N62473-19-R-4403_Reserve_Center_MASC.pdf

SEE ADDENDUM

(No Collect Calls)

N6247319R4403 23-Jul-2019

b. TELEPHONE NUMBER

619-532-2564

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 27 Aug 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N624739. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

NGUYEN H TRUONG

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVFAC SOUTHWEST

PUBLIC WORKS CONTRACTS CORE

CODE RAQ2

1220 PACIFIC HWY

SAN DIEGO CA 92132-5190

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

561210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF206

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N6247319R4403

Section A - Solicitation/Contract Form

INSTRUCTION TO OFFERORS

INSTRUCTION TO OFFERORS/GENERAL INFORMATION

1. Inquiries: Inquiries regarding the Request for Proposal (RFP) shall be submitted electronically using the Request for Proposal Information (RFI) form provided as Attachment A of this Solicitation. The Point of Contact (POC) for inquiries is Nguyen Truong at (619) 532-2443, or email nguyen.truong@navy.mil, and Eley DeCuba at (619)532-1577, or email eley.decuba@navy.mil. The Government cannot guarantee a response to inquiries received less than 7-days before proposals receipt date. The RFI due date is by 2:00 PM PST 20 August, 2019.

The RFP due date is by 2:00PM PST 27 August, 2019.

2. Proposal due date and delivery location: Proposal due date information is identified in block 8 on the SF 1449 and/or as amended on the SF 30. Refer to these documents for date and time of proposal submission.

Proposals shall be delivered to the following address and clearly marked with the RFP number on the outside of the package:

NAVFAC Southwest 1220 Pacific Highway, Building 128, Mail Room San Diego, CA 92132-5190.

Attn: Nguyen Truong, Code AQC2.NT PW Core Facility Support Contracts (FSC) Acquisition team

The Offeror must respond to all of the tasks solicited under this Request for Proposal (RFP). Proposal must be submitted via U.S. Postal Service or other delivery service, such as FedEx or UPS. Offeror must comply with the detailed instructions for the format and content of the proposal; if the proposal does not comply with the detailed instructions for the format and content of the proposal may be considered non-responsive and may render the offeror ineligible for award.

3. Proposal Format/Submission Requirements

(a) General: Proposals submitted in response to the solicitation shall be formatted as follows and furnished in the number of copies stated herein. CD’s shall be placed in binder sleeves in the 3-ring binder. Price Proposal is to be submitted in Microsoft Excel 2007 or latest version, with all formulas and links to detail worksheets intact.

(b) Electronic mail is not an acceptable format for submission of proposals. Proposals submitted by email/electronic mail will not be evaluated by the Government.

(c) Page limits, if stipulated, must be adhered to. Proposal submittal page sizes shall be 8.5" x 11" and 1 inch margins. Font size shall be 10 or 12 point. A table of contents, list of acronyms, and any relevant/associated tables or figures is required. A double-side printed sheet will be counted as two (2) pages.

4. Period of Acceptance of Offers: The offeror agrees to hold its offer firm until October 31, 2019, including its offer to perform the initial task order/ Seed Project.

Note that the Basic Multiple Award contracts may be awarded separately, prior to any award of the initial task order.

See addendum to FAR Clause 52.212-1(11)(c).

5. Multiple Award Service Contract (MASC): This acquisition will result in the award of three (3) to five (5) contract awards under the 8(a) set-aside Indefinite Delivery Indefinite Quantity (IDIQ) FSC Multiple Award

Service Contract (MASC) for Reserve Centers (Naval and Marine Reserve) within the NAVFAC SW Area of Responsibility (AOR), including Arizona, California, Colorado, New Mexico, Nevada, and Utah. The successful Offerors must be able perform multiple task orders in multiple locations simultaneously. In addition, there will be one (1) seed project, or planned task order (PTO), that covers multifunctional services, or multiple annexes, at Marine Corp Reserve Training Centers (MCRTC) Pasadena, Pico Rivera, Concord and San Bruno.

The Government intends to award three (3) contracts resulting from this solicitation to the responsible Offerors with the Lowest Price Technically Acceptable (LPTA) proposals based on the evaluation factors in the solicitation. The Contracting Officer may determine that a number greater than three (3) is in the best interest of the Government in order to increase competition and opportunities for qualified and experienced Offerors. The Government will evaluate price based on the total price for the proposed initial task order/seed project. Total price consists of the basic requirements and all option items (see Section B of the solicitation) for the proposed initial task order/seed project. The Government reserves the right not to award the initial task order. The government also reserves the right to partially award the initial task order based on availability of funds. If the government does not award the initial task order (Multifucntional services Pasadena, Pico Rivera, Concord and San Bruno), the Offeror with the LPTA proposal will be awarded its initial task order with a minimum guarantee of $500. The additional awardees under the Basic MASC will be awarded their first task order with a minimum guarantee of $500.

The Offerors selected under this solicitation shall perform all labor, management, supervision, tools, material, supplies, equipment, (except those specified as Government furnished) required to perform the following annexes:

Annex 1502000 Facility Investment: Services shall include maintenance, repair, alteration, demolition, and minor construction of buildings and structures, building systems, road and paved surfaces, waterfront, trackage, airfield, and miscellaneous structures such as signs, fences, and etc.

Annex 1503010 Custodial: Services shall include the return of furniture and other items to original positions, collect and dispose of items in waste and recycle containers, low and high area cleaning, lunch and breakroom cleaning, interior window and blinds cleaning, disinfect drinking fountain, sweep or dust mop uncarpeted floors, spot-cleaning, mat cleaning, restroom cleaning, and provide supplies for restrooms.

Annex 1503020 Pest Control: Services shall include industrial, administrative and housing areas of the base installation. Services include control of turf pests and ornamental (i.e., plants, trees and shrubs) pests; application of herbicides included in grounds maintenance services; and change of occupancy pest control services for Family Housing. Repair of damage to a building as a result of pest infestation is not considered Pest Control and is not included in this requirement.

Annex 1503030 Integrated Solid Waste Management: Services shall include refuse collection, disposal and recycling services to ensure refuse and recyclables are properly collected and disposed. In addition, the annex includes the removal of general or bulky waste from containers to ensure it is properly collected and the return of each waste container to its original location.

Annex 1503050 Grounds Maintenance and Landscaping: Services shall include mowing and trimming, edging, irrigation system maintenance, debris removal, shrub and hedge maintenance, plant and bed maintenance, tree maintenance, irrigation, fertilization, aeration, and de-thatching. Maintenance of storm drainage systems is limited to debris removal and vegetation control.

Annex 1503060 Pavement Clearance: Services shall include removal, hauling, and disposal of snow, ice, and sand; street sweeping; grounds cleanup; and erecting/removing snow fences. In addition, this annex includes pier sweeping and pavement clearance for the pier.

6. No Pre-proposal conference is scheduled for this RFP.

7. Proposed initial task order/Seed Project:

The following information pertains to the seed project only.

Combinations of the two contracts below:

Incumbent information: Contract N62473-14-D-3805 Task Order (TO): N62473-18-F-5379 Contractor: WOLF CREEK FEDERAL SERVICES, INC.

3800 CENTERPOINT DR STE 700

ANCHORAGE AK 99503-5801

Incumbent information: Contract N40085-15-D-6617 Contractor: TIDEWATER, INC.

6625 SELNICK DRIVE SUITE A

ELKRIDGE, MD 21075-6220

8. There are no Site Visits planned for the Seed Project/Planned Task Order.

Section B - Supplies or Services and Prices

SCHEDULE OF SUPPLIES/SERVICES

B.1 Exhibit Line Item Numbers (ELINs) and Unit Prices for Seed Project (PTO X001):

See FAR Clause 52.212-2, for price proposal submission requirements for Exhibit Line Item Numbers (ELINS) Base year and 4 options. Offerors shall enter unit prices and total amounts for each ELIN in the Base Year and for each Option Period. The Government will exercise option periods unilaterally in accordance with FAR Clause Clause 52.217-9, OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000). In the event there is a difference between a unit price and the extended total amount of the paper copy price proposal, the unit price will be held to be the intended price and the total amount of the ELIN will be recomputed accordingly. If the offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended price.

B.2 Incorporation of Technical Proposal:

The Offeror’s technical proposal and any revisions or modifications made thereto in accordance with the contract solicitation, will be incorporated into this contract upon award by reference with the same force and effect as if set forth in full text. All contractor personnel shall meet or exceed qualification standards, experience levels, and trade background set forth in the technical proposal. In the event there is an inconsistency between the provisions of this contract and the technical proposal, the inconsistency shall be resolved by giving precedence in the following order:

(1) the contract (excluding the technical proposal), and then (2) the technical proposal.

B.3 Government Purchase Card: IDIQ work may be ordered at the prices offered, in two ways: 1) by the issuing activity using a SF Form 1449 “Order for Supplies and Services”, or 2) by an authorized Government user via a Government Purchase Card (GPC). When receiving GPC orders against ELINs the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B.4 DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

Identification badges, if required, will be furnished based on the individual installation security procedures.

Contactor is responsible for all costs, if any, associated with obtaining proper credentials, including participation in the Defense Biometric Identification System (DBIDS) program. The Contractor must immediately report instances of lost or stolen badges to the Contracting Officer. Failure of contractor personnel to obtain entry approval will not affect the contract price or time of completion. All Contractor personnel shall become familiar with and obey all Government regulations including fire, traffic, and security regulations. Refer to individual Task Order or Station requirements provided at the preconstruction conference. Contractor personnel will not be admitted to the work site without approval. Access requirements will be as identified in station policy for each location. Some facilities, or areas within some facilities, restrict access to U.S. Citizens only.

DBIDS might not be applicable to various installations, including but not limited to Naval and Marine Installations.

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 1 Each Base Period

FFP

This is an Indefinite Delivery Indefinite Quantity (IDIQ) Commercial Items Multiple Award Service Contract (MASC) for Facility Investment, Custodial, Pest Control, Integrated Solid Waste Management, Grounds Maintenance and Landscaping, and Pavement Clearance services in California, Nevada, Arizona, Colorado, New Mexico, and Utah with no fixed contract prices. The actual amount of work to be performed and the time of such performance will be determined by the Contracting Officer or his/her properly authorized representative, who will issue written task order(s) to the contractor. Award of the task order will be on a firm-fixed price basis. The estimated maximum dollar value, including the base year and all options, for all contracts combined is $25,000,000 and will serve as the maximum Not to Exceed amount of the entire contract period. The task order range for this contract is between $2,500 and $7 Million.

FOB: Destination

PSC CD: S216

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 1 Each OPTION Option Period 1

FFP

This is an Indefinite Delivery Indefinite Quantity (IDIQ) Commercial Items Multiple Award Service Contract (MASC) for Facility Investment, Custodial, Pest Control, Integrated Solid Waste Management, Grounds Maintenance and Landscaping, and Pavement Clearance services in California, Nevada, Arizona, Colorado, New Mexico, and Utah with no fixed contract prices. The actual amount of work to be performed and the time of such performance will be determined by the Contracting Officer or his/her properly authorized representative, who will issue written task order(s) to the contractor. Award of the task order will be on a firm-fixed price basis. The estimated maximum dollar value, including the base year and all options, for all contracts combined is $25,000,000 and will serve as the maximum Not to Exceed amount of the entire contract period. The task order range for this contract is between $2,500 and $7 Million.

UNIT UNIT PRICE MAX AMOUNT

0003 1 Each OPTION Option Period 2

FFP

This is an Indefinite Delivery Indefinite Quantity (IDIQ) Commercial Items Multiple Award Service Contract (MASC) for Facility Investment, Custodial, Pest Control, Integrated Solid Waste Management, Grounds Maintenance and Landscaping, and Pavement Clearance services in California, Nevada, Arizona, Colorado, New Mexico, and Utah with no fixed contract prices. The actual amount of work to be performed and the time of such performance will be determined by the Contracting Officer or his/her properly authorized representative, who will issue written task order(s) to the contractor. Award of the task order will be on a firm-fixed price basis. The estimated maximum dollar value, including the base year and all options, for all contracts combined is $25,000,000 and will serve as the maximum Not to Exceed amount of the entire contract period. The task order range for this contract is between $2,500 and $7 Million.

UNIT UNIT PRICE MAX AMOUNT

0004 1 Each OPTION Option Period 3

FFP

This is an Indefinite Delivery Indefinite Quantity (IDIQ) Commercial Items Multiple Award Service Contract (MASC) for Facility Investment, Custodial, Pest Control, Integrated Solid Waste Management, Grounds Maintenance and Landscaping, and Pavement Clearance services in California, Nevada, Arizona, Colorado, New Mexico, and Utah with no fixed contract prices. The actual amount of work to be performed and the time of such performance will be determined by the Contracting Officer or his/her properly authorized representative, who will issue written task order(s) to the contractor. Award of the task order will be on a firm-fixed price basis. The estimated maximum dollar value, including the base year and all options, for all contracts combined is $25,000,000 and will serve as the maximum Not to Exceed amount of the entire contract period. The task order range for this contract is between $2,500 and $7 Million.

UNIT UNIT PRICE MAX AMOUNT

0005 1 Each OPTION Option Period 4

FFP

This is an Indefinite Delivery Indefinite Quantity (IDIQ) Commercial Items Multiple Award Service Contract (MASC) for Facility Investment, Custodial, Pest Control, Integrated Solid Waste Management, Grounds Maintenance and Landscaping, and Pavement Clearance services in California, Nevada, Arizona, Colorado, New Mexico, and Utah with no fixed contract prices. The actual amount of work to be performed and the time of such performance will be determined by the Contracting Officer or his/her properly authorized representative, who will issue written task order(s) to the contractor. Award of the task order will be on a firm-fixed price basis. The estimated maximum dollar value, including the base year and all options, for all contracts combined is $25,000,000 and will serve as the maximum Not to Exceed amount of the entire contract period. The task order range for this contract is between $2,500 and $7 Million.

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

2,500.00 $2,500.00 25,000,000.00 $25,000,000.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

2,500.00 $2,500.00 7,000,000.00 $7,000,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

CONTRACT MAXIMUM/MINIMUM

CONTRACT VALUE

In accordance with NFAS 16.504-101 Facilities support indefinite-quantity contracts, the following information is incorporated:

The maximum or NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum for any ordering period shall not be exceeded except as may be provided for by formal modification to the contract. Circumstances may change after award such that the Government may need to issue orders which exceed the estimated quantity set forth for any particular CLIN during an ordering period, but will not exceed the maximum value for that ordering period. In this case, the Contractor may agree by signing the task order or starting performance.

Concurrently with the award of the basic contract, the Government intends to issue a task order to obligate the contract minimum guarantee for the PTO X001:

Minimum guarantees do not apply to the option periods.

The maximum or NTE value of the contract is the total value of all the CLINs in the Schedule.

Section C - Descriptions and Specifications

ANNEX 0100000

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at various locations an Indefinite Delivery Indefinite Quantity type, performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page). Also, indicate "N/A" (Not Applicable) for annexes not used.

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff N/A Annex 4 Public Safety N/A Annex 5 Air Operations N/A Annex 6 Port Operations N/A Annex 7 Ordnance N/A Annex 8 Range Operations N/A Annex 9 Health Care Support N/A Annex 10 Supply N/A Annex 11 Personnel Support N/A Annex 12 Morale, Welfare and Recreation Support N/A Annex 13 Galley N/A Annex 14 Housing N/A Annex 15 Facilities Support Annex 1502000 – Facility Investment Annex 1503010 – Custodial Annex 1503020 – Pest Control Annex 1503020 – Integrated Solid Waste Management Annex 1503050 – Grounds Maintenance and Landscaping Annex 1503060 – Pavement Clearance Annex 16 Utilities N/A Annex 17 Base Support Vehicles and Equipment N/A Annex 18 Environmental N/A

0100000 – General Information Spec Item Title Description

1.2 Project Location The work shall be performed at various locations and could vary from location to location. The following is an example of the dispersion of work at the various Naval Operational Support Center (NOSC) Reserve Centers and Marine Corp Reserve Training Centers (MCRTC) within the NAVFAC SW Area of Responsibility (AOR) in Arizona, California, Colorado, New Mexico, Nevada, and Utah.

(1) Fire Alarm Maintenance Service: various locations.

(2) Swimming Pool Equipment Maintenance and Repair Services:

various locations

(3) Air Conditioning Duct Cleaning and Decontamination Services:

various locations

(4) Kitchen Exhaust Systems Cleaning Services: various locations

(5) Maintenance and Repair of Elevators: various locations

(6) Lighting Maintenance Services: various locations

(7) Pavement Clearance Services: various locations

(8) Maintenance and Repair Services for Emergency Generator Units:

various locations

(9) Maintenance and Repair for Electronic Industrial Control Equipment:

various locations

(10) Maintenance Services for Fleet Area Control and Surveillance Facility (FACSFAC) Systems: various locations

(11) Maintenance, Repair, Operations or Overhaul Services: various locations

(12) Maintenance Service, Technical Services and Parts for various locations

(13) Custodial Services: various locations

(14) Pest Control: various locations

(15) Integrated Solid Waste Management: various locations

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional at additional locations in addition to the services and locations identified in the recurring work requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information The intent of this solicitation is to obtain facility maintenance management and services. The contract is a performance based specification relying on the contractor’s experience and expertise determining the best method of service operations. It is expected that the contractor will develop an aggressive sub-contracting program supporting Government small business programs. The Contractor is required to have in place a Quality Management System, providing quality control measure of both the Prime Contractor operations and all Task Order requirements

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns Will vary from Base to Base and will be Task Order specific.

NOAA, National Weather Service, etc.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government.

Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Recurring Work requirements.

Specification item 4 will always contain the Non-recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

ANNEX 0200000

0200000 – Management and Administration

Table of Contents

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Formal Partnering -OR- Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 Government’s Computerized Maintenance Management Systems (CMMS)

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 Credentials

2.8.4.3 Paper Passes

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.8.9 Employee Status

2.9 Contractor Safety Program

2.9.1 Contractor Safety Requirements

2.9.1.1 Contractor Experience Modification Rate (EMR)

2.9.1.2 Contractor OSHA Days Away From Work, Restricted Duty, or Job Transfer (DART) rate

2.9.2 Contractor and Subcontractor High Safety Risk Requirements

2.9.3 Accident Prevention Plan (APP)

2.9.4 Activity Hazard Analysis (AHA)

2.9.5 Occupational Risk and Compliance Plans

2.9.5.1 Abrasive Blasting Plan

2.9.5.2 Access/Haul Road Plan

2.9.5.3 Alcohol and Drug Abuse Prevention Plan

2.9.5.4 Asbestos Abatement Plan

2.9.5.5 Chemical Hazard Communication Program

2.9.5.6 Confined Space Program

2.9.5.7 Critical Lift Plan

2.9.5.8 Demolition Plan

2.9.5.9 Emergency Response Plans

2.9.5.10 Excavation/Trenching Plan

2.9.5.11 Fall Prevention and Protection Plan

2.9.5.12 Fire Prevention Program

2.9.5.13 Floating Plant Severe Weather Precaution Plan and Marine Emergency Plan

2.9.5.14 Hazardous Energy Control Program

2.9.5.15 Health Hazard Control Program and Hazard Communication Program

2.9.5.16 Heat/Cold Stress Monitoring Plan

2.9.5.17 Lead Compliance and Abatement Plan

2.9.5.18 Radiation Safety Program

2.9.5.19 Respiratory Protection Program

2.9.5.20 Site Sanitation Plan

2.9.5.21 Temporary Facility Layout Plan

2.9.5.22 Underground Emergency Rescue Plan

2.9.6 Accident and Damage Reporting

2.9.6.1 Accident Reporting and Notification Criteria

2.9.7 Fire Protection

2.9.8 Monthly On-Site Labor Report

2.9.9 OSHA Citations and Violations

2.9.10 Safety Inspections and Monitoring

2.9.11 Safety Certification

2.9.12 Safety Apparel on Jobsites

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Non-Hazardous Waste Disposal

2.10.2.3 Hazardous Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Bio-based Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 FFP Work Procedures

2.14.1 Notification to the Government for Work Above the FFP Limitations

2.14.2 FFP Exhibit Line Item Numbers (ELINs)

2.14.3 Common Output Level Standards (COLS) Options

2.14.3.1 Optional COLS CLINs for Region Funded Facility Services

2.14.3.2 Option to Change COLS at Contract Award

2.14.3.3 Option to Change COLS at Exercise of an Option Period

2.15 IDIQ Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 IDIQ Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 IDIQ ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in each Task Order.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are 0700-1600, five days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Task Order. Excludes work to be performed during specified hours.

2.2.2 Wage Determinations Wage Determinations are included in each Task Order.

2.2.3 Requirements

Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General Administrative

Requirements

2.3.1 Required Conferences

and Meetings

The Contractor may be required to attend administrative and coordination meetings. The Contractor shall attend meetings as shown in each Task Order.

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

Refer to Task Order for requirements.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

A project’s characteristics determine whether the formal or informal partnering process level is to be used in each Task Order Per BMS B-14.16, insert appropriate Partnering requirements by select one of the following two specification items and deleting the other.

2.3.3.1 Formal Partnering

Formal Partnering is recommended if annual contract dollar value is $10M or more, first time BOS contract, high visibility, many supported commands, large geographic area, services provided concurrently at multiple activities or for multiple functions, and complex management and coordination issues.

The initial session should be scheduled concurrent with the Pre- Performance Conference and held no later than 30 days after award. The initial Partnering Meeting will be at least one day in duration and held

(Select one of the two following options) at a Government provided facility as designated by the KO – OR – at a neutral location off the installation that is acceptable to the Contractor and to the Government.

Follow-on sessions should be scheduled every three to six months and typically last a half day or less. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial Partnering Meeting. The Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government. The participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.3.1 Informal Partnering

Informal Partnering is recommended if annual contract dollar value is less than $10M, low to average risk and visibility, services provided to single or multiple supported commands, services one or more Activities performing one or more function, low to above average management and coordination issues.

The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering Upon award, the ACO will contact the Contractor, supported command(s), Administration Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. <<Note >>Insert the following if formal partnering will be used: Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners.>> A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees Select if using Formal Partnering.

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

* President/Vice President

* Project Manager

* Quality Manager

* Site Safety and Health Officer Sub-contractor Reps

2.3.3.3 Contract Partnering

Session Attendees Select if using Informal Partnering.

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager Site Safety and Health Officer

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Task Order.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Task Order as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Government

Information Technology (IT) System

Additional information about NMCI may be obtained at http://www.eds.com/nmci.

2.3.8 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in in each Task Order. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.9 Invoicing Procedures Refer to Section G for invoicing instructions. Invoicing procedures are identified in Task Order.

2.3.10 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included in each Task Order.

2.4 Government-Furnished

Property, Materials and Services

In accordance with FAR 52.245, GOVERNMENT PROPERTY and NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, equipment and services for use in connection with this contract as stated below.

A list of Government Furnished Property, Materials, and Services is provided in each Task Order.

2.4.1 Government-Furnished

Facilities (GFF)

Please refer in each Task Order.

2.4.2 Government-Furnished

Utilities

The Government…