Amendment_0002.pdf

ACQR5711367

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

RFP NO. N62478-19-R-2478 VERTICAL TRANSPORTATION EQUIPMENT (VTE) MAINTENANCE AND REPAIR SERVICES, VARIOUS

LOCATIONS, OAHU, HAWAII

1. CONTRACT ID CODE PAGE OF PAGES

J 1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Jul-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247819R2478

X 9B. DATED (SEE ITEM 11)

12-Jun-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Jul-2019

CODE

NAVFAC HAWAII

SERVICES ACQUISITION DIVISION (PRJ233)

400 MARSHALL ROAD

JBPHH HI 96860-3139

N62478 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247819R2478

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES (REVISED)

SUMMARY OF CHANGES

SECTION C – DESCRIPTION/SPEC/WORK STATEMENT

Annex 0200000 – Replace page 1 with attached page 1 (Amendment No. 0002).

Annex 0200000 – Replace pages 9 and 10 with the attached pages 9 and 10 (Amendment No. 0002).

SECTION F – DELIVERIES OR PERFORMANCE

Section F-1 – Replace page 1 with attached page 1 (Amendment No. 0002).

Section F-1 – Replace pages 15 and 16 with attached pages 15 and 16 (Amendment No. 0002).

SECTION J – LIST OF ATTACHMENTS

Table of Contents – Replace page 1 with the attached page 1 (Amendment No. 0002).

Attachment J-0200000-18 – Delete in its entirety.

(End of Summary of Changes)

14-19-2478 0200000 Page 1 of 25 (Amendment No. 0002)

0200000 – Management and Administration Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Directives, Instructions, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Utilities

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.4.1 Maintenance Schedule

2.6.4.2 Testing Schedule

2.6.4.3 Maintenance Report

2.6.4.4 Certification and Testing Report

2.6.4.5 Service Ticket Report

2.6.4.6 Monthly Safety Training Report

2.6.5 Service Interruptions

2.6.6 NAVFAC MAXIMO

2.6.6.1 MAXIMO Data

2.6.6.2 MAXIMO Method of Data Entry

2.6.6.3 RESERVED

2.6.6.4 RESERVED

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

0200000 Page 9 of 25 (Amendment No. 0002)

0200000 - Management and Administration Spec Item Title Description

The Service Provider, Asset, Specification, and Characteristic Meter Reading Interfaces are used in multiple processes for loading data into MAXIMO by the Government and the format may be updated periodically.

As part of the update the Contractor may be asked to modify the file to add/move columns in their submission. The Contractor also shall provide up to 10 extra data elements or columns with as many as 150 characters per element for the Government to define during contract performance at no additional cost to the Government. The Government will provide the Contractor 60 calendar days’ notice of modifications to the Service Provider, Asset, Specification, or Characteristic Meter Reading Interfaces file format.

2.6.6.2 MAXIMO

Method of Data Entry

The Contractor shall provide data for NAVFAC MAXIMO using the method detailed below:

The Contractor shall submit work order and condition assessment data in a pipe delimited flat-file following the NAVFAC MAXIMO Data Reporting process described in J-0200000-16 per Section F. Any failures in processing of the flat-file shall be corrected and resubmitted by the Contractor. In order to demonstrate the ability to properly format the flat-file, the Contractor shall provide a Sample Pipe Delimited Flat-file prior to contract performance per Section F.

FLAT FILE: The Contractor shall electronically record and report compiled service performance data for exportation of asset and specification data to NAVFAC MAXIMO. The Contractor shall submit asset and specification data in a spreadsheet flat-file following the NAVFAC MAXIMO Data Reporting process described in J-0200000-16 per Section F.

2.6.6.3 RESERVED

2.6.6.4 RESERVED

0200000 Page 10 of 25 (Amendment No. 0002)

2.6.7 Quality

Management System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

• Accurate documentation of work processes, procedures, and output measures.

• A systematic procedure for assessing compliance with performance objectives and standards.

• Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

• Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.7.1 Quality

Management (QM) Plan

The Contractor shall develop and submit a QM Plan per Section F. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QM Plan for acceptance.

The Contractor’s QM Plan shall include, at a minimum, the following:

• Policy and objectives of Quality Management System (QMS)

• Quality organization o List of personnel o Responsibilities & lines of authority o Training and qualifications

• Approach to assuring quality of services provided and conformance with performance objectives and standards

• Methods and procedures for effective planning, operation and control of processes and performance of work

• Procedures for inspection and surveillance of services o Scheduling and performance of inspection and surveillance o Measurement, data collection and analysis o Corrective action, preventive action, and continuous improvement o Oversight of subcontracted work

• Documentation and records management

• Communication with government (customers)

2.6.7.2 Quality Inspection

and Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be submitted to the KO within 5 calendar days of termination of contract per Section F.

Section F Page 1 of 37 (Amendment No. 0002)

Section F-1

DELIVERIES OR PERFORMANCE

List of Submittals

DELIVERABLES

Annex/Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

0200000/ 2.2.1.2

Restriction to Contractor Working Hours

As Needed KO, COR, and

Customer

3 As needed

0200000/ 2.3.4

Permits and Licenses

As specified

KO 1 Before work commences and as requested by the KO.

0200000/ 2.3.5.1

Certificate of Insurance

As specified

KO 1 Within 15 calendar days after award.

0200000/ 2.3.8

Invoicing Procedures

As specified

KO 1 Monthly

0200000/ 2.6.4.1

Maintenance Schedule

As specified

KO and

COR

2 30 days prior to first day of scheduled quarter

0200000/ 2.6.4.2

Testing Schedule As specified

KO and

COR

2 30 days prior to first day of scheduled quarter

0200000/ 2.6.4.3

Maintenance Report

As specified

KO and

COR

2 Monthly prior to invoice

0200000/ 2.6.4.4

Certification & Testing Report

As specified

KO and

COR

2 Monthly prior to invoice

0200000/ 2.6.4.5

Service Ticket Report

As specified

KO and

COR

2 Monthly prior to invoice

0200000/ 2.6.4.6

Safety Training Report

As specified

2 Monthly prior to invoice

0200000/ 2.6.5

Service Interruptions required

KO

1 Minimum of 14 calendar days prior to scheduled outage.

0200000/ 2.6.6.2

J-0200000-

NAVFAC

MAXIMO Flat File Reports specified

1 Monthly

0200000/ 2.6.6.3

RESERVED

Section F Page 15 of 37 (Amendment No. 0002)

Deliverables Form Preparation Instructions

Deliverable Title: NAVFAC MAXIMO Flat File Reports (0200000/2.6.6.2)

Form Attachment No.: N/A

Government Approval Required: _X__ Yes ___ No

Media: ___ Hard Copy X Electronic __X_ Direct System Input

Instructions:

1. The Contractor shall submit asset data in a spreadsheet pipe delimited flat-file following the NAVFAC MAXMIMO Data Reporting process as described in J-0200000-16, Data Reporting Process.

2. Submit to KO.

Section F Page 16 of 37 (Amendment No. 0002)

Deliverables Form Preparation Instructions

Deliverable Title: RESERVED (0200000/2.6.6.3)

Form Attachment No.: N/A

Government Approval Required: ___ Yes ___ No

Media: ___ Hard Copy ___ Electronic ___ Direct System Input

Instructions:

Table of Contents Page 1 of 1 (Amendment No. 0002)

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT

NUMBER

ATTACHMENT TITLE

J-0200000-01 DEFINITIONS AND ACRONYMS

J-0200000-02 WAGE DETERMINATIONS

J-0200000-03 DIRECTIVES, INSTRUCTIONS, AND REFERENCES

J-0200000-04 SAMPLE INVOICE FORM

J-0200000-05 CIRS FORM

J-0200000-06 CONTROLLED INDUSTRIAL AREA (CIA) OF PEARL HARBOR NAVAL

SHIPYARD

J-0200000-07 FLEET LOGISTICS CENTER (FLC) SECURITY

J-0200000-08 EXHIBIT LINE ITEM NUMBERS – BASE PERIOD

J-0200000-09 EXHIBIT LINE ITEM NUMBERS – OPTION YEAR 1

J-0200000-10 EXHIBIT LINE ITEM NUMBERS – OPTION YEAR 2

J-0200000-11 EXHIBIT LINE ITEM NUMBERS – OPTION YEAR 3

J-0200000-12 EXHIBIT LINE ITEM NUMBERS – OPTION YEAR 4

J-0200000-13 SERVICE PROVIDER INFORMATION

J-0200000-14 ASSET INFORMATION

J-0200000-15 CHARACTERISTIC METER READING

J-0200000-16 DATA REPORTING

J-0200000-17 ASSET SPECIFICATION

J-0200000-18 REMOVED

J-1502000-01 VERTICAL TRANSPORTATION EQUIPMENT (VTE) LIST

J-1502000-02 HISTORICAL DATA

J-1502000-03 SAMPLE - PREVENTIVE MAINTENANCE (PM) PROGRAM PLAN

J-1502000-04 TASK ORDER ACCEPTANCE FORM