engineering, artisan, and administrative support to be utilized to meet the requirements of this solicitation and the plan to meet those requirements. The manpower description shall address monthly capacity requirements projected for the estimated and maximum quantities. For evaluation purposes only, assume level loading of projected workload over a 12-month period for the estimated and maximum quantities of the base year CLINs 0001-0003.

2.1.3 Material – The Offeror shall provide a strategy for supporting the contractor furnished material requirements of the solicitation and the plan to meet those requirements. The Offeror shall provide information on projected parts utilization and strategies to address parts constraints, including internal repairable pools, consumable shelf stock, cannibalization, or other means. In addition, the Offeror shall provide a strategy on how its vendors, subcontractors and remanufacturing capability will support the maximum quantities identified in Section B of the solicitation.

2.1.4 Workload Fluctuation/Surge – The Offeror shall address its ability to meet workload fluctuations and surge requirements. Specifically, the Offeror shall address the ability, including projected lead-time requirements, to grow total monthly capacity for the Power Section and Reduction Gear Assembly. Provide a plan to go from 4 Power Sections and 5 Reduction Gear Assemblies per month to 7 Power Sections and 9 Reduction Gear Assemblies per month for each module within a period of less than 6 months.

2.1.5 Technical Processes – The Offeror shall demonstrate how the critical repair processes (plating, coating, heat treatment, welding, NDI, rotor balancing, and bearing processing inspection capability) will be accomplished. Illustrate each critical repair process by means of a flow or block diagram in accordance with Section L, Part A, 2.0. For each critical repair process, identify how the process is monitored to ensure compliance with quality requirements. Identify any process, or portion of a process, which will be accomplished at a vendor or satellite facility. Describe the quality measures taken to ensure the integrity of the effort or service performed by the vendor or satellite facility. Include a description of the documentation and controls at the point in the process where a part is sent to a vendor or satellite facility for additional work or inspection, and at the point in the process where these parts are returned to the in-house manufacturing process. The Offeror shall provide a list of all vendors or satellite facilities to be used for each critical repair process.

2.1.6 Quality System – The Offeror shall describe the quality management system, certifications and practices for the proposed effort, including major subcontractors. The Offeror shall describe its systems and methods for continuous process improvement.

2.2 Turn-Around Time (TAT)

2.2.1 Projections – The Offeror shall provide the projected TAT for each fixed price repair/overhaul Item in Section B of this solicitation. The Offeror's proposed TAT will be incorporated into the resultant contract as stated in Section C of this solicitation. TATs shall not exceed the following:

- Power Section - 60 days

- Reduction Gear Assembly - 70 days

- Torquemeter - 60 days

2.2.2 Workflow – The Offeror shall provide a breakout of its repair/Overhaul TAT for the following items: Power Section, Reduction Gear Assembly, and Torquemeter. The TAT breakout shall include a workflow diagram showing movement of items through each shop, including disassembly, cleaning, inspection, and assembly. The TAT breakout shall also include Awaiting Maintenance (AWM) and Awaiting Parts (AWP) contributions and shall address the total TAT from induction to Government signature of the DD250.

2.2.3 Risk – The Offeror shall identify critical risk areas (by shop) in the TAT calculation and shall identify critical points in the repair process that will be monitored to measure the process efficiency. Additionally, the Offeror shall provide a strategy to meet TAT requirements of the solicitation during periods of production growth. Specifically, the strategy shall address TAT impacts to grow total monthly capacity for the Power Section and Reduction Gear Assembly. Provide a plan to go from 4 Power Sections and 5 Reduction Gear Assemblies per month to 7 Power Sections and 9 Reduction Gear Assemblies per month for each module within a period of less than 6 months.

2.3 Small Business (SB) Utilization Strategy -

(1) Small Business (SB) Utilization Strategies: All Offerors (Large and Small Businesses) shall address their strategies for utilizing SB Concerns in the performance of this contract, whether as a JV, teaming arrangement or subcontractor. SB Offerors may meet this requirement using work they perform themselves. For purposes of this solicitation, the term SB Concern shall also include Small Disadvantaged Business, Women-Owned SB, HUBZone SB, Veteran-Owned SB, and Service-Disabled Veteran-Owned SB. Each subcategory of SB shall be addressed. This strategy is separate from, but shall be consistent with, the SB Subcontracting Plan, if such a Plan is required. In describing its SB Utilization Strategy for this solicitation, the Offeror shall, as applicable:

- Describe its approach to identifying SB Concerns;

- Describe the extent of participation of SB Concerns on this contract, including a detailed description of the supplies and services for each SB Concern subcategory, and the complexity and variety of the work SB Concerns are to perform. For each SB Concern specifically identified in the proposal, provide the SB Concern's CAGE Code, or if the SB Concern is not registered in the Central Contractor Registration, as a minimum provide evidence of self-certification as a SB Concern. Where possible, provide documentation regarding enforceable commitments to utilize each SB Concern;

- Identify what processes have been implemented to correct past inabilities to meet proposed goals and any validated improvements;

- Provide goals, expressed as dollars and percentages of total contract values and percentages of total subcontract values for SB Concern and each subcategory of SB. Goals of subcontractors must be listed separately;

- Describe its specific efforts to ensure the resulting contract meets or exceeds proposed goals. These efforts shall include, but are not limited to sponsoring program specific outreach events and industry conferences, establishing Mentor-Protégé relationships and market research using websites such as the NAVAIR Officer of Small Business Programs website http://www.navair.navy.mil/osbp to locate small business concerns; and

- Demonstrate (Large Business only) that it’s SB Utilization Strategy is consistent with its SB

Subcontracting Plan. If the Offeror is a participant in the DoD Comprehensive Subcontracting Test

Program specified in DFAR 219.7, the Offeror shall describe how SB participation on this contract will contribute to its overall Comprehensive Subcontracting Plan goals.

(2) SB Subcontracting Plans: The Large Business Offeror shall provide its SB Subcontracting Plan conforming to the requirements of FAR 19.7 and DFARS 219.7 as Annex 1. If the Offeror is a participant in the DoD Comprehensive Subcontracting Test Program specified in DFARS 219.7, the Offeror shall describe how SB participation on this contract will contribute to its overall Comprehensive Subcontracting goals. The Offeror shall describe its specific efforts to ensure the resulting contract meets or exceeds proposed goals. These efforts shall include, but are not limited to: sponsoring program specific outreach programs and industry conferences, establishing Mentor-Protégé relationships and using the NAVAIR Office of Small Business Programs website (http://www.navair.navy.mil/osbp ) to locate small business concerns.

3.0 VOLUME 3: PAST PERFORMANCE

3.1 General

The Offeror shall identify any contracts performed within three years of this proposal submission date which contains efforts similar to those performed by Offeror, Offeror’s principal subcontractors, and critical team members in solicitation. (e.g., tasks, complexity, contract type, contract dollar value, etc). Commercial contracts may be included. List the contracts from the most relevant to the least relevant. In general, recent performance will be considered more relevant than older performance. When possible, these contracts should include at least three of the most relevant contracts for the prime contractor, three of the most relevant contracts for each critical team member, and two of the most relevant contracts for each principal subcontractor (as defined in Paragraph I, General Instructions). If proposing as joint venture/single legal entity (JV/SLE), the Offeror should provide the five past performance references for the JV/SLE. If less than the three past performance references are available for the JV/SLE, each member of the JV/SLE should individually submit the five references in addition to their JV/SLE references.

For each contract identified, provide contract data, relevancy, past performance and systemic improvement information as described below. Demonstrate the relevancy of the Offeror’s, and if applicable, the Offeror’s principal subcontractors’ or critical team members’ past performance and systemic improvements with respect to the solicitation requirements. For each past performance problem identified, describe the status of the systemic improvement efforts and, where applicable, demonstrate the impact that the systemic improvement effort had on resolving the problem such that it would not reoccur.

For contracts that have CPARs that are more than 6 months old, i.e., the completion date is more than 6 months before the due date for this Past Performance Volume; the Offeror will forward a copy of the CPARs Update Questionnaire (Section L, Attachment 1) to that contract customer’s Program Manager.

For all contracts identified which do not have CPARs, the Offeror will forward a copy of the Past Performance Questionnaire (Section L, Attachment 2) to that contract customer’s PCO, Administrative Contracting Officer and Program Manager. All questionnaires shall be forwarded within 15 days from the RFP release date with enough lead-time so that responses can be received by the Government concurrent with the Government’s receipt of the Offeror’s Past Performance information submitted as per…