21-2610 Amendment No. 0002 - Annex 1700000.pdf

14-21-2610 1700000, Page 1 of 8 (Amendment No. 0002)

1700000 – Base Support Vehicles and Equipment Table of Contents

Spec Item Title

1 General Information

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Title

2.3 Document Identification

2.4 Vehicle Registration

2.5 Vehicle Safety Inspection

2.6 Vehicle License Plates

2.7 Vehicle Insurance

2.8 Delivery

2.9 Government Acceptance and/or Rejection of Vehicles

2.10 Maintenance

2.10.1 Maintenance Manuals

2.10.2 Scheduled Maintenance

2.11 Operation Expenses

2.12 Warranty

2.12.1 Warranty Repairs

2.12.2 Non-Warranty Repairs

2.13 Government-Installed Equipment

2.14 Accidents and Theft

2.15 Claims

2.16 Operations

2.17 Fines, Assessments, and Fees

2.18 Return of Vehicles

2.19 Lease Modification

2.20 Payments

3 Recurring Work

4 Non-recurring Work

1700000, Page 2 of 8 (Amendment No. 0002)

1700000 – Base Support Vehicles and Equipment Spec Item Title Description 1 General

Information The Contractor shall provide a Class IV Sport Utility Vehicle (SUV) subject to acceptability by the Contracting Officer. The vehicle shall be American-made, alternative fuel model and meet the Environment Protection Agency Corporate Average Fuel Economy ratings. Vehicle shall comply with the Federal Motor Vehicle Safety Standards (49 CFR 571) and acceptable state safety regulations.

1700000, Page 3 of 8 (Amendment No. 0002)

1700000 – Base Support Vehicles and Equipment Spec Item Title Description 2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in 0200000-01.

2.2 Title The Contractor shall retain title to the vehicles. The Government will not have or acquire any right, title, or interest in, or to, any vehicle included in this lease except the right to use and operate it as provided herein.

2.3 Document

Identification

All documents relating to this lease and/or vehicle leased hereunder shall make reference to the assigned contract number and the vehicle identification tag number.

2.4 Vehicle

Registration

The Contractor shall ensure the vehicle has a current motor vehicle registration with the City and County of Honolulu at no additional cost to the Government.

The Contractor shall ensure the registration does not expire during the course of the lease year and shall provide a point of contact on Oahu, Hawaii for this purpose. The Contractor shall notify the Government no less than 30 days before the expiration of the vehicle registration of the Contractor's plan of action for vehicle registration renewal.

2.5 Vehicle Safety

Inspection

The Contractor shall ensure the vehicle has a current motor vehicle safety check from an official inspection station in accordance with the Hawaii Highway Safety Act at no additional cost to the Government. The Contractor shall ensure the safety inspection certification does not expire during the course of the lease year and shall provide a point of contact on Oahu, Hawaii for this purpose. The Contractor shall notify the Government no less than 30 days before the expiration of the vehicle safety inspection of the Contractor's plan of action for vehicle safety inspection renewal. Additional information about this requirement is available at https://law.justia.com/codes/hawaii/2012/title-17/chapter-286

2.6 Vehicle License

Plates

The Contractor shall provide valid Hawaii state license plates at no additional cost to the Government.

2.7 Vehicle Insurance The Government shall provide its own automobile insurance at no cost to the Contractor.

2.8 Delivery The Contractor shall notify the KO when the vehicle is shipped or designated for this contract (if available on island) and advise the KO of the VIN numbers. The vehicle shall be shipped to Oahu, Hawaii at no additional charge to the Government. The Government will pick up the vehicle from the Contractor's designated site on Oahu, Hawaii.

2.9 Government

Acceptance and/or Rejection of Vehicle

The Government and the Contractor shall perform a joint inspection of the vehicle at the time of delivery to ensure the Government is not held liable for damages that may have occurred before the vehicle was delivered. The Government will accept or reject vehicle within two working days after receipt. If the Government determines that any vehicle furnished is not in compliance with the contract, the Contractor will be notified in writing within two working days. The Contractor shall provide, within 48 hours of the notification, a suitable replacement or a suitable loaner until the replacement is provided. Loaner requirements: Black exterior; 4x4 SUV; 3rd row seating. Cloth seats are acceptable. No need for emergency lights and siren. No E-85 fueled vehicle. If the Contractor fails to replace the vehicle or correct the defects, the Government may (a) by contract, correct the defect or arrange for the lease of a similar vehicle and charge or offset any excess costs against the Contractor, or (b) may terminate the contract under the default clause.

2.10 Maintenance

2.10.1 Maintenance

Manuals

The vehicle shall contain a set of owner’s/operator's manuals.

1700000, Page 4 of 8 (Amendment No. 0002)

1700000 – Base Support Vehicles and Equipment Spec Item Title Description

2.10.2 Scheduled

Maintenance The Government or an authorized service center, at the Government’s expense, will perform scheduled maintenance on regular basis as specified in the Owner's Guide provided with the vehicle

2.11 Operation

Expenses

The Government will provide, at its expense, all gasoline, oil, lubrication, antifreeze, and tire maintenance required for the proper operation or protection of the vehicle and for such washing, parking, garage, highway or other fees or tolls as may be incurred in connection with the operation thereof.

2.12 Warranty

2.12.1 Warranty

Repairs The warranty provisions are to be the manufacturer’s standard warranty for new vehicles. The Contractor shall provide a comparable replacement or loaner, acceptable to the Government, with no lapse during warranty problems/repairs.

Replacement vehicles shall be provided at no additional cost to the Government.

Loaner requirements: Black exterior; 4x4 SUV; 3rd row seating. Cloth seats are acceptable. No need for emergency lights and siren. No E-85 fueled vehicle. In the event the Contractor notifies the Government of a safety emissions or other inspection or recall campaign, the Government will immediately follow the Contractor’s instructions with respect thereto.

2.12.2 Non-Warranty

Repairs

In the event any vehicle problems or repairs are not covered under the manufacture’s standard warranty, the Contractor shall provide a comparable replacement or loaner, acceptable to the Government, with no lapse during non-warranty problems/repairs. Replacement vehicles shall be provided at no additional cost to the Government. Loaner requirements: Black exterior; 4x4 SUV; 3rd row seating. Cloth seats are acceptable. No need for emergency lights and siren. No E-85 fueled vehicle. The Contractor shall be responsible for vehicle repairs not covered under warranty at no additional cost to the Government unless the required repair is due to the negligence of the Government.

2.13 Government-

Installed Equipment

The Government may place non-permanent markings or decals on the vehicles and install radio and alarm system in the vehicles. The Government will not place any other sign, marking or equipment on any vehicle without prior written consent from the Contractor. The Government will bear the cost of removing the radio, alarm system, and any other such sign, marking or equipment at the termination of this lease and of repairing any damage caused by such removal.

1700000, Page 5 of 8 (Amendment No. 0002)

1700000 – Base Support Vehicles and Equipment Spec Item Title Description

2.14 Accidents and

Theft The Government will notify the Contractor within three working days of theft and within 24 hours of an accident. The Contractor shall provide a comparable replacement or loaner, acceptable to the Government, at no additional cost to the Government within three working days of being notified of theft or accident.

Loaner requirements: Black exterior; 4x4 SUV; 3rd row seating. Cloth seats are acceptable. No need for emergency lights and siren. No E-85 fueled vehicle. The Government will obtain and furnish to the Contractor a written estimate of repair from an authorized repair facility prior to actual repair. The Government will arrange and pay for repairs or accident damage, including damage sustained to a stolen vehicle during the period prior to recovery. If the vehicle is damaged beyond repair or not recovered within 30 calendar days after the date of the theft, the Contractor will be reimbursed the residual value of the vehicle based on the average of the wholesale and retail price as listed in the current monthly edition of the NADA used car book at the time of the theft/accident in full satisfaction of any and all liabilities under this contract, provided that the Government liability to pay the lease amount ceases as of the time of the accident/theft. The accrued lease cost shall be determined on a pro rata basis. The Contractor shall provide the Government documentation relating to all monies received from the salvage or other disposition of such vehicles, and this amount shall be deducted from the total cost that the Government owes the Contractor as figured above.

2.15 Claims If any claim is made or action commenced for damages for death, personal injury, or property damage resulting from or arising out of the ownership, maintenance, use or operation of any vehicle, the Government will promptly notify the Contractor thereof and forward a copy of every demand, notice, summons, or other process received in connection. The Government will furnish to the Contractor, within 24 hours, a report of any accident involving the vehicle and cooperate in all respects in connection with any claim or dispute concerning such accident. Nothing in this paragraph nor in this lease shall be construed to be an agreement by the Contractor to indemnify or hold the Government harmless against claims arising out of the Government’s use, operation or possession of the vehicle.

2.16 Operations The Government will use and operate, and permit use and operation of each vehicle only in the conduct of official business (not to exceed 12,000 miles per year) and in a careful manner and in compliance with all requirements of any governmental authority having jurisdiction, including without limitation, such requirements as pertain to the age and licensing of drivers and to disclosure of the contractor’s interest in the vehicle. In no event will any vehicle be misused or subjected to unusual depreciation or be used or operated for an illegal purpose, or by a person under the influence of alcohol or narcotics, or for the transportation of goods or persons for hire.

2.17 Fines, Assessments, and Fees

The Government will pay all fines, assessments, and other government fees and charges, payable on each vehicle or on the use, possession, rental, delivery or operation thereof (excluding net income or gross receipts taxes payable on or measured by rentals paid hereunder, business registration and license fees, and any other items identified in the contract specifications, e.g. vehicle registration), and will indemnify and hold the Contractor harmless from and against any and all such fines, assessments, fees and charges, and all expenses, penalties, and forfeitures incurred in connection therewith. The Government will make all required reporting of income to the proper taxing authorities as well as make all necessary withholding and payments of Federal, State, and local payroll taxes to such authorities to the extent required for the value of the use of the vehicles by its employees.

1700000, Page 6 of 8 (Amendment No. 0002)

1700000 – Base Support Vehicles and Equipment Spec Item Title Description

2.18 Return of Vehicles The Government will give at least 30 days written notice for lease termination.

The Contractor shall arrange to meet with the Government within 10 working days of expiration of the lease to complete a joint vehicle inspection/appraisal.

The appraisal must be completed at least five working days prior to expiration of the lease and prior to change of custody. The Government will assume full responsibility for reconditioning the vehicles, at its expense, excluding normal wear and tear that does not exceed the size of a credit card. Normal wear and tear is defined as those dents, dings, paint chips, scratches pitted but not cracked windshields, and interior wear such as soiled carpets and seats normally accrued to a motor vehicle over a period of 12 to 36 months use in both rural and metropolitan areas. The Government's liability for reconditioning vehicles will be limited to replacement of glass and exterior trim damaged beyond normal wear and tear, repair to body damaged attributable to collision only, and to interior damage such as cut, torn, burnt materials, as well as mechanical repairs. The Government will not be responsible for damages not listed on the appraisal report.

Vehicles will be returned to the Contractor's custody no later than five working days after termination or expiration of the contract period for that vehicle. If the vehicle is not returned within five working days after termination, the Government will pay the Contractor on a daily pro rata basis for the number of days that exceed the five working days. Daily pro rata shall be based on the monthly lease amount divided by 30 days.

2.19 Lease Modification This lease may not be changed except by an instrument in writing and signed by the party to be charged. The Government will not assign or sublease any vehicle without the Contractor’s prior consent. The Contractor may assign this lease at any time but shall not thereby be relieved from any liability hereunder.

2.20 Payments The Government is not allowed to make advance payments on lease vehicles.

Payments will be made in accordance with FAR 52.212-4, “Contract Terms and Conditions – Commercial Items”.

1700000, Page 7 of 8 (Amendment No. 0002)

1700000 – Base Support Vehicles and Equipment Spec Item Title Performance Objective Related Information

Performance Standard

3 Recurring Work

The Contractor shall furnish one each 4X4 sport utility vehicle (SUV), fullsize, 4-door, 7-passenger, minimum 7,500 pounds gross vehicle weight rating.

Vehicle shall be equipped with a security light/siren package.

A red/blue concealed and covert police lighting package shall be installed/mounted in the following places to provide adequate coverage:

In the headlight and taillight assembly.

In the front grille.

Above the front driver and passenger positions, mounted inside the vehicle, at the top of the windshield.

On both sides of the vehicle, mounted inside, and near the 3rd row (luggage area).

On the rear of the vehicle, mounted inside, and near the 3rd row window.

The siren shall consist of a regular police siren and fog horn combinations, and the controls to operate the lights and siren shall be accessible and operable by both driver and front passenger (wire remote if necessary).

Vehicle must comply with minimum requirements for all components listed in Attachment 1700000-01.

Vehicle color/finish shall be the manufacturers’ standard\ exterior paint and color.

Vehicle upholstery shall be the manufacturers’ standard fabric and color. The Government will select the colors when the order is placed with the Contractor.

Vehicle in compliance with the contract are furnished clean and within the designated time.

1700000, Page 8 of 8 (Amendment No. 0002)

1700000 – Base Support Vehicles and Equipment Spec Item Title Performance Objective Related Information

Performance Standard

4 Non-recurring Work

Not applicable. .