N6264918R0111-0002_SPS.docx

N6264918R0111

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGE

SUMMARY OF CHANGES

1. Questions and Answers: Following questions were raised and answers are provided:

Q3) Regarding Attachment (3) Past Performance Information (PPI), can we provide the information about our current contract with Puget Sound Naval Shipyard (PSNS)? In that case, can we use System for Award Management (SAM) as attachment of past performance evaluation?

A3) Yes, you may use your current contract with PSNS as a reference. Fill in the form accordingly and no attachment is required.

2. CLIN 5000 series (CLINs 5001 & 5002) have been added to be used with FAR 52.217-8 “Option to Extend Services” clause.

3. PWS is revised as follows and Attachment (1) Minimum Requirement Checklist for Lodging Facility and Attachment (2) Number of Units and Price Proposal are replaced with the attached.

4. FAR/DFARS clauses and provision have been revised.

5. “Submission of Proposals” has been revised.

6. Quotation due has been extended from 23 July 2018, 4:00pm (JST) to 30 July 2018, 4:00pm (JST).

7. Other terms and conditions remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 23-Jul-2018 04:00 PM to 30-Jul-2018 04:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The following portion of CLIN extended description has changed:

CLIN 5001 is added as follows:

FFP

Option to Extend Service (1 November 2023 through 30 April 2024)

CLIN 5000 series will only be used if FAR 52.217-8 Option to Extend Service is exercised for upto six (6) months. Quantities will be half of the yearly estimation.

FOB: Destination

MILSTRIP: N4523A18RC018K0

PURCHASE REQUEST NUMBER: N4523A18RC018K0

SIGNAL CODE: A

MAX

NET AMT

CLIN 5002 is added as follows:

FFP

Option to Extend Service (1 November 2023 through 30 April 2024)

FOB: Destination

MILSTRIP: N4523A18RC018K0

PURCHASE REQUEST NUMBER: N4523A18RC018K0

SIGNAL CODE: A

MAX

NET AMT

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for CLINs 5001 & 5002 has been added:

POP 01-NOV-2023 TO

30-APR-2024

DETACHMENT YOKOSUKA

PSC 473 BOX 135

FPO AP 96349

243-2871 FOB: Destination N4523A

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLINs 5001 & 5002:

The following portion under Performance Work Statement (PWS) have been modified:

5.0. Technical Requirements:

All contractors and their facilities shall comply, but not limited to, with either A or B of the following references:

The Government is soliciting offers for two types of rooms: Standard and Deluxe.

The minimum requirements for a standard room are:

1. Minimum net room size is 23.4m².

The minimum requirements for a deluxe room are:

1. Minimum Net Room Size 23.4m² that includes cooking facilities (kitchenette)

1. Kitchenettes (Cooking facilities) at a minimum will have the following, 1 each:

1. 1 Liter Sauce Pot,

1. 26cm Fry Pan with Lid,

1. Spatula (Hera),

1. Soup Ladle,

1. Soup Bowl (Ramen Donburi),

1. Kitchen Knife,

1. Cutting Board,

1. Can Opener,

1. Western Table Setting for 2 (Example: Plate, Salad bowl, Fork, Spoon, Knife, Drink glass, “Coffee Cup & Saucer” or “Coffee Mug”),

1. Dish Towel, Washcloth or Sponge.

The minimum requirements for both standard and deluxe rooms are:

1. Maid/Housecleaning Services on a Minimum Weekly Basis. Floors mopped/vacuumed; bathroom; kitchen – appliances, countertop, sink, trash removed; bed linens changed once per week; launder bath towels, hand towels, face cloths, bedspread and blankets once per week.

1. Electrically powered heating and air conditioner.

1. Lockable doors and windows.

1. Window covering on all windows.

1. Smoke and temperature detector.

1. Private Bath Room with Western Style Toilet (English translated instruction for how to operate the bath).

1. Hot and Cold Running Water.

1. Writing Desk and Chair.

1. Bed Size Dimension 110cm (W) X 189cm (L).

1. Bed, Linens, Coverings, Towels - Minimum: “One Fitted Sheet & One Flat Sheet” or “Two Flat Sheets”; Two Pillows & Two Pillowcases; “One Bedspread & One Blanket” or “One Duvet with Cover”; Two Bath Towels; Two Hand Towels; Two Face Cloths, Rolls of Toilet Paper.

1. Clothes Storage - Dimension: 152cm (H) X 60cm (L) X 46cm (wide/deep) or equivalent clothing storage (closet, dresser, nightstand, or chest etc).

1. 10 closet hangers.

1. Alarm clock or wake-up call.

1. Internet connection services.

1. Telephone with overseas call capabilities with local costs and surcharge posted in the unit in English.

1. Television including three (3) English-language cable or satellite Television channels.

1. Ironing board and iron, available upon request if not in unit.

1. On-site laundry service and/or self-service laundry facilities at no additional cost.

1. Microwave in unit.

1. Electronic coffee maker in unit, or available upon request if not in unit.

1. Refrigerator/Freezer Minimum Net Capacity 78L.

1. Hot water pot, available upon request if not in unit.

1. Properties shall have an operating ice machine on‐site or rooms shall have ability to make ice cubes in refrigerator.

1. 24 hour telephone service with answering system.

6.0. Constraints for Place of Performance and Price:

Lodging facilities shall be located not more than thirty (30) minutes (peak driving/train rush hour from/to the Yokosuka Naval Base Main Gate), and shall be located within fifteen (15) walking minutes from public transportation, with bilingual office attendants including front desk personnel.

Contractors’ proposed unit price per room night shall be at or less than the current maximum lodging rate from the Defense Travel Management Office for Yokosuka Naval Base. The Government may review the unit price when each option year exercises based on maximum lodging rate Defense Travel Management Office per diem rates. The Government reserves the right to modify the unit price if it exceeds the Defense Travel Management Office per diem rate upon the exercise of a new option year. The current maximum lodging rate may be accessed electronically at this address: https://www.defensetravel.dod.mil/site/perdiemCalc.cfm

7.0. Other Information:

a. The Government will pay a fixed price to the Contractor based on the monthly task order(s) (TO) issued by the Ordering Officer (OO) for lodging services. Payment shall be made on a monthly basis in arrears for the entire duration of each TO in accordance with the contract.

b. The Government will not directly reimburse the Contractor for any damages, including smoking in a non-smoking room, caused by an occupant. The Contractor shall collect compensation for such costs from the occupants.

c. The OO will issue a TO for lodging services for the entire stay of the personnel with 14 days advance notice, except the first TO. If any change of the order occurs, the OO will notify the Contractor in advance, and a modification to the TO will be issued during the applicable month.

d. The OO may issue a modification, including an oral modification, before or during the lodging period of each TO. The modification may cancel, in whole or part, a previously issued order for a room or rooms. The table below describes the instances in which the Government will be subject to a cancellation liability following from such a modification. The cancellation liability requiring Contractor documentation on efforts to mitigate lost revenue will be strictly enforced.

1-10 units at a single location

1-10 units

5:00 PM two (2) days prior to the check-in date

The Government will be liable for the revenue that the lodging facility would have received but for the cancellation for up to a maximum two week period.

Prior to being compensated for the lost revenue, the lodging facility must provide documentation detailing its efforts to rent the cancelled rooms to another tenant once it was notified of the cancellation and provide documentation substantiating that the rooms would likely have been otherwise rented during the period.

Over 10 units at a single location

1-10 units

5:00 PM two (2) days prior to the check-in date

11 or more units

5:00 PM seven (7) days prior to the check-in date

e. Once TDY/TAD PSNS & IMF personnel check in, the Government will assume no additional liability for lost revenue as long as the Contractor receives 24 hour notice of the room being vacated as is standard practice within the lodging industry.

10.0. Contract Administration Plan:

In order to execute effective administration of this contract, the following delineation of duties is provided. The names, addresses and phone numbers for Ordering Officers and Contracting Officer’s Representatives shall be included in the contract award document. The individual/position designated as having responsibility should be contacted for any questions, clarifications or information regarding the functions assigned.

a. PROCURING CONTRACTING OFFICE (PCO) is responsible for:

b. CONTRACT ADMINISTRATION OFFICE (CAO) is responsible for matters specified in FAR 42.302 and DFARS 242.302 except in those areas otherwise designated herein. The PCO retains the CAO function under this contract.

c. PAYING OFFICE is responsible for payment of proper invoices after acceptance is documented.

d. CONTRACTING OFFICER’S REPRESENTATIVE (COR) (both Primary and Alternate) is responsible for:

(1) Providing technical advice, recommendations, and/or clarifications on the PWS;

(2) Monitoring Contractor performance and quality assurance of services performed by the Contractor in accordance with QASP;

(3) Inspection, acceptance, and rating of the Contractor’s performance including evaluation of the PBSA concept in the PWS; and

(4) Maintenance of a COR file.

Note: (1) Designated Primary and Alternate CORs are responsible for orders placed only for PSNS’ requirements.

(2) Personnel appointed as COR must have formal training in the administration of fixed-price type contracts and possess knowledge of the scope of the requirement and PWS governing contract performance and of the various specific contract provisions that impact performance.

e. ORDERING OFFICER (OO) is responsible for:

(1) Issuing Task Orders in accordance with the ordering procedure (Fair Opportunity Process) set forth in paragraph 10.1 of the PWS;

(2) Obligating the funds by issuance of Task Orders;

(3) Authorization to begin performance; and

(4) Monitoring of total price of Task Orders issued.

The following “clauses incorporated by reference” have been deleted:

The following have been added by reference:

52.204-22 Alternative Line Item Proposal JAN 2017

The following have been added by full text:

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days before the contract expires.

Note: Because this cotract is performed outside the United States, the rates will not be adjusted as a result of revisions to prevailing labor rates provided by the Secretary of Labor.

(End of clause)

The following have been modified:

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than one (1) Room Night, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor -

(1) Any order for a single item in excess of [to be filled by the offeror at the time of proposal];

(2) Any order for a combination of items in excess of [to be filled by the offeror at the time of proposal]; or

(3) A series of orders from the same ordering office within one (1) day that together call for quantities exceeding the limitation in paragraph (b) (1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within two (2) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2 in 1 Services

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Destination/Destination

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

TBD

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

TBD

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

SUBMISSION OF PROPOSALS

The offeror is required to submit a proposal electronically to Ms. Chie Kosuge, Chie.Kosuge.JA@fe.navy.mil in the following quantities. E-mails (including attachments) near or greater than 10 megabytes in size may not be received due to system limitations. It is the responsibility of the offeror to confirm receipt of proposal.

(X) Signed cover page of Standard Form (SF) 1449 Solicitation N62649-18-R-0111 (complete blocks 17a, 30a through 30c), with acknowledgement of all amendments (cover page of all SF30 with completed block 8, 15a through 15c), if applicable – One copy.

(X) Completed pages of 52.203-2 Certificate of Independent Price Determination, 52.212-3 Offeror Representations and Certifications--Commercial Items Alternate I, and 52.216-19 Order Limitations – One copy.

(X) Minimum Requirement Checklist for Lodging Facility – Attachment (1) – One copy.

Remarks column in the Checklist is reserved for the offeror’s use. The offeror can incorporate any information about each item as to its facility so that such information can help the Government evaluators to understand the services, location of the facility, equipment, convenience, etc. which are not represented only by checking Yes or No.

1. Contract number, date of contract and period of contract;

1. Name, address and telephone number of each customer for which lodging services were provided;

1. Description of the services, if any, including location of facility and total units provided and yen amount;

1. Information as to what alternative accommodations did the offeror provide in instances where there was an overbooking;

1. Name, title, and telephone number of the references; and

1. Any performance rating by the customer(s) in writing, if available.

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF WORK/PERFORMANCE WORK STATEMENT.

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

ECMRA

Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the U.S. Navy via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://emra.mil

(End of Summary of Changes) image1.wmf