Statement Of Work Naval Station Rota Housing Department Vehicle Washing & Detailing

1.0 NEED:

Naval Station Rota (NAVSTA) Housing Department requires regular exterior and interior cleaning of its vehicles in order to ensure they remain professional and presentable when transporting military and civilian personnel around the local area.

2.0 BACKGROUND

NAVSTA Rota Housing currently has a fleet of (15) vehicles which support daily operations to three divisions within the department as follows:

· 10 cars

· 2 minivans (multi-purpose vehicles)

· 2 vans (light commercial vehicles)

· 1 pickup truck Vehicles are used Mon-Fri for local off base house hunting services, inspections off and on base and, housing maintenance services on base. These services are provided by Housing’s Personnel Support Division and Facilities Division to US military and civilian personnel looking to live in the surrounding communities. Due to NAVSTA Rota’s unique location, a large portion of the House Hunting and Inspection trips take place not only along urbanized areas but also in rural countryside locations with unpaved roads and rough terrain. This constant daily use causes the vehicles to be exposed to dust, seasonal mud and rain.

3.0 SERVICES DESCRIPTION

3.1 Regular Cleaning: The government requires exterior washing and interior washing/cleaning for each vehicle no more than once per month. Specifically, the vehicles will be require the following services:

· Washing and drying of vehicle exterior.

· Window and windshield cleaning- interior and exterior.

· Removal of all debris from vehicles interior including trunk.

· Vacuum interior seats and carpeted areas.

· Vacuum trunk.

· Control panels and dashboard cleaning.

3.2 Deep Cleaning/Detailing: In addition to monthly washing, vehicles require a deep cleaning, usually once every six months for each asset.

Deep cleaning includes a wash as detailed under 3.1.1 above as well as the following:

· Washing/cleaning of tires and rims.

· Vacuum interior seats and carpeted areas.

· Shampooing car seats/carpets.

· Stain removal.

· Interior and exterior mirror cleaning.

· Control panels and dashboard cleaning.

· Cleaning of A/C and heater vents.

· Cleaning of interior consoles/compartments and ceiling panels.

· Cleaning of interior doors, door handles and pockets.

3.3 Performance: Vehicles are to be serviced at the contractor’s location. The Contractor will be responsible for providing suitable staffing, tools and equipment necessary to support all aspects of the washing/cleaning service for the vehicles.

The Contractor will be responsible for providing all cleaning products/chemicals to support all aspects of the washing/cleaning service. All products/cleaning chemicals must be hazmat free, and must be safe to the occupants’ health and well-being. No fragrance or strong chemical smell shall be present upon completion.

3.4 Delivery/Pick-Up Requirements:

3.4.1 The contractor will not be authorized to drive the government vehicles out of the workshop at any time.

3.4.2 A minimum of one vehicle will be delivered to the contractor per workday for washing/cleaning. Workdays will consist of Monday through Friday, including US Holidays. The vehicle/s will be delivered to the contractor no later than 10:00. The contractor will have the vehicle/s washed/cleaned and ready for pickup not later than 13:00 on that same day.

3.4.3 Upon delivery and pick-up, the contractor will jointly inspect vehicle’s interior and exterior with the government representative to access pre-existing conditions and for quality assurance. Under no circumstances will a government vehicle stay at the contractor’s facilities overnight.

4.0 Additional Requirements:

4.1 The contractor will be obligated to have a Comprehensive Automobile Liability Insurance policy covering all damage caused to government vehicles by contractor, contractor’s equipment, facilities and/or third parties involved in the washing and cleaning services provided under contract.

The contractor will be obligated to deliver proof of insurance prior to start date of contract to the Contracting Officer, must maintain insurance coverage throughout the span of the contract and will not terminate or cancel coverage until 30 days after termination of contract.

5.0 Period of Performance: Services are required for a 1-year base period and will include four additional 1-year option periods.