A18 - ADCS Tablet - RFP N6449823R4015 00001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is too:

1. include Specif ication attachment 0001 in section J.

2. extend the closing date of this solicitation to 4/28/2023.

3. extend the deadline for questions to 14 calendar days after date of solicitation amendment issuance.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 28

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Apr-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6449823R4015

X 9B. DATED (SEE ITEM 11)

08-Mar-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Apr-2023

CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 0222, TRACY BIONDO

215-897-8385, TRACY.BIONDO@NAVY.MIL

5001 SOUTH BROAD STREET

PHILADELPHIA PA 19112

N64498 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6449823R4015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 08-Apr-2023 06:00 PM to 28-Apr-2023 06:00 PM.

The following have been added by full text:

QUESTIONS AND ANSWERS

1. The RFQ specifies the tablet should have “4G WWAN”. Can you please confirm if cellular connectivity is required? If yes, can you please confirm which cellular carriers need to be supported?

a. 4G WWAN is not required. If provided, must be able to be disabled. Please see updated specifications and CLIN descriptions.

2. Is this an unrestricted RFP or is this a small business set-aside?

a. Unrestricted

3. If this is unrestricted, and a small business submits a proposal, is Page 135, L-219-H001, Submission of a

Small Business Subcontracting Plan still required?

a. No

4. Page 2, Item 0001, Would Windows 10/11 IoT Enterprise be an acceptable Operating System? If not, would Windows 11 Pro be an acceptable Operating System?

a. Operating Systems that must be supported and drivers provided are: Windows 10 Pro, Windows

11 Pro, Red Hat LINUX 8.x or newer.

5. Page 2, Item 0001, Is there a requirement for a smart card/CAC reader to be integrated into the tablet?

a. No requirement for smart card/CAC. If provided, must be able to be disabled.

6. Page 5, Item 0006, The keyboard is described as “Multi-Color Backlight”. Is a multi-color backlight required or is standard backlighting sufficient? If multi-color is required can you describe the attribute further?

a. Multi-color and standard backlit is not required. If provided, must be able to be turned off or disabled by user.

7. Within the posted RFP, there are not technical specifications for the required CLINS. Can the government please provide details regarding the detailed technical requirements?

a. Updated specifications provided for amended RFP.

8. Will you accept ISO certifications from Dell, our manufacturer, in lieu of ours?

a. That is acceptable

9. Would a process map for our CRM count as proof of a QMS?

a. That is acceptable

10. Does the vehicle dock need to support the system as a tablet only or tablet with detachable keyboard connected? Most rugged tablets have vehicle docks for both configurations but the tablet only dock/mount does not support a detachable keyboard.

a. The detachable keyboard must be able to be used with the tablet while it is in the docking station and out.

11. What is ruggedization requirement for the docking station per the RFQ: “ruggedized docking station”? This is not clarified anywhere in the requirement.

a. Docking station required to be Grade A shock with the tablet connected.

12. For the shoulder strap, the terminology used is based on a specific OEM (Zebra) that requires a bracket.

This should be changed to “detachable shoulder strap” as a snapback frame shouldn’t be required.

a. This should state a carrying handle (not shoulder strap) is required for the tablet to be used when it is removed from the docking station. The docking station must support the tablet with carrying handle installed.

13. For the detachable keyboard, are there any specific requirements or just an OEM compliant version?

a. Yes. Must not be wireless. Must be QWERTY layout.

14. For the other accessories, should we assume the clin options offered should be the standard accessories offered by the OEM as we are proposing?

a. Yes

15. My only question is in regards to NFC support, what is the use case? NFC has several different types that can be used for different applications, and this would help me to know if we are compliant with the request.

a. NFC is not required. If provided, must be able to be disabled.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN description has changed from RUGGED TABLET, 12in to TABLET.

The CLIN extended description has changed from:

4G WWAN, WIN10, PRO, i5, 16GB, 256GB SSD, NFC, IP65YEAR 1

To:

Refer to attachment 0001, Section JYEAR 1

CLIN 0002

The CLIN description has changed from Vehicle Dock - Docking station to Docking Station - Shipboard.

10Mb LAN for CLIN 0001YEAR 1

CLIN 0003

The CLIN description has changed from Carrying handle for tablet to Carrying Handle.

CLIN 0004

The CLIN description has changed from DETACHABLE SHOULDER STRAP to DETACHABLE

SHOULDER STRAP.

RUGGED SNAPBACK FRAME for CLIN 0001YEAR 1 for CLIN 0001YEAR 1

CLIN 0005

The CLIN description has changed from Office Dock - Docking station to Docking Station - Office.

2 x HDMI - 10Mb LAN for CLIN 0001YEAR 1

CLIN 0006

The CLIN description has changed from 2in1AttachableRugged82KeyBoard to Keyboard - Detachable.

with Multi-Color Backlight and 6 Additional Programable Keys.QWERTY US English for CLIN 0001YEAR 1 for CLIN 0001YEAR 1

CLIN 0007

The CLIN description has changed from INTERNAL REPLACEMENT BATTERY to Battery, Replacement.

5180MAH, 8.80V, 39.27WH LI-POLYMER for CLIN 0001YEAR 1

For CLIN 0001YEAR 1

CLIN 0008

The CLIN description has changed from Power adapter to Power Adapter.

AC 100-240 V - 45 Watt for CLIN 0001YEAR 1

For CLIN 0001YEAR 1

CLIN 0011

4G WWAN, WIN10, PRO, i5, 16GB, 256GB SSD, NFC, IP65YEAR 2

Refer to attachment 0001, Section JYEAR 2

CLIN 0012

The CLIN description has changed from Vehicle Dock - Docking station to Docking Station - Shipboard.

10Mb LAN for for CLIN 0011YEAR 2

CLIN 0013

The CLIN description has changed from Carrying handle for tablet to Carrying Handle for Tablet.

CLIN 0014

SHOULDER STRAP.

RUGGED SNAPBACK FRAME for CLIN 0011YEAR 2 for CLIN 0011YEAR 2

CLIN 0015

2 x HDMI - 10Mb LAN for CLIN 0011YEAR 2

CLIN 0016

with Multi-Color Backlight and 6 Additional Programable Keys.QWERTY US English for CLIN 0011YEAR 2

CLIN 0017

Replacement.

5180MAH, 8.80V, 39.27WH LI-POLYMER for CLIN 0011YEAR 2

CLIN 0018

AC 100-240 V - 45 Watt for CLIN 0011YEAR 2

CLIN 0019

The CLIN description has changed from Power Adapter Cord to Power Adapter Cord.

CLIN 0021

The CLIN description has changed from RUGGED TABLET 12in to TABLET.

4G WWAN, WIN10, PRO, i5, 16GB, 256GB SSD, NFC, IP65YEAR 3

Refer to attachment 0001, Section JYEAR 3

CLIN 0022

10Mb LAN for CLIN 0021YEAR 3

CLIN 0023

CLIN 0024

SHOULDER STRAP.

RUGGED SNAPBACK FRAME for CLIN 0021YEAR 3 for CLIN 0021YEAR 3

CLIN 0025

2 x HDMI - 10Mb LAN for CLIN 0021YEAR 3

CLIN 0026

with Multi-Color Backlight and 6 Additional Programable Keys.QWERTY US English for CLIN 0021YEAR 3

CLIN 0027

Replacement.

5180MAH, 8.80V, 39.27WH LI-POLYMER for CLIN 0021YEAR 3

CLIN 0028

AC 100-240 V - 45 Watt for CLIN 0021YEAR 3

CLIN 0031

4G WWAN, WIN10, PRO, i5, 16GB, 256GB SSD, NFC, IP65YEAR 4

Refer to attachment 0001, Section JYEAR 4

CLIN 0032

10Mb LAN for CLIN 0031YEAR 4

CLIN 0033

CLIN 0034

RUGGED SNAPBACK FRAME for CLIN 0031YEAR 4 for CLIN 0031YEAR 4

CLIN 0035

2 x HDMI - 10Mb LAN for CLIN 0031YEAR 4

CLIN 0036

with Multi-Color Backlight and 6 Additional Programable Keys.QWERTY US English for CLIN 0031YEAR 4

CLIN 0037

5180MAH, 8.80V, 39.27WH LI-POLYMER for CLIN 0031YEAR 4

CLIN 0038

AC 100-240 V - 45 Watt for CLIN 0031YEAR 4

CLIN 0041

4G WWAN, WIN10, PRO, i5, 16GB, 256GB SSD, NFC, IP65YEAR 5

Refer to attachment 0001, Section JYEAR 5

CLIN 0042

The CLIN description has changed from Vehicle Dock - Docking station to Docking station - Shipboard.

10Mb LAN for CLIN 0041YEAR 5

CLIN 0043

CLIN 0044

RUGGED SNAPBACK FRAME for CLIN 0041YEAR 5 for CLIN 0041YEAR 5

CLIN 0045

2 x HDMI - 10Mb LAN for CLIN 0041YEAR 5

CLIN 0046

with Multi-Color Backlight and 6 Additional Programable Keys.QWERTY US English for CLIN 0041YEAR 5

CLIN 0047

Replacement.

5180MAH, 8.80V, 39.27WH LI-POLYMER for CLIN 0041YEAR 5

CLIN 0048

AC 100-240 V - 45 Watt for CLIN 0041YEAR 5

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

SPECS

Statement of Work (SOW) for

Advanced Damage Control System Tablet Hardware Equipment

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of

Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 514, which is responsible for Advanced Damage Control System Tablet Hardware Equipment.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied.

1.1 SCOPE OF WORK

A ruggedized mobile computer tablet with the following requirements is desired for use with Advanced Damage Control System (ADCS) operations: military standards, current intel processor, touchscreen, hardwire and wifi connection, USB 3.0 and HDMI ports, 12”-14’’ screen, hot-swappable battery. Along with a ruggedized docking station with multiple USB 3.0, HDMI, VGA, Ethernet ports.

2.0 APPLICABLE

2.1 Documentation Order of Precedence:

2.1.1 In the event of a conflict between the text of this contract and the references and/or drawings cited herein, the text of this contract shall take precedence. Nothing in this contract, however, shall supersede applicable laws and regulations.

2.2.2 When the specification/drawing revision level is not specified, and/or has been cancelled, the contractor shall provide supplies to the latest revision in effect at time of contract/purchase order award.

3.0. REQUIREMENTS

3.1 The contractor shall fabricate the parts shown in the following tables. All parts shall be packaged and shipped in accordance with the packaging section and delivery schedule.

CLIN 0001: RUGGED TABLET

CLIN No. Description Qty

0001 Refer to attachment 0001 182

CLIN 0002: Vehicle Dock - Docking station

0002 Refer to attachment 0001 182

CLIN 0003: Carrying handle for tablet

0003 Carrying handle for tablet 182

CLIN 0004: DETACHABLE SHOULDER STRAP

0004 182

CLIN 0005: Office Dock - Docking station

0005 Refer to attachment 0001 182

CLIN 0006: Keyboard - Detachable

0006 182

CLIN 0007: INTERNAL REPLACEMENT BATTERY

0007 Refer to Attachment 0001 182

CLIN 0008: Power adapter

0008 Refer to Attachment 0001 182

CLIN 0009: Power Adapter Cord

0009 Refer to Attachment 0001 182

CLIN 0010: SSD 256 GB Internal Replacement

0010 Refer to Attachment 0001 182

CLIN 0011: RUGGED TABLET

0011 Refer to attachment 0001 173

CLIN 0012: Vehicle Dock - Docking station

0012 Refer to attachment 0001 173

CLIN 0013: Carrying handle for tablet

0013 Carrying handle for tablet 173

CLIN 0014: DETACHABLE SHOULDER STRAP

0014 173

CLIN 0015: Office Dock - Docking station

0015 Refer to attachment 0001 173

CLIN 0016: Keyboard - Detachable

0016 173

CLIN 0017: INTERNAL REPLACEMENT BATTERY

0017 Refer to Attachment 0001 173

CLIN 0018: Power adapter

0018 Refer to Attachment 0001 173

CLIN 0019: Power Adapter Cord

0019 Refer to Attachment 0001 173

CLIN 0020: SSD 256 GB Internal Replacement

0020 Refer to Attachment 0001 173

CLIN 0021: RUGGED TABLET

0021 Refer to attachment 0001 146

CLIN 0022: Vehicle Dock - Docking station

0022 Refer to attachment 0001 146

CLIN 0023: Carrying handle for tablet

0023 Carrying handle for tablet 146

CLIN 0024: DETACHABLE SHOULDER STRAP

0024 146

CLIN 0025: Office Dock - Docking station

0025 Refer to attachment 0001 146

CLIN 0026: Keyboard - Detachable

0026 146

CLIN 0027: INTERNAL REPLACEMENT BATTERY

0027 Refer to Attachment 0001 146

CLIN 0028: Power adapter

0028 Refer to Attachment 0001 146

CLIN 0029: Power Adapter Cord

0029 146

CLIN 0030: SSD 256 GB Internal Replacement

0030 Solid state drive 146

CLIN 0031: RUGGED TABLET

0031 Refer to attachment 0001 125

CLIN 0032: Vehicle Dock - Docking station

0032 Refer to attachment 0001 125

CLIN 0033: Carrying handle for tablet

0033 Carrying handle for tablet 125

CLIN 0034: DETACHABLE SHOULDER STRAP

0034 125

CLIN 0035: Office Dock - Docking station

0035 Refer to attachment 0001 125

CLIN 0036: Keyboard - Detachable

0036 125

CLIN 0037: INTERNAL REPLACEMENT BATTERY

0037 Refer to Attachment 0001 125

CLIN 0038: Power adapter

0038 Refer to Attachment 0001 125

CLIN 0039: Power Adapter Cord

0039 125

CLIN 0040: SSD 256 GB Internal Replacement

0040 Solid state drive 125

CLIN 0041: RUGGED TABLET

0041 Refer to attachment 0001 145

CLIN 0042: Vehicle Dock - Docking station

0042 Refer to attachment 0001 145

CLIN 0043: Carrying handle for tablet

0043 Carrying handle for tablet 145

CLIN 0044: DETACHABLE SHOULDER STRAP

0044 145

CLIN 0045: Office Dock - Docking station

0045 Refer to attachment 0001 145

CLIN 0046: Keyboard - Detachable

0046 145

CLIN 0047: INTERNAL REPLACEMENT BATTERY

0047 Refer to Attachment 0001 145

CLIN 0048: Power adapter

0048 Refer to Attachment 0001 145

CLIN 0049: Power Adapter Cord

0049 145

CLIN 0050: SSD 256 GB Internal Replacement

0050 Solid state drive 145

4.0 DATA REQUIREMENTS

Not applicable.

5.0 SECURITY REQUIREMENTS

5.1 OPERATIONS SECURITY (OPSEC)

5.1.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted.

Performance under this contract requires the contractor to adhere to OPSEC requirements. The Contractor may not impose OPSEC requirements on its subcontractors unless NSWCPD approves the OPSEC requirements. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence

(FOCI).

5.1.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.1.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.1.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or;

incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105). Questions concerning these requirements shall be directed to the PCO, and the COR who will forward the request to the NSWC PD Security Division (Code 105).

5.2 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED

INFORMATION (CUI)

All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

6.0 PLACE OF PERFORMANCE

6.1 Contractor shall perform manufacture at contractor’s facilities or authorized subcontractors.

7.0 TRAVEL

Not applicable.

8.0 GOVERNMENT FURNISHED PROPERTY

9.0 GOVERNMENT FURNISHED INFORMATION

10.0 PURCHASES

11.0 COUNTERFEIT MATERIAL PREVENTION

Not applicable.

12.0 PERSONNEL

Not applicable.

13.0 NSWCPD ELECTRONIC COST REPORTING AND FINANCIAL TRACKING

(ECRAFT) SYSTEM

Not applicable.

14.0 SPECIAL REQUIREMENTS

14.1 DELIVERY SCHEDULE

14.1.1 Contractor shall deliver all units as specified at the issuance of individual delivery orders.

14.2 PACKAGING

14.2.1 Each part shall be wrapped separately in bubble wrap protection and labeled with the

NAVSEA drawing number, part number, item number, description, and quantity.

14.2.2 The cardboard box label should identify all items inside the box. The label should include the NAVSEA drawing number, part name, and quantity.

14.2.3 Packaging Material: The use of asbestos, excelsior, newspaper or shredded paper (all types including waxed paper, computer paper and similar hydroscopic or non-neutral material) is prohibited. In addition, loose fill polystyrene is prohibited.

14.3 SHIPPING LOCATION

14.3.1 Contractor shall ship to the following location:

Naval Surface Warfare Center Philadelphia Division (NSWCPD) Philadelphia Naval Business Center, Building 542 East 1601 Langley Ave.

Philadelphia, PA 19112-5083

Attn: JAMES GALVAGNO, Code 514

14.4 QUALITY ASSURANCE REQUIREMENTS

14.4.1 Contractor's Quality/Inspection System:

ANSI/ISO/ASQ Q9001 or MIL-I-45208 or equivalent quality system will be deemed acceptable.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been added by full text:

Number File Name Description

0001 Ruggedized Tablet Requirements_4APR2022 Ruggedized Tablet Specs

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

Section L - Instructions, Conditions and Notices to Offerors

CONTENT OF PROPOSALS

L.1 GENERAL INSTRUCTIONS

The Offeror shall submit all information required by this RFP and in the same format as outlined herein.

Failure to comply with the requirements of the RFP may result in the Offeror being removed from consideration for award. The Government does not assume the duty to search for data to cure problems it finds in proposals. Proposals shall be sufficiently detailed to enable Government evaluation board members to make a thorough evaluation and to arrive at a sound determination as to whether or not the prospective Offeror has a thorough understanding of the requirements and associated risks and is able, willing, and competent to devote the resources necessary to meet the requirements.

Cost/pricing information should only be present in the Cost Volume.

No classified information shall be provided in any volume.

A “subcontractor” includes any person or entity other than the prime contractor (e.g., consultants, temporary purchased labor, or firms) who will furnish or furnishes any effort in connection with this prospective contract award.

A “major subcontractor” is considered to be any entity proposed to perform 30% or more of the total proposed contract value for the purposes of this solicitation.

L.1.2. SUBMISSION OF QUESTIONS AND COMMENTS

Offerors may submit questions, concerns, or request clarification of any aspect of this solicitation electronically as follows:

TO: tracy.j.biondo.civ@us.navy.mil CC: michael.j.ford163.civ@us.navy.mil SUBJECT LINE: Questions (insert name of Offeror) N6449823R4015

The questions should include the page number and paragraph number or identifier which pertains to the Offeror’s question. Questions received without this information may not be answered. The deadline for receipt of questions is 14 calendar days after date of solicitation amendment issuance. Although every effort will be made, the Government makes no guarantee that questions received after this deadline will be answered. Acknowledgement of receipt of questions will not be made.

L.1.3. SOLICITATION CHANGES

Any changes or additional information (responses to questions, amendments, etc.) related to the solicitation will be made available only through the following website: https://beta.sam.gov. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall provide proposals in response to any and all amendments to this solicitation by the date and time specified in the amendment(s). The cover letter /transmittal letter shall acknowledge receipt /response to the amendment version.

L.2. PROPOSAL FORMAT

Proposals shall be prepared on standard 8-1/2” by 11’ paper, set at single-spaced with 1” width spacing, 0” left and right indent and a single blank line before and after each paragraph. The font shall be Times New Roman with a font size of 12 throughout the document.

The Offeror’s company name, the solicitation number and the date of the proposal shall appear at the top of each page. Each page shall contain a footer that includes, at a minimum, the volume number, page number and, if applicable, restrictive legend (see FAR 52.215-1(e) (2)).

The Non-Cost/Price Volumes of a Proposal shall not contain any reference to cost. They should be written so that government personnel evaluating the proposal can arrive at a sound determination as to whether the proposal meets the requirements of this solicitation. To this end, the proposal shall be specific, detailed and complete as to clearly and fully demonstrate that the prospective Contractor has a clear understanding of the technical requirements contained in Section C of this solicitation. Statements such as "the Offeror understands", "will comply with the Performance Work Statement," "standard procedures will be employed"; "well known techniques will be used" and general paraphrasing of the Performance Work Statement are considered inadequate.

L.2.1. PAGE NUMBERS AND LIMITS

A page is defined as one sheet of paper with typing on one side. When information is contained on both sides of a single sheet of paper it will be counted as two pages and shall be numbered accordingly. Partial pages count as a full page. Foldouts may be used for diagrams, charts, or graphic material only that could not be depicted otherwise on standard 8-1/2” by 11” paper. Foldouts shall fold from left to right (sideways), shall not exceed 11” by 17” and shall count as two pages.

Specific page limitations are provided below in Table L.3. Pages that exceed the page count limit will not be evaluated by the Government. If the proposal exceeds the identified page limit, the Government will remove all pages exceeding the specified page count. Blank pages must contain only material pertinent to the page heading and marked "Intentionally Left Blank." All pages within a page limited volume shall be consecutively numbered, starting at page one, and shall not exceed the page limitation.

The following are not included in the page limitations:

• Title/Cover pages

• Tables of Contents

• Glossaries of abbreviations and acronyms

• Subcontracting/Teaming/Consulting Agreements, letters of intent for key personnel Section J

Attachments

• Small Business Participation Commitment Document (SBPCD) and attachments

• Small Business Subcontracting Plans

• Proposal Adequacy Checklist (DFARS 252.205-7009)

L.2.2 PROPOSAL ELECTRONIC FORMAT AND SUBMISSION REQUIREMENTS

Due to ongoing restrictions resulting from the global COVID-19 pandemic, hand delivery of proposals is not possible at this time to the Naval Surface Warfare Center Philadelphia. Electronic Delivery of Proposals via DoD SAFE Utilization of DoD SAFE at https://safe.apps.mil/ is required for electronic proposal submissions. DoD SAFE supports individual file sizes up to 8GB. Browsers recommended are:

Firefox, Chrome and, Edge. Internet Explorer is not recommended. Please note that Internet Explorer limits uploads to 2GB.When offers are submitted via DoD SAFE, the Government will receive an automated message stating that a file has been “Dropped-Off.” An offer uploaded (“Dropped-Off”) to DoD SAFE is considered to be timely when this automatic system-generated notification email is received by the designated Contracting Officer prior to the due date/time set for receipt of offers.

Late submissions will be treated IAW FAR 52.212-1(f) or 52.215-1(c)(3)(ii)(A).

In order to submit a proposal via DoD SAFE:

• The Contractor shall send a request to the following email addresses michael.j.ford163.civ@us.navy.mil and tracy.j.biondo.civ@us.navy.milstating their intent to submit a proposal and shall include in that request a valid email address(es).

• Within 2 business days from the date of the request, the Contractor will receive a link via email allowing them to upload/“Drop-Off” a proposal in DoD SAFE. The Contractor has 14 days from receipt of the email to “Drop-Off” their proposal in DoD SAFE. Offerors are reminded to be mindful of the due date/time set for receipt of offers.

• It is recommended that each offeror keep a screen shot of the DoD SAFE page showing that the “DropOff” has been completed for their records.

The DoD SAFE site is located here: https://safe.apps.mil Additional information on DoD SAFE from the DON

CIO:

https://www.doncio.navy.mil/ContentView.aspx?ID=1271

L.3. PROPOSAL CONTENT AND ORGANIZATION

The proposal shall contain four (4) separate volumes with page limits identified as follows:

Volume Contents Original Hard Copies

Electronic/ Soft

Copies

Page Limits

I. PROPOSAL DOCUMENTS 1 _ _ None

II. FACTOR 1 TECHNICAL 1 _ 1 25

Subfactor A – Design and Performance Characteristics _ _ _ _

Subfactor B – Quality Management System _ _ _ _

III. FACTOR 2 – PAST PERFORMANCE 1 _ 1 5

IV. FACTOR 3 - TOTAL EVALUATED COST/PRICE 1 _ 1 None

L.3.1. VOLUME I: PROPOSAL DOCUMENTS

This volume is the Offeror’s contractual commitment, complete in every respect and ready for acceptance by the Government.

L.3.1.1 TRANSMITTAL/COVER LETTER

The Offeror’s proposal shall include a transmittal letter on the Offeror’s letterhead signed by an executive of the company who possesses authority to contractually bind the Offeror. The letter shall provide the name, title, phone number and e-mail address of the Offeror’s principal point of contact for the solicitation and identify those individuals authorized to negotiate with the Government and contractually bind the Offeror. The letter shall include the following information:

1. Reference the RFP number and acknowledge that it transmits an offer in response to the requirements as stated in the solicitation,

2. Identify all attachments and enclosures being transmitted as part of the response to the RFP,

3. List all subcontractors identified in the Offeror’s proposal

4. Shall state that the proposal is made without qualification or exception to any terms and conditions appearing in the solicitation; or if the Offeror takes any exceptions to solicitation, provide a full explanation. Each exception shall be referenced to the applicable paragraph or contract line item number. Any exceptions made, and not clearly delineated here will not be considered or accepted.

Any material exceptions to the RFP may render the proposal unacceptable and ineligible for award.

5. Statement that the proposal is valid for at least 180 calendar days after the date established for receipt of offers.

6. Provide the following information pertaining to the Offeror:

a. Commercial and Government Entity (CAGE) number,

b. Data Universal Numbering System (DUNs) Number,

c. Taxpayer Identification Number (TIN),

d. Address(es) of the location(s) at which the Offeror intends to perform the proposed effort,

e. Name, address and telephone number of the cognizant Defense Contract Audit Agency

(DCAA), audit office,

f. Name, address and telephone number of the cognizant Defense Contract Management

Agency (DCMA) office,

g. If no Organizational Conflict of Interest exists, then the Offeror shall clearly state this in its cover letter

h. Names, titles, phone numbers and electronic addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

7. If the proposal contains a “contractor team arrangement” as defined in FAR 9.601, provide information that describes the contractor team arrangement to include any information that will help the Government understand the contractor team arrangement purpose and benefit.

L.3.2 VOLUME II: FACTOR 1 – TECHNICAL

L.3.2.1 SUBFACTOR 1A – Design and Performance Characteristics

Offerors shall provide documentation which clearly demonstrates its proposed design and performance characteristics are in accordance with the Government’s specification as cited in Section C “Specification/Statement of Work” of this solicitation. This may include a narrative description, drawings, schematics, etc. that provide the physical and performance attributes of each item, and all other relevant information to ensure design meets the requirements of Section C “Specification of Work” of this solicitation.

L.3.2.2 SUBFACTOR 1B – QUALITY MANAGEMENT SYSTEM

Offerors shall submit evidence that it maintains a qualified Quality Management System (QMS) in accordance with ASQ/ANSI/ISO 9001:2015 or equivalent standards.

L. 3.2.3 VOLUME III: FACTOR 2 – PAST PERFORMANCE

List no more than three (3) relevant contracts performed within the last 3 years, by the prime offeror and any major proposed subcontractor (any entity proposed to perform 30% or more of the total proposed contract value for the purposes of this solicitation), whether completed or not, including Federal, State and Local Government and private sector contracts.

For evaluation of Past Performance the Government may use information from any sources available to it including, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases. The Government may review other relevant past performance information from other sources or conduct questionnaires tailored to the circumstances of the acquisition. Offerors should provide relevant past performance information for similar or related work under contracts completed during the last three years. Each Offeror has the opportunity to provide in its proposal any information regarding its past performance of contracts similar to the Government's requirement that it would like the Government to consider. Such information may be in the nature of additional information to that which the Government has readily available, or which is already included in PPIRS or other databases, or which the Offeror considers essential to the Government's evaluation or explanatory information of substandard or poor performance and the corrective actions taken to prevent a recurrence. The Government reserves the right to verify statements and representations made in an Offeror's proposal. The Offeror may include Federal, State and Local Government and private sector contracts.

Offerors should provide the following information:

1. Contract Number

2. Customer/Agency

3. Contracting Officer and Technical Point of Contact (names and telephone numbers)

4. Brief description of the scope of work

5. Contract type

6. Award Price

7. Total Labor-Hours of Effort

8. Period of Performance

9. Contract Deliverables

To obtain information, the Government may contact the points of contact listed by Offerors, however, the Government is not required to contact the points of contact provided by Offerors and may limit the number of references it decides to contact. The Government is also free to contact references other than those provided by the Offeror to evaluate past performance of Offerors.

L.3.3 VOLUME IV: FACTOR 3 - COST/PRICE PROPOSAL

L.3.3.1 COMPLETED STANDARD FORM (SF) 33 SOLICITATION OFFER AND AWARD DOCUMENT

Offerors shall submit the Standard Form 33, “Solicitation, Offer and Award,” for the solicitation and each amendment, as applicable with blocks 12 through 18 completed/signed by the Offeror and signed by or an authorized party in Block 17. Any signatures required under this section shall be pen and ink.

L.3.3.2 COMPLETED RFP

This document shall be fully executed. The document shall not be embellished with any cover or binding.

If the Offeror makes any qualifications to any provisions in the RFP, all such qualifications shall be listed in the transmittal letter to the proposal.

Offerors must fill in all areas of the RFP listed as Offeror fill-ins, including proposed costs including unit price and fees for each CLIN/SLIN in Section B. (Note - This information is exempt from the font and spacing requirements identified under Paragraph L.2.1). Special attention should be taken to accurately enter the prices required in Section B.

Offerors shall submit signed Section K signed Representations, Certifications and Acknowledgements and System for Award Management (SAM). Offerors shall ensure that Representations and Certifications in SAM are current in the Online Representations and Certifications (ORCA) database at www.SAM.gov.

L-215-H007 SUBMISSION OF QUESTIONS BY OFFERORS — ALTERNATE I (NAVSEA) (NOV 2021)

(a) Offerors may submit questions or request clarification of any aspect of this solicitation. It is the Offeror’s responsibility to bring to the attention of the Contracting Officer at the earliest possible time, but prior to the closing date, any ambiguities, discrepancies, inconsistencies, or conflicts between the SOW or PWS (as applicable) and other solicitation documents attached hereto or incorporated by reference. Each question should identify solicitation number, document, page number, paragraph number or other identifier relating to the question. Questions without this information may not be answered. Acknowledgment of questions received will not be made.

(b) The deadline for receipt of questions is two weeks from date of issuance of amendment. Although every effort will be made, the Government makes no guarantee that questions received after the date above will be answered.

(c) All questions shall be submitted via email to the point of contact listed for this solicitation. Responses will be posted to the SAM web page at https://www.SAM.gov.

(End of provision)

(End of Summary of Changes)