1.04 SSJ.pdf

Enclosure (3) DON SAP guide

MEMORANDUM TO THE FILE

Requirement: On-Site System Assessment of the Clear Water Rinse System

Subj: SOLE SOURCE DECISION

I. BACKGROUND:

1. FAR 12.102 Restricting Competition states for acquisitions valued at or below the simplified acquisition threshold (SAT), the contracting officer shall document the decision that only one source is available and the basis for the decision

2. Since, no specific format or approval level is mandated by the FAR, this memorandum will serve as basis to support the sole source approach for subject requirement.

II. DESCRIPTION OF ITEM OR SERVICE:

The installation of the Clear Water Rinse System (CWRS) located at Keflavík Air Base, Iceland was completed near the end of FY-2022 by a third-party company who procured the system from the Original Equipment Manufacturer (OEM), Petter Investments, Inc. DBA Riveer Environmental (RIVEER), headquartered 233 VETERANS BLVD SOUTH HAVEN, MI 49090-

8632, US.

Following installation, the system was never properly commissioned and has never functioned as originally designed. The third-party company subsequently returned to Iceland on multiple occasions in an attempt to diagnose and correct the issues; however, those efforts were unsuccessful. US Government engineers from Naval Facilities Engineering Systems Command (NAVFAC) also attempted to resolve the problems associated with the CWRS system. After two days of troubleshooting and repair efforts, they were likewise unable to restore the system to operational status.

The CWRS incorporates highly sophisticated computer and mechanical control systems. At present, the system remains locked out, preventing any operational use, testing, or further diagnostics from being conducted.

III. DETERMINATION:

RIVEER is the only source capable of providing the required diagnostic services for the following reasons:

Proprietary System Lock-Outs & Specialized Expertise: The CWRS is in a "locked-out state," preventing any operational use or basic testing. The OEM is the only entity with the proprietary knowledge, software, and factory-trained personnel (including engineering director and senior automation programmer as specified in the SOW)

Enclosure (3) DON SAP guide required to safely bypass these lock-outs and perform a root cause analysis without causing further damage.

Risk of Catastrophic Damage: As stated in the SOW, the system's complexity creates a significant risk of "catastrophic damage" from improper diagnostic procedures. Only the OEM possesses the requisite intimate knowledge of the system's design and engineering tolerances to perform the assessment safely and effectively.

RIVEER is the OEM of the CWRS: the OEM is the only company able to determine the actions necessary to restore it to factory specifications and ensure it is fully functional as originally designed. RIVEER possesses the specialized knowledge, technical expertise, and direct system experience necessary to complete this work effectively.

Contracting Officer Name and Signature