N6817123Q0035 Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide answ ers to submitted questions and increase the number of pages of Volume I, Technical from 4 to 8 pages. The hour and date specified for submission of quotes is NOT extended

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-May-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6817123Q0035

X 9B. DATED (SEE ITEM 11)

21-Apr-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-May-2023

CODE

NAVSUP FLC SIGONELLA NAPLES OFFICE SHORE

BOX 50

VIALE F. RUFFO DI CALABRIA

CAPODICHINO

NAPOLI 80144

N68171 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6817123Q0035

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Q1: Can the Government share the contract number for the incumbent?

A1: GS00Q14OADS128/ N6817119F0016

Q2: Since the scope of this requirement has increased, can the Government please clarify which two positions are new for this requirement?

A2: Please reference GS00Q14OADS128/ N6817119F0016 Q3: The solicitation does not specify if the contractor must provide a replacement or backfill if they are absent for an extended period for any reason. Is the contractor required to backfill the position when the selected candidate is on annual or sick leave? At what time must a replacement be provided if the candidate is no longer able to perform their duties or absent for an extended period?

A3: If the candidate is on annual or sick leave a backfill is not required. If duties are no longer able to be performed the contractor should solicit for a backfill the position within 3 weeks.

Q4: RFP indicates a page limit of 4 pages for this section. Can the Government confirm that required resumes and documents for 5 personnel are not included in this page count?

A4: Reference RFQ page 26, II REQUIREMENTS FOR QUOTE CONTENT (2): “Resumes shall not count against the page limit for technical volume, but instead will be limited to two (2) pages each.”

Q5: Can the Government allow the Volume One 4-page limit to be increased to a maximum of 10 pages? An increase in page count would allow for a more thorough and complete explanation of technical approach.

A5: Yes, the maximum number of pages is increased to 8 pages.

Q6: Volume III, Price: 3. This volume shall also include any information required to support the quoter’s proposed prices and to support the Government’s price analysis of quotes received.

Can the Government indicate what type of documentation is required to support proposed prices?

A6: Information is required to support proposed prices which should indicated how the quoted prices were obtained and developed.

Q7: What is the annual level of effort for this contract? (e.g., 1880, 1912, 1920, 2000, 2080, etc.)

A7: The annual level of effort for this contract is 1920.

Q8: If quoting in Pounds, what is the conversation rate the Government will use?

A8: The Government will use the current Fiscal Year (FY) 2023 foreign currency exchange rate. The FY2023 Enacted Rate for the United Kingdom is 0.7922.

Q9: PWS paragraph 4.2 Transition states, “Throughout the contractor’s phase-in/phase-out of services, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission. The contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out.”

(a) Can the government provide a minimum/maximum time for phase-in/phase-out to be complete? For example, no less than 1-week and no more than 2-weeks?

A9 (a): The phase-in period maximum of 2 weeks Is the incoming contractor authorized to invoice the government for the phase-in period?

A9 (b): No, the contractor may not submit a separate invoice for the phase-in period. The period of performance will begin on 15 June 2023. As the contractor shall invoice monthly, the phase-in period will be included in the first month and based upon the contracted CLIN amount.

Q10: If there is an incumbent contractor, were they required to have a written phase-out plan and will this be provided to the incoming contractor?

A10: All quoters should comply with the Instructions to Quoters providing a phase-in plan. The phase-out will be coordinated during the two-week phase-in period.

Q11: Does the Government want a management structure physically located in Europe?

A11: A management structure in Europe would be preferable but a contractor will not be disqualified if they do not have one. However, travel will not be reimbursed for site visits by program manager/contractor representative.

Q12: Does the Government want a contractor representative that shall be available by telephone or email from 0800 hours to 1700 hours British Summer Time /Greenwich Mean Time?

A12: A contractor representative available during BST/GMT would be preferable but a contractor will not be disqualified if they do not have one. However, travel will not be reimbursed for site visits by program manager/contractor representative.

Q13: PWS 5.0 Place of Performance states, “Contractor personnel will work in West Ruislip, UK. Temporary Duty Travel (TDY) locations may include: Japan, Chile, Brazil, Prague, Singapore, or the United States. Travel to the United States, on the order of once per year, may also be required for all FTEs.”

Do all of the FTE positions travel or only certain positions? Can the Government give an estimated number of days that travel may typically be required?

A13: All FTEs will be required to travel approximately 2 weeks out of the year.

Q14: Will the work be provided on base at all times?

A14: Contractor personnel will work in West Ruislip, UK with the possibility of telework up to 2 times per week.

Temporary Duty Travel (TDY) locations may include: Japan, Chile, Brazil, Prague, Singapore, or the United States.

Q15: Can we perform remotely from the US?

A15: No, remote work is not authorized Q16: Will the customer assist the contractor with obtaining country clearance?

A16: As stated in the solicitation, III Quote Content (1)(i), Country clearance information is available at the Department of Defense Foreign Clearance Guide website at https://www.fcg.pentagon.mil Q17: What is the anticipated start date for this contract?

A4: As stated in the solicitation, period of performance starts 15 June 2023 Q18: Name of incumbent if any.

A18: Miracle Systems LLC GS00Q14OADS128/N6817119F0016 Q19: Changing the type of acquisition from Unrestricted to 100% Small Business Set Aside within several weeks of the May 15, 2023 submission date is a significant change. In order to allow Industry adequate time to respond as a result of this change, it is requested that the Solicitation due date be extended to June 5, 2023.

A19: As cited in N6817123Q0035 Amendment 0001 the solicitation response date/time will not be extended.

Q20: Please confirm that the applicable NAICS of 541611 and Size Standard at $21,500,000 is not changing due to the change in the acquisition type from Unrestricted to 100% Small Business Set Aside.

A20: NAICS 541611 Size Standard changed to $24,500,000 Q21: Is the Government’s requirement for staff to obtain a Public Trust Clearance, what is the United Kingdom equivalent of a U.S. Public Trust clearance?

A21: As stated in 4.0 Special Requirements 4.1.1 Security, the positions created under this contract are Positions of Public Trust. This is a U.S. Government clearance. The Contractor shall complete a Standard Form (SF) 85P and submit it to the Office of Personnel Management (OPM) for investigation, to include a National Agency Check (NAC) or its foreign equivalent, and final access approval. Pending final OPM approval, ONRG's Security Office may permit access by granting an Interim Position of Public Trust based upon the submitted SF85P.

Q22: Please confirm all staff are to have status as a U.S. citizen.

A22: Contracted staff must be a U.S. citizen to gain Public Trust SF85P approval; however, not all staff have to be U.S. citizens. If contractor personnel are U.K. citizens they must be vetted by the U.K. government to standards that satisfy Trusted Associate Sponsorship System (TASS). The contracted personnel must hold a United Kingdom Security Check (SC) security clearance. The contractors are required to complete the baseline personnel security standard (BPSS). BPSS is a pre-employment and background check in the following areas: Criminal Record, Employment History, ID Check and Right to Work. United Kingdom SC can be accessed via:

https://www.gov.uk/government/publications/united-kingdom-security-vetting-clearance-levels/national-security-vetting-clearance-levels Q23: With the Government’s statement “Locally-based contractor personnel and contractor personnel with current or past experience supporting the current requirement are preferred in order to provide greater continuity and flexibility”, it appears there is an incumbent contractor providing these services. Please provide the contractor’s name and contract number.

A23: Miracle Systems LLC GS00Q14OADS128/N6817119F0016 Q24: Regarding the referenced solicitation, please confirm that the Government will accept bids from qualified SBA approved Mentor Protégé small business Joint Ventures.

A24: Yes. A mentor and its protégé can joint venture as a small business for any small business contract, provided the protégé individually qualifies as small.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2021)

I. GENERAL

In addition to FAR provision 52.212-1, Instructions to Quoters – Commercial Items, and any other instructions contained elsewhere in this solicitation, the following instructions are provided. Throughout this solicitation, any reference to offeror or vendor shall be interpreted to mean quoter; likewise, any reference to offer or proposal shall be interpreted to mean quote.

Offers shall be submitted in the English language and in U.S. dollars.

The quote shall consist of the following separate volumes:

Volume I: Technical approach Volume II: Past Performance Volume III: Price

Each page shall be affixed with the following footer:

Source Selection Information - See FAR 2.101 and 3.104

The completion and submission of the items outlined in this section will constitute a quote and will indicate the quoter’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. Alternate quotes are not authorized. Objections to any of the terms and conditions of the solicitation may constitute a deficiency, which may make the quote unacceptable.

Quoters shall comply with the instructions for the format and content of the quotes contained herein;

quotes that do not comply may be considered unacceptable and may be determined to be ineligible for award.

IMPORTANT NOTES:

(1) Quoters shall respond to all requirements of the solicitation. Quoters are cautioned not to alter the solicitation.

(2) Quotes are to be submitted via email to Pamela Brown via pamela.j.brown1.civ@us.navy.mil and

David Biggs at david.a.biggs20.civ@us.navy.mil. All electronic files shall be compatible with Adobe Acrobat and Microsoft Office Suite version 2010. The quoter shall be responsible for ensuring that its electronic quotes are virus-free. Quotes are due no later than the closing date and time identified on the front page of the solicitation.

(3) Quoters shall be registered in the System of Award Management (SAM) database prior to award of the contract. SAM website at https://www.sam.gov/portal/public/SAM/.

II. REQUIREMENTS FOR QUOTE CONTENT

(1) Each volume shall contain the following items in addition to the other information required by this solicitation:

The cover shall indicate the following:

a. Title of the quote

b. Volume number (I, II, or III)

c. Solicitation number

d. Name and address of quoter, point of contact information (name, phone number, and email address), CAGE code, Unique Entity ID, and applicable tax identification number

(TIN)

e. Quote validity until 04 July 2023

(2) Quote Page Limitations:

Title Page Limit Volume 1: Technical Approach 8 pages

Volume 2: Past Performance 6 pages

Volume 3: Price No limit

Each volume is limited to the maximum number of pages as defined in the table above. Quoters are permitted to submit no more than one page for each of the following, which will not be included in the page count: a cover sheet, list of tables, and list of figures. Tables of contents and any compliance matrices may exceed one page, which will not be included in the page count. Pages submitted in excess of the page limitations described above will not be evaluated. Resumes shall not count against the page limit for technical volume, but instead will be limited to two (2) pages each.

III. QUOTE CONTENT:

(1) Volume I – Technical Approach.

(i) If proposed contractor personnel will include other-than-United-Kingdom citizens, provide a plan that demonstrates risks and solutions to insure performance by the start date. Describe how the requirements and process for obtaining country clearances for United Kingdom will be met, and explain whether or not contractor personnel currently possess the required clearances. Note: Country clearance information is available at the Department of Defense Foreign Clearance Guide website at https://www.fcg.pentagon.mil

(ii) Provide a staffing plan and timeline demonstrating that contractor personnel are able to begin performance by the start date. Demonstrate a clear understanding of the problems and risks involved, and present reasonable solutions to such problems and ways to mitigate such risks.

(iii) Provide, in detail, a technical approach that demonstrates a complete understanding of and the capability to fully implement and execute all requirements of the solicitation and Performance Work Statement (PWS). The technical approach must include, at a minimum, the vendor’s approach to performing the required services and providing personnel resources to the Government at the identified site. The technical approach must address the vendor’s/quoter’s ability to provide the personnel with all skills and/or qualifications required to perform the tasks described in Section 3 of the PWS. For personnel listed in the staffing plan:

(A) Provide documentation demonstrating proposed personnel possess the necessary skills required for each FTE. Provide resumes for all required personnel: Travel Administrator (1 FTE), Executive Assistant (1 FTE), Strategic Communications Specialist (1 FTE), Information Technology (IT)/Knowledge Management (KM) Specialist (1 FTE) and an IT Tier 1 Support Specialist (1 FTE). Each FTE is clearly defined in paragraph 3.0 General Requirements of the

PWS.

(B) Provide a plan for the transfer of work control as described in 4.2 Transition, delineating the method for processing and assigning tasks during the phase-in/phase-out of personnel, as may be necessary throughout the performance of the contract.

(C) The quote shall be in Microsoft Word Document format with the body of the text single-spaced in times new roman font, size 10 or 11. Pages shall be in size 8-1/2” x 11” portrait-oriented and sequentially numbered.

(2) Volume II – Past performance. This section shall address the past performance factor and include all information required for quote evaluation. This section shall exclude any reference to the price aspects of the quote.

The quoter shall demonstrate recent and relevant past performance or affirmatively state that it possesses no recent and relevant past performance. Recent past performance is performance that has taken place within the past three years from the close of this solicitation. Relevant past performance is performance under contracts or efforts within the stated period that is the same as or similar to, the scope and magnitude of dollar value of the work described by this solicitation. In addition, performance data will only be assessed for those references demonstrating at least one year of completed performance prior to the closing date of this solicitation.

To demonstrate its past performance, the quoter shall identify up to three of its most relevant contracts or efforts within the past three years and provide any other information the quoter considers relevant to the requirements of the solicitation. Quoters should provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation.

If proposed subcontractor/affiliate past performance is provided as part of the three contracts or efforts, the percentage and type of work to be done by the subcontractor on the solicitation requirement must be stated. The quoter’s quote shall detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform. A reference that does not detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform may not be evaluated.

If any of the referenced contracts were performed by an affiliate of the quoter, clearly explain the relationship between the quoter and the affiliate. Describe any resources shared by the quoter and its affiliate.

The quoter shall complete a “Past Performance Information Form” (Attachment S1) for each reference submitted. For additional information regarding a particular reference beyond that which will fit on the form, the quoter may continue onto another sheet of paper. The Past Performance volume, however, shall not exceed the page limit stated in II (2) above.

In addition to the information requested above, quoters shall contact their past performance references and request that each reference complete a “Past Performance Questionnaire” (Attachment S2) and e-mail the completed survey form directly to Pamela Brown at pamela.j.brown1.civ@us.navy.mil and David Biggs at david.a.biggs20.civ@us.navy.mil no later than (NLT) the CLOSING DATE AND TIME OF

THIS SOLICITATION.

The Government reserves the right to consider past performance report forms received after the due date of the solicitation, to contact references for verification or additional information, to contact references other than those provided by the quoter, and to obtain information from other data sources.

3) Volume III – Price.

(a) Provide one price quote, without alternate price arrangements, with sufficient information to allow for a detailed evaluation. Provide a breakdown prices by each CLIN in section 2.0 above. The quote shall include the amount of $25,000.00 for CLIN 0002 and its subsequent option CLINs for Travel. CLIN 5002 shall include the amount of $12,500.00.

This volume shall include the completed solicitation documents and a complete and detailed price breakdown with all supporting documentation. The pricing information shall be completed in accordance with the following:

1. A complete and signed Standard Form 1449, “Solicitation/Contract/Order for Commercial Items” to include a monthly and total price for each CLIN and executed copy of amendments, if applicable.

2. Unless completed in the System for Award Management, the quoter shall complete the representations and certifications contained in the solicitation. If the quoter has completed all of the representations and certifications required by this solicitation in the System for Award Management, then the quoter need not submit the hardcopy representations and certifications.

3. This volume shall also include any information required to support the quoter’s proposed prices and to support the Government’s price analysis of quotes received.

The price section is not page-limited, but is strictly limited to the requested information and supporting documentation only. No price information shall be contained in any other part of the quote.

QUESTIONS: Quoters may submit questions to david.a.biggs20.civ@us.navy.mil and pamela.j.brown1.civ@us.navy.mil. To ensure that all questions submitted by potential quoters are answered prior to the solicitation’s closing date, questions should be submitted NO LATER THAN 0800, CENTRAL EUROPEAN TIME ON 28 April 2023. The Government reserves the right not to respond to any questions received concerning this solicitation after the specified questions receipt date.

Accordingly, quoters are encouraged to carefully review all solicitation requirements and submit questions to the Government as early as possible.

(End of provision)

(End of Summary of Changes)