7_Attachment 9 - Questions and Answers.pdf

N6426724Q0083 – Fire Alarm Service BLDG 540

1. What information is the government requesting be provided for “Information on the items/products being quoted (part numbers, SKU’s, etc.... if applicable/available)” since this is a service contract?

This is a service requirement, however if supplies are required in order to support the required services the offeror should provide “Information on the items/products being quoted (Part Numbers, SKU’s, etc.…if applicable/available).”

2. Will the system be fully operational per design specs at the time of turnover?

The system requires battery and filter replacements. System is assumed to be operational per design spec. Contractor should inform TPOC if there are discrepancies with the system in its current state that differs from the design specs.

3. Do we assume the financial liability of completing the system installation and ensuring the system is operational after award?

The system is assumed to be in working order with the exception of items related to filter and battery replacements. These items should be covered under the scope as they relate to maintenance. During the contract, the contractor shall identify discrepancies with the system for items believed to be out of scope and communicate to the TPOC. The scope allows for work to be addressed under this contract to resolve issues as they relate to non-compliance, defective systems, or anything else that would render the system non-operable. The financial liability for repair and or replacement of parts according to the applicable maintenance frequency shall be the contractor’s responsibility. The contractor should have the experience, means and knowledge to repair the system to the extent of a complete replacement if it is necessary.

4. Is Install Vendor obligated to complete the installation?

See Answer to Question #3 for contemplation of repairs/modifications under this contract. System is operational and reporting to RDC.

5. If the Contractor needs to repair/recondition/re-install the VESDA or similar (appropriate) system, will the government provide access to the ceiling for replacing tubing, etc.? Who is responsible for replacing the ceiling?

Yes. The contractor will have access to ceiling and will be responsible for completing work and will be responsible for replacing any damaged ceiling tiles.

6. Will the government provide an HVAC technician for testing the HVAC/damper shutdown functions?

Yes, a Government HVAC Tech will be available to support testing activities.

Contractor shall be responsible for tracking, coordinating inspection, testing and maintenance activities.

7. To fulfill the requirement of providing fire watch 24/7, what access is necessary for the fire watchmen? Will fire watchmen be escorted by the government?

The same security clearance requirements apply to all contractor personnel, to include those performing fire watch. Contractor will be escorted by government while on site.

8. Who is responsible for the DACT phone lines? Will the contractor be allowed to back charge for service calls where the phone lines are the government responsibility?

The contractor shall be responsible for troubleshooting and supporting the government in addressing the root cause. Including, but not limited to, ensuring phone line programming is functional and communicates with RDC. The fire alarm panel and the DACT phone line connection into the panel is the contractor’s responsibility. Items outside of scope shall be communicated to the

TPOC.

9. Are the fire extinguisher units’ maintenance included in this RFP?

No.

10. Is NICET the only certification that is acceptable to the government?

Yes, applicable NICET certifications shall be held by the contractor that is required for the specific work being performed.

11. Will a pricing sheet (Excel document) be provided to the bidders?

12. Will asset labeling be placed into Maximo, or will the contractor be required to provide a standalone system for asset management and scanning? If a standalone system is required, does the government require access (seats)? If so, how many seats would the government request?

Asset labeling will be uploaded in Archibus. Archibus is the Asset Tracking, Preventative Maintenance scheduling and tracking and Corrective Maintenance tracking standalone system. Access will be provided to specific individuals of the awardee and only when an awardee has been identified.

13. Will the contractor have access to Maximo?

14. Are there any key personnel, and if so, what are those requirements? Will key personnel required to be onsite during inspections?

The key personnel on the Government’s end are listed in the combined synopsis-solicitation in Section G, G242-H001.

15. What is the expected dollar value of this contract?

No estimate will be provided by the Government.

16. Will blueprints of the building and the fire systems be provided?

Yes, after award.

17. What are the operating standards that would require the 24/7 fire watch?

Under conditions where the system is not operational due to faults or repairs greater or equal to 4 hours, see Section C, Statement of Work, Paragraph 3.3.1.4 (UFC 3-601-02 Section 1-14.3.4.2.).

18. Is security clearance required for this contract? If so, please provide details.

Yes. The contractor’s employees, which will be working on the installation, will be required to undergo background checks and obtaining favorable results.

19. As per SOW section 3.0 Scope, “…inspection, testing, and preventative maintenance or repair…”, is the contractor to provide corrective maintenance throughout the period of performance? If so, will rates (hourly, mark-up, etc.) be negotiated after award?

Contractor will be responsible for both preventative maintenance and corrective maintenance under this contract. No rates will be negotiated as this entire requirement is being issued as a Firm Fixed Price (FFP).

20. Are repair service calls (not maintenance) billable to the government?

Contractor shall include provisions for an approximate 12 service calls outside of the standard maintenance frequency in their offer.

21. Will the government provide historical data related to the number of service calls in prior years/contracts?

Historical data is not available.

22. Are regular inspections and testing to be performed during normal building hours, or afterhours?

During normal business hours is considered acceptable.

23. Are software upgrades the responsibility of the contractor?

Yes, as necessary to ensure the system is operational throughout the Period of Performance.

24. Are current repairs to be included in this quote? Or that can be quoted separately after the award of the ITM contract?

Current repairs and maintenance items should be covered under the scope.

Additionally, issues that are identified post award, should be made known to the

TPOC.

25. Is there a current testing schedule in place? If so, what is the frequency and are previous reports available?

26. Since we will be utilizing UFC standards for testing and inspection services, can you clarify if quarterly and semi-annual services are to be included?

Please follow the recommended maintenance intervals as prescribed in the cited UFC standard.

27. If the building is to go on Fire Watch and the contractors’ personnel is needed, will this be billed as T&M?

28. Is additional repair work found from inspections quoted separately or is there a set aside amount?

Items found relating to maintenance shall be covered under this contract. Items outside of scope shall be communicated to the TPOC.

29. Are all 3 VESDA Units currently operational? If not, which system(s) is not in operating condition?

System requires maintenance, but is operable.

30. Are the Smoke Dampers included in the scope of work?

Yes, smoke dampers shall be part of this scope.

31. If NOVEC 1230 tanks need to be replaced at any point, will that be quoted separately?

The replacement of the primary tanks with on-hand, spare tanks is already included in the scope of work. However, replacement or refill of empty tanks will not be included in this Purchase Order.

32. Are any payment or performance bonds required?

No, not required.

33. What are the billing terms for this contract? One-time payment of lump sum amount during each contract year or are there to be multiple invoices throughout the year? Are invoices to be sent out after work is completed?

This procurement contains the following contract type(s): FFP – Firm Fixed Price, which is currently set up as (1) Lot for each service period. The Government will not involve itself in how an offeror would typically quote for similar services (i.e.

monthly, yearly, etc.).

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