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REQUIREMENT: N6817125R4002 CJTF -HOA- Cultural Relations Specialist

Solicitation Close Date: 12 MARCH 2025 at 13:00 CET

Question 1 Is this solicitation restricted to Women owned businesses, such that only entities duly accredited as women owned business are eligible for consideration?

Answer 1 This is a Small Business Set-Aside. This include at all socio-economic categories with are small business entities.

Question 2 Secondly how many cultural relations specialists /full time equivalent are envisaged under this solicitation?

Answer 2 The responsibility for determining the number of specialists is up to the offeror.

Question 3 We would also be interested in partnering with a US based women owned business but have limited visibility?

Answer 3 If interested in partnering with a US based company, please contact the SBA at www.SBA.gov. They can provide additional information about partnering

Question 4 Please let us know if you need only 1 CRS or more CRSs?

Answer 4 The responsibility for determining the number of specialists is up to the offeror.

Question 5 We are inquiring as to whether or not you would consider extending the due date for offers?

Answer 5 Extension Granted Until 12 MARCH 2025 at 13:00 CET

Question 6 Regarding the Instructions to offerors for this solicitation. What information in addition to the quote and Executive summary does the government require for submission?

Answer 6 The offeror should review the requirement identified in the Evaluation Criteria.

Question 7 To accurately price travel costs, can you provide an estimate of the expected travel frequency and distance within the 50KM radius?

Answer 7 CJTF-HOA: Quarterly Travel / CLDJ: Approximately once a week, though it may vary.

Question 8 The Period of Performance states "one 12-month base period with four, twelve-month option periods," but later mentions only one extended option year. Can you clarify the total possible contract duration?

Answer 8 Base Year: 28 March 2025 through 27 March 2026, with an Option to Extend Services for 6-months 28 March 2026 through 27 September 2026

Question 9 Regarding the contractor’s responsibility for transportation, does this include daily commuting from personnel housing to the worksite, or only transportation between worksites during operational duties?

Answer 9 No, this does not include personnel housing to the worksite travel. When travel for operational duties is required for HOA we will facilitate their mode of transportation.

Question 10 The Period of Performance is stated as "one 12-month base period with four, 12-month option periods." However, on Page 3, Item No. 0002, we are required to provide pricing for a Firm-Fixed- Price (FFP) Cultural Relations Specialist for 6 months. Can you clarify the reasoning behind this 6-month period and how it aligns with the overall contract duration?

Answer 10 No, pricing is only for the base contract only. The 6 months identified is just a notice of intent, "Option to Extend Services"

Question 11 Given the ongoing efforts of the DOGE office, is there any foreseeable possibility that this contract could be canceled?

Answer 11 At this time, the Government cannot determine if this requirement will be canceled.

N6817125R4002 Amendment 0001

N6817125R4002 Amendment 0001

ADDENDUM TO 52.212-1

1) Quotation Submission:

a) Offeror shall provide a written quote in English and shall address each of the factors listed below.

b) Offeror shall submit their quotation package via email with the subject line "[Offeror Name]: Cultural

Relations Specialist" to all email addresses listed under points of contact. (SEE ITEM 3 BELOW)

c) Only email submissions will be accepted.

d) Proposals are required to be received by the points of contact identified below no later than 1300 hours

CET (Central European Time) on 12 March 2025.

e) It is recommended that Offeror request a "read receipt" to verify that their quote and any questions have been correctly received and acknowledged.

2) The quoter's package shall consist of two (2) volumes.

a) Volume 1: Mandatory Documentation Required (no page limit). The U.S. Government requires the

Quoter submit the following documentation/ certification to ensure the prospective contractor currently meets the applicable standards in Federal Acquisition Regulation 9.104 - Standards for the Determination of Responsibility. Failure to provide the following documentation may result in the offeror being determined non-responsive by the Contracting Officer and therefore ineligible for award.

i) Technical Approach: The experience, education, and language expertise of contracted personnel will be evaluated to determine the degree to which they possess the qualifications to perform their proposed duties under the contract. (52.212-2

EVALUATION CRITERIA)

ii) Past Performance: The offeror's background, experience, and qualifications will be assessed to determine the likelihood that that offeror can successfully perform the contract requirements and the degree of the risk of non-performance. (52.212-2

EVALUATION CRITERIA)

iii) Be registered in the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/). Please ensure that your firm is registered with SAM and that all information is current. Within your SAM registration, please ensure the following required provisions are completed: 52.212-3 Offeror Representations and Certifications--Commercial Products and Commercial Services;52.204-26 Covered Telecommunications Equipment or Services-- Representation (Dec2019); 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021). If you are not registered or your information is not current, you need to go to https://www.sam.gov/portal/public/SAM/ and fill out a web-based application. It takes two to three business days to receive a UEI number and two to three business days to receive a CAGE code. Please begin the process as soon as you receive this request to quote to speed up the contracting process if you are the winning quoter.

b) Volume 2: SF 1449

i) Offeror shall submit firm fixed pricing for each Contract Line-Item Number (CLIN) by filling out the SF 1449. The offeror shall ensure that prices are entered for all CLINs and verify the total price submitted.

ii) The Government intends to make a single award; therefore, quotes must be submitted for all the line items indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation. Any offeror offering less than all the solicitation requirements may be excluded from consideration for award if the Contracting Officer elects to make an award without opening discussions.

iii) Offeror submitted in response to this solicitation will be in terms of United States Dollars (USD). Offers received in other than USD shall be rejected.

3) Points of Contact:

a) Contracting Specialist: Ravonya.L.Rowell.mil@army.mil

b) Contracting Officer: Richard.A.Skinner8.civ@us.navy.mil

c) Contracting Officer: Tedra.N.Thompson.civ@us.navy.mil http://www.sam.gov/portal/public/SAM/) http://www.sam.gov/portal/public/SAM/ mailto:Richard.A.Skinner8.civ@us.navy.mil

Contractor personnel cannot manage, supervise, or task DoD civilian employees or military personnel while performing services under this Contract. Contractor personnel shall not establish an employee-employer relationship with any Government or military personnel. Contractor personnel shall not provide personal services under this Contract. Contractor personnel cannot make any commitment of US Government funds or resources unless specifically authorized.

Hours of Operation:

Each CRS’ normal working hours shall be:

• Monday thru Friday from 0800-1700, to include a daily break totaling 60 minutes

• Saturday from 0900-1300

• A total of 44 hours per week

The CRSs daily performance schedule may vary depending on incidents that may arise outside the normal schedule.

Due to the important nature of the CRS positions, an additional five (5) hours per week may be worked at the Commanding General’s discretion if an emergent situation arises. The contractor should expect about five (5) percent of the work to fall outside of normal duty hours.

The CRSs must be able to respond within three (3) hours in emergent situations outside of normal duty hours.

Time to and from the place of performance shall not count as hours of performance. Time utilized for lunch shall not count as hours of performance. The contractor shall coordinate planned absences of its CRS personnel with the Contracting Officer Representative (COR) and Technical Point of Contacts (TPOCs) at least 72 hours in advance and shall promptly notify the COR and TPOC in the event of unforeseen absences.

11. Period of Performance:

month base, excluding any

• Base Year: 28 March 2025 through 27 March 2026

• Extend Option Period: 28 March 2026 through 27 September 2026Extend Option Period:

The Period of Performance (PoP) of this Contract is anticipated for one 12-one 12-extension of services IAW FAR 52.217-8. The anticipated PoP is as follows:

month base,