N62478-14-R-2428_RFP.pdf

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until 02:00 PM local time 19 Jun 2014

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RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

DO-C3 1 69

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N62478 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

Bldg. A-12 conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

JULIE M. SHIMODA (808) 471-1563

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 9

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT

PACKAGING AND MARKING

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

10 - 12 13 - 14

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 15 - 20 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 21 - 24 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

25 - 48

PART II - CONTRACT CLAUSES

NAVFAC HAWAII

SERVICES ACQUISITION DIVISION (PRJ233)

400 MARSHALL ROAD

JBPHH HI 96860-3139

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

20 May 2014

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N62478-14-R-2428

14-R-2428

PART I - THE SCHEDULE

SUPPLIES OR SERVICES AND PRICES/COSTS

1. CONTRACT LINE ITEMS AND EXHIBIT LINE ITEMS

a. Offerors shall enter unit prices and amounts for contract line items (CLINs) and exhibit line items (ELINs) as indicated in the schedules and accompanying exhibits. Enter the Line Item amount (ELIN total) from Attachments J-0200000-12 through J-0200000-16 into the respective Item Number Amount in price schedule. For example: enter Attachment J- 0200000-12 Total Line Item 0001 amount into Item Number 0001 Amount. The spaces for Item Numbers 9000 though 9004 Amounts are for Government use only and are to be left blank.

(1) Price Schedule - Supplies or Services and Prices/Costs. Complete and submit with the offer.

(2) Schedule of Firm Fixed-Price Work and Schedule of Indefinite Delivery Indefinite Quantity Work. The Firm Fixed-Price Work and Indefinite Delivery Indefinite Quantity portions of the contract are supported by the following Schedules. Complete and submit the attachments with the offer.

(a) Attachment J-0200000-12, Exhibit A (Base Period).

(b) Attachment J-0200000-13, Exhibit B (Option Period One).

(c) Attachment J-0200000-14, Exhibit C (Option Period Two).

(d) Attachment J-0200000-15, Exhibit D (Option Period Three).

(e) Attachment J-0200000-16, Exhibit E (Option Period Four).

b. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the CLINs, or ELINs, will be recomputed accordingly. The CLINs which includes recomputed ELINs will also be recomputed to take into account the change in the contract ELINs. If the offeror provides a total amount for an ELIN but fails to enter the unit price, the total amount divided by the respective ELIN quantity will be held to be the intended unit price.

c. The Schedule of Firm Fixed-Price Work and the Schedule of Indefinite Delivery Indefinite

Quantity Work Exhibit will be used as the basis for payment and for deductions pursuant to the

CONSEQUENCES OF CONTRACTOR'S FAILURE TO PERFORM REQUIRED SERVICES

Clause in Section E.

2. INDEFINITE DELIVERY INDEFINITE QUANTITY INDIVIDUAL CONTRACT EXHIBIT LINE

ITEM QUANTITIES. Once the estimated quantities for individual contract ELINs shown in the accompanying exhibits have been ordered, the Government may order additional quantities as long as the overall not-to-exceed amount of the contract per year is not exceeded and the Contractor accepts the order by performing the DOD EMALL order or by signing the task order.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

FIRM FIXED-PRICE WORK (Base Period)

FFP

Price to perform firm fixed-price work, for the 12-month Base Period, in accordance with all the terms of this contract FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED

IDIQ WORK (Base Period)

FFP

Price to perform indefinite delivery indefinite quantity work, for the 12-month Base Period, in accordance with all the terms of this contract.

MAX

OPTION FIRM FIXED-PRICE WORK (Option Period 1)

FFP

Price to perform firm fixed-price work, for the 12-month Option Period 1, in accordance with all the terms of this contract

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED

OPTION IDIQ WORK (Option Period 1)

FFP

Price to perform indefinite delivery indefinite quantity work, for the 12-month Option Period 1, in accordance with all the terms of this

OPTION FIRM FIXED-PRICE WORK (Option Period 2)

FFP

Price to perform firm fixed-price work, for the 12-month Option Period 2, in accordance with all the terms of this contract

UNIT UNIT PRICE MAX AMOUNT

0006 UNDEFINED

OPTION IDIQ WORK (Option Period 2)

FFP

Price to perform indefinite delivery indefinite quantity work, for the 12-month Option Period 2, in accordance with all the terms of this

OPTION FIRM FIXED-PRICE WORK (Option Period 3)

FFP

Price to perform firm fixed-price work, for the 12-month Option Period 3, in accordance with all the terms of this contract

UNIT UNIT PRICE MAX AMOUNT

0008 UNDEFINED

OPTION IDIQ WORK (Option Period 3)

FFP

Price to perform indefinite delivery indefinite quantity work, for the 12-month Option Period 3, in accordance with all the terms of this

OPTION FIRM FIXED-PRICE WORK (Option Period 4)

FFP

Price to perform firm fixed-price work, for the 12-month Option Period 4, in accordance with all the terms of this contract

UNIT UNIT PRICE MAX AMOUNT

0010 UNDEFINED

OPTION IDIQ WORK (Option Period 4)

FFP

Price to perform indefinite delivery indefinite quantity work, for the 12-month Option Period 4, in accordance with all the terms of this

Exhibit Line Items (ELINs) Base Period

FFP

See Attachment J-0200000-12, Exhibit Line Item Numbers, Base Period Firm Fixed-Price Work and Indefinite Delivery Indefinite Quantity Work

OPTION ELINs Option Period 1

FFP

See Attachment J-0200000-13, Exhibit Line Item Numbers, Option Period 1 Firm Fixed-Price Work and Indefinite Delivery Indefinite

OPTION ELINs Option Period 2

FFP

See Attachment J-0200000-14, Exhibit Line Item Numbers, Option Period 2 Firm Fixed-Price Work and Indefinite Delivery Indefinite

OPTION ELINs Option Period 3

FFP

See Attachment J-0200000-15, Exhibit Line Item Numbers, Option Period 3 Firm Fixed-Price Work and Indefinite Delivery Indefinite

OPTION ELINs Option Period 4

FFP

See Attachment J-0200000-16, Exhibit Line Item Numbers, Option Period 4 Firm Fixed-Price Work and Indefinite Delivery Indefinite

0100000 – General Information

Spec Item Title Description

1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work

Statement (PWS) at Joint Base Pearl Harbor Hickam, Hickam Air Field, Oahu, Hawaii (JBPHH) by means of a combination firm-fixed price (FFP) and indefinite delivery-indefinite quantity (IDIQ) contract. The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements.

Annexes 3 through 18 contain the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information

Annex 2 Management and Administration

Annex 3 through 14 N/A (Not Applicable)

Annex 15 Facilities Support

Annex 16 through 18 N/A (Not Applicable)

1.2 Project Location The work shall be performed at JBPHH, Hickam Air Field, Oahu, Hawaii.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional multiple containers, refuse collection, and disposal services on Oahu, Hawaii in addition to the services and locations identified in the Firm-Fixed Price requirements of this contract. Additional services will be incorporated into the contract in accordance with FAR 52.212-4 CONTRACT TERMS

AND CONDITIONS—COMMERCIAL ITEMS or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information Not applicable.

1.5 Verification of

Workload and

Conditions

Throughout the PWS, the workload data is generally referred to as being located in Attachment J. Attachment J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns Moderate temperatures and weather conditions throughout the year.

Typical island climate conditions: daytime temperatures are in the mid to high 80's with trade winds from the North North-East. Afternoon clouding at higher elevations, with a chance of light early morning and evening showers.

Central Pacific Hurricane season: June through November.

Daily weather forecasts are available at the National Oceanic Atmospheric

Administration (NOAA), National Weather Service Forecast Office at http://www.prh.noaa.gov/hnl/

1.7 Related Information There are four types of Related Information that can be found in the

Description and Related Information columns of the specification as follows:

http://www.prh.noaa.gov/hnl/

0100000 – General Information

Spec Item Title Description

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked

“Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in

"Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services

(OBOS). The Head of the Contracting Activity (HCA) of the Naval

Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The

Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

0100000 – General Information

Spec Item Title Description

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes

3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements.

Specification item 4 will always contain the Indefinite Delivery-Indefinite

Quantity (IDIQ) requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all firm fixed priced specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and

Specification items 1 and 2 must be priced and distributed within

Specification Item 3 of Annexes 3 through 18. Specification item 4 will always contain the Indefinite Delivery-Indefinite Quantity (IDIQ) requirements.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.1.3 Contractor Regular Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Contract Partnering Level C

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Access to Work Areas

2.3.9 Instructions, Directives, and References

2.3.10 Invoicing Procedures

2.3.11 Forms

2.3.12 Cost Account Code (CAC) Reporting

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.5 Contractor-Furnished Items

2.5.1 Collection Vehicles

2.5.2 Radios

2.5.3 Multiple Containers

2.5.3.1 Multiple Container Finish/Markings

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 Computerized Maintenance Management Systems (CMMS)

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.6.10 Service Plan

2.6.11 Disposal Plan

2.6.12 Daily Log

2.6.13 Weekly Report

2.6.13.1 Tonnage Report

2.6.13.2 Non-Pickup Report

2.6.13.3 Foreign Garbage Disposal Documentation

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Competent Person (CP)

2.7.1.2 Project Manager (PM)

2.7.1.3 Quality Manager

2.7.1.4 Site Safety and Health Officer (SSHO)

2.7.1.5 Environmental/Energy Manager

2.7.2 Powered Industrial Truck Operators

2.7.3 Employee Requirements

2.7.3.1 Employee Appearance

2.7.3.2 Employee Conduct

2.7.3.3 Identification as Contractor Employee

2.7.3.4 Removal of Employees

2.7.3.5 Proof of Legal Residency

2.7.3.6 Personnel Performing Work with Asbestos

2.7.3.7 Personnel Performing Work with Blood or Other Potentially Infectious Materials

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 NCACS Program

2.8.4.2 One-Day Passes

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.7 Security Clearances

2.8.8 Trustworthiness Security – Navy Contract/Task Orders

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Occupational Risk and Compliance Plans

2.9.3.1 Access/Haul Road Plan

2.9.3.2 Alcohol and Drug Abuse Prevention Plan

2.9.3.3 Asbestos Abatement Plan

2.9.3.4 Confined Space Program

2.9.3.5 Emergency Response Plans

2.9.3.6 Emergency Rescue Plan

2.9.3.7 Fall Prevention and Protection Plan

2.9.3.8 Fire Prevention Plan

2.9.3.9 Floating Plant Severe Weather Precaution Plan and Marine Emergency Plan

2.9.3.10 Contingency Plan for Landfill, H Power and Other Disposal Sites Closure

2.9.4 Accident and Damage Reporting

2.9.4.1 Accident Reporting Notification

2.9.5 Fire Protection

2.9.6 Monthly On-Site Labor Report

2.9.7 OSHA Citations and Violations

2.9.8 Safety Inspections and Monitoring

2.9.9 Safety Certification

2.9.10 Safety Apparel on Jobsites

2.9.11 Safety Training Program

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Non-Hazardous Waste Disposal

2.10.2.3 Hazardous Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.4.1 Spill Prevention

2.10.2.4.2 Containment and Clean-up

2.10.2.4.3 Reporting – All Spills on Government Property

2.10.2.4.4 Reporting – EPA/State "Reportable" Spills – Initial Voice Contact

2.10.2.4.5 Reporting – EPA/State "Reportable" Spills – Written Follow-up Report

2.10.2.4.6 Reporting – All Spills Off Government Property

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Government Use of Contractor-Owned Multiple Containers for Defaults

2.15 FFP Work Procedures

2.15.1 Furnish Multiple Containers

2.15.2 Collection Requirement

2.15.3 Missed Multiple Container Stations

2.15.4 Blocked Multiple Containers

2.15.5 Abnormal Quantities

2.15.6 Unsuitable Refuse

2.15.7 Transporting Requirements

2.15.8 Disposal Requirements

2.15.9 Disposal of Refuse at City Disposal Facilities

2.15.10 Disposal of Foreign Garbage

2.15.11 Disposal of Packaged Asbestos

2.15.12 Disposal of Green Waste

2.15.13 Disposal of Industrial Waste

2.15.14 Notification to the Government for Work Above the FFP Limitations

2.15.15 FFP Exhibit Line Item Numbers (ELINs)

2.15.16 Common Output Level Standards (COLS) Options

2.15.17 Option to Change COLS at Contract Award

2.15.18 Option to Change COLS at Exercise of an Option Period

2.16 IDIQ Work

2.16.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.16.1.1 On-Call Collection and Disposal

2.16.1.2 Special Requests

2.16.1.3 Multiple Containers

2.16.1.4 Surcharge for Work Outside of Contractor’s Regular Working Hours

2.16.1.5 Acceptance and Performance

2.16.1.6 Invoicing and Receiving Payment

2.16.2 Unit Priced Labor (UPL)Work (Negotiated)

2.16.2.1 IDIQ Preparation of Proposals

2.16.2.1.1 Labor Requirements

2.16.2.1.2 Material and Equipment Requirements

2.16.2.2 Issuance of Final Task Order

2.16.3 IDIQ ELINS

0200000 - Management and Administration

Spec Item Title Description

2 Management and

Administration

2.1 Definitions and Acronyms Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours

The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior Contracting Officer (KO) approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to Contractor

Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular

Working Hours to the KO for approval at least seven calendar days prior to requested day. Excludes work to be performed during specified hours.

2.2.1.3 Contractor Regular

Working Hours

For the purpose of this contract, the Government will consider the

Contractor’s regular working hours as being their normal hours of operation inclusive of the Government regular working hours.

2.2.2 Wage Determinations Wage determinations are included in J-0200000-02.

2.2.3 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

2.3 General Administrative

Requirements

2.3.1 Required Conferences and

Meetings

The Contractor may be required to attend administrative and coordination meetings. The Contractor shall attend meetings as required by the Contracting Officer.

2.3.2 Training for Maintenance

and Operation of New and

Replacement Systems and

Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the Clients who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process.

Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

A project’s characteristics determine the process level to be used. As such the following partnering level applies to this contract: The

Contractor shall participate in Facilities Support Contracts Level C partnering.

2.3.3.1 Contract Partnering

Level C

This level of partnering discusses partnering concepts and benefits and should become a part of the pre-performance conference. The senior Government and Contractor stakeholders present will jointly host the partnering sessions. The partners will determine the frequency of the follow-on sessions. The partnering sessions should be held at locations agreed to by the partners.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, Client(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. The initial session must be scheduled as soon as possible after award of the contract. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core

Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions.

These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

For more information concerning Partnering refer to NAVFACINST

11013.40, which can be viewed in the Government’s Contracts

Office.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

*Contract/Project Manager

*Supervisor/Superintendent

*Quality Manager

Safety Manager

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The

Contractor shall submit copies of permits and licenses per Attachment

F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Attachment

F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-05, INSURANCE – WORK ON A

GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law.

2.3.6 Protection of Government

Property

During execution of the work, the Contractor shall protect

Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Government Information

Technology (IT) System

Additional information about NMCI may be obtained at http://www.eds.com/nmci.

2.3.8 Access to Work Areas The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys or codes to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction. Secured areas include (but not limited to) flight line access, HQ PACAF Bldg

1102, Entry Control Point, pop up bollards/barriers, etc.

2.3.9 Instructions, Directives, and References

Applicable Department of Defense (DoD), Secretary of the Navy

(SECNAV), Chief of Naval Operations (OPNAV), and other instructions, directives, and references are listed in J-0200000-03.

The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.10 Invoicing Procedures Invoicing procedures are identified in J-0200000-04.

2.3.11 Forms

Forms referenced in this Annex, e.g. accident reporting, and damage reporting, are included in J-0200000-05.

2.3.12 Cost Account Code (CAC)

Reporting

Not applicable.

2.4 Government-Furnished

Property, Materials and

In accordance with FAR 52.245, GOVERNMENT PROPERTY and

NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED

Services PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the

Contractor certain Government-owned facilities, utilities, materials, and equipment for use in connection with this contract. Refer to

J-0200000-06.

2.4.1 Government-Furnished

Facilities (GFF)

None.

2.4.2 Government-Furnished

Utilities

The Government shall furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the Contracting Officer. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and activity codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.4.3 Government-Furnished

Materials (GFM)

None.

2.4.4 Government-Furnished

Equipment (GFE)

The Government will furnish to the Contractor certain Government-owned equipment for use only in connection with this contract. Refer to J-0200000-06. Upon termination of the contract, the Contractor shall return inventories to the Government.

Personnel Platform: The Contractor shall maintain (by repairing, such as welding, re-painting annually, etc.) the Government-furnished platforms and comply with all safety requirements and regulations at no additional cost to the Government. The replacement shall become the property of the Government.

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government.

Materials containing asbestos, lead, and polychlorinated biphenyls

(PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Material Safety Data Sheets (MSDS) or

Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.5.1 Collection Vehicles The Contractor shall furnish the following collection vehicles:

Vehicles shall be designed and constructed for refuse collection services in accordance with safety standards for

Mobile Refuse Collection and Compaction Equipment, ANSI 1992.

Vehicles shall have enclosed leak-proof bodies and equipped with a cover to prevent spilling and scattering of its contents upon streets and roads.

Vehicles shall be of a size that can safely negotiate the roads in project areas and shall be operated in accordance with

Base Traffic Regulations.

Vehicles shall be identified with the company’s name and phone number on each side and across the back in letters not less than two inches in height.

Vehicles used to collect refuse from multiple containers shall be properly mechanically maintained and licensed, and shall be maintained in a clean and sanitary condition. Vehicles shall have no fluid leaks from the mechanical systems.

Repairs to vehicles while on Government property shall be limited to minor repairs and emergency repairs only.

Vehicles shall meet all applicable Federal, State, and Local laws.

Vehicles shall be cleaned no less than once a week, or more often if necessary to maintain a clean and sanitary condition.

2.5.2 Radios The Contractor shall furnish radio-equipped collection vehicles.

Radios shall comply with Base Radio frequency regulations. The

Contractor shall furnish one radio transceiver to the Government for the duration of the contract. The transceiver shall be compatible with the Contractor’s equipment to provide direct radio communication between the Contractor and the Government. The Contractor shall provide all maintenance and repairs required at no additional cost to the Government. The Contractor shall coordinate with the KO a communication procedure and operational plan.

2.5.3 Multiple Containers The Contractor shall furnish the following multiple containers:

Multiple containers will remain the property of the

Contractor, except for Government-owned containers.

To minimize interruption of normal operations, multiple containers identified as unserviceable (e.g. bent, damaged, leaking, rusting, or unsightly) by the Government shall be replaced with a serviceable multiple container at no additional cost to the Government within 48 hours of notification by the KO unless otherwise approved by the KO.

In the event of breakdown of an integral compactor multiple container, the Contractor shall provide equivalent volume replacement service in the interim, at no additional cost to the Government.

Multiple containers shall be compatible with the hoisting mechanism of the collection vehicles.

Multiple containers shall be clean, serviceable, leak-proof, show no evidence of exterior rust.

Unless otherwise indicated, all front loader, multiple containers shall be “cathedral” type, with openings that have lids/doors affixed to them. The method of closure shall insure all openings are sealed after placement of refuse inside and after emptying the multiple containers into the collection/disposal transportation vehicle.

Lids shall be adequately braced and stiffened to prevent flexing, damage from heavy winds, or opening under windy conditions.

Multiple containers requiring wheels are identified in

J-1503030-01, Inventory of Services. Multiple containers mounted on wheels shall have a positive braking/locking device to prevent inadvertent movement.

Compactor multiple containers shall be roll on/off multiple containers with a minimum of 30 cubic yard volume capacity and have a real loading compaction unit as a integral part of its assembly. All roll on/off multiple containers shall have a manually-operated easily reversible winch type lid, unless otherwise identified. The lid shall be galvanized sheet metal attached to the metal framework and adequately braced and stiffened to prevent flexing, damage from heavy winds or opening under windy conditions. Lids manufactured of wire mesh are prohibited. At the

Government request, the Contractor shall provide roll on/off multiple containers without lids at no additional cost.

Asbestos multiple containers shall have locking provisions with a padlock to prevent unauthorized access.

2.5.3.1 Multiple Container

Finish/Markings

The Contractor shall furnish multiple containers with the following finish/markings:

Multiple containers shall be a color selected by the KO, unless otherwise specified herein. The color selected may vary by location in accordance with the base facility color scheme and identification for special usage. The Contractor shall submit a Multiple Container Color Selection Chart to the KO per Attachment F.

Multiple containers shall be painted a uniform color, selected by the KO, prior to placing the multiple containers at its assigned Multiple Container Station (MCS).

Multiple containers exterior shall be repainted annually and also when damages are repaired and when stains caused by its contents or handling equipment cannot be cleaned.

The Contractor shall provide stenciled markings on each multiple container (except for roll on/off multiple containers). The Contractor may utilize magnetic signs to display the MCS number, Frequency, and Collection Days and other information vice stenciling, at no additional cost to the Government.

If the Contractor desires to use a different MCS numbering system from what is specified, submit a Multiple Container

Proposed Numbering System to the KO per Attachment F.

If the proposed numbering system is approved by the KO, the Contractor shall revise the AutoCAD map files and

Microsoft Excel inventory file to reflect the changes.

The Contractor shall submit a Multiple Container Marking

Layout Plan to the KO per Attachment F. Markings on the multiple container shall be limited to as follows:

When viewed on approach to the multiple container with handling equipment, the upper left corner shall have the “Multiple Container Station (MCS) Number” and “No Green Waste” stenciled under the number, and the upper right corner shall have the “Frequency and

Collection Days.”

Containers that have scheduled cleaning shall have the cleaning frequency stenciled directly below the MCS number.

The Contractor may include their company name and phone number. Stenciled markings shall be four inches high and of a compatible contracting color as the multiple container. All stenciled markings shall be done prior to placing the multiple container at its assigned

Multiple Container Station. The marking information shall be updated whenever there is a change in services.

Asbestos Multiple Containers shall be painted white with stenciled labeling in black two-inch high lettering on all four sides of the containers as follows:

DANGER

CONTAINS ASBESTOS FIBERS

BREATHING ASBESTOS DUST MAY CAUSE SERIOUS

BODILY HARM

In addition, the door end opening asbestos multiple containers shall be labeled as follows:

PLACE ASBESTOS WASTES, DOUBLE BAGGED AND

PROPERLY

LABELED AND TAGGED, AND AS FAR BACK, STACK TO

CEILING

Foreign Garbage Multiple Containers shall be painted in accordance with the base facility color scheme, selected by the KO, and have eight inch wide white stripes with stenciled labeling in six inch high black letters inside the stripes on both ends and access door sides of the containers as follows:

FOREIGN GARBAGE ONLY – WET FOOD RELATED

GARBAGE ONLY

In the vicinity of the door opening, stencil in 1 ½ inch black lettering:

KEEP LID CLOSED AT ALL TIMES

WARNING: MATERIAL IN CONTAINER IS GOVERNMENT

PROPERTY

UNAUTHORIZED REMOVAL IS PUNISHABLE BY LAW

Green Waste Multiple Containers shall be painted dark brown with stenciled labeling in white six-inch high lettering on all four sides of the containers as follows:

GREEN WASTE ONLY

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes, but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception

The Contractor shall establish a work reception function with the capability to receive, classify issue, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than

Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and Work Status Reports shall be provided when requested by the KO. A written status report of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the

Contractor shall minimize the impact and effects of the interference.

The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Attachment C and listed as deliverables in Attachment F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Attachment F.

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers within seven calendar days prior to the outage. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.6 Computerized

Maintenance Management

Systems (CMMS)

Not applicable.

2.6.7 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s

QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.7.1 Quality Management

(QM) Plan

The Contractor shall develop and submit a QM Plan per Attachment

F. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QM Plan for acceptance.

2.6.7.2 Quality Inspection and

Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The

Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions.

The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five calendar days of termination of the contract.

2.6.7.3 Quality Inspection and

Surveillance Report

The Contractor shall submit a copy of the Contractor Quality

Inspection and Surveillance Report per Attachment F. The Contractor

Quality Inspection Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

QC reports are required as part of each month’s invoice package when requesting payment for each month’s work completion.

2.6.8 Property Management

Plan

Not applicable.

2.6.9 System and Equipment

Replacement

Not applicable.

2.6.10 Service Plan The Contractor shall submit a Service Plan per Attachment F. The plan shall include maps showing each vehicle collection route and schedule. The schedule shall include the approximate time of day that service is to be provided in any given area. Do not deviate from the approved route and schedule without prior approval of the KO.

Perform scheduled collection services on holidays except on

Christmas and New Year’s day. Perform collection services that fall on Christmas and New Year’s day on the following workday. Include in the plan the washing schedule for all multiple containers identified for scheduled cleaning.

2.6.11 Disposal Plan The Contractor shall submit a Disposal Plan per Attachment F. The plan shall include methods of disposal for this contract. Submit copies of disposal permits or other written documentation of approval and suitability of landfill or other final disposal methods.

2.6.12 Daily Log The Contractor shall maintain a daily log. The Daily Log shall be maintained on a Microsoft EXCEL spreadsheet. The Contractor shall submit the format of the Daily Log form per Attachment F. Record

MCS collections, whether “Firm Fixed Price” or “Indefinite Delivery, Indefinite Quantity and other special requests ordered by the KO.

Record deliveries to city disposal facilities, private disposal facilities, and recycling vendors; type of refuse involved; and quantity per location.

2.6.13 Weekly Report The Contractor shall submit a Weekly Report per Attachment F for activities during the previous week (Monday through Saturday). The report shall include all information from the Daily Log, Tonnage

Report, Non-Pickup Report, Foreign Garbage Disposal

Documentation, and a list of all task order issued for IDIQ…