Region_4_-Amendment_06.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Purpose:

- Updated Questions and Answ ers.

- Update H-2 in this solicitation. See summary of changes and H-2 for details.

All other elements remain unchanged. Closing date and time is 08 July 2017 at 08:00 a.m. Japan Local Time.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Jul-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6264917R0257

X 9B. DATED (SEE ITEM 11)

16-Jun-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Jul-2017

CODE

NAVSUP FLC YOKOSUKA

(CODE 200)

CONTRACTING DEPARTMENT

PSC 473 BOX 11

FPO AP 96349-0011

N62649 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6264917R0257

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been added by full text:

SPECIAL CONTRACT REQUIREMENTS

H-1 HOST-COUNTRY AGREEMENT

The HSP shall not be reimbursed, paid, or otherwise compensated for any port use charges, fees, dues or similar costs at ports at which existing host country agreements exempt vessels of the United States from such charges, fees, or dues. This restriction applies regardless of whether requirements that involve such port use charges, fees, or dues, such as requirements for dockage and wharfage space or fleet landing space, are ordered under a specific contract line item or through the contract's provisions for ordering otherwise unspecified supplies and services.

Notwithstanding the paragraph above, the contracting officer or an authorized government official may direct the

HSP to request that the appropriate local authority provide items from which an agreement exempts payment by vessels of the United States such as Dockage and Wharfage space or Fleet Landing space at a port for the U.S.

Government’s use at no cost to the U.S. Government. If the HSP receives a response that the requested Dockage and Wharfage space or Fleet Landing space is available for use by the U.S. Government at no cost to the U.S.

Government, the HSP shall reserve or otherwise arrange for use of the space and notify the contracting officer or authorized government official that directed the Husbanding Service HSP to submit the request. If the HSP receives a negative response from the cognizant authority, thereby indicating that there is a cost or expense associated with use of the space by the U.S. Government, the HSP shall notify the contracting officer or authorized government official that directed the HSP to submit the request. The HSP shall perform and be compensated for the tasks included in this paragraph as part of its responsibilities.

H-2 ORDERING PROCEDURES

A. GENERAL.

One or more task orders may be issued during the performance period of this contract. The Contractor agrees to accept and perform orders issued by the Contracting Officer within the scope of this contract. In the event of any inconsistency between any Order and the contract, the contract shall control. All task orders incorporate all terms of the contract unless otherwise specified in the awarded task order.

The HSP shall provide details of the arranged services/supplies (such as schedules, photos of water taxis/barges etc.) as requested on the RTOP for the upcoming port visits to the ship’s Supply Officer at least 72 hours prior to the required delivery for port visits taking place pierside, and 96 hours prior to the required delivery for port visits taking place at anchorage OR as soon as details become available prior to the above listed timelines.

More details will be provided at the task order level.

When government property is to be furnished to the contractor, the RTOP will include the list of Government

Furnished Property/Equipment that will be furnished during the ship visit. At the time of task order award the list of GFP/GFE will be incorporated on the task order. The COR and HSP shall maintain adequate records to ensure that the property furnished has been inspected before acceptance by HSP for use, is returned and/or that material has been consumed in the performance of work, in accordance with GPF/GFE clauses has been incorporated to the contract.

B. PROCEDURES FOR PLACING ORDERS UNDER MULTIPLE AWARD CONTRACTS

This is a multiple award contract administered in accordance with FAR 16.505. Each contractor will receive a fair opportunity for award of task orders exceeding $3,500 unless one of the exceptions at FAR 16.505(b)(2) is used. An RTOP will usually be provided to each contractor before awarding a Task Order. For Task Orders not exceeding the Simplified Acquisition Threshold; however, an RTOP may not be issued, and the Task Order may be awarded based upon available information that ensures each awardee is provided a fair opportunity to be considered for each award (e.g., the contractor’s schedule prices) (see FAR 16.505(b)(1)(ii)). In most instances the RTOP process will be used even for orders not exceeding the Simplified Acquisition Threshold.

The RTOP process will be used to provide fair opportunity for Task Orders in excess of the Simplified

Acquisition Threshold.

RTOPs will usually be sent via electronic mail, or other media appropriate for the RTOP, such as facsimile.

The RTOP will identify by ELIN the supplies and services the Government requires for an upcoming Task

Order. The RTOP may include both items under ELINs that are firm-fixed-priced in the contract, and items under ELINs that are included within the scope of the contract, but do not have firm-fixed-prices established in the contract (i.e., items identified in the contract as Reserved Items, or Reserved ELINs). When responding to an RTOP, contractors may 1) propose prices for priced ELIN items that are equal to or lower, but not higher, than the prices established in the contract; and 2) propose any fair and reasonable price for Reserved Items or

Reserved ELINs. Firm-fixed-prices for all items will be set at the Task Order level.

The contractor’s response to an RTOP will constitute an “offer” as this term is defined in FAR 2.101 (“Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract”).

By submitting an offer, the contractor grants the Government the right to accept the offer and form a binding obligation on the contractor to perform the Task Order at the prices set forth in the offer. Task orders will be awarded in accordance with FAR 16.505(b)(1). The Government will award Task Orders in most cases with little or no discussions. The Government may accept any item or group of items of an offer, unless the contractor qualifies the offer by specific limitations. The Government reserves the right to make a task order award for any item for a quantity less than the quantity offered, at the unit prices offered, unless the contractor specifies otherwise in the offer.

Contractors are cautioned against failing to offer pricing on all items solicited in the RTOP, or offering substitute items, as this may result in rejection of the offer for not meeting the government’s requirements. If the offeror submits substitute items, it shall explain how the substitute items will save the Government money or are a better value over the items specified in the RTOP. In the case of items in the RTOP covered by priced

ELINs, the Government shall not be obligated to pay more for the substitute items offered than the contract prices for the items specified in the RTOP.

Contractors are not required to submit an offer in response to an RTOP; however, subject to FAR 16.505 (b)(2), the Government has the right to issue a Task Order, which may include Reserved Items or Reserved ELINs, to a contractor within the ordering period and up to the contract maximum, and the contractor is obligated to perform the Task Order, regardless of whether the contractor submitted an offer in response to an RTOP for the

Task Order (see the clause “Indefinite Quantity,” FAR 52.216-22 of this contract and FAR 16.504 (a)(1)), or whether the Government issued an RTOP for the Task Order (see, e.g., FAR 16.505(b)(1)(ii) and (b)(2)). The

Government will not issue a Task Order in contravention of the provisions at FAR 16.505(b). In emergent circumstances when the parties cannot to agree on an overall price for the task order prior to the performance date, the contractor is required to perform the task order, and the price will be agreed upon later. If no agreement can be reached, then the matter will be resolved in accordance with the Disputes Clause, FAR

52.233-1.

The contracting officer reserves the right to require additional pricing information/justification for prices that do not appear to be supported by the current market conditions, to address any disputes of this nature under the disputes clause, or to determine price reasonableness for items or services priced at the task order level.

C. MODIFICATION OF ORDERS.

Task orders may only be modified by the Warranted Contracting Officer. Task orders may be modified orally by the Warranted Contracting Officer in emergency circumstances. Oral modifications shall be confirmed by issuance of a written modification within ten (10) working days from the time of the oral communication modifying the order.

D. CANCELLATION OF ORDERS.

Unless otherwise provided herein, in the event an order is cancelled at least 48 hours prior to the required delivery for port visits taking place pierside, and 72 hours prior to the required delivery for port visits taking place at anchorage, the U.S. Government will not be liable for any charges. For any cancelled order in which the Government does not provide notice of the cancellation in accordance with these terms, the ordering activity shall be responsible for any termination costs in accordance with FAR Clause 52.249-2 “Termination for

Convenience of the Government (Fixed-Price)”. Any disagreements shall be subject to the disputes clause in the contract. In all cases, the contractor is responsible for taking all necessary steps to mitigate any damages/termination costs on behalf of the U.S. Government.

E. ORDER OMBUDSMAN.

The Task Order Ombudsman is available to the Contractor to assist in the resolution of complaints arising under the issuance of any Task Order under this contract.

If a Contractor elects to utilize the Task Order Ombudsman process, the Contractor is instructed to first contact the local activity contract specialist and contracting officer for issue resolution. If the issue is not able to be resolved, the issue shall then be elevated to the cognizant local activity Ombudsman. Should resolution not be achieved with the local activity Ombudsman, the cognizance for resolution would reside with the Overarching

Command or Headquarter Ombudsman. The cognizant Ombudsmen are as follows:

Local Activity Ombudsman:

Name: NAVSUP FLC YOKOSUKA Chief of the Contracting Office (CCO)

Address: PSC 473, Box 11, FPO AP 96349

Phone Number and Email: To be provided by the OO or Contracting Officer upon request

Overarching Command/Headquarters Ombudsman:

Name: NAVSUP Competition Advocate

Address: 5450 Carlisle Pike, P.O. Box 2050, Mechanicsburg, PA 1705

Phone Number and Email: To be provided by CCO upon request

The Contractor authorizes the Ombudsman to disclose to other parties or to parties any information submitted to the Ombudsman that, in the judgment of the Ombudsman, must be disclosed within Government channels to the extent deemed necessary by the Ombudsman to facilitate understanding of the issue or issues. The Contractor also authorizes the Ombudsman to disclose to other parties or to nonparties any information submitted to the

Ombudsman that, in the judgment of the Ombudsman, must be disclosed to prevent or investigate fraud, waste, abuse, criminal activity or imminent physical harm.

In accordance with FAR 16.505(a)(10)(i)(B) protests of Task Orders (TO) valued in excess of $10 million may only be filed in accordance with the procedures at FAR 33.104. Any contact with the Ombudsman does not extend any of the timeliness for filing a protest with the GAO.

H-3 CURRENCY EXCHANGE

Any time a currency exchange is needed to provide pricing for unpriced supplies/services on the contract, the prime contractor and its subcontractors shall convert local currency to U.S. dollars using the OANDA exchange rate website (HTTP://www.oanda.com/currency/converter/) of the date of the quote/proposal without additional markup or fee. A print out of exchange rate conversion page from this website shall accompany the http://www.oanda.com/currency/converter/ quote/proposal as supporting document. U.S. Government will not accept any other exchange rate and will not pay any additional fees for exchange rate fluctuations.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

L-2 SUMMARY OF CHANGES

SOLICITATION#: N62649-17-R-0257

SUMMARY OF CHANGES

*** Note: If there is a conflict between amendments, the most recent amendment takes precedence over older amendments. All amendments are available online at FBO.gov.

#1: Exhibit AA-AW, Tab “AH - PUSAN (BUSAN), KOREA” has been relabeled “AH – CHINHAE, KOREA”.

Exhibit AH Country (KOREA) and Ports (CHINHAE) remains the same.

UPDATED 23 JUN 2017

#2: PWS Change to “DRAYAGE AND LIGHTERAGE (XX60 – XX63)”: Removed the four (4) hour minimum.

The Exhibit remains the same with the unit of issue as LOT. All other elements for this ELIN remain unchanged.

UPDATED 29 JUN 2017

#3: Section L & M has been updated. Amendment 03 reflects all changes.

UPDATED 5 JUL 2017

#4: Extend solicitation close deadline to 08 Jul 2017 at 08:00 a.m. Japan Local Time.

UPDATED 6 JUL 2017

#5: Section H-2 has been updated to reference FAR 16.505 (b)(2) towards the end of section B.

SECTION L

Section L - Instructions, Conditions and Notices to Offerors

The following countries listed below are located within the Seventh Fleet (7 th

Fleet) Area of Operations (AO).

These listed countries are grouped under “Region 4”:

REGION COUNTRY PORTS

REGION 4

(EXHIBIT AA-

AQ)

KOREA

PUSAN (BUSAN)

CHINHAE

DONGHAE

POHANG

PYEONGTAEK

MOKPO

GWANGYANG

JEJU

ALL OTHER PORTS

JAPAN

SASEBO

YOKOSUKA

SHIMODA

TOKYO / YOKOHAMA

OSAKA / NAGOYA

ALL OTHER PORTS

RUSSIA (PACIFIC COAST) ALL PORTS

TAIWAN ALL PORTS

Table 1

Each offeror shall compete for ALL ports in Region 4. Proposals for partial port locations in Region 4 are NOT acceptable.

To be considered for award: Offerors need only submit a signed proposal (with acknowledgment of all amendments) by the solicitation closing that 1) shows the offeror is not taking exception to any solicitation term (see paragraph 1 below); 2) includes the Certifications and Representations contained in the solicitation (see paragraph 2 below); and 3) includes unit prices and total prices for all line items and sub line items for which the Navy is soliciting a price in accordance with this section (see paragraph 3 below).

1. Statement of no exceptions. A signed accompanying letter that states the offeror is not taking exception to any solicitation terms and conditions and has all the required approvals and licenses to operate within the Region 4

(includes all countries listed within the region) for which it is submitting a proposal. In addition, it shall state that the offeror confirms that its computer systems will conform to the Cyber Security Requirements for Husbanding

Services Providers, which is listed under the PWS paragraph E, “Cyber Security Requirements for Husbanding

Services Providers”, immediately after receiving award of the Region 4 MAC.

2. Certifications and Representations. Completed Section K (Representations, Certifications, & Other Statements) of the solicitation. This shall include any supplemental information required by the representations and certifications in Section K. If the offeror is a joint venture, a Memorandum of Association shall be provided which indicates who has the authority to bind the business entity.

3. Price proposal. Exhibit AA-AQ Price Proposal. The prices on the spreadsheets for all the named ports and ELINs

XX01 – XX0E for the AOP and AP spreadsheets in Region 4 shall be completed as described below.

a. Each offeror shall provide pricing for a minimum number of ELINs (that are not highlighted in gray or black).

The list below identifies the minimum number of ELINs that shall be priced:

Mandatory ELINs required = 963

Minimum number of Optional ELINs required = 195

Total minimum number of ELINs required = 1158

b. Please note that the set of pricing spreadsheets includes a spreadsheet titled “Roll-Up” that will calculate the totals for the region, It will be automatically populated once spreadsheets are filled in with prices and shall not be changed by the offeror. Please note on the Roll-Up sheet, on the right top of the spreadsheet, the pink field will turn green to indicate the offeror has provided pricing for the minimum number of ELINs, as listed above. Also on each named port spreadsheet the mandatory (required) ELINs are indicated on the right side of the spreadsheet for offerors to reference.

c. The pricing for the ports that are not listed as “Named Ports”, shall only include prices for ELINs XX01 –

XX0E. These are the worksheets titled as “AOP” or “AP.”

“Named Ports” are as follows:

COUNTRY PORT

KOREA PUSAN (BUSAN)

KOREA CHINHAE

KOREA DONGHAE

KOREA POHANG

KOREA PYEONGTAEK

KOREA MOKPO

KOREA GWANGYANG

KOREA JEJU

JAPAN SASEBO

JAPAN YOKOSUKA

JAPAN SHIMODA

JAPAN TOKYO / YOKOHAMA

JAPAN OSAKA / NAGOYA

Countries with “AOP” or “AP” are as follows:

COUNTRY

KOREA

JAPAN

RUSSIA

TAIWAN

d. MANDATORY (REQUIRED) PRICED ELINs: Offerors shall provide firm fixed unit pricing for all ELINs

(red highlighted) with estimated quantity greater than ONE (1) on each named port spreadsheet. These are the mandatory ELINs that shall be priced by each offeror. The quantity of these mandatory ELINs that shall be priced for each named port spreadsheet, will be included in the count of the minimum number of ELINs for the region.

e. OTHER (OPTIONAL) PRICED ELINs: After providing prices for the mandatory ELINs, the offeror then shall choose the ELINs (yellow highlighted) with estimated quantities equal to ONE (1) and shall provide firm fixed unit pricing for these ELINs as the offeror determines the listed service is available at that particular named port.

f. The total of all priced ELINs (including mandatory and other) shall equal, at least, the minimum number of

ELINs provided above .

g. All the proposed prices shall be in U.S. Dollars only.

h. Cost or Pricing Data: The Contracting Officer has determined that certified cost or pricing data is not required for this solicitation. However, in accordance with FAR 15.403-1(b) and 15-403-3(a), information other than cost or pricing data may be required subsequent to initial proposal submission, to determine if proposed prices are reasonable.

i. All ELINs, which are highlighted in gray on the “Named Port” Exhibits, are reserved and if ordered, will be priced at the task order level through competition. Therefore, the unit pricing for ELINs, which are highlighted in gray, are not required for this solicitation. All ELINs, which are highlighted in gray on the “AOP” and “AP”

Exhibits, are reserved and if ordered, will be priced at the task order level through competition. Therefore, the unit pricing for ELINs, which are highlighted in grey, are not required for this solicitation.

j. All prices contained in the Pricing Schedule Exhibit AA-AQ for each PORT shall reflect the total maximum compensation for the services detailed therein. The price shall be fully inclusive of all costs including labor

(workers, management, aids, assistants, and operators), overhead, and general and administrative (G&A) expenses, and profit. Overhead and G&A expenses include, but are not limited to: expenses for telephone, facsimile, e-mail and postage, clerical support and administrative support, transportation of equipment, incidental charges for the use of cranes and forklifts, overtime and holiday charges, insurance, and stand-by charges. In accordance with DFARS

252.229-7001 Tax Relief (SEPT 2014), proposed prices shall be exclusive of all taxes and duties from which the

United States is exempt by virtue of tax agreements between the United States Government and countries where performance of the contract takes place. Offerors shall ensure full submission of the information required by

DFARS 252.229-7001 as part of their proposal (i.e. the taxes and rate for each country of performance that the U.S.

Government will be exempt from).

k. Firm fixed unit prices shall be entered into Exhibit AA-AQ. Extended line item prices are computed by the spreadsheets. The Exhibits are provided to the offeror in a Microsoft Office Excel format. Offerors shall not otherwise modify the format and contents of the spreadsheets, except to widen the column(s) or row(s). The offeror is cautioned that modification of any other spreadsheet contents may result in a determination of offeror non-responsiveness to solicitation instructions, and consequent removal of the offeror from the competition.

l. Offerors shall ensure the proposed unit prices in Exhibits AA-AQ are correct. Any formula errors in the roll-up spreadsheet or any other spreadsheet will be corrected by the Government after proposal submission or earlier if possible. Offerors shall immediately notify the Contracting Officer via e-mail of any perceived discrepancies in

Exhibit AA-AQ, e.g., services or supplies incorrectly identified, incorrectly sized vessels or vehicles, any exception taken to line item descriptions or units of issue, incorrect formulas, etc. Please note that the quantities indicated in the ELIN spreadsheets are not intended to reflect anticipated ordering quantities; rather, the purpose of the ELIN pricing spreadsheet is to assist the Government in determining price reasonableness of the proposed ELIN unit prices. Each successful offeror’s contract maximum will be $11,000,000.00 (identified in Section M – Evaluation

Factors for Award of this solicitation) for the 1-year base period. The contract maximum is based on the J-7

Historical Data for Region 4. The SUBCLINs will provide an estimated amount based on the percentage of estimated use of the ELINs associated with each SUBCLIN. The SUBCLINs are only estimates and there is no maximum ordering amount for each SUBCLIN. The total amount of the estimated SUBCLINs amount will be the contract maximum value of $11,000,000.00.

AN OFFEROR SHOULD NOT SUBMIT ANY ADDITIONAL INFORMATION WITH ITS PROPOSAL.

The offeror’s entire proposal shall remain valid for a minimum of one hundred and eighty (180) days from the solicitation closing date as stated on this solicitation Standard Form 33, on block nine (9). When calculating 180 days from the solicitation closing date, the solicitation closing date shall be excluded in the count and a day means calendar day (every day counts as a day). It shall include all the weekends and federal holidays. The proposal expiration time (if not extended by the offeror) shall be 01:00pm of the 180th day (Japan Standard Time).

After the solicitation closing date, the contracting officer may require an offeror to promptly submit information to demonstrate that the offeror satisfies the general responsibility standards of FAR 9.104-1.

Questions from Prospective Offerors

Any prospective offeror desiring an explanation or interpretation of the solicitation, specifications, etc., shall request it in writing no later than June 23, 2017 at 4:00 P.M. Japan Standard Time to allow a reply to reach all prospective offerors before the submission of the proposals. Oral explanations or instructions given before the solicitation closing date/award of the contract will not be binding. Any information given to a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment of the solicitation, if that information is necessary in submitting offers or if the lack of it would be prejudicial to any other prospective offerors. Questions and requests for clarification shall be submitted to all of the following points of contacts via e-mail(s): Thomas Kunish, Thomas.Kunish@fe.navy.mil, and LT Jesse Kiengsiri, Jesse.Kiengsiri@fe.navy.mil.

Proposal Submittals

Proposals must be submitted electronically Thomas Kunish, Thomas.Kunish@fe.navy.mil, and LT Jesse Kiengsiri, Jesse.Kiengsiri@fe.navy.mil. E-mails (including attachments) near or greater than 10 megabytes in size may not be received due to system limitations. It is the responsibility of the Offeror to confirm receipt of proposal.

All offers must be received by 08 Jul 2017 at 08:00 a.m. Japan Local Time. This posted closing date and time applies to all electronic copy submissions. Contractors must submit their entire proposal in order to be considered for award.

The following have been modified:

L-3 QUESTIONS AND ANSWERS

SOLICITATION#: N62649-17-R-0257

QUESTIONS AND ANSWERS

Updated 07 July 2017 (inclusion of #27)

*** Note: If there is a conflict between amendments, the most recent amendment takes precedence over older amendments. All amendments are available online at FBO.gov.

Question #1: When I open tab AG PUSAN (BUSAN) KOREA on the spreadsheet heading Port(s) list PUSAN

(BUSAN) correctly. When I open tab AH PUSAN (BUSAN) KOREA on the spreadsheet heading Port(s) list

CHINHAE. Will you send out an amendment to correct this with new attachment?

Answer #1: Amendment includes revised Exhibits AA-AW attachment changes the Tab Label “AH –CHINHAE, KOREA”. Summary of changes clarifies this concern and provides additional details.

Question #2: What is GPE?

Answer #2: Government Point of Entry. The answer to this question does not change the Solicitation or intended award of this contract.

Question #3: Can you tell me if Solicitation number N62649-17-R-0257 is a draft on the first page of the solicitation it has "DRAFT"?

Answer #3: The pre-solicitation notice included a draft version of the request for proposals (solicitation). The solicitation was issued and proposals are due June 30, 2017 at 4:00 p.m. (Japan Local Time). The answer to this question does not change the Solicitation or intended award of this contract.

Question #4: Do we need to submit a quotation on all the Countries Ports or only the Country that we can support?

Answer #4: Section L - Instructions, Conditions and Notices to Bidders provides an explanation and proposal requirements. The answer to this question does not change the Solicitation or intended award of this contract.

Question #5: What type of information the US GOV may require to prove financial capability for N62649-17-R-

0257 from offers other than annual gross revenue for past five(5)years?

Answer #5: See FAR Part 9—Contractor Qualifications. The answer to this question does not change the

Solicitation or intended award of this contract

Question #6: We understand this is a pre-solicitation but please clarify the time and date on the first page of draft

SF1449. (No.9 until 04"00PM 30Jun 2017).

Answer #6: The solicitation was issued and proposals are due June 30, 2017 at 4:00 p.m. (Japan Local Time). The answer to this question does not change the Solicitation or intended award of this contract.

Question #7: On the excel format pricing schedule, the blocks highlighted in red looks mandatory unit price.

Are the blocks highlighted in yellow mandatory unit price as well?

Answer #7: Section L - Instructions, Conditions and Notices to Bidders provides an explanation and proposal requirements. The answer to this question does not change the Solicitation or intended award of this contract.

UPDATED 26 JUN 2017

mailto:Thomas.Kunish@fe.navy.mil mailto:Jesse.Kiengsiri@fe.navy.mil

Question #8: In the event an RTOP is issued for port visit support at a location where the equipment or service required by such RTOP must be sourced and repositioned from another port within the region to meet schedule (as a result of an immediately prior USN visit at the other port, for example), what supporting documentation will be required to justify the resulting required change in pricing from the mobilization/demobilization costs?

Answer #8: This information will be provided at the RTOP level and may change on a case-by-case basis. The answer to this question does not change the Solicitation or intended award of this contract.

Question #9: Lead time to arrange services: Please confirm that the Government will consider the ‘Minimum order lead time’ for this contract to be identical to the minimum order lead time specified in Attachment 2 of contract

N62649-14-D-0006.

Answer #9: This contract will not have lead times mandated in the base contract. Lead times will need to be determined from a case-by-case basis . The US Government intends to release RTOPs with as much advanced notice as appropriate for each port visit. All vendors should understand the cancellation timelines stated in the base contract (H-2 Ordering Procedures). The answer to this question does not change the Solicitation or intended award of this contract.

Question #10: Availability of Services. If requested services and equipment/craft are known by a contractor to be unavailable in a certain port, how does USN require the contractor to complete the pricing schedule IAW (A), and meet evaluation criteria “The offeror's price proposal(s) will be evaluated for completeness, reasonableness and balance in accordance with FAR 15.404-1(b)”?

Answer #10: If the service or equipment is truly unavailable, then contractor may inform the Contracting Officer

(KO) and the RTOP may be amended to remove the requirement. The circumstances will be handled on a case-by-case basis. The answer to this question does not change the Solicitation or intended award of this contract.

Question #11: Page 3. Schedule Notes, 4). Para 6: Please define “best effort basis”.

Answer #11: If services are available, the contractor will be responsible for securing the services in accordance with the contract. Consideration may be given if such services are not available. The answer to this question does not change the Solicitation or intended award of this contract.

Question #12: Page 4. Volumetric based services: Please identify the DOD, DON or regional form(s) that Navy shipboard engineering duty personnel will use to certify volume of liquids transferred or loaded by vendors.

Answer #12: Each ship may utilize different forms or methods of documentation so this information cannot be provided. The answer to this question does not change the Solicitation or intended award of this contract.

Question #13: Page 21. Husbanding Fees. Para 4 and 5: Please clarify which “supplies and services from this contract” can be ordered “without the requirement to also order and pay Husbanding Fees”.

Answer #13: This includes all services and supplies. The RTOP will provide specific information on which days husbanding fees will be ordered. The answer to this question does not change the Solicitation or intended award of this contract.

Question #14: Page 39. PWS. 8. b). DRAYAGE AND LIGHTERAGE (XX60 – XX63): Please clarify how the contractor should convert a Lot to hours, where the RFP states that “~ A minimum price of four (4) continuous hours shall apply~”.

Answer #14: The following has been removed from the PWS “A minimum price of four (4) continuous hours shall apply.”

Question #15: Page 39: COLLECTION, HOLDING, AND TRANSFER (CHT) AND GREYWATER: Please define “a properly calibrated flow metering device”.

Answer #15: Proper calibration may change depending upon equipment, local procedures, or other circumstances.

If a concern is raised, this contractual language enables the contracting officer to require documentation proving that the metering device is properly calibrated. This may come in different methods. The answer to this question does not change the Solicitation or intended award of this contract.

Question #16: Page 70. Section G. G-3. (a). Please verify that the Procuring Contracting Officer for this solicitation will be Carolyn McCloskey / NAVSUP FLCY Site Singapore. Sec L lists contracting POCs at FLC Yokosuka as

Thomas Kunish and LT Jesse Kiengsiri.

Answer #16: Carolyn McCloskey is the correct name for PCO at this time. The answer to this question does not change the Solicitation or intended award of this contract.

Question #17: Page 126. Please clarify a possible discrepancy where Section L. 2. f. i. (Optional ELINS) states that the number of optional ELINs is 195 and minimum is 1,158. However, on the Pricing Schedules the number of optional ELINs is 1,014 and minimum 1,977.

Answer #17: The numbers stated in section L are correct. The minimum number of Mandatory ELINS is 963. The minimum number of Option ELINS is 195. Adding them together will present the total minimum number of ELINs required IAW section L (963+195 = 1158). The answer to this question does not change the Solicitation or intended award of this contract.

Question #18: If a 50 passenger bus is unavailable, how shall the contractor input the price on the pricing schedule?

Answer #18: Please view page 54 of 133 of the solicitation. Under section “BUS SERVICE (XXBD – XXBF)” paragraph h, the PWS discusses substitutions. Contractors will be expected to provide substitutions for the service and contractors are encouraged to price according to their substitution methods. The answer to this question does not change the Solicitation or intended award of this contract.

Question #19: Page 5 and 16. Anchorage. The definition of Anchorage on page 5 and page 16 appear to be different. Please confirm that the Government requires the contractor to comply with the local laws and regulations for vessels at anchorage only when such anchorage is within the scope of the port’s location but not when outside thereof, which the Government defines as open ocean in the PWS (page 16).

Answer #19: Page 16 provides definition of the scope of the contract with regards to anchorage. Page 5 is not a definition. As stated through the solicitation, the Contractor is always expected to comply with local laws and regulations. If a unit is at anchorage outside a point designated port authority and still within territorial waters, the

Contractor is still expected to perform the work. The answer to this question does not change the Solicitation or intended award of this contract.

Question #20: Page 55. Land Transportation Service. 3. Vehicle Rental Service (c). Driver’s License. Please confirm that the Government’s limitation in this section for providing vehicles to any official U.S. Government (military or civilian) driver possessing a valid driver’s license applies only for vehicles that are provided without a driver.

Answer #20: Yes, this is a correct interpretation. The answer to this question does not change the Solicitation or intended award of this contract.

Question #21: If during the period of performance a contractor’s revenue earned through awarded task orders reaches the $11,000,000 maximum, will the Navy remain obligated to pay any and all amounts otherwise owed to such contractor even though this maximum will thereby be exceeded?

Answer #21: This situation is highly unlikely because contract maximums are reviewed before task orders are issued. If award will exceed the maximum, the task order will not be issued without first modifying the base contact to increase the maximum. Should a unforeseeable circumstance occur (such as significant upward adjustment due to changes), the US Navy is committed to appropriately compensating Contractors for work performed under the contract. The answer to this question does not change the Solicitation or intended award of this contract.

Question #22: If Mandatory ELINs services are not available in particular ports, how the offeror can provide unit prices?

Answer #22: Feedback from contractors should be presented to the Contracting Officer immediately to clarify. If the service is truly unavailable, Contracting officer may amend the exhibit.

Question #23: If some Optional ELINs unit prices not selected by the offeror, will the US Gov assume it will not be able to provide by the offeror?

Answer #23: No, the Contractor is expected to be able to provide all ELIN services. Having optional ELINs only provides vendors flexibility in their proposals.

Question #24: In the Section L, it says Pricing for ELINs XX01-XX0E is all that is required for the AOP and AP category. However the mandatory ELINs are from XX01 to XX05 and XX08 to XX0C. XX06,07,XX0D and XX0E are in grey. Please clarify.

Answer #24: Paragraph “x” of section L states: “All ELINs, which are highlighted in gray on the “AOP” and “AP”

Exhibits, are reserved and if ordered, will be priced at the task order level through competition. Therefore, the unit pricing for ELINs, which are highlighted in grey, are not required for this solicitation.” As such, only XX01-XX05

& XX08-XX0C are required for AOP and AP.

Question #25: Regarding the Submarine Mooring(XX6E), does it include barge and fenders rental price or simply labor charge for mooring service?

Answer #25: As a performance based contract, ELIN XX6E is stating the intended outcome. As stated in the PWS, Contractor is expected to perform work to reach the outcome stated in XX6E which includes a “mooring system” with a “shallow draft barge,” “Three (3) or four (4) brows,” and “Mobilization, demobilization, stand-fee, set-up and placement.”

Question #26: Are there preferable size of fenders for each class of the ships?

Answer #26: As a performance based contract, contractor will be responsible for finding suitable fendering for each ship. This will be determined at the RTOP level and may change depending circumstances.

UPDATED 26 JUN 2017

Question #27: “During our research, we realized that below three(3) ELINS items are locally not available in Pyongtaek, Korea. We propose that pricing for these locally unavailable items be excluded from the requirements, or, that the pricing would include equipment mobilization/demobilization costs.”

WATER FERRY/ TAXI SERVICES

1. AK47 MINIMUM 36 PERSON.

2. AK48 MINIMUM 75 PERSON.

3. AK49 MINIMUM 125 PERSON.

4. AK4A MINIMUM 250 PERSON.

*GENERAL CHARTER & HIRE ITEMS

1. AK50 CAMELS(CLASS I)

2. AK51 CAMELS(CLASS II)

3. AK52 CAMELS(CLASS III)

4. AK53 CAMELS(CLASS IV)

5. AK54 CAMELS(CLASS V)

6. AK57 BREASTING BARGE(CLASS I)

7. AK58 BREASTING BARGE(CLASS II)

8. AK59 BREASTING BARGE(CLASS IIII)

9. AK5A BREASTING BARGE(CLASS IV)

10. AK5B BREASTING BARGE(CLASS V)

11. AK5E FENDERING BARGE(CLASS I)

12. AK5F FENDERING BARGE(CLASS II)

13. AK5G FENDERING BARGE(CLASS III)

14. AK5H FENDERING BARGE(CLASS IV)

15. AK5J FENDERING BARGE(CLASS V)

16. AK5M LANDING BARGE(CLASS I)

17. AK5N LANDING BARGE(CLASS II)

18. AK5P LANDING BARGE(CLASS III)

19. AK5Q LANDING BARGE(CLASS IV)

20. AK5R LANDING BARGE(CLASS V)

Answer #27: As per the PWS, the unit cost includes the mobilization and demobilization of these services. Below are some excerpts from the PWS.

“ELINs XX46 – XX4M: WATER FERRY/TAXI SERVICES… Mobilization, demobilization, stand-by fee, setup and placement shall be included in the fixed price of water ferry/taxi services”

“CAMELS (also called Separators) (XX50 – XX56)… The daily rate for camels shall include all costs for mobilization, demobilization, stand-by fee, installation and de-installation.”

“BREASTING BARGE (XX57 – XX5D)… The daily rate for breasting barges shall include all costs for mobilization and demobilization, stand-by, installation and de-installation.”

“FENDERING BARGE (XX5E – XX5L)… The daily rate for fendering barges shall include all costs for mobilization and demobilization, stand-by, installation and de-installation.”

“LANDING BARGE (XX5M – XX5T)… The daily rate for the barges must include all costs for mobilization, demobilization, stand-by, installation and de-installation to include tugs if barges are not motorized.”

The answer to this question does not change the Solicitation or intended award of this contract.

(End of Summary of Changes)