Q and A Amendment 0003 HRS.xlsx
XLSX spreadsheet 26 KB Posted
- Attached to
- Warhead Expansion Boxes (WEB) and Cable Kits
- Solicitation number
- N6660424R0110
About this file
This document is a series of questions and answers related to a solicitation for Warhead Expansion Boxes (WEBs) and associated cable kits, Solicitation Number N66604-24-R-0110, issued by the Department of the Navy Naval Sea Systems Command.
Key details:
- The solicitation requires the contractor to conduct First Article qualification, manufacture, and deliver WEB Functional Item Replacement (FIR) and associated cable kits.
- The solicitation is an Indefinite Delivery Indefinite Quantity (IDIQ) contract.
- The solicitation includes CLINs for WEB assemblies, WEB cable kits, and engineering services.
- Proposals are due by 21 December 2024.
- The government will perform all First Article and factory acceptance testing on the WEB assemblies; the contractor is not required to submit test procedures.
- The government will provide the required WEB tester and software to the awardee.
- Pricing for CLIN 5000 Hardware Repair Services is a fixed amount of $533,580.
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Sheet1
| RFP Document | Section Number | Reference | Question | Response to Offeror | |
| N6660424R0110_23 September 2024 | Solicitation page 2, Section A - Solicitation/Contract Form APPLICABLE DOCUMENTS REQUESTS | The posted files on SAM.gov do not include assembly drawings, performance specifications, gerber files or schematics necessary to build an estimate. We are working the request via AD#5 and the Classified TDP, but the timeline for questions will likely expire prior to receiving the TDP. Clarifying questions regarding testing requirements details on the drawings and performance specification documents will be especially valuable. Request the Government extend the window for questions to allow for questions regarding the TDP? | See Amendment 0003, Section L 1.0. | ||
| N6660424R0110_23 September 2024 | Solicitation page 2, Section A - Solicitation/Contract Form APPLICABLE DOCUMENTS REQUESTS | The posted files on SAM.gov do not include assembly drawings, performance specifications, gerber files or schematics necessary to build an estimate. Request the Government provide this information or advise where and how it can be immediately obtained by Offerors. This information is critical to the preparation of an Offeror's proposal. If this information does not exist or is unavailable, request the Government confirm the acceptance of an offeror's proposal to include a Time and Material CLIN to develop all unavailable documentation necessary to complete the Technical Data Package required for build to print qualification, production, assembly and delivery. In light of this missing information, request the Government extend the proposal due date for a minimum two weeks beyond the original due date for proposals. | Yes; Amendment 0003 extends receipt of proposals to 21 December 2024 no later than 1400. | ||
| N6660424R0110_23 September 2024 | 5.3 Volume III - Management (Factor 2); | ||||
| Section M, Factor 2: Management (Volume III) | Subfactor A: Program Management |
The Offeror shall describe its overall management approach including details about processes, tools, and other unique characteristics that demonstrate the ability to successfully manage this effort; provide an organizational chart and describe the management structure addressing the roles and responsibilities of personnel and the reporting lines of authority. The Offeror shall describe the approach to communication with Government and other stakeholders including details on status reports, meetings, and other forms of communication. describe its process to performing and providing Program Management in accordance with the Statement of Work and Applicable Documents.
Subfactor A – Program Management. The Government will evaluate the extent to which the proposal demonstrates specific understanding, capability, and experience to successfully perform effective and comprehensive Program Management; with a specific focus on the proposed processes, tools, and other unique characteristics that demonstrate the ability to successfully manage this effort. The Government will review the soundness of the provided organizational chart and description of the management structure in concert with the assigned roles and responsibilities of personnel and the reporting lines of authority; the Offeror’s description of its approach to communication with Government and other stakeholders including details on status reports, meetings, and other forms of communication.
| The requirement for Offerors to describe its process to performing and providing Program Management in accordance with the Statement of Work and Applicable Documents appears to be an error as this information is also requested in the first sentence, "describe its overall management approach including details about processes, tools, and other unique characteristics that demonstrate the ability to successfully manage this effort." Will the Government please remove the last sentence? | Yes; Please see Amendment 0001 | |
| N6660424R0110_23 September 2024 | 5.4 Volume IV - Past Performance (Factor 3); | |
| Section M, Factor 3: Past Performance (Volume IV) | 5.4 Volume IV - Past Performance (Factor 3) |
Offeror shall provide all past performance information in accordance with Attachment 4 – Past Performance Reference. Offeror shall provide three (3) past performance references, if available, which shall reflect recent experience performed within the last three (3) years of the solicitation release date and that demonstrates experience relevant to the solicitation’s SOW. The Offeror shall describe how the past performance references are relevant including details about how it is similar in scope and complexity to this solicitation’s SOW.
Adjectival Rating Description. The Government will assign adjectival ratings for Factor 3 in accordance with the following information. For recency, each past performance reference will be assigned a rating of “Recent” or “Not Recent” as determined by whether the effort was performed within the past five calendar years from solicitation release date. For relevancy, each past performance reference will be assigned a rating in accordance with the below table. Section L states that recent experience must have been performed within the last three (3) years of the solicitation release date; however, Section M states that recent experience must have been performed within the last five years of the solicitation release date.
| Will the Government please confirm the recency requirement is three (3) years? | Yes; Please see Amendment 0001 | ||
| N6660424R0110_23 September 2024; Att_1_WEB_Numeric_Attachment 1; Exhibit C_WEB Warhead Cable | 5.2 | 5.2 Subfactor B: Manufacturing: The Offeror shall describe its process for Manufacturing the Warhead Expansion Box (WEB) Kits, WEB Cable Kits and WEB Warhead Cable Kits. |
and Att_1_WEB_Numeric_Attachment 1 and Exhibit C_WEB Warhead Cable Is page 3 of Attachment 1, titled "part tree for 8667425" the parts list for Warhead Expansion Box (WEB) Assembly described in CLIN 0001 the same as a WEB Kit in paragraph 5.2?
| Yes; Please see Amendment 0002 | ||
| N6660424R0110_23 September 2024; Att_1_WEB_Numeric_Attachment 1; Exhibit C_WEB Warhead Cable | 5.2 | 5.2 Subfactor B: Manufacturing: The Offeror shall describe its process for Manufacturing the Warhead Expansion Box (WEB) Kits, WEB Cable Kits and WEB Warhead Cable Kits. |
and Att_1_WEB_Numeric_Attachment 1 and Exhibit C_WEB Warhead Cable
| Is the parts list for CLIN 0003 WEB Warhead Cable Kit Assembly FA, Exhibit C, WEB Warhead Cable the same as "WEB Warhead Cable kit" in paragraph 5.2? | Yes; Please see Amendment 0002 | |
| N6660424R0110_23 September 2024; Att_1_WEB_Numeric_Attachment 1; Exhibit C_WEB Warhead Cable | 5.2 | 5.2 Subfactor B: Manufacturing: The Offeror shall describe its process for Manufacturing the Warhead Expansion Box (WEB) Kits, WEB Cable Kits and WEB Warhead Cable Kits. |
and Att_1_WEB_Numeric_Attachment 1 and Exhibit C_WEB Warhead Cable
| Does the "WEB Cable Kit" in paragraph 5.2 consist of the assemblies listed in Attachment 1, page 2, titled WEB Cable Numeric: 8667121, 8667119, 8667429, and 8667118-1? | Yes; Please see Amendment 0002 | |||
| N6660424R0110_23 September 2024 | Page 142 of 153: Offerors may alter the format and formulas of this spreadsheet for the sole purpose of accommodating their own accounting systems. Spreadsheets, either in the format above or contractor format, shall contain intact formulas used to calculate any aspect of the proposal (i.e., burdened labor rates, fee, etc.). Spreadsheets provided without intact formulas are unacceptable and may render an Offeror’s proposal ineligible for award. However, Prime Offerors and subcontractors shall provide a single spreadsheet supporting the total amount of all CLINs listed in Section B of the solicitation. | May the Offeror use own spreadsheet with working formulas instead of altering the spreadsheet provided? | Please see Section L, 5.5 Volume V - Cost/Price (Factor 4) which states, "Spreadsheets, either in the format above or contractor format, shall contain intact formulas used to calculate any aspect of the proposal (i.e., burdened labor rates, fee, etc.) | |
| N6660424R0110_23 September 2024 | Page 143 of 153: The Offeror shall propose $533,580 in performance of CLIN 5000, Hardware Repair Services. The individual unit pricing under this CLIN will be established at the Task Order level for performance of SOW task 4.3. The Government will issue a Request for Quote for the required services when needs are identified and the Contractor will provide a quote for the Government’s evaluation. | Will the Government provide LOE for this CLIN? | Please see Section L, 5.5 Volume V - Cost/Price (Factor 4) paragraph (h), "The Offeror shall propose $533,580 in performance of CLIN 5000, Hardware Repair Services. The individual |
unit pricing under this CLIN will be established at the Task Order level for performance of SOW task 4.3. The Government will issue a Request for Quote for the required services when needs are identified and the Contractor will provide a quote for the Government’s evaluation.
| N6660424R0110_23 September 2024 | Page 143 of 153: The Offeror shall propose $533,580 in performance of CLIN 5000, Hardware Repair Services. The individual unit pricing under this CLIN will be established at the Task Order level for performance of SOW task 4.3. The Government will issue a Request for Quote for the required services when needs are identified and the Contractor will provide a quote for the Government’s evaluation. | Does the Offeror need to provide a breakout of the costs by year and BOE justification? | No. The Offeror shall propose $533,580 in performance of CLIN 5000, Hardware Repair Services. |
| N6660424R0110_23 September 2024 | Pages 5, 6 &7 of 153: Schedule B Item No 1000, 2000, 3000, Max Quantity 1,400. | Will the Government please confirm that the Max Quantity Ceiling price will be calculated on the Lowest QTY 1-50 multiplied by 1400? | Please see Section M, Factor 4: Cost/Price Proposal (Volume V), which describes how the contract ceiling will be established. |
| N6660424R0110_23 September 2024 | Solicitation page 4, CLIN 0002: WEB Cable Kit Assembly First Article |
CPFF
| The Contractor shall fabricate, perform testing and deliver WEB Cable Kit First Article assemblies, in accordance with Exhibit C. Testing shall include Qualification testing, Pre-Production testing, Factory Acceptance Testing (FAT), and Proof of Manufacture (POM) testing. | CLIN 002 is titled WEB Cable Kit Assembly First Article, but then the description refers to Exhibit C, which is specific to the Warhead cable. Attachment 1, page 2 is titled WEB Cable Numeric with several part trees listed, included 8667121, 8667119, 8667429, and 8667118-1. Will the Government please describe the drawings that are applicable to a WEB Cable Kit Assembly for CLIN 0002? | Yes; Please see Amendment 0002 | ||
| N6660424R0110_23 September 2024 | B-232-H006; STEPLADDER PRICING TABLE | STEPLADDER PRICING TABLE | Will the Government consider incorporating the suggested SLIN structure? The proposed SLIN structure will better facilitate the proposal step ladder requirement, and ultimately the overall program accounting, billing, payment processing activities for both the Government and the Offeror. |
| Please see the attached file Proposed SLIN Structure.xlsx. | No. The CLIN structure and Stepladder Tables, as solicited, will not be revised. | ||||
| N6660424R0110_23 September 2024 | Section L, Volume V – Cost/Price (Factor 4)(f) | Section L, Volume V – Cost/Price (Factor 4)(f) includes a table with estimates labor categories and hours in performance of CLIN 4000, Engineering Services, which includes Labor Codes 30083, 30082, 30081, and 01020. These Labor Codes are eCraft SCA Directory of Occupation Codes. However, the solicitation does not include 52.222-41 or an associated wage determination. In addition, the primary purpose of the solicitation and resultant contract is to deliver WEB Cable Kits, and SCLS is only appliable to contracts with a primary purpose of delivering service. | Is the Offeror able to propose non-SCLS LCATs? | Please see Section L, 5.5 Volume V - Cost/Price (Factor 4) paragraph (f), which provides the Government's estimate of Labor Categories and hours in performance of CLIN 4000, which includes both SCLS and non-SCLS Labor Categories. | |
| N6660424R0110_23 September 2024 | Section C, SOW, Paragraph 2.0 Scope | Under this Indefinite Delivery Indefinite Quantity (IDIQ) contract, the Contractor shall conduct First Article (FA) qualification, manufacture and deliver WEB Functional Item Replacement (FIR) and its associated cable kits as defined in Exhibits B and C. Henceforth, any mention of cable kits in this SOW refers to the material in both Exhibits B and C. | CLIN 0002, 0003, 2000 and 3000 descriptions all discuss Exhibit C: WEB Warhead Cable. Exhibit B (Guidance and Control Kit CLIN Material) is not mentioned in any CLIN description, but that Exhibit is discussed on Page 15, Section C as material in the cable kit. Which CLIN would Exhibit B apply to? | Yes; Please see Amendment 0002 | |
| 8667444 - OUTER CARDBOX COVER | Material Block of Drawing | Material block is blank. Note 4 states there's a chemical conversion coat, so the part is likely aluminum, but we do not know the type of aluminum. | What Material (type of aluminum?) is the outer cardbox cover, 8667444, made of? | Material should be Aluminum alloy 6061-T651; material is stated on PL which was not included. An updated TDP disc will be sent. | |
| 8667444 - OUTER CARDBOX COVER | Missing File | No parts list was provided. | Please provide the parts list for 8667444. | An updated TDP disc will be provided and has been sent to offerors who have already requested the TDP. | |
| 8667123_53711_FN_01_-_1 | Material Block of Drawing | Material block is blank, Note 8 states to cut neoprene, items 2 and 3, but contractors need to know what type of neoprene | 8667123 drawing has a blank material section. What material is the cover, cardbox, inner made of? | Item 2 = Part number 8613K35 from McMaster-Carr |
Item 3 = Part number 8613K39 from McMaster-Carr
| 8667123_53711_FN_01_-_1 | Parts List | No parts list was provided. | Please provide the parts list for 8667123. | An updated TDP disc will be provided and has been sent to offerors who have already requested the TDP. |
| 8667116_53711_-_ALL | CAM File Contents | The TDP did not include gerber files, and the 8667116.cam file appears to be missing information. This file is necessary in order for the supplier to quote the making of the circuit card. | Will the government provide a gerber file for 8667116? | An updated TDP disc will be provided and has been sent to offerors who have already requested the TDP. |
| 8667421: TORPEDO MK 48 CRITICAL ITEM PERFORMANCESPECIFICATION (CIPS) FOR THE CBASS WEB | Section C, SOW 4.1.3.2.1.1, CDRL A010, CLIN 0001 | CDRLS only mention Cable Kits: |
CDRL A010 First Article Test Procedures for the WEB Cable Kits (First Article Qualification) and, only the WEB Cable Kits are discussed in the test readiness review:
Section 4.1.3.2.1.1 test readiness review entrance criteria states that the contractor shall 1) Prepare and submit First Article Test Procedures for the WEB Cable Kits and confirm Government approval;
2. Prepare and submit Factory Acceptance Test Procedures for the WEB Cable Kit and confirm Government approval;
| But, CLIN 0001 states The Contractor shall fabricate, perform testing and deliver WEB First Article assemblies, Part Number PL8667425. Testing shall include Qualification testing, Pre-Production testing, Factory Acceptance Testing (FAT), and Proof of Manufacture (POM) testing. | SOW 4.1.3.2.1.1 entrance criteria only mentions Cable Kits, and CDRL A010 is specific to Cable Kits. Will the Government provide first article test procedures (CDRL) per 8667421 for the WEB Assembly (CLIN 0001) | The SOW superceeds the specifications. For this contract, the Government will perform all First Article & factory acceptance testing on the WEB assemblies; the contractor is not required to submit WEB test procedures. The Government has procedures to perform the testing and will hold its own TRRs as needed. | |
| 8667421: TORPEDO MK 48 CRITICAL ITEM PERFORMANCESPECIFICATION (CIPS) FOR THE CBASS WEB | Table III: VCRI, CLIN 0001 | CLIN 0001 states the contract shall perform qualification testing: |
The Contractor shall fabricate, perform testing and deliver WEB First Article assemblies, Part Number PL8667425. Testing shall include Qualification testing, Pre-Production testing, Factory Acceptance Testing (FAT), and Proof of Manufacture (POM) testing.
Section 4 states the contractor shall perform First article testing:
4.5.1 POM Hardware First Article Testing (First Article Qualification) The Contractor shall deliver Test Procedures - First Article Test Procedures, that detail the steps used by the Contractor to verify that POM WEB Cable Kit hardware meets all of the specification requirements in the TDP, AD #5. After Government approval of First Article test procedures, the Contractor shall perform First Article testing on POM WEB Cable Kits hardware IAW the approved procedures.
The TDP includes the Critical Item Performance Specifications, 8667421, which contains Table 3, detailing all of the first article testing required, which include shipboard shock, vibration and launch acceleration among others.
However, Government POM testing is referenced in paragraphs 4.5.3, 4.1.3.3.1 and 4.1.3.3, and on page 86. For example, para 4.1.3.3 states that The Contractor shall schedule and host PRR after the Contractor has successfully completed all POM testing and the Government has completed Government POM testing.
And 4.5.3: Contractor Support of Government POM Qualification (All Orders) During Government POM Qualification, the Contractor shall participate in failure analysis, and work towards the resolution of test issues or failures. Contractor Support of Government POM Qualification (All Orders) During Government POM Qualification, the Contractor shall participate in failure analysis, and work towards the resolution of test issues or failures.
Page 86 states 52.209-4 FIRST ARTICLE APPROVAL--GOVERNMENT TESTING (SEP 1989) - ALTERNATE I (JAN 1997) The Contractor shall deliver five (5) unit(s) of Contract Line Item Numbers (CLINs) 0001, 0002 and 0003 within 12 months from the date of this contract to the Government Contracting Officer’s Representative (COR) identified in Section G for first article tests.
Additionally, not all of the GFM and GFI was provided to accomplish all of the testing in the critical item performance specification. 8667421 paragraph 3.2.5.2.3 states: A non-operating WEB installed in a fully-populated G&C shall be tested in accordance with MIL-S-901, Grade A in the stowed configuration.
MIL-S-901 is not included in the list of reference documents in the solicitation. No G&C is listed as GFM in the solicitation.
| Page 86 of the solicitation states that the Government will complete POM testing, and section 4.5.1 states that Contractor shall perform First Article testing on POM WEB Cable Kits. With the exception of the thermal margin and vibration margin tests specifically described in CLIN 0001, please confirm the Government will complete the WEB Assembly first article tests in document 8667421, Table III: VCRI for CLIN 0001. | The SOW superceeds the specifications. The Government will perform all First Article & factory acceptance testing on the WEB assemblies; the contractor is not required to submit WEB test procedures. The Government has procedures to perform the testing and will hold its own TRRs as needed. | |
| 8667421: TORPEDO MK 48 CRITICAL ITEM PERFORMANCESPECIFICATION (CIPS) FOR THE CBASS WEB | Section C, SOW 4.1.3.2.1.1 | CLIN 0001 states that the Contractor shall fabricate, perform testing and deliver WEB First Article assemblies, Part Number PL8667425. Testing shall include Qualification testing, Pre-Production testing, Factory Acceptance Testing (FAT), and Proof of Manufacture (POM) testing. |
However, Section 4.1.3.2.1.1 test readiness review entrance criteria only mentions Cable Kits. It states that the contractor shall 1) Prepare and submit First Article Test Procedures for the WEB Cable Kits and confirm Government approval;
2. Prepare and submit Factory Acceptance Test Procedures for the WEB Cable Kit and confirm Government approval;
Also, the CDRLS only mention Cable Kits:
CDRL A010 First Article Test Procedures for the WEB Cable Kits (First Article Qualification) CDRL A011 Factory Acceptance Test Procedures for the WEB Cable Kits (All Orders)
| CDRL A010 only mentions Cable Kits. Does the contractor need to prepare and submit factory acceptance test procedures (CDRL A011) for CLIN 0001 (WEB Assembly) per 8667421 for the TRR and PRR? | The SOW superceeds the specifications. The Government will perform all First Article & factory acceptance testing on the WEB assemblies; the contractor is not required to submit WEB test procedures. The Government has procedures to perform the testing and will hold its own TRRs as needed. | |
| 8667421: TORPEDO MK 48 CRITICAL ITEM PERFORMANCESPECIFICATION (CIPS) FOR THE CBASS WEB | Section C, SOW 4.6 | 4.6 Production Hardware (Production Tasks) |
The Contractor shall build production WEB Kits and WEB Cable Kits in accordance with the TDP, AD #5 and per the production schedule presented and approved at the IBR.
The Contractor shall deliver WEB Cable Kits following successful completion of Test Procedure- Factory Acceptance Test Procedures and DCMA inspection.
The Contractor shall deliver WEB Kits following DCMA inspection.
Deliverable: CDRL A011 Test Procedure - Factory Acceptance Test Procedure (All Orders)
4.5.2 is titled WEB Cable Kit Factory Acceptance Testing
| CLIN 0001 states The Contractor shall fabricate, perform testing and deliver WEB First Article assemblies, Part Number PL8667425. Testing shall include Qualification testing, Pre-Production testing, Factory Acceptance Testing (FAT), and Proof of Manufacture (POM) testing. | 4.6 states that The contractor shall deliver WEB Kits following DCMA inspection. Please confirm the Government will perform factory acceptance testing per Table 3 8667421 on the WEB Assembly for CLIN 1000? | The Government will perform all First Article & factory acceptance testing on the WEB assemblies; the contractor is not required to submit WEB test procedures. The Government has procedures to perform the testing and will hold its own TRRs as needed | ||
| WEB 18.003 | ||||
| Software Version Description (SVD) 8635384-608 | 3.6 Installation Instructions | WEB Software Version Description (SVD) contains software installation instructions. The solicitation does not contain any mention of software as GFI. | The provided TDP, 8635384 includes software installation instructions which require a piece of equipment titled "WEB Tester." Please confirm the Government will load software on the WEB Assembly for CLINs 0001 and 1000. | The Government will update the contract GFP and provide the required WEB tester and it will be expected the contractor loads the software onto the WEB. The SVD is part of the WEB TDP which controls the required revisions of software on the WEB. The software will be given to the awardee. |
| WEB 18.003 | ||||
| Software Version Description (SVD) 8635384-608 | 3.6 Installation Instructions | WEB Software Version Description (SVD) contains software installation instructions. The solicitation does not contain any mention of software as GFI. | The TDP, 8598331, describes the thermal margin and vibration margin tests, which include functional tests. Please confirm the Government will load software and provide functional test for thermal margin and vibration margin tests for WEB Assemblies (CLIN 0001). | The Government will update the contract GFP and provide the required WEB tester and it will be expected the contractor loads the software onto the WEB. The SVD is part of the WEB TDP which controls the required revisions of software on the WEB. The software will be given to the awardee. |
| WEB 18.003 | ||||
| Software Version Description (SVD) 8635384-608 | 3.3.3 WEB 18.003, Note before getting started | Diagram depicting the software load setup has a WEB Tester and Cable 8667475. | Software version description 8635384 states "Ensure that the WEB is powered through the WEB Tester as pictured." Please confirm that the Government will use the WEB Tester and Cable 8667475 for software load and functional testing for first article and factory acceptance testing after contractor delivers WEB kits. | The Government will update the contract GFP and provide the required WEB tester and it will be expected the contractor loads the software onto the WEB. The SVD is part of the WEB TDP which controls the required revisions of software on the WEB. The software will be given to the awardee. |
| 8595331_53711_D_ALL | [HASS-03-02-01-0005]; | |||
| [HASS-03-02-01-0006] | [HASS-03-02-01-0005] The FIR shall be powered during high temperature dwells. |
| [HASS-03-02-01-0006] The FIR shall undergo functional testing, as documented in the Margin Test Plan, within the operating temperature condition to detect failures. | Please confirm the Government will load software and provide functional testing for the thermal margin test (CLIN 0001) 8595331. | The Government will update the contract GFP and provide the required WEB tester and it will be expected the contractor loads the software onto the WEB. The SVD is part of the WEB TDP which controls the required revisions of software on the WEB. The software will be given to the awardee. | |||
| 8595331_53711_D_ALL | [HASS-03-02-02-0006] | [HASS-03-02-02-0006] The FIR shall undergo HASS functional testing, as documented in the Margin Test Plan, to detect failures. | Please confirm the Government will load software and provide functional testing for the vibration margin test (CLIN 0001) 8595331. | The Government will update the contract GFP and provide the required WEB tester and it will be expected the contractor loads the software onto the WEB. The SVD is part of the WEB TDP which controls the required revisions of software on the WEB. The software will be given to the awardee. |
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