N6449819R4002.U0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See continuation page.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Nov-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6449819R4002

X 9B. DATED (SEE ITEM 11)

16-Oct-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Nov-2018

CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 023, BRANDON MORMELLO

215-897-2065, BRANDON.MORMELLO@NAVY.MIL

5001 SOUTH BROAD STREET

PHILADELPHIA PA 19112

N64498 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6449819R4002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

SUMMARY OF CHANGES

AMENDMENT 0002

The purpose of this Amendment is to:

1. Revise the Performance Work Statement in sections 3.1.1, 3.2.3, and 7.1.1.

2. Amend CLINs 0026, 0052, 0078, 0104, and 0130 from “Sample Bottle Kits w/ mailers and shipping” to “Sample Bottle Kits w/ mailers.”

3. Add CLIN 0135- “Shipping”. Please note; A not-to-exceed amount of $512,500.00 is referenced in the description of CLIN 0135. Contractors should use the provided number ($512,500.00) when quoting CLIN 0135.

4. Add Clause 52.243-1 Alt II to Section I.

5. Answer the following questions:

Q.) Is the small business standard of 15M counted as the whole company, or just the division that is bidding on the contract?

A.) It is counted at the CAGE/DUNS level, however the entity is registered in SAM.

Q.) Regarding the ISO certification requirements; ISO 9000 is simply a general management of a firm certification.

The appropriate certification should be ISO 17025 which is laboratory specific and would guarantee that the lab has been audited by an outside firm, participates in round robin testing, uses appropriate and verified methods of testing.

A.) Please see Page 73 of the RFP which states “The Contractor shall be a certified new and used oil sampling laboratory that, at a minimum, is certified in accordance with ISO-9000 or ISO 17025.”

Q.) Who is the current contract holder?

A.) This is a new requirement.

Q.) Does CONUS stand for Continental United States? Would a lab that is outside CONUS be allowed?

A.) Yes, CONUS stands for Continental United States. Please see Page 73 of the RFP which states “The Offeror’s sampling laboratory shall be inside CONUS.”

Q.) Some of the key personnel we would consider using are not US citizens. Would this disqualify us from winning the contract?

A.) This would not result in disqualification.

Q.) As listed under 3.1.1 carrier is listed as DHL, UPS and USPS. Can FedEX be used instead of UPS where feasible?

A.) Yes, FedEx can be used in lieu of UPS where feasible. Please see the update on Page 75, section 3.1.1 of the Performance Work Statement.

Q.) Shipping to be included To and From the ships Correct?

A.) Yes, shipping is to be included to and from the ships.

Q.) Are any shipping locations (to and from) Outside CONUS? (as shipping rates will vary greatly based on locations)" A.) Yes, shipping locations will include OCONUS locations. Major Navy ports such as Bahrain, Yokosuka Japan, Sasebo Japan, Rota Spain, and Singapore will likely be a large majority of the OCONUS samples, however, this is not a complete list. A complete list of shipping locations will be provided for each Task Order (RFQ) under the contract.

Q.) Since many of the navy's vessels are deployed it makes it impossible for a laboratory to price or manage the shipping of samples and supplies. There are specialized firms that manage this portion of the contract for other international clients such as MSC since most labs are not equipped to ship internationally. We believe that having the laboratory responsible for this portion will take the focus off of the testing and date responsibilities.”

A.) We have reviewed your suggestion, and the Government does not intend to make those changes to the requirement at this time.

Q.) Could you let me know how much is the estimated contract value of this project?

A.) It is the Contractor’s responsibility to provide the Government with a priced proposal.

Q.) All the CLINS have a maximum quantity, what are the minimum quantities for each CLIN line item?

A.) The minimum amount for any CLIN is zero (0). However, the guaranteed minimum is $100,000.00.

Q.) The guaranteed minimum is $100,000.00. Is this dollar amount for each year or the total of the 5 years combine contract?

A.) This is the total guaranteed minimum.

Q.) Is the Code “331” or “N64498”?

A.) N64498 is the UIC for Naval Surface Warfare Center Philadelphia Division.

Q.) Can you provide the zip codes and address for each vessel to properly calculate the shipping cost for both sending the sample bottle kits and samples coming to our lab location?

A.) No, we cannot provide a list of all locations ships will be mailing samples from. Majority of samples will come from; [Virgina – Norfolk, Newport News, Chesapeake, Little Creek, Virginia Beach, etc], [Mayport, FL], [Jacksonville, FL], [San Diego, CA], [Bremerton, WA], [Pearl Harbor, HI], [Yokosuka, Japan], [Bahrain], [Singapore], [Rota, Spain], [Pasagoula, MS], [Mobile, AL], [Milwaukee, WI], [Guam], [Portsmouth, ME], [Diego Garcia], [Guantanamo Bay, Cuba], [Souda Bay, Greece], [Naples, Italy], [Sigonella, Italy], [Okinawa, Japan], and Ship FPOs. The above list is NOT all inclusive, and additional shipping locations will be included. Exact location will be requested at the Task Order level. Please use the not to exceed amount of $512,500.00 for proposal submission purposes.

Q.) Requirements 3.0 indicate you needed shipping labels from DHL, UPS and USPS. Does that mean we need to set up an account for each company as a minimum? Or can we choose our vendor to fulfill your request? And does the government have special discount with these vendors we can utilize to formulate a lower price.

A.) You can choose vendor to fulfill request - those listed are examples, but it is the contractor's responsibility to ensure 2-day shipping with that vendor can be met. USPS may not meet these requirements OCONUS.

Q.) Do we need a special security computer to transfer oil analysis data? If so, please explain the type we need?

A.) No

Q.) Post Award Conference Meeting within 7 days. Where will this meeting be held?

A.) The Post Award Conference Meeting may be held via a conference call, NSWCPD, or at the Contractor’s facility. This will be discussed upon contract award.

Q.) The RPVOT test requested in CLIN 0025, 0051, 0077, 0103, and 0131 has a required sample volume of 8 ounces and may take over 24 hours. These two issues would inhibit our ability to provide analysis within 2 days and would require substantially more oil than normally provided. We would like to offer the RULER test (ASTM D7590) as an alternate to RPVOT. This test provides fast and accurate results, comparable to RPVOT, using less than 1 mL of oil. If this alternate test is not acceptable, would an exception be made for the 2-day turnaround for test slates containing RPVOT?

A.) RPVOT is not expected to be performed on every oil sample. In the event it is required, an exception would be made for the 2-day turnaround time.

Q.) Page 76, 3.2.3 - “Sample Labels: The contractor’s facility shall be capable of providing printed barcoded sample labels for easy tracking and error free entry of samples. The contractor’s facility shall be capable of processing samples that are identified with barcodes with 2/7 or 3/9 format.” We cannot find code 2/7 for barcode. Is this a typo? 2/5 is what we see and can comply.

A.) Yes this is a typo and should be 2/5

Q.) All proposed substitutes shall have qualifications equal to or higher than the qualifications of the person to be replaced. The Contracting Officer shall be notified in writing of any proposed substitution at least forty-five (45) days, or ninety (90) days if a security clearance is to be obtained, in advance of the proposed substitution. Such notification shall include: (1) an explanation of the circumstances necessitating the substitution; (2) a complete resume of the proposed substitute; and (3) any other information requested by the Contracting Officer to enable him/her to judge whether or not the Contractor is maintaining the same high quality of personnel that provided the partial basis for award. It would be difficult to comply with this if someone resigns or is terminated. Please tell us how this is applied in the case of a resignation, with only a two weeks’ notice.

A.) In this situation, the contractor would be required to notify the Government as quickly as possible.

Q.) Page 132, 2(iii) – “Each service employee who will perform the services under the contract will spend only a small portion of his or her time (a monthly average of less than 20 percent of the available hours on an annualized basis, or less than 20 percent of available hours during the contract period if the contract period is less than a month) servicing the Government contract.” Who is a “Service employee” and can we accommodate the time restrictions?

(What is a “Service Employee”?)

A.) A Service Employee is an employee working on a Government services contract.

Q.) Would it be acceptable to test for soot as an alternative to insolubles (ASTM D893)? For the used diesel engine oil samples on which this test would be performed, soot would be a primary component of the insolubles, and would offer correlating results. We can test for soot using two different methods. The first is soot by Fourier Transform Infrared (FTIR) spectroscopy (ASTM D7844), with results reported in absorption units. The second is soot by Fixed-Filter Infrared Instrument (ASTM D7686), with results reported in percent soot.

A.) Yes, any of the methods proposed above would be acceptable.

Q.) How often will samples be sent in for analysis? Will each ship be sending in samples on a regular basis, providing a somewhat steady stream of samples? Or will all the samples be gathered and periodically sent in one huge shipment of hundreds of samples?

A.) Most, but not all samples would be sent on a monthly basis. Ships tend to send in about 5-15 samples at a time, but each ship sends samples at different times (i.e. not all on the 1st of the month). Please refer to Clause 252.216- 7006 on page 115.

Q.) We would like to confirm if the ICML MLA I / II would be accepted as an alternative to the CLS employee requirement on page 81 of the bid. The ICML body of knowledge is equivalent to the STLE and having the MLA II means that the member will have the tools and knowledge to properly analyze and interpret lube oil results.

A.) ICML MLA I / II would be an acceptable alternative.

Q.) We are having difficulty fitting our response to the RFP on a 25-page limit. Is there any leeway on page limits?

A.) Please refer to page 164 of the RFP where it is stated “the entire proposal (excluding pricing) shall not exceed twenty-five (25) pages in length. Resumes and letters of intent are excluded from the proposal page limit. The page limit for each resume is limited to two pages each.”

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0026

The CLIN description has changed from Sample Bottle kits w/mailers & Shipping to Sample Bottle kits w/mailers.

The CLIN extended description has changed from:

Sample Bottle kits w/mailers and Shipping. Year One (1)

To:

Sample Bottle kits w/mailers. Year One (1)

CLIN 0052

The CLIN description has changed from Sample Bottle kits w/mailers to Sample Bottle kits.

Sample Bottle kits w/mailers and Shipping. Year Two (2)

Sample Bottle kits w/mailers. Year Two (2)

CLIN 0078

Sample Bottle kits w/mailers and Shipping. Year Three (3)

Sample Bottle kits w/mailers. Year Three (3)

CLIN 0104

Sample Bottle kits w/mailers and Shipping. Year Four (4)

Sample Bottle kits w/mailers. Year Four (4)

CLIN 0130

Sample Bottle kits w/mailers and Shipping. Year Five (5)

Sample Bottle kits w/mailers. Year Five (5)

CLIN 0135 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0135 Lot Shipping

FFP

Shipping. Not to exceed $512,500.00 FOB: Destination

NET AMT

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) for

NSWCPD Lube Oil Quality Management IDIQ

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 331, which is responsible for the Lube Oil Quality Management (LOQM) Program.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied.

1.0.3 Government / Contractor Relationship

(a) The services to be delivered under this Task Order are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the task order between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

(b) The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence

(c) Contractor personnel under this task order shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

(d) Employee Relationship:

1) The services to be performed under this Task Order do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government.

Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

2) Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

(e) Inapplicability of Employee Benefits: This task order does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

(f) Notice. It is the Contractor's, as well as the Government's, responsibility to monitor task order activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1) The Contractor should notify the Contracting Officer in writing within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the estimate in time by which the Government must respond to this notice to minimize cost, delay, or disruption of performance.

2) The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

i. Confirm the conduct is in violation and when necessary direct the mode of further performance,

ii. Countermand any communication regarded as a violation,

iii. Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

iv. In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

The Material Integrity, Assessment and Compliance Branch (Code 331) of the Naval Surface Warfare Center, Philadelphia Division (NSWCPD), provides services to test and analyze lube oil samples on a monthly basis across the fleet. Current programs under Code 331’s responsibilities include testing and analyzing lube oil samples for diesel engines under the Diesel Readiness Systems program and reduction gear samples under the HM&E sustainment program. NSWCPD code 331 is expecting growth in LOQM responsibilities, increasing the number of lube oil samples requiring testing and analysis to include all machinery and equipment samples across the fleet.

1.2 SCOPE OF WORK

The United States Navy (USN) requires testing and analysis of new and used oil samples, storage of samples, analysis and quality assurance of test results, related data management and transfer, and supply and shipping of sample bottle kits. If requested, this contract may be used to test lube oil samples for other services including United States Coast Guard, Military Sealift Command, Army, Air Force and Marine Corps.

The Contractor shall be responsible for supplying sample bottle kits and shipping costs, testing and analysis of oil samples, quality assurance of test results, storage of samples for a retain period (forty-five (45) days after test date), and related data management and transfer for all new and used lube oil testing for all United States Ships (USS) of the USN during the term of this Contract. The contractor shall provide complete, accurate, and timely results. The contractor shall ensure that test results are verified to be accurate using analytical techniques or current industry methods.

The contractor shall be a certified new and used oil sampling laboratory that, at a minimum, is certified in accordance with ISO-9000 or ISO 17025.

The Offeror’s sampling laboratory shall be inside CONUS.

The contractor shall have a quality control plan to maintain the quality standards for all services.

The quality control plan shall be implemented upon contract award. The contractor is responsible for conforming to its quality control plan and processes to ensure proper performance and correct any deficiencies that may occur. Contractor shall participate in a minimum of one lube oil ASTM proficiency test program and provide the results throughout period of performance (A004).

2.0 APPLICABLE DOCUMENTS

2.1 ASTM D-93 – Standard Test Method for Flash Point by Pensky-Martens Closed Cup Tester

2.2 ASTM D-288 – Definitions of Terms Relating to Petroleum

2.3 ASTM D-445 – Standard Test Method for Kinematic Viscosity of Transparent and Opaque Liquids

2.4 ASTM D-664 – Standard Test Method for Acid Number of Petroleum Products By Potentiometric Titration

2.5 ASTM D-893 – Standard Test Method for Insolubles in Used Lubricating Oils

2.6 ASTM D-974 – Standard Test Method for Acid and Base Number by Color- Indicator Titration

2.7 ASTM D-2270 – Standard Practice for Calculating Viscosity Index from Kinematic Viscosity

2.8 ASTM D-2896 – Standard Test Method for Base Number of Petroleum Products by Potentiometric Perchloric Acid Titration

2.9 ASTM D-4739 – Standard Test Method for Base Number Determination by Potentiometric Hydrochloric Acid Titration

2.10 ASTM D-5185 – Standard Test Method for Multi-element Determination of Used and Unused Lubrication Oils and Base Oils by Inductively Coupled Plasma Atomic Emission Spectrometry (ICP-AES)

2.11 ASTM D-6304 – Standard Test Method for Determination of Water in Petroleum Products, Lubricating Oils, and Additives by Coulometric Karl Fischer Titration

2.12 ASTM D6450 – Standard Test Method for Flash Point by Continuously Closed Cup (CCCFP) Tester

2.13 ASTM D-6595 – Standard Test Method for Determination of Wear Metals and Contaminants in Used Lubricating Oils or Used Hydraulic Fluids by Rotating Disc Electrode Atomic Emission Spectrometry

2.14 ASTM D-7214 – Standard Test Method for Determination of Oxidation of Used Lubricants by FT-IR Using Peak Area Increase Calculation

2.15 ASTM D-7414 – Standard Test Method for Condition Monitoring of Oxidation in In-Service Petroleum and Hydrocarbon Based Lubricants by Trend Analysis Using FT-IR Spectrometry

2.16 ASTM D-7593 – Standard Test Method for Determination of Fuel Dilution for In- Service Engine Oils by Gas Chromatography

2.17 ISO 4406 – Hydraulic Fluid Power Method for Coding the Level of Contamination by Solid Particles

2.18 ISO 3448 – Industrial Liquid Lubricants – ISO Viscosity Classification

2.19 ISO 9000 – Quality Management Systems – Fundamentals and Vocabulary

2.20 ISO 17025 – General Requirements for the Competence of Testing and Calibration Laboratories

2.21 NAS 1638 – National Aerospace Standard Contamination Classes

2.22 SAE AS 4059 – Aerospace Fluid Power – Cleanliness Classification for Hydraulic Fluids

The Contractor shall reference and utilize the latest version available when performing tasks within this PWS.

3.0. REQUIREMENTS

3.1 Lube Oil Sampling Kits and Shipping

3.1.1 Sampling Kits: The contractor shall provide 4 oz (120 ml) sample bottle kits with a shipping container to hold a minimum of twenty (20) sample bottles upon request from the vessels. The contractor shall ship the sampling kits to the vessels using the address provided by the vessel (which may be an FPO address) within one (1) business day of receiving the request.

Each sample bottle shall be constructed of clear polypropylene, shall not collapse when subjected to a minimum of twenty four (24) inches Hg vacuum, and shall withstand a liquid temperature of 240 degrees F. Each sample bottle shall be double wrapped (container within a container with absorbent material). The Contractor shall provide 1 shipping box, 2 shipping containers to hold 10 bottles each, two (2) prepaid, preaddressed commercial express (2 day maximum) mailer for DHL, UPS (FedEx can be used in lieu of UPS where feasible), and USPS each, and 20 blank sample labels in each lube oil sample bottle kit for shipment of samples from the vessel to its testing facility. Shipping cost shall be added to the final cost of testing per sample.

3.2 Receipt of Samples:

3.2.1 The Government will send used and new oil samples using contractor supplied shipping kits described in paragraph 3.1.1 via express (2 day maximum) mail service to the Contractor’s facility at the address provided in Paragraph 3.6.2. The Contractor shall maintain a log documenting date of receipt of samples and assign a unique number to each sample received.

This log shall be emailed or updated and available via web services daily (A003). If requested, the contractor shall be capable of providing a photograph of the sample labels via email.

3.2.2 Unregistered Samples: The Contractor shall not process unregistered samples (e.g.

unlabeled or unidentified samples). The Contractor shall contact the COR for disposition instructions for the unregistered samples within 24 hours of receiving the sample. The Contractor shall document these erroneous shipments and add them to the Monthly Report (A001). For undated samples, the contractor shall notify the Government via email and use the date the sample was received. For duplicate samples, only one sample shall be tested and the other shall be retained for the period required in paragraph 3.3.4.

3.2.3 Sample Labels: The contractor’s facility shall be capable of providing printed barcoded sample labels for easy tracking and error free entry of samples. The contractor’s facility shall be capable of processing samples that are identified with barcodes with 2/5 or 3/9 format.

3.3 Sample Testing:

3.3.1 Test Slates: The Contractor shall test each sample, which will contain a minimum 120 ml of oil, in accordance with the specific test slates identified on the sample label information. The Contractor shall perform testing as specified by the equipment registration number provided by the Government. Each test slate consists of a set of tests. Attachment (A) specifies the tests required for each Test Slate, the requirements related to each individual test, and the unit of measurement, where applicable for specific tests.

3.3.1.1 Analytical Ferrography: Analytical Ferrography tests will be performed when test slates for Direct Reading (DR) analysis or PQ exceed the specified alarm limits or as dictated by the Government. The requirements of Analytical Ferrography are specified in Attachment (A).

3.3.2 Test Slate Turn-Around Requirement: The Contractor shall complete processing of all samples received at the Contractor’s facility within two (2) business days of receipt (excluding weekend and federal holidays). Retest and analytical ferrography results shall be delivered to NSWCPD within two (2) business days of request (A002). Samples received after 1500 local time on a weekday, or weekend, or holiday, shall be considered to have been received on the next business day. Completion of processing of samples is defined as to occur when the Government has received the test results electronically. The Contractor will not be paid for sample processing not completed within the timeframes specified above.

3.3.3 Retest: The Government may order retesting of specific samples. Government requested rechecks shall be conducted within two (2) business days of request. The Contractor shall not be entitled to payment for retests in the event original test results are found to be incorrect (outside the repeatability limits of the method as defined in the ASTM or ISO standard). The Contractor shall be entitled to payment for the tests performed in the event original tests are confirmed to be correct.

3.3.4 Sample Retention: The Contractor shall retain samples forty-five (45) days after test date for potential retesting requirements. After forty-five (45) days, the Contractor shall dispose of samples.

3.3 Data Transfer

3.4.1 Daily Electronic Data Transfer: Electronic data shall be transferred in Government approved format as described in Appendix B. The Contractor shall electronically submit once daily the oil test results to a USN website or email address using the file structures and transfer file formats specified by the Government (A002). Electronic files shall be identified in sequential order by a number assigned by the Contractor. A Laboratory Data Analyst shall review all oil test data for completeness and accuracy prior to transmission to the USN. The Laboratory Data Analyst shall provide remarks to indicate the test results have been reviewed and verified in the Lab Comment data field of the data transmission for each test performed.

Any samples tested that are identified as critical shall be reported out in a separate email to the SME and COR.

3.5 Quarterly/Semi-Annual Business Meetings

3.5.1 The contractor shall be available by phone and email during business hours (0900 – 1700 Eastern Standard Time) to support any technical questions/discussions from Government personnel.

3.6 Contractor Facility

3.6.1 The Contractor shall provide a facility capable of storing a minimum of 4,500 used and new oil samples for a period of forty-five (45) days in an environmentally controlled environment. The Contractor’s facility shall be located within the Continental United States

(CONUS).

3.6.2 Lube Oil Sample Address:

The Contractor shall provide a single address where all samples shall be mailed.

Name:

Address:

Telephone Number:

3.6.3 Equipment:

The Contractor facilities shall have the specific equipment to run ASTM/ISO tests as specified by the test slates [Attachment (A)]. At a minimum, the Contractor’s laboratory shall have the following equipment:

Inductive Couple Plasma Arc (ICP) or Roto-disk Emitter (RDE) Spectroscopy DR/PQ and Analytical Ferrography equipment Automatic particle counter Gas Chromatograph (GC) Fourier Transform Infrared Spectroscopy (FTIR) Karl Fischer titration equipment Automated titration equipment to conduct Total Base Number (TBN) and Total Acid

Number (TAN) tests in accordance with ASTM tests mandated in Attachment (A).

Industry approved laboratory viscometer

Industry approved flashpoint tester

3.7 Phase In and Phase Out Services

3.7.1 Phase-In Services

3.7.1.1 General:

The Contractor shall provide Phase-In Services during a ninety (90) day period commencing upon contract award. The purpose of the Phase-In Period is to ensure a smooth transition of products and services from the predecessor contract to the current contract. During the Phase-in Period, the Contractor shall perform test slates for all new and used lube oil testing for other equipment, as specified by NSWCPD.

3.7.1.2 Post Award Conference/Additional Meetings:

Within seven (7) days after contract award, the Contractor’s Program Manager shall attend the Post Award Conference at Contractor Facility with the cognizant NSWCPD/NAVSEA personnel to discuss the contract and plan for full operation.

3.7.1.3 Data Transmission Validation:

If the Government has established its own oil test database, within thirty (30) days of contract award, the Contractor shall post data for transfer to NSWCPD’s Oil Analysis System database, which will be designated at contract award. NSWCPD will review test data to ensure it was properly transmitted and received. This includes proper data format per the Government, completeness and timeliness of data, and data transfer integrity to NSWCPD's Oil Analysis System (A002). The Government will communicate any errors or problems to the Contractor.

The Contractor will take corrective action and demonstrate capability to transfer data.

3.7.1.5 Phase-In Testing:

The Contractor shall perform tests in accordance with the test slate information provided in Attachment (A) and transmit test results to NSWCPD in accordance with Government approved format prescribed in Attachment (B). NSWCPD will provide the Contractor with a list of the participating ships. Quantity of samples will vary by ship, with the total estimated number during the Phase-In Period not to exceed 1,500 samples. The test ships will begin submitting samples thirty (30) days after the commencement of performance. The Contractor must have all equipment and training necessary to perform all tests in accordance with the test slate information provided in Attachment (A) no later than sixty (60) days after the commencement of the Phase-In Period. During the first sixty (60) days of the Phase-In Period, the Contractor shall be responsible for performing only those tests for which it is equipped. At award, the Contractor shall provide to the COR a list of those tests of which it is capable of performing. The list shall be updated as appropriate during the first sixty (60) days as new testing capabilities are added.

At the end of the first sixty (60) days and for the duration of the Contract, the Contractor shall be fully capable of performing all tests required under the Contract.

4.0 DATA REQUIREMENTS

4.1 Contract Status Report – Monthly (CDRL A001)

4.1.1 This report shall reflect both prime and Subcontractor data if applicable at the same level of detail.

4.1.2 The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR.

4.1.3 The Contractor shall submit a Lube Oil Sample Monthly report with details of all sample analysis activity for the previous month. The report will include a summary sheet indicating the total number of samples by ship and the number of alerted and non-alerted samples per ship during the monthly reporting period. The report will also include the following information:

a. Total number of samples in the month

b. Number of samples by test slate per month

c. Detailed list of all samples processed including vessel register ID, equipment register ID, sample date, and received at lab date.

d. Total number of unregistered (e.g., unidentified, unlabeled samples) samples received from USS vessels, by vessel register ID, if known.

e. Total number of internal rechecks, retests, by test method, requested by NSWCPD, broken out by Retests-Correct and Retests-Error.

f. Total number of samples that are not processed within the two (2) business day requirement.

g. Number of Sample Bottle Kits supplied per vessel.

4.1 Daily Electronic Data Transfer (CDRL A002)

4.2.1 See para 3.4.1.

4.2.2 The CDRL shall be delivered electronically, in the format specified in Attachment B. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.3 Daily Sample Report (CDRL A003)

4.3.1 See para 3.2.1.

4.3.2 The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR.

4.4 ASTM Report (CDRL A004)

4.4.1 See para 1.2.

4.4.2 The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR.

5.0 PLACE OF PERFORMANCE

All testing and analysis is to be performed at the Contractor facility.

6.0 GOVERNMENT FURNISHED INFORMATION

The Government will provide a list which assigns test slates to sample locations (equipment registration ID) via electronic delivery within 15 days of contract award. The Government will provide alarm limits based on sample location via electronic delivery within 15 days of contract award.

7.0 PERSONNEL

7.1 Personnel Requirements. All persons proposed in key and non-key labor categories shall be U.S. citizens.

Title eCRAFT Title/Code Key Resumes Req

Program/Project Manager

Manager, Program/Project II

MANP2 Y 1

Senior Laboratory Data Analyst

Chemist I

CHEM1 Y 1

Analytical Ferrography Analyst

Chemist I

CHEM1

Y 1

7.1.1 Key Personnel

The following labor categories are designated as Key Personnel for this contract. Additional non-key personnel may also be utilized as tasking requires. Resumes will be submitted for each category in the quantities indicated by the key category description. Qualifications are listed below for each education and work experience qualifications for each key personnel labor category. The proposed combined expertise of all proposed key personnel shall cover at a minimum all requirements for task area 3.0 in the performance work statement.

The Contractor shall provide individuals to fill the key positions identified below:

Program/Project Manager (Manager, Program/Project II) (one resume required):

Minimum Education: Bachelor's degree in Science from an accredited college or university.

Minimum Experience: Five (5) years of experience in managing a laboratory testing facility, and a certified lubricant specialist (CLS) certified by the Society of Tribologists and Lubrication Engineers (STLE). ICML MLA I / II would be considered an acceptable alternative to CLS.

Must be an employee in the laboratory.

Senior Laboratory Data Analyst (Chemist I) (one resume required):

Minimum Education: Bachelor's degree in Science from an accredited college or university.

Minimum Experience: Four (4) years of experience in a testing laboratory facility and certification as a CLS. ICML MLA I / II would be considered an acceptable alternative to CLS.

Analytical Ferrography Analyst (Chemist I) (one resume required):

Minimum Education: Bachelor’s degree in Science from an accredited college or university.

Minimum Experience: 500 samples or 2 years of experience performing and analyzing analytical ferrography for lube oil samples.

8.0 ENTERPRISE-WIDE CONTRACTING MANPOWER REPORTING APPLICATION

(ECMRA)

The Contractor shall report Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The Contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

9.0 NSWCPD ELECTRONIC COST REPORTING AND FINANCIAL TRACKING

(ECRAFT) SYSTEM

(a) The Contractor agrees to upload the Contractor's Funds and Man-hour Expenditure Reports in the Electronic Cost Reporting and Financial Tracking (eCRAFT) System. The eCRAFT Reports must use the standardized labor categories identified in Section C - Statement of Work.

Compliance with this requirement is a material requirement of this contract. Failure to comply with this requirement may result in contract termination.

(b)The Contractor's Funds and Man-hour Expenditure Report reports Contractor expenditures for labor, materials, travel, subContractor usage, and other contract charges.

(c) The Contracting Officer may require supporting accounting system reports based on the review of the invoice documentation submitted to eCRAFT such as the Job Summary Report (or equivalent), Labor Distribution Report (or equivalent), and General Ledger Detail Report (or equivalent).

(d) The Contractor shall submit its reports on the same day it submits an invoice in iRAPT. The costs reflected in eCRAFT shall be the same as those in iRAPT. eCRAFT acceptance/rejection will be indicated by e-mail notification from eCRAFT.

(e) The eCRAFT Periodic Report Utility (ePRU) is an Excel tool used to facilitate generating reports of expenditures-against-cost contracts. The generated XML files will then be submitted by the ePRU tool via email to NUWC_NPT_eCRAFT.FCT@navy.mil for submission into the eCRAFT Database Management System. The ePRU spreadsheet and user manual can be obtained from the NUWC Division Newport Contracts Home Page under eCRAFT information at: http://www.navsea. nayy.mil/Home/Warfare-Centers/NUWC Newport/Partnerships/Commercial-Contracts/Information-eCraft.

10.0 SPECIAL REQUIREMENTS

10.1 Participation in ASTM Proficiency Testing Program: The contractor shall be a current participant of at least one of the ASTM Oil Proficiency Testing Programs.

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.243-1 Alt II Changes--Fixed-Price (Aug 1987) - Alternate II APR 1984

(End of Summary of Changes)