N6817125R4002 - SF30 (Amendment 0002).pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

0002 16 Mar 2025

N6817125R4002

27 Feb 2025

1 18

N68171

NAVSUP FLC SIGONELLA SITE DJIBOUTI

PSC 831 BOX 0013

FOP AE 09902-0001

Tedra N. Thompson, Contracting Officer

16 Mar 2025

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

CULTURAL RELATIONS SPECIALIST FOR COMBINED JOINT TASK FORCE - HORN OF AFRICA (CJTF-HOA)

A. The subject amendment is issued to revise the Performance Work Statement (PWS), removing the Camp Lemonnier component of the Cultural Relations Specialist (CRS) requirement as well as revise FAR Clauses 52.212-1 and 52.212-2.

B. The quote response date is changed to 1200 CET on 18 Mar 2025.

N6817125R4002: Amendment 0002

PERFORMANCE WORK STATEMENT (PWS)

Cultural Relations Specialist (CRS)

Community Relations Services

Combined Joint Task Force – Horn of Africa HOA (CJTF-HOA)

(CJTF-HOA) and Camp Lemonnier, Djibouti (CLDJ)

1. Requirement Description: This requirement provides non-personal services to the leadership and staff of the Combined Joint Task Force – Horn of Africa (CJTF-HOA), [Camp Lemonnier, Djibouti (CLDJ),] with analysis and insight into local culture, politics, communications, policies, and advice on strategies to engage the population and key leaders within the local community. CJTF-HOA [and CLDJ] operate within a multicultural environment where effective engagement with the local communities and an understanding of regional cultural dynamics are essential for mission success.

CJTF-HOA [and CLDJ] Areas of Responsibility (AOR) encompass the northeast region of Africa, with routine interactions occurring amongst personnel within Djibouti and at times Somalia, Kenya, and Ethiopia. While primary support is needed within Djibouti, periodic needs may arise for other regions within the CJTF-HOA [& CLDJ] AOR, for which Contractor support may be requested.

2. Objectives: The objectives of this requirement are to ensure CJTF-HOA [& CLDJ] has accurate insight and guidance pertaining to local customs, politics, policies, translations, and engagement strategies. Together, these provide CJTF-HOA [& CLDJ] an opportunity to improve and sustain positive working relations with both leadership and the population of the communities it engages with, while increasing situational awareness of the operational environment to further the interests of US Government.

3. Assignment of Service: This requirement supports [both CJTF-HOA and CLDJ]. While these entities have unique missions, priorities, and leadership, [each organization shares this requirement]. In attempting to clearly define this requirement, specific identification of CJTF-HOA [& CLDJ] stakeholders have been made throughout this PWS. This is to ensure an accurate picture of the requirement is provided, while also ensuring an accurate accounting of the various levels of support needed. As such, anticipated stakeholders which will require support for specific tasks and deliverables, which have been identified when possible.

Given the operational environment and the variety of requirements for [both CJTF-HOA & CLDJ], there is increased risk for unclear priorities and requirements, as well as differing directions being assigned by organizations and stakeholders. As such, it is imperative for both the Contractor and Government to ensure open communication and transparency in discussing details and priorities in the tasks required under this PWS. To implement this, a Contracting Officer Representative (COR) will be identified and shall work in conjunction with the overarching Contracting Officer to ensure a consistent and unified point of engagement for the Contractor. Should any matter not be able to be resolved through discussion with the CORs, the Contractor should engage the Contracting Officer and Contract Specialist for resolution.

4. Scope of Work: The scope of this requirement encompasses the full range of culture/community relations support. This includes services such as news analysis, reporting, briefing, advisory services, liaison support, linguistic, and language support. Direct support is anticipated for the following primary stakeholders:

CJTF-HOA Primary Stakeholders: CLDJ Primary Stakeholders:

Civil Affairs Team (HOA-CA)

TRIAD/Protocol (CLDJ-TRIAD)

Public Affairs Office (HOA-PAO)

Public Affairs Office (CLDJ-PAO)

Women, Peace, & Security (HOA-WPS)

Legal (CLDJ-Legal)

Religious Affairs (HOA-Chaplain)

Religious Affairs (CLDJ-Chaplain)

CJ5 Strategy & Plans (HOA-CJ5)

Command Element (HOA-Command)

5. Performance Requirements:

5.1. Task 1 – Contract Administration & Management The Contractor shall provide administrative and management support necessary to ensure completion of all required tasks and deliverables. The Contractor shall ensure a primary point of contact (POC) is identified (Contractor Lead) to coordinate with the Government. Given the various stakeholders and tasks, the Contractor shall ensure sufficient administrative and management support is provided to ensure the tracking of all tasks and deliverables, to include delivery of a Monthly Status Report.

At a minimum, the Monthly Status Report shall include a description of the activities performed during the prior month, any issues needing resolution, and activities planned for the next month.

This shall also include a list of all deliverables submitted in the prior month, along with planned deliverables for the upcoming month. Finally, the Monthly Status Report shall include a self-assessment of performance with respect to the PWS Acceptable Quality Levels (AQLs) (See PWS Section 6 “Performance Standards”).

The Contractor Lead POC shall be responsible for primary communications between the Government and Contractor regarding performance of this requirement. It is anticipated that a COR will be designated for [both CLDJ &] CJTF-HOA. While each of the stakeholders identified in PWS Section 4 might identify an internal stakeholder POC for Contractor personnel to work with, the COR will be the primary POC for the Contractor Lead POC to coordinate with.

This will ensure all stakeholders support is coordinated through the appropriate COR while reducing the potential for contradictions or unclear expectations for the Contractor. In addition to coordination with the designated CORs, the Contractor shall ensure coordination with the U.S.

Embassy in Djibouti. Refer to PWS Section 3 for additional details.

5.1.1. Subtask 1 – Strategic Planning (CLDJ-TRIAD)

The Contractor shall provide strategic planning support to ensure contemplated and planned initiatives, events, and strategies achieve the objectives identified in Section 2 of this PWS. As part of this support, the Contractor shall develop and maintain a [CLDJ Cultural Strategic Plan]. This plan shall align with the Government provided [CLDJ Event Schedule], which covers projected events for the next six months. This plan shall include recommendations in which planned events may further support community relationships or additional considerations which should be made.

Task 1 Deliverables:

PWS

Task

Stakeholder Deliverable Title

Format Due Date Distribution Frequency and Remarks

5.1 All Monthly

Status Report

Contractor Format

Not Later Than (NLT) five (5) business days after completion of the month

One copy furnished to the Contracting Officer Representative (COR) via E- Mail

Monthly

5.1.1 CLDJ-

TRIAD

CLDJ

Cultural Strategic Plan

Contracto r Format

NLT six months after Contract effective date and every six months thereafter.

Government will provide CLDJ Event Schedule NLT six (6) weeks prior to due date

One copy furnished to the COR via E- Mail. One copy furnished to stakeholders as identified by the

COR

Twice each Calendar Year

5.2. Task 2 – Reporting, Briefing, and Advisory Services

The Contractor shall provide support for various reporting efforts, briefings, and additional advisory services related to the scope of this requirement. This includes direct support to CJTF- HOA [& CLDJ] stakeholders, and [& CLDJ] leadership. Specific tasks related to this include support for meetings such as coordination, participation, summarization, and identification of potential impacts. This also includes support for briefings, speeches, and engagements with the community, such as assessing the community perception of speech scripts and talking points, outlining potential impacts to the community, providing recommendations for press releases, and recommendations for customs and courtesies.

5.2.1. Subtask 1 – Advisory Services [(CLDJ-TRIAD,] HOA-Command, HOA-CJ5, [CLDJ- Chaplain,] HOA-Chaplain, HOA-WPS[)]

The Contractor shall provide general advisory services to CJTF-HOA [& CLDJ] stakeholders via meeting participation and input, community impact analysis, and recommendations. In addition to meeting attendance and participation, the Contractor shall ensure to capture a summary of meetings via Meeting Summary & Impact Report as it pertains to community relations and the objectives of this PWS.

The Contractor shall provide religious advisory services, such as advice for engagements with local religious leaders, general religious considerations, and suggestions for outreach projects and initiatives. The Contractor shall develop and deliver a Religious Advisory Report which includes a summary of upcoming religious holidays, events, and recommended topics for consideration.

The Contractor shall attend Woman's Peace and Security [()] meetings and advise on local cultural norms, as well as assist in collaborating with key government and community organizations. In addition to this meeting support, the Contractor shall provide input on identifying appropriate gifts and courtesies as part of planned events and engagements.

5.2.2. Subtask 2 – General & Event-Specific Briefings [(CLDJ-TRIAD,] HOA-Command, HOA-

CA[)]

The Contractor shall provide Events Briefing support tailored to meet the goals of [the CLDJ &] CJTF-HOA stakeholders for various events throughout the period of performance. This includes briefing personnel (e.g., military, civilian, Contractor) on general culture and community awareness considerations. This also includes event-specific briefings for personnel prior to planned events or engagements with the community. Briefings shall discuss general culture customs & courtesies, overview of participants' roles in the local community, and suggested topics for discussion.

The Contractor shall participate in Newcomer Briefings for personnel onboarding within CJTF- HOA [and CLDJ], providing an overview of basic customs and courtesies, cultural considerations, and instructions for interactions with the local population, military, and police.

Content may be adjusted on a situational basis and shall be coordinated with the COR to facilitate leadership’s objectives. Participation includes in-person briefing for slides pertaining to this overview.

5.2.3. Subtask 3 – Media Monitoring & Reporting (HOA-PAO CLDJ-PAO)

The Contractor shall monitor local and regional news sources for events and information that may be relevant to the objectives of this requirement. In addition to summarizing this information, the Contractor shall also provide potential impacts to CJTF-HOA [& CLDJ] ] activities and efforts or recommended actions. The Contractor shall provide this as a deliverable via news summary, impacts, & recommendations report. Additionally, the Contractor shall provide insight from on community sentiment, which may not necessarily be publicized through local and regional news or events. The Contractor should ensure this information is unbiased and realistic, not just providing what they believe CJTF-HOA [& CLDJ] wishes to hear but providing accurate insight into the community sentiment related to these.

The Contractor shall develop a consolidation of news events and information for a Community Awareness Newsletter deliverable to be shared among personnel. At a minimum, the Contractor shall ensure this information includes information regarding significant events which may impact US Government operations (e.g., local or regional holidays and elections), significant upcoming events, and noteworthy news relevant to the objectives of this requirement. Additionally, the Contractor shall provide input and review services for community engagement events and outreach strategies. This includes planning and implementation efforts for community outreach programs and projects.

Task 2 Deliverables:

PWS

Task

Stakeholder Deliverable Title Format Due Date Distribution Frequency and Remarks

5.2.1 [CLDJ-

TRIAD]

HOA-

Command;

HOA-CJ5;

HOA-WPS

Meeting Summary & Impact Report

Contractor Format

Not Later Than (NLT) one (1) business day following meeting

One copy furnished to the Contracting Officer Representative (COR) via E- Mail.

One copy furnished to stakeholders as identified by the

COR

Approximately One (1) Weekly

[CLDJ: Two (2) Weekly]

[CJTF-HOA:

One (1) Weekly]

5.2.1 [CLDJ-

Chaplain]

HOA-

Chaplain

Religious Advisory Report

Contractor Format

NLT five (5) business days after completion of the month

One copy furnished to the COR via E- Mail. One copy furnished to stakeholders as identified by the

COR

Approximately One (1) Monthly

[CLDJ: One (1) Monthly]

One (1) Monthly]

5.2.2 [CLDJ-

TRIAD]

HOA-

Command;

HOA-J5;

HOA-WPS

Event Briefing Contractor Format

Briefing shall occur on the date scheduled by stakeholder.

Stakeholder shall provide schedule no less than three (3) business days prior to planned briefing

Record of services provided shall be included in the Contractor’s Monthly Status Report deliverable included under Task Area 1

Approximately Four (4) Monthly

[CLDJ: Two (2) Monthly]

[CJTF-HOA:

Four (4) Monthly]

5.2.2 [CLDJ-

TRIAD]

HOA-

Command

Newcomer Briefing

Contractor Format

Briefing shall occur on the date scheduled by stakeholder.

Stakeholder shall provide schedule no less than three (3) business days prior to planned briefing.

May be modified based on direction from

COR

Record of services provided shall be included in the Contractor’s Monthly Status Report deliverable included under Task Area 1

Approximately Two (2) Monthly with Periodic Surges due to Large Unit Transitions

[CLDJ: Two (2) Monthly]

[CJTF-HOA:

Two (2) Monthly;

Potential surge to four (4) for 1- 2 Months]

5.2.3 [CLDJ-

PAO];

HOA-PAO

News Summary, Impacts, & Recommendations Report

Contractor Format

NLT five (5) business days after completion of the month

One copy furnished to COR via E- Mail.

One copy furnished to stakeholders as identified by the

COR

Approximately One (1) Weekly

[CLDJ: One (1) Weekly]

5.2.3 [CLDJ-

PAO];

HOA-PAO

Community Awareness Newsletter

Contractor Format

NLT five (5) business days after completion of the month

One copy furnished to COR via E- Mail.

One copy furnished to stakeholders as identified by the

COR

Approximately One (1) Monthly

[CLDJ: One (1) tailored Monthly]

[CJTF-HOA:

One (1) tailored Monthly]

5.3. Task 3 – Liaison Support (HOA-CA, HOA-Chaplain, [CLDJ-Chaplain, CLDJ- TRIAD,] HOA-Command)

The Contractor shall provide liaison support services for [CLDJ &] CJTF-HOA stakeholders and leaders within the region. Particularly, these services shall include guidance for relations between U.S. Government organizations with the Djiboutian Government, military, and community stakeholders. The intent is to establish and maintain relationships with key local influencers, tribal leaders, and government officials to foster mutual understanding and open channels for dialogue. At a minimum, this support shall include reports and advice regarding local protocol, customs, and courtesies when interacting with counterparts within the region to establish and maintain relationship-building efforts with community leaders.

The Contractor shall develop and maintain a network of trusted local contacts via a Community Contacts List with contact information for individuals who can provide insight into community dynamics, emerging issues, and social trends.

Task 3 Deliverables:

PWS

Task

Stakeholders Deliverable Title

Format Due Date Distribution Frequency and Remarks

5.3 HOA-CA;

HOA-

Chaplain;

[CLDJ-

Chaplain;

CLDJ-TRIAD;

HOA-

Command]

Community Contacts List

Contractor Format

Not Later Than (NLT) 30 calendar days after award, with updates

NLT

quarterly

One copy furnished to the Contracting Officer Representative (COR) via E- Mail. One copy furnished to stakeholders as identified by the

COR

Approximately One with updates Quarterly

[One (1) tailored each for both

CLDJ & CJTF-

HOA]

5.4. Task 4 – Linguistic and Language Support (HOA-Command, [CLDJ-TRIAD,] HOA-PAO, [CLDJ-PAO,] HOA-Chaplain, [CLDJ-Chaplain,] HOA-CA)

The Contractor shall provide linguistic and language support for communication requirements between [CLDJ &] CJTF-HOA stakeholders and their regional counterparts and sources. The Contractor shall provide clear and effective communications at a fully proficient level. The Contractor shall ensure personnel supporting this requirement are fully capable in both written and verbal communications.

At a minimum, the languages of French and Somali must be understood at a fully proficient level with at least a working proficiency in English. Additionally, the Contractor shall have a working proficiency in local Djiboutian languages, such as Afar and Arabic.

The expectation is that the Contractor is proficient with written transcriptions and verbal translations. Additionally, this support may include specific translation (non-summarized) and summarized translations or reporting. The Contractor shall ensure this support is clarified with stakeholders, through coordination with the COR, prior to execution of any tasks.

5.4.1. Subtask 1 – Written Translation (HOA-PAO, [CLDJ-PAO,] HOA-CA, [CLDJ- TRIAD, CLDJ-Chaplain,] HOA-Chaplain, HOA-Command)

The Contractor shall provide the written translation of correspondence. Examples of required documents for translation are invitations for events, flyers, letters, press releases, social media content, media reports, newsletters, articles, and transcripts.

Additionally, the Contractor may be required to summarize or include direct written translation of conversations, meetings, and briefings with leaders and members of the community. The Contractor shall deliver Written Translation Articles to achieve this requirement, and while the content and complexity of these may vary based on the various stakeholder requirements, the Contractor shall ensure attention to detail and accuracy of the content.

5.4.2. Verbal Translation (HOA-PAO, [CLDJ-PAO,] HOA-CA, [CLDJ-TRIAD, CLDJ- Chaplain,] HOA-Chaplain, HOA-Command)

The Contractor shall provide for the verbal translation of media and written communication for internal conversation. For example, the Contractor may be required to verbally translate written content of a local community press release for CJTF-HOA [or CLDJ] stakeholders during meetings for further discussion. This may also include advisory conversation to enhance the dialogue and identify potential impacts or understanding the intent. This Verbal Translation Support may be required throughout the period of performance; however, shall be coordinated with stakeholders through coordination with the COR.

5.4.3. Interpreter Services [(CLDJ-TRIAD,] HOA-Command, HOA-CA[)] The Contractor shall provide real-time translation services for [CLDJ &] CJTF-HOA stakeholders during periodical briefings, meetings, and engagements with the community. It is anticipated that these engagements will involve leadership of [CLDJ,] CJTF-HOA, community, and US/non-US Government officials. Prior to events, meetings, engagements, or briefings, the Contractor shall ensure translators are aware of the topics to be discussed and the intent of the stakeholders with whom they are providing the services for. The Contractor shall deliver an Interpretation Summary following any event in which these services are provided. At a minimum, this summary shall include a summary of the topics discussed, personnel involved with the discussion, and any other pertinent details which may be needed for further action in the future or to recall in any reengagement in the future.

Task 4 Deliverables:

PWS

Task

Stakeholders Deliverable Title

Format Due Date Distribution Frequency and Remarks

5.4.1 HOA-PAO;

[CLDJ-PAO];

HOA-CA;

[CLDJ-

TRIAD;

CLDJ-

Chaplain]

; HOA-

Chaplain;

HOA-

Command

Written Translation Articles

Contractor Format

Not Later Than (NLT) two (2) business days following request. May be modified based on direction from COR

One copy furnished to the Contracting Officer Representative (COR) via E- Mail. One copy furnished to stakeholders as identified by the

COR

Approximately One (1) Weekly

[CLDJ: 10

5.4.2 HOA-PAO;

[CLDJ-

PAO]; HOA-

CA; [CLDJ-

TRIAD;

CLDJ-

Chaplain]

; HOA-

Chaplain;

HOA-

Command

Verbal Translation Support

Contractor Format

Shall occur on the date scheduled by stakeholder.

Stakeholder shall provide schedule no less than three

(3) business days prior to planned event.

May be modified based on direction from

COR

Record of services provided shall be included in the Contractor’s Monthly Status Report deliverable included under Task Area 1

[CLDJ: Five (5)

5.4.3 [CLDJ-

TRIAD]

HOA-

Command;

HOA-CA

Interpretation Summary

Contracto r Format

NLT one (1) business day following services being provided

One copy furnished to the COR via E- Mail. One copy furnished to stakeholders as identified by the COR

[CLDJ: Five (5)

5.5. Task 5 – [CLDJ] Legal Support Services [(CLDJ-Legal)] The Contractor shall provide direct support to the [CLDJ] Legal Department. While this support includes many of the tasks and deliverables described throughout this PWS, the direct support required under this Task is of the complexity required for legal documents, correspondence, and communications. Additionally, this Task requires identification of a primary Contractor Legal POC for primary communication with the stakeholder for all taskings and deliverables described below. This support includes translation and advisory services for communication with the community and authorities (e.g., police, military) to settle foreign claims. To achieve this, the Contractor shall provide written translation of legal documents (Written Translation Articles), verbal translation (Verbal Translation Support) to resolve legal matters and claims, interpreter services (Interpretation Summary) for communications between legal officials and community members or authorities, and reporting efforts (Meeting Summary & Impact Report) for investigations and settlement of claims.

The Contractor shall provide support as a primary POC available to be reached in the case of unexpected interactions with local authorities. For example, in the case of an incident in the community (e.g., vehicle accident or escalating police interaction between personnel and authorities), the Contractor Legal POC may be contacted to assist with resolving or deescalating the situation.

Task 5 Deliverables:

PWS

Task

Stakeholders Deliverable Title

Format Due Date Distribution Frequency and Remarks

5.5 [CLDJ-Legal] Written Translation Articles

Contractor Format

Not Later Than (NLT) two (2) business days following request. May be modified based on direction from COR

One copy furnished to the Contracting Officer Representative (COR) via E- Mail. One copy furnished to stakeholders as identified by the COR

Approximately twenty (20) Weekly

5.5 [CLDJ-Legal] Verbal Translation Support

Contractor Format

Shall occur on the date scheduled by stakeholder.

Stakeholder shall provide schedule no less than three (3) business days prior to planned event. May be modified based on direction from COR

Record of services provided shall be included in the Contractor’s Monthly Status Report deliverable included under Task Area 1 five (5) Weekly

5.5 CLDJ-Legal Interpretation

Summary

Contractor Format

NLT one (1) business day following services being provided

One copy furnished to the COR via E- Mail. One copy furnished to stakeholders as identified by the COR

Approximately five (5) Weekly

5.5 CLDJ-Legal Meeting

Summary & Impact Report

Contractor Format

NLT one (1) business day following meeting

One copy furnished to the COR via E- Mail. One copy furnished to stakeholders as identified by the COR

6. Performance Standards:

Performance Standard

PWS

Reference

Acceptable Quality Level

(AQL)

Method of Calculation

Deliverable Quality

All 95% of required deliverables each month submitted without any required revision due to mistakes from inaccurate information, grammar, or formatting

Requirement Coverage = (Number of Covered Requirements/ Total Number of Requirements) × 100

Deliverable Timeliness

All 95% of required deliverables each month submitted not later than (NLT) the due date

On-time Delivery Rate = (Number of Deliverables Delivered On-time / Total Number of Deliverables) ×

Briefing Accuracy & Satisfaction

5.2 Briefing content provides

accurate & relevant information for attendees and participants.

Stakeholders are satisfied with briefing

Survey/Feedback via customer notification.

Media Monitoring & Reporting

5.2 Media Monitoring & Reporting

includes relevant information and aligns with objectives of this PWS

100% accuracy per press release.

Liaison Support

5.3 Liaison Support aligns with

objectives of this PWS.

Community Contacts List remains accurate within 14 calendar days of any required revisions

100% accuracy per event.

Written Translation Support

5.4.1 Written translations will be

tailored to and coordinated by each command’s specific requirements.

2 Step-Verification: Verified by between CLDJ and HOA.

Verbal Translation Support

5.4.2 Verbal Translations will be

tailored to and coordinated by each command’s specific requirements.

100% accuracy per event.

Interpreter Services

5.4.3 Interpretations services will be

molded and coordinated by each command’s specific requirements.

2 Step-Verification: Verified by between CLDJ and HOA.

Legal Support

5.5 Legal requirements will be

coordinated by each command’s JAG/Attorney.

[Verification from CLDJ] (HOA as needed)

7. Travel: Travel is not anticipated in support of this requirement; however, may be required. Physical performance is not anticipated beyond a 50KM radius from Camp Lemonnier, Djibouti. The Contractor is required to coordinate and/or provide for any travel required within this radius. Letters of Authorization (LOAs) to enter and maintain data for deploying/travelling Contractor personnel and request LOAs. The Contractor shall complete country-specific training and meet medical and immunization requirements for all Contractor personnel traveling outside the contiguous US (OCONUS) IAW the current DoD Foreign Clearance Guide (DoD FCG), DOD 4500.54- G (https://www.fcg.pentagon.mil/fcg.cfm).

8. Government Furnished Property, Equipment, & Services: The Government will provide CRS personnel with an office space equipped with a desk, chair, computer, and desk phone. Access to dining facilities is at the discretion of the installation Commanding Officer. If approved, contractor personnel must purchase a meal ticket.

Contractor Qualifications/Experience: (5) years of work experience in international business, government, public relations, public policy, non-governmental organizations (NGOs), or a related professional field is preferred. CRSs must be able to develop a working knowledge and relationship with key personnel from the U.S. Embassy and various local/lower-level Djiboutian government ministries and heads of government.

Preferred experience includes having a familiarity with the foreign claims process and associated legal terminology, including, but not limited to, Djiboutian law and U.S.

Foreign Claims process. Prior experience working with international media is preferred, as the CRS will interact with Djiboutian and international newspaper, TV, and radio outlets on an as-needed basis.

The CRSs will hold, at a minimum, a bachelor’s degree (or equivalent) and preferably an advanced or professional degree in a relevant field of study (i.e., Communications, https://www.fcg.pentagon.mil/fcg.cfm

Public Affairs, Political Science, Business, etc.). The contractor shall provide necessary documentation (relevant experience or college transcripts) to substantiate any academic degrees to verify previous background, skills, and experience.

At a minimum, the CRSs must be able to communicate clearly and effectively on a full proficiency level (or higher) in written and spoken French and Somali with a working proficiency in English. The Contractor shall have a working proficiency in local Djiboutian languages, such as Afar and Arabic.

Contractor Personnel: IAW Public Law 105-270, Section 5(2)(A), Contractors shall not perform inherently Governmental functions. Section 5(2)(A) of this Public Law defines the term “Inherently Governmental Functions” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.”

Contractor personnel performing services shall comply with Government and installation rules and regulations applicable to conduct, safety, security, and procedures governing site entry and exit.

When performing tasks associated with this PWS, Contractor personnel shall make clear to individuals they deal with that they are Contractor employees and not DoD employees. Contractor personnel shall clearly identify themselves as a Contractor and have a readily distinguishable identification badge.

Contractor personnel performing services shall comply with Government and installation rules and regulations applicable to conduct, safety, security, and procedures governing site entry and exit. When performing tasks associated with this PWS, Contractor personnel shall make clear to individuals they deal with that they are Contractor employees and not DoD employees. Contractor personnel shall clearly identify themselves as a Contractor and have a readily distinguishable identification badge.

Contractor personnel cannot manage, supervise, or task DoD civilian employees or military personnel while performing services under this Contract. Contractor personnel shall not establish an employee-employer relationship with any Government or military personnel. Contractor personnel shall not provide personal services under this Contract.

Contractor personnel cannot make any commitment of US Government funds or resources unless specifically authorized.

Hours of Operation: Each CRS shall work up to 50 hours per week. Normal working hours are Monday through Thursday from 0800 to 1700 and Saturday from 0900 to 1300. However, each CRS shall be prepared to work outside of these hours depending on the needs of the US Government, not to exceed 50 hours per week. Each CRS shall report to duty within three (3) hours when contacted outside of normal duty hours.

Time to and from the place of performance shall not count as hours of performance.

Time utilized for lunch shall not count as hours of performance. The contractor shall coordinate planned absences of its CRS personnel with the Contracting Officer’s

Representative (COR) both via phone and email in the event of unforeseen absences at least 72 hours in advance and shall promptly notify the COR in the event of unforeseen absences. The COR and TPOC, along with the CRS, shall agree on a tentative schedule forecasting requirements at least 72 hours in advance.

Period of Performance: The Period of Performance (PoP) of this Contract is anticipated for one 12-month base, excluding any extension of services IAW FAR 52.217-8. The anticipated PoP is as follows:

• Base Year: 28 March 2025 through 27 March 2026

• Extend Option Period: 28 March 2026 through 27 September 2026

Recognized Holidays: Official Djiboutian and United States Federal holidays:

U.S. Federal Holidays:

a) New Year’s Day

b) Martin Luther King Day

c) Presidents Day Observed

d) Memorial Day

e) Juneteenth Day Observed

f) Independence Day

g) Labor Day

h) Columbus Day

i) Veteran’s Day

j) Thanksgiving Day

k) Christmas Day Observed

Djiboutian Public Holidays:

a) New Year’s Day (January 1)

b) Maulid an-Nabi (Birth of the Prophet)

c) Isra and Mi’raj

d) Labor Day

e) Independence Day

f) Eid al-Fitr (End of Ramadan – three (3) days)

g) Eid al-Adha (Feast of the Sacrifice – three (3) days)

h) Muharram

i) Arafat

j) Dec El-am-Hejir (Islamic New Year)

12. Place(s) of Performance: The services provided under this contract will be performed at (but not limited to) Djibouti, Somalia, Kenya, and Ethiopia and, at other countries within the CJTF-HOA Area Of Operations (AOR) subject to the Commanding General’s required level of support.

13. Base/Facility Access Information: The Contractor shall comply with AFRICOM entry requirements, such as theater entry requirements and theater medical clearance requirements, IAW guidance provided at https://www.africom.mil/staff- resources/travel-to-Africa. The Contractor shall comply with all Base Access requirements for any base/facility which performance takes place. For CLDJ, Base Access Instructions are contained within CAMPLEMDJINST 5520.1S. As of Version dated 12 August 2022, CLDJ access requires either US DoD Common Access Card (CAC)/Personal Identity

Verification (PIV) or Defense Biometric Identification System (DBIDS) Card for both US or Non-US Personnel.

14. Security: The Contractor shall comply with all aspects of security associated with performance of this requirement, to include personnel security access, security clearance information preparation, and liaison with Government points of contact (POCs) for security-related items. Capture and maintain information regarding all Contractor personnel and security-related data. The personnel information maintained and provided to the COR shall include a list of all personnel performing under the Contract, security clearance levels, sponsors, dates for performance, and Government identification materials (i.e., Common Access Cards (CACs), agency badges). Provide information supporting visit requests, CACs, personnel clearance, and other security-related activities. The Contractor shall use the SPOT Synchronized Pre-deployment & Operational Tracker (SPOT web-based system [https://spot.dmdc.mil/])

The contractor will be required to have a background check/security vetting under this contract, which can include iris scanning, fingerprinting, and presentation of other personal information. The Government has the right to require additional background/security checks if deemed necessary by the Government. If it is determined at any time during the performance of the contract that the contractor is a risk to U.S.

Government personnel or property, this determination shall be grounds for immediate termination of the contract. The Contractor shall establish appropriate administrative, technical, and physical safeguards to protect all non-public Government data to ensure the confidentiality, integrity, and availability of government data. The Contractor and all Contractor personnel with access to or responsibility for nonpublic Government data under this contract shall comply with:

• DoD Instruction (DoDI) 8500.1, Cybersecurity

• The Privacy Act (5 U.S.C. 552a)

• DoD 5400.11-R, and DoD Directive 5400.11, DoD Privacy Program

• DoD 5200.2-R, Personnel Security Program

The Contractor is responsible for all aspects of security for its personnel and materials.

This includes, but is not limited to, transportation to/from the worksite and worksite operations. At no point in time shall the Contractor take photos, use social media for personal purposes, or record any aspects of the work site and/or area around the site.

All non-United States citizens who require access to or in proximity to US, Host Nation, and/or Partner Nation member-controlled facilities must be screened and vetted.

Screening methods include, but are not limited to, the collection of biometric data (picture, fingerprint, iris scan, DNA, etc.) and interviews. Employees that refuse to provide any requested information or collection samples will not be eligible to work on the resulting contract.

Throughout the life of this contract, the Contractor shall remove any employee(s) from the performance of this contract if any unsatisfactory results are attained, as requested by the Contracting Officer.

The awarded Contractor shall provide a list of personnel employed on the contract to the Contracting Officer within one (1) calendar day of contract award. The following information shall be provided prior to screening arrangements. If any employee changes occur, the Contractor shall notify the Contracting Officer immediately to include the employee information below to proceed with the screening process.

• Full name:

• Date of Birth:

• Origin of Birth:

• Nationality/Citizenship:

• Address:

• Cell Phone Number:

• Email Address:

• Tribe:

• Father’s full name:

• Government identification card number and expiration (to include photocopy):

• Passport number and expiration (to include photocopy):

15. Foreign Vendor Vetting: The US Africa Command (USAFRICOM) Foreign Vendor Vetting (FVV) Program aims to ensure funds, goods, and services are not provided, directly or indirectly, under contract, grant or cooperative agreement, to a person or entity, actively opposing U.S. or coalition forces. US Army Africa (USARAF) hosts the site for use by USAFRICOM, Air Forces Africa (AFAF), Naval Forces Africa (NAVAF), Marine Forces Africa (MARFORAF), Special Operations Command Africa (SOCAF), and Combined Joint Forces- Horn of Africa (CJTF-HOA). Foreign vendors will be required to submit vetting information to the Government. All responding firms and contemplated subcontractors must be registered online at the Joint Contingency Contracting System (JCCS) website in order to be eligible for award, complete the AFRICOM questionnaire.

The Joint Contingency Contracting System registration website can be found at:

https://www.jccs.gov/jccsng/Registration/Vendor

Identification of Contractor Employees: Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges. Contractor personnel must identify themselves as contractors during meetings, telephone conversations, in electronic messages, or correspondence related to this order. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.