MCBCP_BOSC_19R4406_Amendment_01.pdf

ACQR5777654

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SUBJ: RFP N62473-19-R-4406, Base Operating Support Services for Marine Corps Base Camp Pendleton, California

The purpose of this amendment is to provide responses to RFIs and revise various sections of the RFP.

See continuation pages for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Apr-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6247319R4406

X 9B. DATED (SEE ITEM 11)

14-Apr-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Apr-2020

CODE

NAVFAC SOUTHWEST

PUBLIC WORKS CONTRACTS CORE

CODE RAQ2

1220 PACIFIC HWY

SAN DIEGO CA 92132-5190

N62473 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247319R4406

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 01

The following are responses to Request for Information (RFIs):

RFI #01: The Excel spreadsheet file named “Attachment J-1502000-03b Fire Protection Inventory.xlsx” in the “1502000-J Attachments” folder in the “Technical Package” folder set of the solicitation apparently is corrupted and cannot be opened. Please provide a replacement for the file on beta.sam.gov.

RESPONSE: Excel spreadsheet file named “Attachment J-1502000-03b Fire Protection Inventory.xlsx" was a corrupt file and has been recovered and saved as a pdf for Offeror access. Please see the attachment for details.

RFI #02: Paragraph E.3.b.(1) states, “The Offeror shall complete and submit Files 1 through 5 (Factors 1 through 5) in an electronic folder or zip file and title “Volume 1 – Technical Proposal”. However, EXHIBIT B instructs the Offer to submit this EXHIBIT under Tab #1 of the Technical Proposal and EXHIBITS C and D instruct the Offer to submit these exhibits under Tab #2 of the Technical Proposal in accordance with the solicitation submittal requirements. Are the submittal requirements different for the electronic and hard copy of the Technical Volume? If so, please amend the RFP to provide requirements for the hard copy.

RESPONSE: Exhibits B, C and D have been updated to remove any reference to submitting under Tabs #1 and 2.

The submittal requirements for the original electronic proposal and the hard copy are the same.

RFI #03: EXHIBIT D has a section for a narrative for 8. Government Furnished Property. However, the solicitation submittal requirements do not ask for an approach for government furnished property. Please amend the RFP and provide the submittal requirements for this section or provide an amended EXHIBIT D.

RESPONSE: Exhibit D corrected to remove the requirement for Government Furnished Property. See revised Exhibit D for details.

RFI #04: EHIBITs C and D require the Offeror to use 10-pt Times New Roman Font. Both exhibits require organization charts. Will the Government allow Offerors to use a smaller font and fonts other than Times New Roman for the organization charts and any other graphics?

RESPONSE: Yes, see revised Factors 2 and 3 for details.

RFI #05: The Government is requesting a significant amount of information to be included in both EXHIBITs C and D. Will the Government consider issuing an amendment to increase the page counts for these exhibits?

RESPONSE: Yes, see revised Factors 2 and 3 for details.

RFI #06: Paragraph E.3.b.(2)(a)(i) instructs offerors to submit a minimum of two (2) projects and a maximum of four (4) projects. However, EXHIBIT B states, “Offeror may submit a minimum of 2 and a maximum of 5 projects.” Please clarify the maximum number of past performance contracts that may be submitted and issue an amendment as appropriate.

RESPONSE: Exhibit B has been revised to identify a maximum of four projects. See revised Exhibit B for details.

RFI #07: As a safeguard against technical difficulties a POC may experience, are Offerors permitted to nominate a secondary/backup POC to submit the proposal using DoD SAFE?

RESPONSE: RFP, Section L - Instructions, Conditions and Notices to Bidders, Paragraph 5. Proposal Submission, Using DoD SAFE Drop-Off, has been corrected to identify “rea.estrella@navy.mil” as the second point of contact for proposal submission.

RFI #08: Section L states that the anticipated award date is December 31, 2020 with full performance starting on 31 March 2021, which is a 90-day phase-in period. However, Section M states that the Phase-In Plan is limited to 60 days. Which is correct – a 60- or 90-day phase-in period?

RESPONSE: RFP, Section L - Instructions, Conditions and Notices to Bidders, Paragraph 3. Period of acceptance of offerors, has been corrected to identify December 28, 2020 as the anticipated award date with a period of performance start date of March 1, 2021. Section M – Evaluation Factors for Award, Paragraph E.3.a.(1), File #1, sixth bullet point, has also been corrected to identify December 28, 2020 as the anticipated award date. In addition, the phase-in period is 60 days.

RFI #09: Paragraph E.3.a.(1) instructs offerors to submit Volume 1 – Price Proposal and Paragraph E.3.b.(1) instructs offerors to submit Volume 1 – Technical Proposal. Please clarify how volumes are to be labeled and amend the RFP.

RESPONSE: "Volume 1 – Technical Proposal" has been revised to Volume 2 – Technical Proposal. See Section M – Evaluation Factors for Evaluation, Paragraph 3. Basis of Evaluation and Submittal Requirements for Each Factor, for details.

RFI #10: We are a Small Business with a Joint Venture with a Large Business; would this JV still be considered a Small Business and able to propose?

RESPONSE: It is the Offeror's responsibility to ensure they meet the compliance requirements of a Joint Venture.

Please coordinate with your Small Business Specialist with the Small Business Administration to discuss your eligibility to submit proposals.

RFI #11: Laydown area for contractor’s use for vehicles and trailer. Question: how big is the laydown area?

RESPONSE: Although the Prime Contractor will be provided with a laydown area, or laydown areas, the actual location(s) and square footage have not been finalized.

RFI #12: Section M states 2 – 4 projects for experience but the experience sheet states 2 min to 5 max. Please clarify max is 4 or 5?

RESPONSE: See RFI #06 response above for details.

RFI #13: Do any of the possible laydown yards provide have any utilities i.e. water, sewer and power?

RESPONSE: Water and power will be made available. Connection shall be at the expense of the Contractor.

Refer to Attachment J-0200000-06, Government/Contractor-Furnished Property, Materials, and Services for further information.

RFI #14: Does the recycle center operate 5 days a week, and if so, is there a separate or distinctive off hour PM schedule for this equipment?

RESPONSE: Per Annex 0200000 Spec Item 2.2.1., the Recycle Center operates during normal government working hours. The Contractor shall work with the Recycle Center to coordinate scheduled maintenance during normal working hours.

RFI #15: RFP Section B, Paragraph B.3.d, Page 9: The contractor shall not submit totals for SubCLINs;” however, Attachment J-0200000-13 ELINs recurring work tabs provide formulas that compute SubCLIN prices. Must contractors remove the formulas from recurring work tabs in cells N51, N58, N64, N71, N77, and N83?

RESPONSE: RFP Section B, Paragraph B.3.d, will be removed from the solicitation. The ELIN schedule is provided by the Government to assist Offerors to provide a breakdown of costs that will enable the Government to review, compare, and identify fair and reasonable Contractor costing. Offerors should only adjust or modify formulas if necessary. Changing the ELIN structure or format would greatly impair the Government's ability to perform thorough cost comparisons.

RFI #16: DFARS 252.217-7027 Contract Definitization: The clause indicates the Government will definitize the contract at the task order level; however, the Government appears to be soliciting for a firm, fixed price contract that has been definitized through a detailed Annex PWSs and multiple technical exhibits. Recommend removing DFARS 252.217-7027 from the solicitation.

RESPONSE: DFARS Clause 252.217-7027 Contract Definitization is properly included in the solicitation. The purpose of the clause is in the event a definititation of an undefinitized contract action is required. Per FAR Clause 52.216-1 – Type of Contract, the Government contemplates award of a Firm-Fixed Price / Indefinite Delivery Indefinite Quantity contract resulting from this solicitation.

RFI #17: Attachment J-1602000-03a Metering Station Atlas does not appear to show Site Plan 43-2 referenced in Att J-1602000-03 paragraph 12.1.1. Did the Government intend to say Site Plan 41-2?

RESPONSE: Concur – Attachment J-1602000-03 paragraph 12.1.1 has been changed to read Site Plan 41-2, vise 43-2.

RFI #18: Per the SF 33, the current deadline for proposals is set for May 14, 2020. In light of COVID-19 restrictions, limited availability for site inspection, and to give offerors ample time to respond to Government answers, would NAVFAC consider an extension of the proposal due date?

RESPONSE: Response pending.

RFI #19: Spec Item 1.2 of Annex 1502000 C FI 4.7.20 states “The Contractor shall be responsible for performing maintenance services on each complete mechanical system for each facility listed in the inventory provided in Attachment J-1502000-03 to include its assets and components.” Attachment J-1502000-03 has not been provided in the Technical Package. Would the government please provide this attachment?

RESPONSE: Attachment J-1502000-03 is provided in the Technical Package as part of Annex J-1502000-03, pages 9 – 52, as well as attachments 3a, 3b, and 3s, attached separately.

RFI #20: Exhibit A, Financial Questionnaire asks that “Upon completion of the questionnaire it is requested that you place the completed questionnaire in a sealed envelope showing the return address of the financial institution and forward it to the Offeror shown below.” Many financial institutions are working remotely due to COVID-19 and do not access to printers or ability to mail this form back to Offerors. Would the Government consider removing the requirement that the questionnaire be submitted in a sealed envelope from Offeror’s financial institutions and allow Exhibit A to be submitted electronically by the Offeror with a hard copy that is not in a sealed envelope?

RESPONSE: Exhibit A has been updated to have the financial institution email the exhibit to the points of contact specified in Exhibit A.

RFI #21: Excel spreadsheet file named “Attachment J-1502000-03b Fire Protection Inventory.xlsx" was a corrupt file and has been recovered and saved as a pdf for Offeror access.

RESPONSE: See RFI #01 response above for details.

RFI #22: Annex 1502000 – Facility Investment Paragraph: 3.2.29.1, 3.5.8 Page number: 37, 49-50

Can the Government please confirm if propane delivery and non-potable water are reimbursable to the contractor provided that they are over the RLL limit?

RESPONSE: Propane delivery and non-potable water are to be priced as recurring services. The Repair Liability Limit (RLL) should not be used to cover cost of these services, unless additional services, in excess of the scheduled services, are ordered by the customer.

RFI #23: Sections L and M of the RFP provide instructions and evaluation for Factor 3 Management Approach using the subsections of Operations and Management Plan, Management Methodology, Organization Chart, Work Reception Plan, Capacity Response, Recruitment, Contractor Furnished Property, and Phase-In Plan. However, Exhibit D (the required response form) uses the subsections of Operations and Management Plan, Management Methodology, Key Personnel, Organization Chart, Work Reception Plan, Capacity Response, Recruitment, Government Furnished Property, Contractor Furnished Property, Phase-In Plan, and Phase-Out Plan. Would the government please amend Exhibit D to include the same subsections described under sections L and M of the RFP?

RESPONSE: The subsections to Factor 3 – Management Approach and Exhibit D have been updated to match.

Please see revised Section M - Evaluation Factors for Award, Factor 3 - Management Approach and Exhibit D, for details.

RFI #24: The RFP instructions state, “The Offeror shall complete and submit Files 1 through 5 (Factors 1 through

5) in an electronic folder or zip file and title “Volume 1 – Technical Proposal”. Files 1 through 5 shall be submitted in Microsoft Word 2010 or later version and Adobe Acrobat 10.0 (2010) or later version.” Would the government please clarify that the Factors should be submitted in Microsoft Word OR Adobe Acrobat, or if both formats are required?

RESPONSE: Per Section M - Evaluation Factors for Award, Paragraph 3.b.(1), states "Files 1 through 5 shall be submitted in Microsoft Word 2010 or later version and Adobe Acrobat 10.0 (2010) or later version. As such, please submit both a Word version and Adobe/PDF version of the requested information.

RFI #25: Annex 0200000 - Management and Administration Paragraph: 2.6.6 Page number: 10

The Government has stated that they will use USMCmax as their CMMS system on this contract. Throughout 2.6.6, this system is referred to as USMCmax and MAXIMO interchangeably. Will the Government please clarify how we should be referring to the preferred CMMS system in our proposal response?

RESPONSE: USMCmax is the Marine Corps version of MAXIMO. The Contractor shall ensure they have personnel employed, and trained to use, and input as well as extract data, information and documentation into and from USMCmax as required by this Contract.

RFI #26: Annex 0200000 - Management and Administration Paragraph: 2.6.1 Work Reception Page number: 8

Under Spec Item 2.6.1 Work Reception, it states that “Canceled and completed service calls, work orders shall be entered into the contractor’s CMMS.” Please confirm this data should actually be provided in the Government provided USMCmax CMMS and not a separate Contractor provided CMMS.

RESPONSE: Concur – data shall be provided in the Government provided USMCmax CMMS and not a separate Contractor provided CMMS.

RFI #27: While repairs are being made will traffic control devices and base security be available for traffic control?

RESPONSE: No, the contractor will need to submit a work schedule and traffic control plan to the Government for acceptance outlining maintenance to be performed on traffic control devices. The contractor will provide all required traffic control as applicable. Annex 1502000 C Facility Investment and Section F – Deliverables have been updated to include this change.

RFI #28: Is the high voltage grid maintained by the base or state and local electrical provider?

RESPONSE: The high voltage grid is maintained by Marine Corps Base Camp Pendleton (MCBCP).

RFI #29: Does USMCCP have a service order facilities request SharePoint (or similar online tool) for the BOS contract for submitting services orders?

RESPONSE: No, all Service Orders will be processes through USMCmax. Refer to Annex 0200000 C, Spec Item 2.6.6, for additional information.

RFI #30: RFP Section L Paragraph: Item # 5, paragraph beginning ”Using DoD SAFE Drop-off”:

Page number: 49

Would the Government please clarify if “rea.estrella@navy.milmailto:contracting.officer@navy.mil” is the correct email address for Rea Estrella for emailing the POC information for proposal drop-off? And should requests be sent to Rea Estrella or Contracting Officer.mil or both?

RESPONSE: Section L – Instructions, Conditions and Notices to Bidders, Item 5. Proposal submission, Paragraph titled “Using DoD SAFE Drop-off”, has been corrected to identify rea.estrella@navy.mil.

RFI #31: This competitive, firm, fixed price requirement, Attachment J-0200000-13 requires a detailed breakdown of materials, equipment, and indirect cost that is usually only required for sole source or cost reimbursable requirements. Would the Government consider limiting the breakdown to direct labor hours, direct labor FTEs, and total price for each ELIN?

RESPONSE: No, in order to ensure fair and reasonable pricing, as well as affording the Government the ability to perform thorough cost comparisons, it is required that all offerors provide ELIN schedules filled out completely indicating all labor, material, equipment and overhead costs, as provided on the ELIN schedule in the RFP.

RFI #32: Attachment J-0200000-13 requires a detailed breakdown of indirect cost that does not account for fringe benefits, such as SCA health and welfare and insurance. Shall offerors add a column for fringe cost?

RESPONSE: No, an Offeror shall not add a column for fringe cost. An Offeror shall incorporate the fringe cost into the Wage Rate. However, an Offeror may choose to add a Wage Rate Tab to show how fringe cost were incorporated into the Wage Rate.

RFI #33: Attachment J-0200000-13 requires a detailed breakdown of indirect cost that may or may not match-up with each offeror’s accounting practices. How shall offerors complete this form if their accounting practices do not use these exact descriptions, or when costs are not burdened in this same sequence? Are we able to modify the ELIN schedule for our accounting cost structure?

RESPONSE: See RFI #15 response above for details.

RFI #34: Attachment J-0200000-13 has no ELIN for Annex 1602000 Spec Item spec item 3.5.3 Transformer Stations. Please provide an ELIN for 1602000 Spec Item spec item 3.5.3.

RESPONSE: The only recurring maintenance for Annex 1602000 Spec Item 3.5.3 Transformer Stations, is vegetation clearance at the base of the transformer posts. An ELIN has been created for Annex 1602000 Spec Item

3.5.3. See revised Attachment J-0200000-13 for details.

RFI #35: Attachment J-0200000-13 has no ELIN for Annex 1502000, Spec Item 3.2.6 Emergency Lighting Equipment and Uninterrupted Power Supply (UPS) System. Please provide an ELIN for 1502000 Spec Item 3.2.6.

RESPONSE: An ELIN has been created for Annex 1602000 Spec Item 3.2.6, Emergency Lighting Equipment and Uninterrupted Power Supply (UPS) System. See revised Attachment J-0200000-13 for details.

RFI #36: Attachment J-0200000-13 has no ELIN for Annex 1502000, Spec Item 3.2.25 Compressed Air and Air Dryer Systems. Please provide an ELIN for 1502000 Spec Item 3.2.25.

RESPONSE: Only Corrective Maintenance (CM) is required under Annex 1502000, Spec Item 3.2.25 Compressed Air and Air Dryer Systems. All CMs shall be accomplished as non-recurring work under ELINs x700 through x714, or via RLL funding.

RFI #37: Attachment J-0200000-13, ELIN x001AY lists spec item 3.2.29. Are services associated with spec item

3.2.29.1 required for this ELIN?

RESPONSE: Yes, ELIN x001AY are for services associated with spec item 3.2.29, Landfill Gas Systems.

RFI #38: Attachment J-0200000-13: Please verify that the spec item for ELIN x001BJ should be 3.5.2.

RESPONSE: Correct, Attachment J-0200000-13, ELIN x001BJ has been changed to read Spec Item 3.5.2 Photovoltaic Systems, vise Spec Item 3.5.1.

RFI #39: Attachment J-0200000-13: Please verify that the spec item for ELIN x001BK should be 3.5.1.

RESPONSE: Correct, Attachment J-0200000-13, ELIN x001BK has been changed to read Spec Item 3.5.1 Electrical Metering Stations, vise Spec Item 3.6.1.

RFI #40: Attachment J-0200000-13: Neither the RFP nor its annexes and attachments defines the nature and type of SCA work anticipated for each of the ELINs A700-A704 unit priced labor hour tasks in order to estimate the proper mix of skilled and/or unskilled labor. Please provide either historical or anticipated nature and type of unit priced labor tasks to be performed on the contract.

RESPONSE: SCA work is defined as all Preventative and Corrective Maintenance (PM/CM) performed by a service technician. All "Construction" type work that is performed in support of maintenance that is considered beyond the normal function of a service technician shall be paid under DBA wage rates. No historical or anticipated nature and type of unit priced labor tasks to be performed on the contract are available.

RFI #41: Attachment J-0200000-13: Neither the RFP nor its annexes and attachments defines the nature and type of DBA work anticipated for each of the ELINs A705-A709 unit priced labor hour tasks in order to estimate the proper mix of skilled and/or unskilled labor. Please provide either historical or anticipated nature and type of unit priced labor tasks to be performed on the contract.

RESPONSE: SCA work is defined as all Preventative and Corrective Maintenance (PM/CM) performed by a service technician. All "Construction" type work that is performed in support of maintenance that is considered beyond the normal function of a service technician shall be paid under DBA wage rates. No historical or anticipated nature and type of unit priced labor tasks to be performed on the contract are available.

RFI #42: Attachment J-0200000-13: More information is needed to properly price ELINs x760-x765. Does MCB Camp Pendleton have Government or contracted wastewater O&M staff?

RESPONSE: MCBCP Operations and Maintenance (O&M) staff assigned do not perform services as outlined in ELINs A760-A765.

RFI #43: Attachment J-0200000-13: More information is needed to properly price ELINs x760-x765. Will the ELIN A760-A7656 scope augment other Government or contracted wastewater O&M staff who also perform sewer lateral clean-outs or pump out wastewater holding tanks?

RESPONSE: No, work to be performed as outlined in ELINs A760-A765 will not be augmented by other Government or contracted wastewater O&M staff.

RFI #44: Attachment J-0200000-13: More information is needed to properly price ELINs x760-x761. Please provide a map or inventory of the MCB Camp Pendleton sewer laterals including pipe diameters.

RESPONSE: A map or inventory of the MCBCP sewer laterals including pipe diameters is not available.

RFI #45: Annex 1502000, Facility Investment, PWS 3.2.25 for Compressed Air and Air Dryer Systems, and ELIN listing in Attachment 0200000-13, Page 34:

There is no ELIN to cover the requirements for PWS 3.2.25 Compressed Air and Air Dryer Systems. If the requirement is required, would the Government please provide an ELIN to cover the estimated preventive maintenance man-hours, or inform the bidder as to which ELIN the estimate is to appear?

RESPONSE: See RFI #36 response above for details.

RFI #46: Attachment J-1502000-03b will not open. Please upload a new version to beta.sam.gov.

RESPONSE: See RFI #01 response above for details.

RFI #47: On J-1502000-06a there is no delineation between HVAC assets subject to PM (spec item 3.2.1) for ELIN x001AB and HVAC assets subject to IMP (spec item 3.3.1) for ELIN x001AZ. This is important because the contractor’s full responsibility is $500 for PM and $7,500 for IMP. Please specify which assets are subject to PM and which assets are subject to IMP.

RESPONSE: Per Annex 1502000 C, Spec Item 3.3, HVAC services under the Integrated Maintenance Program (IMP) are only to be performed in buildings 1164, 1270, 1271, 1278, 2458, 210723 and 27605. Maintenance on all other HVAC systems under this contract are to be maintained under the Preventative Maintenance (PM) Program.

RFI #48: 02000000-13, A720-A731 Motor Replacement: How many of the referenced motors are roof mounted equipment? Will equipment (e.g., forklift, boom lift) be required?

RESPONSE: The Government does not have data to support the requested information.

RFI #49: J-02000000-13, A732-A736: All CFM from 300cfm to 7500cfm come with multiple base/curb sizes can you please provide base/curb sizes for each unit?

RESPONSE: The Government does not have data to support the requested information.

RFI #50: Recurring Services CLINs on Section B the Unit is listed as “Each.” Does the government intend to convert the annual price to a monthly price at the time of award?

RESPONSE: The annual price for the recurring service CLIN will be converted to a monthly price after award.

The awardee shall coordinate with the administrative contracting office regarding the conversation of the annual price to a monthly price for the purposes of invoicing.

RFI #51: Would the Government please clarify whether both the Price Proposal and the Technical Proposal are to be placed on the same CD-ROM, or provided on separate CD-ROMs in the respective hardcopy 3 ring binder for the Price Proposal and the Technical Proposal?

RESPONSE: Please include the content of the price and technical proposal on a single CD and place into the price proposal binder. If the content is too large, an Offeror may choose to utilize two separate CD's. Place the price and technical CD's in their respective binders.

RFI #52: Sections 3. Key Personnel; 8. Government Furnished Equipment; and 11. Phase-Out Plan are included on Exhibit D (MANAGEMENT APPROACH) but have no associated requirement in RFP Section M. Are these items to be addressed by Offerors, and will the Government reconcile Exhibit D with RFP Section M?

RESPONSE: Section M – Evaluation Factors for Award, Factor 3 – Management Approach and Exhibit D have been corrected to match.

RFI #53: Exhibit E Technical Approach for Safety 7a-7c differs from the requirements in Section M, which has 4 components:

1) Describe the plan for safety that will be implemented to evaluate safety performance of potential subcontractors as part of the selection process for all levels of subcontractors.

2) The Offeror shall submit a narrative that fully describes the safety management system that they will use to oversee the safety compliance and performance of self-performed and subcontractor performed work.

3) The Offeror will describe any innovative methods that will be employed to ensure and monitor safe work practices at self-performed and/or all subcontractor levels.

4) Additionally, the Offeror will describe their methodology to execute an effective program that facilitates sound mishap prevention techniques and processes, employee reporting of unsafe conditions, unsafe activities, and near-miss mishaps.

Question: Are we permitted to edit Exhibit E to include all items from Section M E.3.b.(2)(d)(iv) Technical Approach to Safety?

RESPONSE: Section M – Evaluation Factors for Award, Factor 4 – Safety, Solicitation Submittal Requirements, paragraph (iv) and Exhibit E have been updated to match.

RFI #54: To adequately address all staffing and technical approach requirements, would the Government consider allowing more than a 10-page limit for Exhibit C?

RESPONSE: Additional pages will be allowed. See RFP, Section M - Evaluation Factors for Award, Factor – Technical Approach for the new page limitations.

RFI #55: Exhibit D (MANAGEMENT APPROACH) is limited to 10 single-sided pages. With a possible 11 items to address, the 10-page limit would give less than one page per item, where many items such as the Contractor Furnished Property list and Phase-In schedule could take multiple pages. Will the Government consider expanding the page count for Exhibit D?

RESPONSE: Additional pages will be allowed. See RFP, Section M – Evaluation Factors for Award, Factors 3 – Management Approach for the new page limitations.

RFI #56: Per Section F we are to submit a list of key personnel and qualifications as a deliverable with our proposal. This requirement is not provided for in Section M - Evaluation Factors for Award. Will you revise Section F or Section M accordingly?

RESPONSE: Annex 0200000 F, Spec Item 2.7.1, List of Key Personnel and Qualifications, have been removed as a proposal submittal requirement.

RFI #57: The RFP states under FILE #2: “With regard to the price shown on the SF 33, only Contract Line Item Numbers 0001 through 0014 are to be completed”. Is Section B - Supplies or Services and Prices to be included as part of FILE #2 with the SF 33?

RESPONSE: For Section B, please only submit CLINs 0001 through 0014 with the SF33.

RFI #58: We cannot open the following two files: “Attachment J-1502000-03b Fire Protection Inventory.xlsx” and “Attachment J-1602000-04b Solar PV Atlas.pdf”. Both files give an error message that they may be corrupted.

Will the Government please resubmit those attachments?

RESPONSE: See RFI #01 response above for details regarding “Attachment J-1502000-03b Fire Protection Inventory.xlsx”. Attachment J-1602000-04b Solar PV Atlas (rev 4.20.20), has been corrected to open without problem.

RFI #59: Exhibit A instructions indicate for the Offeror to submit the financial questionnaire in a sealed envelope under Tab 3 of the Price Proposal. With the electronic submission acting as the “Original” copy, are we to submit an electronic copy of this questionnaire or just submit sealed with the hard copy?

RESPONSE: See RFI #20 response above details.

RFI #60: Are the asset data and workload data contained within the Government Maximo current and accurate?

RESPONSE: No, not all of the modules in USMCmax are up to date. The information in USMCmax may include inaccuracies, omissions, and redundancies.

SECTION A - SOLICITATION/CONTRACT FORM

The depository location See Section L for details has been added.

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

SECTION B

B.1 MAXIMUM NOT TO EXCEED (NTE) AND MINIMUM GUARANTEE

The maximum NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum or NTE value of the contract is the total value of all CLINs in the Schedule. Orders shall not be made that exceed the maximum NTE value for any ordering period. The maximum NTE value of an ordering period and of the contract may be increased by written modification to the contract in conjunction with any modification that increases the value of an existing task order that is authorized by a contract clause. Orders in excess of the estimated quantity set forth for any particular CLIN shall not be exceeded without the Contractor’s agreement which shall be indicated by signing or beginning performance of the order.

Concurrently with the award of the basic contract, the Government intends to issue a task order to obligate the contract minimum guarantee for:

CLIN 0001 Base Period Recurring work;

Minimum guarantees do not apply to the option periods.

B.2 CONTRACT TERM

This contract contains provisions for one base period of performance of up to twelve (12) months and three (3) one year option periods, two (2) six-month options periods, and one (1) six-month extension in accordance with FAR 52.217-8, for a not to exceed 66 months from the start date of the initial period of performance. The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, FAR clause 52.217-9 Option to Extend the Term of the Contract (Mar 2000).

B.3 CONTRACT LINE ITEMS, CONTRACT EXHIBIT LINE ITEMS AND SUBCLINS

a. Offerors shall enter unit prices and amounts for Contract Line Items (CLINs) and Exhibit line items (ELINs) as indicated in the schedules and any accompanying exhibits. ELIN unit prices must be rounded to two (2) decimal places only. If an offeror does not round ELIN unit prices to two (2) decimal places then the Government will round the prices to two (2) decimal places and the rounded prices will be used for evaluation purposes. ELIN unit prices may not be less than $0.01, unless offering “$0.00.” If an offeror proposes a unit price greater than $0.00, but less than $0.01, then the Government will round the unit price to $0.01 and that rounded price and resultant extended total price will be used for evaluation purposes.

b. In the event there is a difference between the unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the CLIN and/or ELIN will be recomputed to take into account the change in the contract ELINs. If the offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price; although, if this calculation results in a unit price requiring more than two decimal places, the unit price will be rounded to two decimal places, and the extended total price will be recalculated in accordance with the preceding paragraph. In the event there is a discrepancy between the Section J ELIN pricing and the Section B CLIN price, the Section J ELIN will be held to be the intended offer, and the Section B CLIN will be adjusted accordingly.

c. The Schedule of Recurring work (CLINs 0001, 0003, 0005, 0007, 0009, 0011, and 0013), and the Schedule of

Non-Recurring work (CLINs 0002, 0004, 0006, 0008, 0010, 0012, and 0014), will be used as the basis for deductions in accordance with the FAR Clause 52.246-4 Inspection of Services - Fixed Price (Aug. 1996)

B.4 INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM QUANTITIES

Once the estimated quantities for individual line items shown in the Schedule and any accompanying exhibits have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.5 FULLY LOADED PRICING

Prices provided shall be fully loaded and no other allocations, fees, overheads, G&A, insurance, taxes, profits or any other markups shall be applied when an option is exercised or work is ordered for pre-priced work. Costs for technical specifications 0100000 and 0200000 shall be considered overhead; therefore, their costs shall be allocated and included throughout the prices quoted for all other technical specifications.

B.6 GOVERNMENT PURCHASE CARD

Non-Recurring work may be ordered at the prices offered by two ways:

1) By the issuing activity using a DD Form 1155 “Order for Supplies and Services”; or

2) By an authorized Government user via a Government Purchase Card (GPC).

When receiving GPC orders against Section B/Exhibits, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B.7 UNIT PRICE ADJUSTMENTS IN OPTION PERIODS

This solicitation incorporates the Service Contract Act (SCA) Wage Determination and applicable Davis-Bacon Act (DBA) Wage Decisions. The Wages are incorporated for the Base Period of performance only. If the Option year is exercised, the most current SCA Wage Determinations and DBA Wage Decisions for that option year will be incorporated into the contract and the CLIN/ELIN prices will be adjusted in accordance FAR Clause 52.222-43, Fair Labor Standards Act and Service Contract Act- Price Adjustment, for the SCA Wage Determinations and FAR Clause 52.222-32 Construction Wage Rate Requirements—Price Adjustment (Actual Method) for the DBA Wage Decisions. The contractor warrants, by submission of his proposal that the price does not include any contingency for future wage increases.

B.8 PHASE-IN AND PHASE-OUT

Pricing shall include applicable Phase-In and Phase-Out costs. There is no separately priced CLIN for Phase-In and Phase-Out and such costs can be distributed however the offeror chooses. The Government recognizes that offerors may choose to front load these costs into the base year.

B.9 CONTRACT PRICE INFORMATION

For administrative purposes of the U.S. Government, the price of this contract and all subsequent task orders and modifications issued under this contract will be expressed in U.S. dollars. Payment will also be made in U.S. dollars.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Section C - Annex

0100000 C Gen Info

5 29-JAN-2020

Attachment 10 Attachment J 0200000- 05b Contractors Quality Control Report

1 06-APR-2020

Attachment 11 Attachment J 0200000- 05c_QC_Checklist

1 06-APR-2020

Attachment 12 Attachment J 0200000- 05d Safety_Inspection_Report

1 06-APR-2020

Attachment 13 Attachment J 0200000- 05e Contractors Production Report

1 06-APR-2020

Attachment 14 Attachment J 0200000- 05f RLL Ledger

2 06-APR-2020

Attachment 15 Attachment J 0200000- 05g Equipment Conditions Report

2 06-APR-2020

Attachment 16 Attachment J 0200000-07 Service Provider Info

06-APR-2020

Attachment 17 Attachment J 0200000-07 Service Provider Value List

06-APR-2020

Attachment 18 Attachment J 0200000-08 Asset Info

06-APR-2020

Attachment 19 Attachment J 0200000-08 Asset Reference

06-APR-2020

Attachment 2 Section C - Annex 0200000 C Mgmt and Admin

39 10-MAR-2020

Attachment 20 Attachment J 0200000-13 ELINS (unpopulated) -update

23-MAR-2020

Attachment 21 Attachment J-1502000- 03a UPS System Bldg

13-DEC-2019

Attachment 22 Attachment J-1502000- 03b Fire Protection Inventory

22-JAN-2020

Attachment 23 Attachment J-1502000- 05a Historic Data (RLL)

04-DEC-2019

Attachment 24 Attachment J-1502000- 05b Historic Data (Service Calls)

18-DEC-2019

Attachment 25 Attachment J-1502000- 06a HVAC System Inventory

27-DEC-2019

Attachment 26 Attachment J-1502000- 06b Chiller and Cooling Tower System In

19-SEP-2019

Attachment 27 Attachment J-1502000- 06c Boiler_Mech Equip and DHW System

20-SEP-2019

Attachment 28 Attachment J-1502000- 06d Radiant Heater_VAV_CAV_VFD _As

20-SEP-2019

Attachment 29 Attachment J-1502000- 06e Direct Digital Control System Inven

20-SEP-2019

Attachment 3 Annex 1502000 C FI 4.7.20

51 07-APR-2020

Attachment 30 Attachment J-1502000- 06f G-62 Facilities Mech Systems Invent

12-DEC-2019

Attachment 31 Attachment J-1502000- 04b Traffic Signal Intersection Atlas

32 22-MAY-2017

Attachment 32 Attachment J-1602000- 04a Solar Photovoltaic Inventory

10-MAR-2020

Attachment 33 Attachment J-1602000- 05a Transformer Station Inventory

15-DEC-2019

Attachment 34 Attachment J-1602000- 05b Sample Transformer Inspection Form

1 12-DEC-2019

Attachment 35 Attachment J-1502000- 17 08-APR-2020

04c UPS Systems Atlas Attachment 36 Attachment J-1502000-

04d Building Security Systems Atlas

6 08-APR-2020

Attachment 37 Attachment J-1502000- 04e Landfill Gas Systems Atlas

1 08-APR-2020

Attachment 38 Attachment J-1602000- 03a Metering Station Atlas

5 08-APR-2020

Attachment 39 Attachment J-1602000- 04b Solar PV Atlas

08-APR-2020

Attachment 4 Section C - Annex 1602000 C Electrical

21 06-APR-2020

Attachment 40 DBA WD# CA20190001 Mod 03_3.6.2020

25 06-MAR-2020

Attachment 41 SCA WD# 2015-5635 Rev #12_12.23.19

12 23-DEC-2019

Attachment 42 EXHIBITS A Through F 13 08-APR-2020 Attachment 5 Section F - Section F

0200000_1502000_16020

9 29-JAN-2020

Attachment 6 Section J - 0200000 J Mgmt and Admin

47 29-JAN-2020

Attachment 7 Section J - 1502000 J FI 98 10-MAR-2020 Attachment 8 Section J - 1602000 J

Electrical

49 06-APR-2020

Attachment 9 Attachment J 0200000- 05a (Contractor Incident Report System)

11 06-APR-2020

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Section C - Annex

0100000 C Gen Info

5 29-JAN-2020

Attachment 10 Attachment J 0200000- 05b Contractors Quality Control Report

1 06-APR-2020

Attachment 11 Attachment J 0200000- 05c_QC_Checklist

1 06-APR-2020

Attachment 12 Attachment J 0200000- 05d Safety_Inspection_Report

1 06-APR-2020

Attachment 13 Attachment J 0200000-13 ELINS (unpopulated) -update 27Apr20

27-APR-2020

Attachment 14 Attachment J 0200000- 05f RLL Ledger

2 06-APR-2020

Attachment 15 Attachment J 0200000- 05g Equipment Conditions Report

2 06-APR-2020

Attachment 16 Attachment J 0200000-07 Service Provider Info

06-APR-2020

Attachment 17 Attachment J 0200000-07 Service Provider Value List

06-APR-2020

Attachment 18 Attachment J 0200000-08 Asset Info

06-APR-2020

Attachment 19 Attachment J 0200000-08 Asset Reference

06-APR-2020

Attachment 2 Section C - Annex 0200000 C Mgmt and Admin

39 10-MAR-2020

Attachment 20 Attachment J 0200000-13 ELINS (unpopulated) -update

23-MAR-2020

Attachment 21 Attachment J-1502000- 03a UPS System Bldg

13-DEC-2019

Attachment 22 Attachment J-1502000- 03b Fire Protection Inventory 4.17.20

1630 17-APR-2020

Attachment 23 Attachment J-1502000- 05a Historic Data (RLL)

04-DEC-2019

Attachment 24 Attachment J-1502000- 05b Historic Data (Service Calls)

18-DEC-2019

Attachment 25 Attachment J-1502000- 06a HVAC System Inventory

27-DEC-2019

Attachment 26 Attachment J-1502000- 06b Chiller and Cooling Tower System In

19-SEP-2019

Attachment 27 Attachment J-1502000- 06c Boiler_Mech Equip and DHW System

20-SEP-2019

Attachment 28 Attachment J-1502000- 06d Radiant Heater_VAV_CAV_VFD _As

20-SEP-2019

Attachment 29 Attachment J-1502000- 06e Direct Digital Control System Inven

20-SEP-2019

Attachment 3 1502000 C FI 4.28.20 51 28-APR-2020 Attachment 30 Attachment J-1502000-

06f G-62 Facilities Mech Systems Invent

12-DEC-2019

Attachment 31 Attachment J-1502000- 04b Traffic Signal Intersection Atlas

32 19-APR-2020

Attachment 32 Attachment J-1602000- 04a Solar Photovoltaic Inventory

10-MAR-2020

Attachment 33 Attachment J-1602000- 05a Transformer Station Inventory

15-DEC-2019

Attachment 34 Attachment J-1602000- 05b Sample Transformer Inspection Form

1 12-DEC-2019

Attachment 35 Attachment J-1502000- 04c UPS Systems Atlas (rev 4.20.20)

17 20-APR-2020

Attachment 36 Attachment J-1502000- 04d Building Security Systems Atlas

6 20-APR-2020

Attachment 37 Attachment J-1502000- 04e Landfill Gas Systems Atlas

1 08-APR-2020

Attachment 38 Attachment J-1602000- 03a Metering Station Atlas

5 08-APR-2020

Attachment 39 Attachment J-1602000- 04b Solar PV Atlas (rev 4.20.20)

75 20-APR-2020

Attachment 4 Section C - Annex 1602000 C Electrical

21 06-APR-2020

Attachment 40 DBA WD# CA20190001 Mod 03_3.6.2020

25 06-MAR-2020

Attachment 41 SCA WD# 2015-5635 Rev #12_12.23.19

12 23-DEC-2019

Attachment 42 EXHIBITS A Through F Amend 01 4.29.2020

16 29-APR-2020

Attachment 5 Section F 0200000_1502000_16020 00 4.27.20

27-APR-2020

Attachment 6 Section J - 0200000 J Mgmt and Admin

47 29-JAN-2020

Attachment 7 Section J - 1502000 J FI 98 10-MAR-2020 Attachment 8 1602000 J Electrical

4.28.20

49 28-APR-2020

Attachment 9 Attachment J 0200000- 05a (Contractor Incident Report System)

11 06-APR-2020

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

1. Inquiries: Inquiries regarding the Request for Proposal (RFP) can be submitted electronically using the Request for Proposal Information (RFI) form provided as Attachment J-L-01 of this solicitation. The Point of Contact (POC) for inquiries is Terry A. Hardin at (619) 532-1995, or email terry.a.hardin@navy.mil. The Alternate Point of Contact is Samantha King at (619) 532-4586, or email samantha.m.king@navy.mil. The Government cannot guarantee a response to inquiries received less than 10-calendar days before the proposal due date.

2. Electronic Proposal due time and date: See Block #9 of STANDARD FORM 33 for details.

3. Period of acceptance of offers: The Offeror agrees to hold its offer firm until December 28, 2020 from the proposal submission. The anticipated award date is December 28, 2020 with a period of performance start date of March 1, 2021.

4. Pre-proposal tele-conference: Due to the COVID-19 Pandemic, a site visit will not be scheduled for this procurement. However, there will be a scheduled pre-proposal tele-conference at 9:30 A.M. (PST) on April 21, 2020. It is highly recommended that Offerors participate in the pre-proposal tele-conference. If you wish to participate in the pre-proposal tele-conference, please contact Terry A. Hardin at (619) 532-1995, or email terry.a.hardin@navy.mil, by 2:00 P.M. (PST) on April 20, 2020, to register and for further call-in instructions.

5. Proposal submission: The proposal is to be submitted electronically via DoD Secure Access File Exchange

Services (SAFE). The Offeror shall also submit a hard copy, the same as the electronic one by mail (instructions identified below).

ELECTRONIC:

Naval Facilities Engineering Command Southwest (NAVFAC SW) Attn: Terry A. Hardin, Code ACQ2

Using the DoD SAFE, Drop-off feature in DoD SAFE (https://safe.apps.mil). Only DoD SAFE is authorized for the submission of proposals in response to this solicitation. Instructions for use of DoD SAFE are provided below:

Using DoD SAFE Drop-off: Upon determining that you will submit a proposal in response to this solicitation, the Offeror shall submit their point of contact (POC) name and email address to the assigned Contract Specialist and Contracting Officer via email to terry.a.hardin@navy.mil and rea.estrella@navy.mil. It is important that the POC information remains valid throughout the lifetime of the solicitation. Upon receipt of this information, the Contract Specialist or Contracting Officer will “Request a Drop-Off” procedure in DoD SAFE, obtain a “Request Code” and provide the Request Code to the Offeror’s POC email address. Only the identified POC will be able to drop-off proposals or proposal revisions in DOD SAFE. Failure to provide accurate POC information will preclude the Offeror from using DoD SAFE.

To submit the proposal: Offeror will log into DoD SAFE at https://safe.apps.mil, click Drop-off and enter the Request Code that was provided by the Contract Specialist or Contracting Officer. The system will allow for inclusion of a short note to the Recipient and then the Offeror will click to add files or drag and drop them.

Click “Drop-Off Files” to send the files to the recipient. The file(s) are uploaded and an email will be sent to the recipient notifying them of the “drop-off”. [Additional details can be viewed in the DoD SAFE User Guide available at https://safe.apps.mil]. Note that the submission of any proposal must be completed no later than the time indicated above. The DoD SAFE system will record the date and time of package submittal. The date and time of package submittal recorded in DoD SAFE shall govern the timeliness of any proposal submission.

Offerors shall allow adequate time to upload files which may be slower for non-DoD users and to avoid other technical difficulties that may be encountered. Offerors are also responsible for submitting files in the format specified consistent with requirements stated elsewhere in this solicitation. Files that cannot be opened, or are otherwise missing the required content are the responsibility of Offerors.

It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from Opportunities (www.beta.sam.gov). Unprotected editable electronic file copies of the RFP documents, including Word, Excel, and/or Adobe files will not be provided. Please plan accordingly.

MAIL:

The proposal submitted by mail is only a single hard copy plus a single CD-ROM, identical to the electronic proposal that was submitted via DoD SAFE, and shall be delivered no more than three business days after the submission of the electronic proposal.

Deliver the proposal to NAVFAC SW - 1220 Pacific Highway, Building 128, Mail Room, Attn: Terry A.

Hardin, Code ACQ2.TH, San Diego, CA 92132-5190.

SECTION M - EVALUATION FACTORS FOR AWARD

EVALUATION FACTORS FOR AWARD

A. BASIS FOR AWARD

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with Offerors in the competitive range; and to award the contract to the Offeror submitting the proposal determined to represent the best value – the proposal most advantageous to the Government, price and other factors considered.

2. As stated in the solicitation, the Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.