1.03 PWS-Gatea PSB-Revised-07-08-2026.pdf

PERFORMANCE WORK STATEMENT

Port Operations: Port Security Barrier (PSB) Operation

Naval Support Activity, Naples Detachment (NSAND) Gaeta, Italy

C 1.0 SCOPE

Port Operations Gaeta requires contractor support to operate its Port Security Barrier (PSB). Due to a lack of internal capabilities, this contract covers all requirements for opening and closing the PSB's Main and Side Gates. This service is essential for any vessel requiring access to or from Gaeta's harbor, allowing U.S. Navy assets to meet operational requirements and providing host nation vessels with necessary harbor access.

Non-Personal Services: The services provided under this contract are non-personal. The Contractor's personnel are not subject to the supervision and control typically found in relationships between the Government and its employees. The Contractor is responsible for all costs associated with their vessel(s), including fuel, maintenance, and any necessary replacements. The Government will not provide additional payment for these items.

C 1.1 Requirement Description

The services to be furnished include the opening and closing of the Port Security Barrier (PSB) at Naval Support Activity, Naples Detachment (NSAND) Gaeta. The Contractor shall provide all necessary management, personnel, supplies, tools, equipment, and vehicles to perform these services on an "as needed" basis. The Contractor will plan, schedule, coordinate, and ensure the effective completion of the following primary tasks:

• Provide PSB Gate Operation (per Section C 3.0)

• Provide contract data, plans, and reports (per Section C 4.0)

• Ensure safety and quality control standards (per Section C 5.0)

The NSAND Gaeta PSB System consists of interconnected floating elements designed to:

• Control access points.

• Reduce exposure and protect critical assets from sea-based threats.

• Deter or stop watercraft with hostile intent.

The PSB is equipped with two gates for harbor access: a Main Gate (~150 meters) and a Side Gate (~50 meters). These gates accommodate all U.S. Department of Defense (DOD) assets, contractor vessels, and Allied Nation craft.

C 1.2 Period of Performance

See Schedule

C 1.3 Points of Contact (POC)

Title Name & DSN Email

Officer in Charge Provided at award Provided at award

Leading Chief Petty Officer

Provided at award Provided at award

Asst. Leading Petty Officer

Provided at award Provided at award

C 2.0 REGULATORY COMPLIANCE

C 2.1 The Contractor shall comply with all applicable host nation (Italy) and maritime safety standards and regulations. All required safety equipment and lighting must be installed, maintained, and in good working order for safe day and night PSB operations.

C 2.2 The Contractor warrants that all performance shall fully comply with applicable international conventions, U.S. and Italian laws, and regulations from the Department of Defense (DoD), Italian Coast Guard, and United States Coast Guard (USCG).

C 2.3 The Contractor shall not pollute the environment and warrants compliance with all DoD, Navy, EPA, OSHA, and local base instructions. The Contractor is responsible for any spills they cause and must immediately notify NSAND Gaeta of any such incident.

C 2.4 The Contractor shall comply with Italian environmental laws and MARPOL Annex I. For hazardous materials, the Contractor must adhere to all applicable Italian environmental laws for use and disposal.

C 2.5 The Contractor must comply with all requests from Harbor Patrol Boats, including vessel searches. The U.S. Government reserves the right to inspect vessels and equipment at any time.

C 3.0 OPERATING REQUIREMENTS

C 3.1 The Contractor shall provide on-demand vessel services for the maneuvering, opening, and closing of the Port Security Barrier (PSB) system. To assist the Contractor in capacity planning, resource allocation, and competitive pricing, the Government's estimated routine operational tempo is 200 total movements per year, historically comprised of:

• 60 Main Gate movements

• 140 Small Gate movements

While this represents the predictable, routine baseline, the Government requires operational flexibility to accommodate an influx of potential operational tempo (surges) due to emergent fleet operations or heightened security postures. Because this is an on-demand service, the Contractor is not required to maintain a dedicated standby vessel exclusively for Government use, provided they can consistently meet the scheduling and response time requirements outlined in Sections C 3.2, C 3.3, and C 3.4.

C 3.2 The TPC will provide the contractor with a schedule of planned PSB movements for the following day by 1730. The TPC will also notify the Contractor of any cancellations or additional unscheduled requirements.

C 3.3 This is an on-demand service. The Contractor is not required to maintain a dedicated standby vessel solely for Government use. However, the Contractor must maintain sufficient commercial capacity to prioritize and execute scheduled Government movements and provide a 24/7 point of contact for unscheduled surge operations.

C 3.4 For all unscheduled or emergency movements, the Contractor must acknowledge receipt of official notification and initiate coordination with the Technical Point of Contact (TPC) within one (1) hour of the initial call or message.

Actual on-site vessel operations for unscheduled movements shall be scheduled during this coordination window and must commence within four (4) hours of the initial notification, unless a later time is mutually agreed upon by the TPC and the Contractor .

C 3.5 The Contractor shall not operate the PSB without first gaining permission from the TPC.

C 3.6 The Contractor shall communicate the status of the PSB with Harbor Security via VHF Channel 14 before and after all operations using the following standard phrases:

• “Harbor Security, this is PSB Operator. Opening [Main/Side] Gate.”

• “Harbor Security, this is PSB Operator. Closing [Main/Side] Gate.”

• “Harbor Security, this is PSB Operator. [Main/Side] Gate open.”

• “Harbor Security, this is PSB Operator. [Main/Side] Gate closed.”

C 3.7 The Contractor must be capable of operating the PSB in all weather conditions, including winds up to 45 knots.

C 3.8 The Contractor’s vessel(s) must be a registered tugboat in good working condition, seaworthy, and capable of towing the PSB gates. Hulls, machinery, and equipment must be maintained in efficient operating condition.

C 3.9 All work must be completed in the safest manner possible, adhering to all applicable Italian and maritime safety standards.

C 3.10 Per the agreement with the host nation, the U.S. Navy must be able to open the barrier within two hours of notice. The TPC is authorized to direct the contractor to operate the barrier at any time to meet this requirement.

C 4.0 CONTRACT DATA, PLANS, AND REPORTS

C 4.1 The Contractor shall prepare and submit the plans and reports listed below to the Contracting Officer for review and approval. All revisions must be resubmitted within 14 days of receiving Government feedback.

The following plans must be submitted to the Contracting Officer or Contracting Officer’s Representative for approval no later than 30 days after contract award:

• C 4.1.1 Quality Management System Plan: A plan as described in Section C 5.1, to be updated as changes occur.

• C 4.1.2 Safety Plan: A plan as described in Section C 5.2, to be updated as changes occur.

• C 4.1.3 Personnel Contingency Plan: A plan in accordance with Section C 6.5.6.

• C 4.1.4 Drug Testing Plan: A plan for random drug testing as described in Section C

6.5.4.

C 4.2 Accident Report

In any incident involving damage to vessels, property, or equipment, or resulting in bodily injury or death, the Contractor must submit a detailed report to the Contracting Officer and TPC within 24 hours. The report must include the facts of the incident, the extent of damages or injuries, and recommendations to prevent recurrence.

C 4.3 Watercraft and Equipment Non-Availability Notice

The Contractor shall immediately advise the TPC and Contracting Officer of any Contractor’s watercraft or equipment failure that will prevent availablilty to perform operating the PSB Gate.

Within 12 hours of this notice, the Contractor must provide an estimated time for repair and plans to restore performance capability.

C 4.4 Periodic Reports

The Contractor will complete and submit the following reports to the TPC and Contracting Officer:

Frequency Report

Monthly Monthly Operational Summary Report & Invoice

Annual Annual Operational Summary Report

As Required Accident Report

• Operational Reports: The Contractor shall submit a report to the TPC within two working days of any gate operation. These reports must be in English and include:

• Date of operation.

• Time the gate was opened and closed.

• Which gate was operated (Main/Side).

• Any discrepancies found. Discrepancies must be reported immediately to the TPC by phone, followed by an email within 24 hours.

• Monthly Reports and Invoices: The Contractor shall provide monthly reports and invoices no later than 20 days after the end of the month. Each report shall summarize all PSB gate movements, C 5.0 SAFETY AND QUALITY CONTROL

C 5.1 Quality Management System

The Contractor shall maintain a Quality Management System focused on preventing, controlling, and detecting discrepancies. The system shall be detailed in a Quality Management System Plan that includes:

• An inspection system covering all services, specifying areas and frequency of inspections.

• Methods for identifying and preventing service defects before performance becomes unacceptable.

• On-site records of all inspections and corrective actions, available to the Government upon request.

• A description of how the Contractor will meet the Acceptable Quality Levels (AQLs) in the Quality Assurance Support Plan (QASP).

C 5.2 Safety Program

The Contractor shall establish and maintain a safety program that promotes a hazard-free working environment. The program must incorporate all applicable DoD, Navy, U.S. Coast Guard, and Italian regulations.

C 5.3 Hazardous Materials (HAZMAT)

The Contractor shall manage, store, and dispose of all HAZMAT in accordance with applicable regulations. The Contractor is liable for any expenses or fines resulting from non-compliance or negligence.

C 5.4 Health Precautions

The Contractor shall ensure personnel follow all current health precautions in accordance with Italian Decree Law.

C 6.0 PERSONNEL REQUIREMENTS

C 6.1 The Contractor shall maintain sufficient personnel to meet all mission requirements.

C 6.2 Contractor employees will be supervised exclusively by Contractor management. They shall perform duties independently and without the supervision of any Government official.

• Inherently Governmental Functions: The Contractor is prohibited from performing any inherently governmental functions as defined in the Federal Acquisition Regulation (FAR), such as making purchases on behalf of the Government, approving travel, or making budget decisions.

C 6.3 Operator Qualifications

All personnel operating vessels must hold an Italian boating license for vessels over 80 HP operating within 12 nautical miles of land. They must also possess the requisite experience and skill for safe operation in the area.

C 6.4 Manager

The Contractor shall designate a manager who has the authority to direct all Contractor employees.

This manager must be able to speak and comprehend basic conversational English and will serve as the single point of contact for the TPC, available on-call 24/7.

C 6.5 General Personnel Requirements

• Appearance: Personnel shall maintain a clean, groomed, and professional appearance.

• Communication: At least one employee must be able to communicate clearly in English.

• Identification: All employees must carry their Government-furnished identification badges at all times.

• Medical: The Contractor must develop a drug-testing program and ensure all personnel are medically and psychologically fit for their duties.

• Entry Approval: No employee may enter NSAND Gaeta without prior entry approval.

The Contractor must submit required information to the TPC 30 days before an employee's arrival.

• Contingency Plan: The Contractor must develop a plan to ensure no interruption of service due to labor disruptions or personnel shortages.

• Permits & Compliance: The Contractor is responsible for obtaining all necessary licenses and permits and for complying with all applicable laws.

• Substitutions: Substitute personnel must meet or exceed the qualifications specified in this contract.

• Training: All required training and certifications must be kept current throughout the contract period.

• Military Training: The Contractor will allow designated Port Operations military personnel to assist in or monitor gate operations for training purposes.

• Manpower Reporting: The Contractor shall report all required labor data via the System for Award Management (SAM) at SAM.gov by October 31 of each year.

C 6.6 Removal of Personnel

The Government may direct the Contractor to remove any employee deemed incompetent, careless, insubordinate, or who disregards safety or security protocols. For safety or security violations, removal shall be immediate.

C 7.0 SECURITY

C 7.1 Operational Security (OPSEC)

• Contractor employees shall not disclose any information concerning base operations that could lead to a security breach.

• All inquiries from outside parties must be directed to the Public Affairs Officer.

• Violations of these security provisions may result in immediate contract termination for default and/or criminal liability.

• The Contractor must ensure personnel adhere to all base regulations and is responsible for removing any employee deemed objectionable by the Government.

• The Contractor shall ensure all personnel obtain required badges and vehicle passes and return them upon contract completion or employee termination.

• The Contractor shall ensure only authorized personnel access work areas and that all work areas are vacated at the end of the workday. Pets are not permitted in or around Contractor-occupied spaces.

C 7.2 Base Entry Clearance

The Contractor must obtain base entry clearance for all personnel by submitting the following information to the TPC:

• Personnel: Full Name, Date of Birth, Place of Birth.

• Vehicles: License Plate Number, Make, Model, Year.

C 8.0 PROPERTY MANAGEMENT

C 8.1 PSB Equipment Condition

• The Contractor shall report any damage, degradation, or issues observed on the PSB to the TPC to facilitate repairs.

• If the barrier breaks away from the vessel due to contractor error, the Contractor’s vessel shall render services to save the barrier without any claim for salvage.

C 8.2 Contractor Equipment

• In the event of a vessel breakdown, the Contractor shall provide a replacement vessel that meets contract requirements at no additional cost to the Government.

C 9.0 ACRONYMS AND DEFINITIONS

Term Definition

**CDR** Contractor Deficiency Report

**KO** Contracting Officer

**FAR** Federal Acquisition Regulation

**Gate Evolution** The act of opening and/or closing a barrier gate.

**HAZMAT** Hazardous Material

**HPU** Harbor Patrol Unit; waterfront security.

**NSAND** Naval Support Activity Naples Detachment Gaeta, Italy

**PSB** Port Security Barrier

**TPC** Technical Point of Contact

**Working Day** Monday through Friday, excluding holidays.

C 10.0 TECHNICAL EXHIBITS

• Technical Exhibit 1: Port Security Barrier (PSB)