N6449819R4002.U0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See continuation page.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Nov-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6449819R4002

X 9B. DATED (SEE ITEM 11)

16-Oct-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Nov-2018

CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 023, BRANDON MORMELLO

215-897-2065, BRANDON.MORMELLO@NAVY.MIL

5001 SOUTH BROAD STREET

PHILADELPHIA PA 19112

N64498 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6449819R4002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

AMENDMENT 0003

The purpose of this Amendment is to:

1. Extend the response date from 20 November 2018 to 27 November 2018.

2. Amend Section L; PROPOSAL PREPARATION REQUIREMENT to remove any references inadvertently included regarding electronic submission of proposals. Please Note; Electronic Proposals will NOT be accepted.

All proposal must be mailed to the address specified in Block 9 of the RFP. Sealed offers in original and 2 copies for furnishing the supplies or services in the schedule will be received at the place specified in block 9 of the RFP, or if handcarried, in the depository located in Building 4 Second Floor until 04:00 PM local time on 27 November 2018.

3. Answer the following questions:

Q.) Within the Q&A its stated that the entire proposal (excluding price), resumes and letters of intent are excluded from the 25-page limit. Are Past Performance References provided ALSO excluded? Would these Past Performance References be counted within the 25 page?

A.) The 25-page limit referenced applies to the Technical Proposal. Past Performance is a separate factor.

Q.) Just to confirm. Can we can submit this electronically to you by e-mail?

A.) Regarding Proposal Submission; The Government inadvertently requested proposals be submitted both electronically and via hard copy in the original RFP. Sealed offers in original and 2 copies for furnishing the supplies or services in the schedule will be received at the place specified in block 9, or if handcarried, in the depository located in Building 4 Second Floor until 04:00 PM local time on 27 November 2018. Electronic proposals will NOT be accepted.

Q.) Do e-mails fulfill the requirement for acknowledgement of amendments?

A.) Please refer to Block 11 on each Amendment of Solicitation.

Q.) Our lab is NOT located inside CONUS. I assume this means we are not eligible for contract award? Is there any way to obtain an exception?

A.) Please refer to the response provided in Amendment 0002 and also refer to page 73 of the RFP, which states “The Offeror’s sampling laboratory shall be inside CONUS.”

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 20-Nov-2018 04:00 PM to 27-Nov-2018 04:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL PREPARATION REQUIREMENT

It is requested that Offerors prepare their proposals in accordance with the following organization, content and format requirements to assist the government in making a complete and thorough evaluation of all proposals. Proposals shall be submitted as two separate documents, as follows:

Documents Original Copies Solicitation, Offer and Award Document 1 1 Technical Proposal 1 2 Cost Proposal 1 2

The “originals” shall be clearly identified as the “ORIGINAL”, and bear the original signature(s) of the Offeror. The “copies” shall be complete and clearly identified as “COPY” or “DUPLICATE”.

1.0 GENERAL

In order to facilitate the evaluation process, it is requested that Offerors also submit their cost proposal spreadsheets on compact disk (in addition to the hard copy requirements stated above). It is requested that spreadsheet files be compatible with Microsoft Windows 2000 Professional, Microsoft Office Excel 2003. The submission of spreadsheet files on compact disk in no way relinquishes the Offeror’s responsibility to provide hard copies of the cost proposal.

Offerors shall submit questions requesting clarification of solicitation requirements via email within seven

(7) calendar days after solicitation issuance, as time may not permit responses to questions received after that date to be prepared and issued prior to the receipt of proposals. For proposal purposes, the estimated date of the Contract award is approximately 180 days after solicitation closing.

2.0 SOLICITATION, OFFER AND AWARD DOCUMENTS

This document, which may be used as part of the contract award document, shall be fully executed and returned as a separate document from the technical and cost proposals. Special attention should be taken to accurately enter the prices required in Section B, complete all Representations and Certifications in Section K and ensure that an authorized person signs the offer in Block 30a of Page 1.

The document SHALL NOT be embellished with any cover or binding. If the Offeror makes any qualifications to any provisions in the RFP, all such qualifications shall be listed in a cover letter to the proposal. Qualifications may also be annotated on the Solicitation, Offer and Award document, if such annotation is necessary to clarify the qualifications.

2.1 Proposals must be submitted no later than 4:00 PM Eastern Standard Time on the closing date specified on page 1 block 8 of the RFP. Offerors must comply with the detailed instructions for the format and content of the proposal. Proposals that do not comply with the detailed instructions for the format and content of the proposal may be considered in-complete and may render the Offeror ineligible for award. The Government requires a minimum of 180 calendar days acceptance period.

2.2 Proposal format: In order to maximize efficiency and minimize the time for proposal evaluation, it is required that all Offerors submit their proposals in accordance with the format and content specified.

Responses must be in the exact order and numbered per the specific factors identified in Paragraph 3.2 below. The proposal shall be prepared with:

· No hyperlinks

· All files named with the file extension .doc or .docx or .pdf.

· Supporting cost data may contain spreadsheets in Microsoft Excel software, with all files named with the file extension .xls or .xlsx. Offerors shall submit a Cost Summary Format with functioning formulas used to generate and support the proposed cost data. The Cost Summary Format, and any other submitted spreadsheets supporting proposed cost data shall not contain hidden data (cells, formulas, or tabs), or broken formulas

Additionally, the proposal shall be prepared so that, if it is printed, the proposal meets the following format requirements:

· 8.5 x 11-inch paper

· Single-spaced typed lines

· No graphics or pictures

· Tables are allowed to enable organization of correlated information. Text font within the tables may be 10-point, 11-point, or 12-point Times New Roman Font in text

· 1 inch margins

· 12-point Times New Roman Font in text for other than tables.

· Page limits identified in Section 3.2 shall not be exceeded.

3.0 PROPOSAL CONTENT

3.1 Offer. The completion and submission to the Government of an offer shall indicate the

Offeror's agreement to the terms and conditions in this solicitation. The offer should consist of the following:

3.1.1 Cover Letter that:

identifies all enclosures being transmitted as part of the proposal;

references the solicitation number;

acknowledges that it transmits an offer in response to the solicitation;

states proposal validity through 180 days (minimum) after RFP closing;

identifies the Offeror’s Contractor and Government Entity (CAGE) code;

specifies the email address for the Contracting Point of Contact.

3.1.2 Section B, with proposed CLIN amounts, filled in by the Offeror as required.

3.2 TECHNICAL

The technical proposal should be written so that management and engineering oriented personnel can make a thorough evaluation and arrive at a sound determination as to whether the proposal meets the requirements of this solicitation. To this end, the technical proposal shall be specific, detailed and complete as to clearly and fully demonstrate that the prospective Contractor has a thorough understanding of the technical requirements contained in Section C of this solicitation.

Statements such as "the Offeror understands," "will comply with the statement of work," "standard procedures will be employed,” "well known techniques will be used" and general paraphrasing of the statement of work are considered inadequate.

The technical proposal shall not contain any reference to cost; however, information concerning labor allocations and categories, travel, materials, equipment and any information of interest to technical reviewers, as applicable, shall be contained in the technical proposal in sufficient detail so that the Offeror's understanding of the scope of the work and ability to meet requirements may be adequately evaluated. The proposal shall be page numbered, contain a table of contents, be organized in the order specified for factors below, and shall address in detail the information identified below.

It is noted that the entire proposal (excluding price) shall not exceed twenty-five (25) pages in length.

Resumes and letters of intent are excluded from the proposal page limit. The page limit for each resume is limited to two pages each.

EVALUATION FACTORS:

FACTOR 1 – ISO 9000 OR ISO 17025 CERTIFICATION

FACTOR 2 – KEY PERSONNEL

FACTOR 3 – TECHNICAL APPROACH

FACTOR 4 – ASTM TESTING

FACTOR 5 – PAST PERFORMANCE

FACTOR 6 – PRICE

3.2.2 – FACTOR 1 – ISO 9000 OR ISO 17025 CERTIFICATION

Provide certification or compliance with ISO 9000 or ISO 17025.

3.2.2 – FACTOR 2 – KEY PERSONNEL

The Offeror should include the following in their proposal:

Resumes of for each "Key Personnel" labor category in the quantity specified in Section C.

Resumes shall contain the following:

(1) Labor Category

(2)Name

(3) Current Employer

(4) Education/Experience (list any diplomas and/or degrees, institution, year obtained)

(6) Work Experience

Directly Related or similar work experience (list each relevant job title, the inclusive dates of employment (month/year), the employer, and a brief synopsis for each job listed on how this experience is directly related to the statement of work.

Resume Length: Maximum - 2 pages (Letters of intent are not included in the 2 page Limit for Resumes)

A signed “letter of intent” shall be submitted for all proposed key personnel who are not currently employed by the Offeror or a proposed Subcontractor. Only contingency hires with “letters of intent” will be considered in the evaluation. For follow-on efforts where the Offeror is not the current Task Order holder, a proposed plan to hire the current Task Order holder personnel is not acceptable without “letters of intent”.

Resumes for Subcontractors proposed as key personnel shall be included in this section, with the present company affiliation clearly identified. All of the requirements of this section shall apply to the use of Subcontractor personnel, as well as the Prime Contractor’s personnel.

3.2.3 – FACTOR 3 – TECHNICAL APPROACH

The Offeror should include the following in their proposal:

Provide a narrative that addresses how the Offeror will meet an average of 130 samples a day and maximum order of 350 samples per day (Refer to Clause 52.216-19 in Section I) within the timeframes specified in Section C. Support shall include the following:

Include how samples will be moved throughout the lab to ensure that all tests are performed, and sample integrity is maintained.

Describe the system used to log receipt of samples, including how unlabeled samples will be handled.

Provide a list of the number and type of equipment available for each test (Refer to 3.6.3 in Section C; Performance Work Statement).

Explain how the sample data will be generated (what will be automated and what will be manually transcribed). Provide a description of the contractor’s database, and a history of the number of samples analyzed in the last 3 years.

3.2.4 – FACTOR 4 – ASTM TESTING

The Offeror shall provide the previous three years of reports of participation results in any oil ASTM proficiency testing program(s) demonstrating that the lab is in the “conforming” category more than 90% of the time. Offeror shall identify their lab for each report provided. Offerors can provide results for more than three years.

3.2.5 – FACTOR 5 – PAST PERFORMANCE

The Government will evaluate the Past Performance of the Prime offeror and subcontractors proposed to perform a major portion of the requirement. The past performance evaluation factor assesses the degree of confidence the Government has in an Offeror’s ability to supply products and services that meet users’ needs, based on demonstrated record of performance.

For evaluation of Past Performance, the Government may use information from any sources available to it including, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases. Interviews with Program Managers, Contracting Officers, CORs, and the Defense Contract Management Agency may be utilized. The Government may review other relevant past performance information from other sources or conduct questionnaires tailored to the circumstances of the acquisition. Offerors should provide relevant past performance information for similar or related work under contracts completed during the last three years.

Each Offeror has the opportunity to provide in its proposal any information regarding its past performance of contracts similar to the Government's requirement that it would like the Government to consider. Such information may be in the nature of additional information to that which the Government has readily available, or which is already included in PPIRS or other databases, or which the offeror considers essential to the Government's evaluation or explanatory information of substandard or poor performance and the corrective actions taken to prevent a recurrence. The Government reserves the right to verify statements and representations made in an offeror's proposal. The offeror may include Federal, State and Local Government and private sector contracts.

Offerors should provide the following information:

1. Contract Number

2. Customer/Agency

3. Contracting Officer and Technical Point of Contact (names and telephone numbers)

4. Brief description of the scope of work

5. Contract type

6. Award Price

7. Total Labor-Hours of Effort

8. Period of Performance

9. Contract Deliverables

In the event the Navy cannot obtain adequate past performance information from PPIRS regarding a particular offeror, the Navy may review other relevant past performance information from sources other than those identified by the offeror. If the offeror intends to use subcontractors, the past performance of major subcontractors may also be evaluated.

To obtain information, the Government may contact the points of contact listed by offerors, however the Government is not required to contact the points of contact provided by offerors and may limit the number of references it decides to contact. The Government is also free to contact references other than those provided by the offeror to evaluate past performance of offerors. The Government may also obtain past performance information from other sources, such as, the SBA, Better Business Bureaus, etc.

3.2.6 – FACTOR 6 – PRICE

Price - For Firm-Fixed-Price (FFP) CLINs, the Offeror should include all proposed unit prices and extended amounts of CLINs in Section B, Schedule of Supplies/Services. For FFP CLINs, supporting cost data is not required, however, the Government reserves the right to request such data subsequent to RFP closing.

(End of Summary of Changes)