Attach 2 NUWCDIVNPT Site Access.pdf

NUWCDIVNPT VISITOR REQUEST / BASE ACCESS

ALL PERSONELL MUST MEET THE BELOW VISITOR REQUEST / BASE ACCESS REQUIREMENTS

NUWCDIVNPT Visitor Request Information

A visit request is MANDATORY for all visitors to NUWC Division Newport; government and civilian, regardless of the duration or classification of the visit. Access to NUWC Division Newport will not be granted under any circumstances without a valid visit authorization request (VAR) on file.

If you can submit your VAR via JPAS, you do not need to send a VAR on company letterhead.

Due to the number of visit requests received, please allow 3-5 business days for processing time, whether received by JPAS or on Company Letterhead via FAX or EMAIL.

Visitors who arrive prior to the 3-5 working day processing window may not be guaranteed access.

Please note, all individuals not in possession of a common access card (CAC) or Teslin Card (Retired Military/Dependent ID), will require a DBIDS card for access.

No unescorted access will be granted without a valid DBIDs card or ID mentioned above.

NUWCDIVNPT Visitor Request Information Needed:

**Information must be on Company Letterhead**

1. Company/Organization Name, Address, Telephone, and FAX Number

2. Cage Code

3. Visitor(s) Full Name (As it appears on government issued ID – i.e. Driver’s License)

4. Visitor(s) Full Social Security Number

5. Visitor(s) Date of Birth

6. Visitor(s) Place of Birth (City & State)

a. If born outside the U.S, you MUST provide a Naturalization Number or US Passport

7. Visitor(s) Citizenship

8. Level of Clearance: UNCLASSIFIED or as appropriate

a. SCI Level Access MUST be coordinated SSO to SSO

9. Do they possess a CAC, Teslin or DBIDs Card? (Yes or No)

a. Please specify which visitor(s) have CAC, Retired Military/Dependent ID, DBIDS, or

NOT APPLICABLE

10. NUWCDIVNPT Point of Contact (Sponsor)

a. MUST be a NUWC Government Employee

11. Specific Date(s) of Visit, to include Year

12. Purpose of Visit

13. Contract Number, if applicable

a. If NO Contract Number is provided, then the visit will be for 30 days at the UNCLASSIFIED Level

14. Authorized Signature:

a. Name, Title, Signature, and Date of Requesting Company/Organization Authorizing

Official (MUST be a US Citizen)

b. Smaller companies that do not have a Security Officer to sign may use another Official or

Secretary.

c. Individuals MUST NOT Sign their own request

Submit Visitor Request(s) and/or SECNAV form(s) 5512/1 via:

JPAS SMO CODE: 666045 (If no access to JPAS, use methods below) EMAIL FORM TO: nuwc_npt_access_control@navy.mil

FAX FORM TO: (401) 832-4396

**ALL INCOMPLETE VISIT REQUESTS WILL BE DENIED**

Please call NUWC visitor control at (401) 832-2152 if you want to verify any visits or status on vetting.

Work Restrictions

Work must take place between 7 a.m. and 5 p.m. Monday through Friday, excluding Federal Holidays.

During periods of darkness, provide light to illuminate the various parts of work in a manner approved by the Government.

Work outside regular working hours requires Government approval and Government escort. Make application 15 calendar days prior to such work to allow arrangements to be made by the Government. In the request, provide the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Government may approve work outside regular hours.

Base access

Two-step process:

A visit request is required to visit NUWC. The preferred method is JPAS. If the company does not have JPAS, then they must fax or email a visit request with the information required in the visit request form. You may also use AMRDEC SAFE to submit your visitor request (https://safe.amrdec.army.mil/SAFE/). Incomplete visits will be rejected. There is a minimum of 15 business days to process.

Naval Station requires one of the following in order to enter the base, along with your NUWC visitor badge:

(a) CAC card

(b) DBIDS card

(c) Retired Military ID

To obtain a DBIDS card a vetting spreadsheet is required and can be acquired from Naval Station to conduct the vetting. You will need a DBIDS card if you do not have the other required IDs. The spreadsheet should be submitted to Visitor Control (group email is nuwc_npt_access_control@navy.mil). The other option is to use AMRDEC SAFE (https://safe.amrdec.army.mil/SAFE/). It is certified to protect Privacy Act information. You must use our individual emails(keith.p.arnold@navy.mil; Deanna.l.monell.ctr@navy.mil; gina.fleming.ctr@navy.mil;

robin.spradling.ctr@navy.mil). DBIDS requests are consolidated and submitted each day. Naval Station will not accept DBIDS vetting spreadsheets directly from the companies requiring vetting.

Naval Station requires 15 days to process a vetting spreadsheet. This 15-day period does not include the day of submission nor does it include weekends and holidays. The results except for denials are not returned, if it has been more than five days excluding day of submission and weekends/holidays, and there has been no response, then vetting has been approved.

Also, visitors must stop at B-80 and get their NUWC visitor pass before going to Naval Station Gate 1 to get a DBIDS card. Visitors must not try to enter NUWC with only their visitor pass and no DBIDS (or CAC) as the gate guard will confiscate their NUWC visitor pass and you will be turned around at the gate.

Please keep in mind, DBIDs is only good for 179 days. The company must resubmit their DBIDS vetting spreadsheet every 170 days in order to stay active with their DBIDS card. 170 days is requested so that the vetting can be sent and cleared before the 179 day expiration. If DBIDS isn't sent every 170 days, when the 179 day period expires, they will be denied access to the base and will have to wait 5 business days in order for their vetting to clear again. DBIDS is separate from the visitor request.

If you have any questions on the DBIDS portion, please contact NAVSTA Pass & ID at 401-841-3126.

If you have questions on the visitor request portion, please contact NUWC Visitor Control at 401-832-2152.

Photography

Unofficial photography is prohibited on NUWCDIVNPT. When required to record progress and existing conditions, a permit must be obtained from NUWC Security. Justification and camera details will be required. Coordinate permit application with NUWCDIVNPT Government Sponsor.

Computer Use

Non-NUWC Owned Computers are prohibited on NUWCDIVNPT. When required for daily reports, a permit must be obtained from the NUWC Information Security Manager. Based upon the use and justification, use of a computer may be permitted. Computers permitted onto NUWC are prohibited from using Wi-Fi and may not contain a camera. If internet access is required, the computer must connect using a cellular signal though a Wireless Internet card or smart phone. Coordinate permit application with NUWCDIVNPT Government Sponsor.

Wi-Fi

The use of Wi-Fi is strictly prohibited on NUWCDIVNPT. Electronics with built in Wi-Fi must turn their Wi-Fi signals off prior to coming on board.

Radio Transmitter Restrictions

2-way radios are prohibited on NUWCDIVNPT.

No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. If needed, the Government will identify designated smoking areas.