N6274224R6702_Synopsis for A-E Services Thailand.pdf

N6274224R6702 INDEFINITE DELIVERY/INDEFINITE QUANTITY (ID/IQ) CONTRACT

FOR ARCHITECT-ENGINEER SERVICES IN THE RESIDENT OFFICE IN CHARGE OF

CONSTRUCTION SITE THAILAND’S AREA OF RESPONSIBILITY, UNDER THE

COGNIZANCE OF NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND,

PACIFIC

Description: All interested parties need to submit a Standard Form (SF) 330, architect-engineer qualifications, is contained herein. There is no separate request for proposals (RFP) package to download.

This procurement will result in one Indefinite Delivery/Indefinite Quantity (IDIQ) contract for multi-discipline Architect-Engineer (A-E) services. Services include, but are not limited to International Building Code (IBC), Unified Facilities Criteria (UFC) 1-201-01 Non-Permanent DoD Facilities in Support of Military Operations, and Host-Nation Construction Codes’ compliant design and engineering services for the preparation of preliminary and final construction plans and specifications, cost estimates, project engineering documentation including DD1391s and parametric cost estimate documentation, technical reports including engineering and investigations and concept studies, construction cost estimates, operations and maintenance manuals, design reviews, construction consultation, geotechnical investigations, utility site surveys, Post-Construction Award Services (PCAS), and topographic surveys as required for multi-discipline architectural-engineering projects. Projects may encompass a diverse range of activities, including but not limited to, the construction of new buildings, alterations, and repairs of existing structures. While these projects are predominantly focused on tropical, high-humidity marine environments similar to those found in countries like Thailand, the Philippines, Vietnam, Indonesia, Malaysia, Palau, and various Pacific Islands such as the Federated States of Micronesia (FSM), the Republic of Palau, Papua New Guinea, Timor-Leste, Fiji and Maldives, they also extend to include regions with different climatic conditions, such as Nepal. All of which are considered within the Resident Office in Charge of Construction (ROICC) Site Thailand’s Area of Responsibility (AOR). These services may also be in support of in-house NAVFAC design, U.S. Naval Construction Force (NCF) designs or engineering efforts for facilities primarily located in Site Thailand’s AOR and may involve but are not limited to all disciplines related to commercial building design; waterfront facilities design and coastal engineering; civil work; pavement; foundations; hydrographic; topographic; site characterization; site assessments; fire protection design and life safety analysis; Request for Proposal (RFP) technical work package development; hazardous waste characterization; solid waste handling and disposal; and construction cost estimates.

These services will be procured in accordance with 40 USC Chapter 11, Selection of Architects and Engineers, as implemented by FAR Subpart 36.6.

Work will be required on an as needed basis during the life of the contract providing the Government and A-E agree on the amount for the work intended. Each task order will be a Firm-Fixed Price (FFP) A-E task order and may include IDIQ type effort within the task order.

Anticipated award date of this IDIQ contract is January 2024. The IDIQ contract will be for a base period of one year and four one-year option periods (if exercised). The options may be exercised within the timeframe specified in the resultant contract at the sole discretion of the Government subject to workload and satisfactory performance by the A-E. There will be no synopsis in the event the options are exercised. In this A-E contract, the Government focuses on a series of Small to Medium-Sized construction projects which construction value per project is typically ranging between $1M and $5M. The total fee for the contract term (including option periods) shall not exceed $2,500,000.00. The minimum guarantee for the entire contract term (including option periods) is $5,000.00. The Government will determine the firm-fixed priced task order amount by using established rates and may negotiate the effort required to perform the particular project. There will be no dollar limit per task order and no dollar limit per year or option period. All task orders will be issued in U.S. Dollars.

This procurement is being advertised on an UNRESTRICTED basis. The North American Industry Classification System (NAICS) Code is 541330. The Government seeks the most highly qualified firm to perform the required services, based on the demonstrated competence and qualifications, in accordance with the selection criteria.

Interviews may be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to clarify information contained in the SF-330 submittal. Elaborate presentations are not desired.

The selected A-E may be required to participate in a pre-fee meeting within seven days of notification and provide a fee proposal within ten days of the meeting. Rate proposals may be subject to an advisory audit.

SELECTION CRITERIA:

Selection of a single awardee will be based on the most highly qualified firm based upon evaluation of the following Selection Criteria which is listed below in descending order of importance. Failure to comply with instructions or provide complete information may affect the firm’s evaluation or disqualify the firm from further consideration.

1. Specialized Experience

2. Professional Qualifications

3. Past Performance

4. Design Quality Control Program

5. Firm Location & Capacity

Criterion 1 - Specialized Experience (SF-330, Part I, Section F):

Firm’s specialized recent experience in International Building Code (IBC), Unified Facilities Criteria (UFC) and Host-Nation Construction Codes’ compliant designs for new construction or repair/alteration of buildings, healthcare facility, infrastructure or other shore-based facility projects, airfield, and waterfront projects located in high humidity and corrosive environments similar to that found in Site Thailand’s AOR.

Firms will be evaluated on specialized experience in performance of services similar to those anticipated under this contract through evaluation of experience in:

1. Marine Infrastructure (piers, jetty, boat ramps, waterfront facility repairs)

2. Airfield Facilities (lighting, power, miscellaneous repairs)

3. Military Infrastructure (training facilities, ranges, multi-use facilities, warehouses)

4. Healthcare Facility (clinic, hospital, laboratory)

Firms may be considered more favorably by demonstrating the following:

1. Government infrastructure in Thailand, Philippines, Vietnam, Malaysia, and Palau

2. Commercial infrastructure in remote areas or islands in the Oceania geographical region

Submission requirements:

Provide a maximum of five (5) relevant projects completed within the past ten (10) years immediately preceding the date of issuance of this notice that best demonstrate specialized experience of the proposed team in the areas outlined above. Sufficient information to determine the date of completion of the project must be included in the project description or the project will not be considered. If more than the maximum number of projects are submitted, the Government will only evaluate projects up to the maximum number authorized in the order submitted.

All projects provided in the SF-330 must be completed by the actual office/branch/regional office/individual team member proposed to manage and perform work under this contract.

Projects not meeting this requirement will be excluded from consideration in the evaluation. To enable verification, firms should include the Unique Entity ID, CAGE, or NCAGE Code along with each firm name in the SF-330 Part 1, Section F, block 25, “Firm Name.” Include a contract number or project identification number in block 21. Include an e-mail address and phone number for the point of contact in block 23(c). In block 24, include in the project description the contract period of performance, award contract value, current contract value, and a summary of the work performed that demonstrates relevance to specialized experience as outlined above. For projects performed as a subcontractor or a joint venture involving different partners, specifically indicate the value of the work performed as a subcontractor or by those firms proposed for this contract, and identify the specific roles and responsibilities performed as a subcontractor or by those firms on the project rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.

NOTE: If the firm is a Joint Venture, or if the firm is partnering with other firms, projects performed by the joint venture or partner must be submitted for each joint venture or partner.

The maximum number of five (5) relevant projects remains, as stated above. Firms failing to provide projects from all joint ventures or partners will be considered to have not met the requirements of the criterion.

Projects shall be submitted on the SF-330 at Part I, Section F and shall be completed projects.

Projects not completed will be excluded from evaluation consideration. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not submit an IDIQ contract as an example project. Instead, list relevant task orders or stand-alone contract awards that fit within the definition above. The Government will not evaluate information provided for an IDIQ contract. Examples of project work submitted that do not conform to this requirement will not be evaluated.

All information for Criterion 1 should be submitted in the SF-330, Part I, Section F of the SF-

330. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluation of Criterion 1.

Criterion 2 – Professional Qualifications (SF-330, Part I, Sections E & G):

Firms will be evaluated on professional qualifications, competence, and experience of the proposed key personnel in providing services to accomplish the tasks required under this contract, including participation in example projects as outlined in the SF-330, Part 1, Section G.

Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Specific disciplines that must be included in key personnel are: Design Manager, Architecture, Civil, Structural, Mechanical, and Electrical.

Submission requirements:

SF-330, Part I, Section E. Provide resumes for all proposed key personnel that illustrate experience in the work proposed under this contract. Resumes are limited to two (2) pages and should indicate: professional registration, certification, licensure and/or accreditation in appropriate disciplines; cite recent (within the past 10 years) project-specific experience in work relevant to the services required under this contract; and indicate proposed role in this contract.

Only the first two pages of each resume will be considered. Indicate participation of key personnel in example projects in the SF-330, Part 1, Section G.

Criterion 3 - Past Performance (SF-330, Part I, Section H):

Firms will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS for Criterion 1 projects and may include customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. NOTE: Past performance information for projects listed under Criterion 1 may be given greater weight.

Submission requirements:

SUBMIT A COMPLETED CPARS EVALUATION FOR EACH PROJECT UNDER

CRITERION 1. IF A COMPLETED CPARS EVALUATION IS NOT AVAILABLE, the Past Performance Questionnaire (PPQ), Attachment (A), included in this notice is provided for the firm or its team members to submit to the client for each project included under Criterion 1, Specialized Experience. DO NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS

AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF-330. If the firm is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, firms should complete and submit with their responses the first page of the PPQ, Attachment (A), which will provide contract and client information for the respective project(s). Firms may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Firms should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, ROICC Site Thailand, Attn: (insert contract specialist name) via email at (insert contract specialist e-mail), prior to the response date. Firms shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Firms may provide any information on problems encountered and the corrective actions taken on projects submitted under Criterion 1 Specialized Experience. Firms may also address any adverse past performance issues. Information shall not exceed two double-sided pages (or four single-sided pages) in total. Awards, letters of commendation, certificates of appreciation, etc.

shall not be submitted and will not be considered in the evaluation.

Criterion 4 - Design Quality Control Program (SF-330, Part I, Section H):

Firms will be evaluated on the strength of the quality control program proposed by the firm to ensure quality products and services under this contract, and means of ensuring quality services from their consultants/subcontractors.

Submission requirements:

Describe the quality control program that will be utilized for all deliverables of this contract and the management approach for quality control processes and procedures. The description shall:

1. Explain the quality control program including an example of how the plan has worked for one of the projects submitted as part of SF-330, Section F or how the plan will work if it has not been used previously.

2. Provide a quality control process chart showing the inter-relationship of the management and team components.

3. Describe specific quality control processes and procedures proposed for this contract.

4. Identify the quality control manager and any other key personnel responsible for the quality control program and a description of their roles and responsibilities.

5. Describe how the firm’s quality control program extends to management of subcontractors.

Criterion 5 – Firm Location & Capacity (SF-330, Part I, Section H):

Firms will be evaluated on the firm’s ability to plan for and manage work under the contract, the capacity to accomplish the work in the required time, and on the locations of their office(s) that will be performing the work under this contract and demonstrated knowledge of the primary geographic areas in which projects could be located.

Submission requirements:

1. Provide the location of the office(s) that will be performing the work, including main offices, branch offices, and offices of team members. Evaluation of firms will include consideration of their location within the primary geographic area of the anticipated projects, primarily in Thailand and Philippines, but with the capability to perform in ROICC Site Thailand’s area of responsibility. Provide a narrative describing the team’s knowledge of the primary geographic areas in which projects could be located.

2. Provide an organizational chart for the team and discuss the management plan for this contract and personnel roles in the organization. Describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable.

3. Describe the firm’s present workload and the availability of the project team (including consultants) for the specified contract performance period. Describe the workload/availability of the key personnel during the anticipated contract performance period and the ability of the firm to provide qualified backup staffing for key personnel to ensure continuity of services. General statements of availability/capacity may be considered less favorably.

SF-330 SUBMISSION REQUIREMENTS:

Include the following items in Section H, Block 30 of the SF 330: (1) information required by evaluation criterion (3) through (5). Additional information provided in Section H that pertain to evaluation criteria (1) and (2) will not be considered; (2) an organization chart of the proposed team showing the names and roles of all key personnel listed in Section E; (3) Active registration in the System for Award Management (SAM) database at SAM.gov, and (4) evidence that your firm is permitted by law to practice the professions of architecture or engineering.

In accordance with the FAR 36.601-4(b) contracts for architect-engineer services may only be awarded to firms permitted by law to practice the professions of architecture or engineering.

Firms must submit proof that they are permitted by law as required by FAR 36.601-4(b). If a firm is in a jurisdiction that requires AE firm registration, the firm must provide proof of registration. If a firm is in a jurisdiction that does not require AE firm registration, the firm must provide proof of eligibility to practice (e.g., a summary explaining eligibility under the laws of that jurisdiction). Failure to submit the required proof could result in a firm’s elimination from consideration.

Joint Ventures (JV), Limited Liability Companies (LLC), and Limited Partnerships (LTD) shall submit the following additional documentation regarding their business entities:

a. A copy of the JV, LLC or LTD agreement. Failure to include the joint venture agreement may result in the firm’s elimination from further evaluation.

b. A detailed statement outlining the following in terms of percentages where appropriate:

(1) The relationship of the team/partners/parties in terms of business ownership, capital contribution, profit distribution or loss sharing.

(2) The management approach in terms of who will conduct, direct, supervise, and control.

(3) The structure and decision-making responsibilities of the partners/parties in terms of who will control the manner and method of performance of work.

(4) Identify (by name and title) the personnel having the authority to legally bind the partners/parties (including authority to execute the contract documents).

c. A list of partners/parties, to include company name, Unique Entity ID and CAGE numbers, address, point of contact, Email address, and phone number.

All contractors are advised that registration in the System for Award Management (SAM) database is required prior to offer submission and award of a contract, refer to FAR 52.204-7 System for Award Management (OCT 2018). Failure to register in the SAM Database may render your firm ineligible for award. For more information, check the SAM Website at http://www.sam.gov. The Federal Acquisition Regulations (FAR) requires the completion of electronic annual representations and certifications prior to award of a contract. This applies to the Prime AE firm only. Refer to FAR 52.204-8 Annual Representations and Certifications

(MAR 2020).

The selected firm, its subsidiaries or affiliates that design or prepare specifications for a construction contract cannot provide the construction services for the same project. This includes concept design, which includes preparation of project programming documents (DD1391), facility siting studies, environmental assessments, or other activities that result in identification of project scope and cost. The prime firm and subconsultants for this contract will be required to perform throughout the contract term. It is the responsibility of the firm to identify any potential conflict of interest that may be reasonably projected.

A-E firms meeting the requirements described in this announcement are invited to electronically submit a completed Standard Form 330, Architect Engineer Qualifications. Responses are due no later than 11:00 a.m. Thailand Time on 18 December 2023 to the following e-mail addresses.

Ms. Artitar Udit, Contract Specialist, email artitar@state.gov

Mr. Rondel Williams, Contracting Officer, email williamsrg@state.gov

Late responses will be handled in accordance with FAR 52.215-1.

All questions should be submitted in writing and forwarded via e-mail to Ms. Artitar Udit, Contract Specialist at artitar@state.gov with copies to Mr. Rondel Williams, Contracting Officer at williamsrg@state.gov no later than 11 December 2023. Questions submitted after this date may not be addressed due to time constraints.

ATTACHMENTS

A – Past Performance Questionnaires (PPQs) B – Standard Form 330 (SF-330)

THIS IS NOT A REQUEST FOR PROPOSAL. DO NOT PROVIDE UNSOLICITED

DISCIPLINE RATES IN RESPONSE TO THIS SYNOPSIS.

mailto:artitar@state.gov mailto:williamsrg@state.gov mailto:artitar@state.gov mailto:williamsrg@state.gov