20-2485, Notice No. 2.pdf

DEPARTMENT OF THE NAVY

NAVAL FACILITIES ENGINEERING COMMAND, HAWAII

400 MARSHALL ROAD

JBPHH, HAWAII 96860-3139

Notice No. 2 January 30, 2020

IMPORTANT INFORMATION

RFP NO. N62478-20-R-2485

VENTILATION AND EXHAUST SYSTEMS CLEANING SERVICES, OAHU, HAWAII

SYSTEM FOR ACQUISITION MANAGEMENT (SAM)

Ensure you register and complete your record in www.sam.gov, on the beta.sam.gov website, including the DFARS provisions.

You must also complete and submit FAR 52.212-3, OFFEROR REPRESENTATIONS AND

CERTIFICATIONS—COMMERCIAL ITEMS, DFARS 252.204-7016, COVERED DEFENSE

TELECOMMUNICATIONS EQUIPMENT OR SERVICES, and DFARS 252.204-7017, PROHIBITION ON THE

ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES—

REPRESENTATION with your proposal.

STANDARD FORM 1449

Ensure you enter your legal or "doing business as" name and physical address information as recorded in the SAM database.

FEDERAL CONTRACTOR VETERANS' EMPLOYMENT REPORT (VETS-4212 Report)

Please note Federal Acquisition Regulation (FAR) provision 52.222-38, Compliance with Veteran’s Employment Reporting Requirements, which states:

By submission of its offer, the offeror represents that, if it is subject to the reporting requirements of 38 U.S.C. 4212(d) (i.e., if it has any contract containing Federal Acquisition Regulation clause 52.222-37, Employment Reports on Veterans), it has filed the most recent VETS-4212 Report required by that clause.

If offeror does not have contract(s) subject to FAR clause 52.222-37, provide a statement that Offeror has not had contracts subject to FAR provision 52.222-38, Compliance with Veteran’s Employment Reporting Requirements.

ELECTRONIC FUNDS TRANSFER PAYMENT

NAVFAC Hawaii implemented the use of Electronic Funds Transfer (EFT) for the payment of contractor invoices.

See Federal Acquisition Regulation Clause 52.232-33, Payment by Electronic Funds Transfer – System for Award Management, included in this solicitation. If awarded the contract, in order for the EFT payments to be successfully transmitted to your company bank account, you should verify that your SAM account is complete and accurate.

Verification of your company information in SAM is critical to timely processing of your invoices and receipt of payments. In addition, there are mandatory financial fields you must complete. In order to facilitate the EFT payment to your company bank account, it is vital that your CAGE CODE and DUNS number in the SAM match that of the awarded contract. Otherwise, there will be delays in payment and invoices will be returned to you until consistency can be established between the SAM and the awarded contract.

RFP NO. N62478-20-R-2485

Notice No. 2 January 30, 2020

INSURANCE REQUIREMENT

With respect to the automobile liability insurance and other insurance coverages required by Annex 0200000, paragraph entitled “Insurance,” the Government will only accept such insurance coverages in not less than the minimum amounts specified for each category. The Government will not accept umbrella coverages for any of the types of insurance coverages listed in Annex 0200000.

TOTAL COMPENSATION FOR WORK PERFORMED UNDER THIS SOLICITATION

You need to consider the following when you prepare your proposal:

- PAYROLL BURDEN such as worker's compensation, temporary disability, State and Federal unemployment, and social security. Worker's compensation must be from an insurance carrier authorized by the State of Hawaii to provide such coverage at prevailing local rates for work performed in Hawaii.

- PREPAID HEALTH INSURANCE. State of Hawaii requires employers provide health insurance for eligible employees and limits the amount of the employee's premium contribution.

- GENERAL EXCISE TAX. State of Hawaii requires all firms doing business in the State of Hawaii to pay a general excise tax.

- MINIMUM WAGES AND BENEFITS. See attachment 0200000-02 entitled "Wage Determination" WORK SUBJECT TO SERVICE CONTRACT LABOR STANDARDS (formerly known as the Service Contract Act of 1965): See FAR Clause 52.222-41.

- ANY OTHER COSTS UNIQUE TO THE WORK such as special permits and licenses if applicable.

By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for--

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 50 percent subcontract amount that cannot be exceeded.

SOURCE SELECTION PROCEDURES

This acquisition uses source selection procedures. Offerors must submit non-price and price proposals to be eligible for award. “SUBMITTAL REQUIREMENTS” provides instructions about content and format of the proposals.

PLEASE NOTE: Each offeror shall address and submit, as a minimum, ALL items required. Failure to include a portion of an item or any item may render the proposal ineligible for award.

The Government will evaluate each proposal against the evaluation criteria set forth in 52.212-2, Evaluation-- Commercial Items.

The Government intends to award without discussions, therefore, the offeror's initial proposal should contain the offeror's best terms.