DRAFT Performance Work Statement PWS Updated 20MAR.pdf

PERFORMANCE WORK STATEMENT (PWS)

PROVISIONS LOADING EFFORT, ROTA

STEVEDORE SERVICES

1.0 SCOPE

The objective of this Performance Work Statement (PWS) is to provide services in support of Maritime Material

Handling Load and Stow Services. The contractor shall provide services to load and stow subsistence and supplies onboard all SURFLANT U.S. Navy vessels and transient units located in Rota, Spain. The Government will coordinate scheduling of stowage for various ships with the contractor’s management. The contractor shall provide safety equipment necessary to meet this requirement. The total estimated number of pallets to be processed during this period of performance is as follows:

a. Estimated Volume

The Government anticipates approximately 220 pallets per month, with the average evolution at 30 pallets. Pallets are expected to be one (1) cubic meter max.

Estimated pallet amounts and dates for evolutions will be specified in individual BPA Calls that are issued on a monthly basis.

2.0 APPLICABLE DOCUMENTS

a. NAVSUPINST 4081.1A

b. Publication - NAVSUP P485

c. NAVSUP P-486, Food Service Management

d. NAVSUP P-538, Management of Material Handling Equipment (MHE)

The Federal DoD, Navy, local regulations and policies listed above can be located by visiting the applicable website listed below:

NAVSUPINST 4081.1A

https://mynavsup.nag.navy.mil/apps/ops$nll.view_publication_details?P_PUBLICATION_ID=224794

NAVSUP P485

https://mynavsup.nag.navy.mil/apps/ops$nll.view_publication_details?P_PUBLICATION_ID=60372

NAVSUP P486

https://mynavsup.nag.navy.mil/apps/ops$nll.view_publication_details?P_PUBLICATION_ID=6088

NAVSUP P538

https://mynavsup.nag.navy.mil/apps/ops$nll.view_publication_details?P_PUBLICATION_ID=6927

3.0 PROVISIONING

The Contractor shall perform, coordinate and liaise on-load projects to include scheduling, loading, and stowage for various ships within the Rota Operating Area.

https://mynavsup.nag.navy.mil/apps/ops$nll.view_publication_details?P_PUBLICATION_ID=224794 https://mynavsup.nag.navy.mil/apps/ops$nll.view_publication_details?P_PUBLICATION_ID=60372 https://mynavsup.nag.navy.mil/apps/ops$nll.view_publication_details?P_PUBLICATION_ID=6088 https://mynavsup.nag.navy.mil/apps/ops$nll.view_publication_details?P_PUBLICATION_ID=6927

a. Coordinate and liaise on-load projects to include all phases of provisions load-out operations; and

b. Load / Stow Subsistence and Supplies;

a. TASK 1. COORDINATE / LIAISON. The contractor shall provide liaison support to include all phases of provisions load-out operations, perform quality control to ensure work is accomplished efficiently, safely, accurately, and within scheduled time frame at Rota, Spain. Provide project management functions such as ensuring adequate number of personnel provided meets the requirements of the PWS.

The Government will provide notification of anticipated provisions deliveries 24 hours in advance of required loading operations. The Government will provide delivery sequence schedule 24 hours in advance of deliveries.

Contractor should expect last minute notification in the case of homeported ship’s and transient units. The

Government will provide a ship liaison to assist the contractor onsite. The Government, Fleet Logistics

Command (FLC), will facilitate the transportation of supplies from NAVSUP Bldg. 55 to the pier and assist in offloading if necessary.

Cancellation policy:

If services are to be cancelled under a BPA Call, the Government must provide 24-hour advance notice.

Cancellation of services with more than 24 hours notification prior to the start of work that day will be honored by the contractor.

In the event services are cancelled with less than a 24-hour notification prior of the start of the work that day, the Government’s liability is limited to 10 pallets of the evolution for services contracted .

The contractor shall provide an end of day report/order signed by the Ship SUPPO or responsible (ship representative) of provision loading activity. The following data elements are mandatory:

1-number of pallets

2-name of ship serviced

3-cancellations

4-rescheduled deliveries

The contractor shall ensure that at least one (1) English-speaking representative be present during performance.

Performance Goals for TASK 1 are as follows:

(1) All subsistence items shall be stored, safeguarded and accounted for in accordance with NAVSUP P-

486, NAVSUP P-421 and NAVMED P-5010.

(2) Reports documented and available daily with accuracy.

(3) Liaison provided report was accurate and met schedules for load out operations.

(4) Contractor management available during all operations.

b. TASK 2: LOAD/STOW SUBSISTENCE AND SUPPLIES: The contractor shall transport all subsistence items and supplies from the staging area on the pier to designated location onboard the ship, using daisy chain and or dolly/cart/conveyor methods when available. For a daisy chain on load of supplies, the contractor shall provide a sufficient number of employees to cover a distance from the supply staging area (pier, hanger bay, or flight deck) to designated location onboard the ship with each employee positioned no more than 10 feet apart. For distance requirements, see table below:

Ship Class Ship Type Minimum Distance

Small DDG/CG/LCS 150 Feet

Sub/Minesweeper SSN/SSBN/SSGN 100 Feet

The contractor shall provide limited stock rotation and or provisions relocation with-in ships storerooms in order to allow proper stowage of ships provisions. Clean up any debris created from transporting of stores. All items shall be neatly stowed in accordance with technical direction as provided by the Bulk

Ivan.Moyano.SP Highlight

Storeroom Custodian or Customer Service Representative (CSR) or Ship Representative. The Bulk

Storeroom Custodian or other ship’s representative will verify receipt document matches provisions received and quantity. The contractor shall stack empty pallets in a central location on the hangar bay or pier. The contractor shall remove all debris from work areas. The Government (Ships force) is responsible for storeroom preparation.

The contractor shall abide by CTF 65/DESRON 60 cleanliness, safety and health standards consistent with the requirements of OPNAVINST 5100 series, Navy Occupational Safety and Health (NAVOSH)

Program.

Federal, DOD, Navy, and local regulations, policies, standard, and precedents provide general guidance, but do not specify the approach to follow to accomplish the work. When guidelines are lacking, employee must generate new or improved methods to be tested, which may provide a basis for future guidelines.

Considerable judgment is required in relating guidelines to the development of solutions to problems.

Performance Goals for TASK 2 are as follows:

(1) Material stowed correctly as specified by the CSR or the Bulk Storeroom Custodian.

(2) Material loaded and stowed within scheduled timeframes as specified in the advance schedule.

(3) Material transported from staging area to storage location onboard ship utilizing contractor employees.

(4) Professional appearance and good personal hygiene of contractor personnel.

(5) Security procedures are followed as provided by U.S. Navy and local port Operations.

(6) No damage occurred during load and stowage procedures.

4. WORK HOURS:

Fleet Support working hours are from 0800 to 1600, seven (7 days) per week, including U.S. and Spanish

Federal/National holidays. Support services shall be provided during Fleet Support working hours.

5. PLACE OF PERFORMANCE:

The place of performance is on the pier at NAVSTA Rota, Spain and onboard U.S. Navy ships berthed at NAVSTA

Rota, Spain.

6. WORK ENVIRONMENT AND PHYSICAL DEMANDS:

Work is performed outdoors and onboard U. S. Naval ships, where contractor’s personnel may be subject to hot and inclement weather. Contractors will be required to lift and carry items up to 60 lbs.

7. GENERAL SAFETY AND HOUSEKEEPING: Contractor personnel shall keep his/her work area in a clean, presentable, and safe condition at all times. The contractor shall be responsible for complying with all applicable labor safety laws, regulations, and policies, including but not limited to Spanish laws and internal Navy regulations. In the event of a conflict between such laws, regulations, and policies and this PWS, the governing safety laws, regulations, and policies supersede this PWS.

8. SECURITY REQUIREMENT

The highest level of security required for this PWS is unclassified.

9. GOVERNMENT FURNISHED PROPERTY:

The Government will provide cranes, conveyors and necessary lifting equipment on board ship. In addition, the government will furnish conveyor belt vehicles, government-owned forklift, and government-owned trucks when available.

11.0 CONTRACTOR FURNISHED PROPERTY:

The contractor is not expected to furnish any equipment in the performance of this service, other than personal protective equipment for their employees.

12. NON-PERSONAL SERVICE STATEMENT:

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the PWS. Contractor employees will perform their duties independently of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the

United States Government, overseeing the work of Federal employees, providing direct personal services to any

Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition

Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

13.0 GOVERNMENT MANAGEMENT OVERSIGHT:

Additional instructions will be provided for any unusual assignments or those that vary from established procedures.

The contractor’s employees will independently carry out the assignments. Completed work will be spot-checked by

Government for adherence to PWS requirements.

14.0 DELIVERABLES:

Monthly Status Report. The Contractor shall submit a monthly status report to the Technical Point of Contact no later than the 10th working day of the following month that includes all activity on the PWS.

15.0 Management/Quality Control Plan (QCP): The contractor shall ensure quality service is maintained to perform services throughout the life of the contract and methods for improving the overall quality are also employed. The Contractor shall prepare and submit a management/quality control plan. The final Government approved plan shall be submitted within five working days of contract start date. The plan shall discuss the

Contractor’s overall approach and procedures for evaluating each of the major service areas contained in the PWS, communicating with the Government, resolving deficiencies, identifying potential improvements, and managing day to day operations. As part of the management/QCP, the contractor may conduct internal QC inspections. Results of any contractor internal QC inspections and corrective actions taken shall be made available to the Government for review throughout the performance of this PWS. The Government may periodically require the contractor to update/revise the management/QCP to ensure quality service is maintained throughout the life of the contract.

16.0 Technical Point of Contact (TPOC)

The Contracting Officer hereby designates the following individuals as Requiring Activity Points of Contact

USN NAVSUPFLC site ROTA (ESP)

E-mail:

Tel:

Procurement and Contract Administration Point of Contact

POC: Ivan Moyano

Phone: +34-956-82-2332

E-mail: Ivan.moyanonino.ln@us.navy.mil mailto:Ivan.moyanonino.ln@us.navy.mil