REVISED_Exhibit_H_GENERIC_UFGS_Guides_for_projects.pdf

REVISED EXHIBIT H – GENERIC UFGS SPEC SECTIONS FOR PROJECTS

TASK ORDERS STATEMENT(S) OF WORK WILL EDITED AS REQUIRED, TO INCLUDE ANY

ADDITIONAL APPLICABLE SECTION(S)

Full Guides can be found at: http://www.wbdg.org/ccb/browse_cat.php?c=3

APPLIES TITLE

Division 01 - General Requirements

X UFGS 01 14 00 Work Restrictions

X UFGS 01 20 00.00 20 Price & Payment Procedures

X UFGS 01 30 00 Administrative Requirements

X UFGS 01 31 23.13 20 Electronic Construction and Facility Support Contract Management System

X UFGS 01 32 16.00 20 Small Project Construction Progress Schedules

X UFGS 01 33 00 Submittal Procedures

X UFGS 01 35 26 Governmental Safety Requirements

X UFGS 01 42 00 Sources for Reference Publications

X UFGS 01 45 00.10 20 Quality Control for Minor Construction

X UFGS 01 50 00 Temporary Construction Facilities & Controls

X UFGS 01 57 19 Temporary Environmental Controls

X UFGS 01 57 19.01 20 Supplemental Temporary Environmental Controls

X UFGS 01 74 19 Construction & Demolition Waste Management

X UFGS 01 78 00 Closeout Submittals

X UFGS 01 78 23 Operation & Maintenance Data

X UFGS 01 78 24.00 20 Facility Electronic Operation & Maintenance Support Information (eOMSI) http://www.wbdg.org/ccb/browse_cat.php?c=3

SECTION 01 14 00 Page 1

SECTION 01 14 00

WORK RESTRICTIONS

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PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this section to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. Code (USC)

10 USC 6011 Navy Regulations

8 USC 1101 Definitions

1.2 DEFINITIONS

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. Submittals with an "S" are for inclusion in the Sustainability eNotebook, in conformance with Section 01 33 29 SUSTAINABILITY REPORTING.

Submit the following in accordance with Section

01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

List of Contact Personnel; G, Personnel List; G, Vehicle List; G, Statement of Acknowledgement Form SF 1413; G

1.4 SPECIAL SCHEDULING REQUIREMENTS

a. Permission to interrupt any Activity roads, railroads, or utility service must be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

1.5 CONTRACTOR ACCESS AND USE OF PREMISES

1.5.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Mark Contractor equipment for identification.

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1.5.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.5.1.2 Installation Access

Obtain access to Navy installations through participation in the Defense

Biometrics Identification System (DBIDS). Requirements for Contractor employee registration, and transition for employees currently under Navy

Commercial Access Control System (NCACS), are available at https://www.cnic.navy.mil/om/dbids.html. No fees are associated with obtaining a DBIDS credential.

Participation in the DBIDS is not mandatory, and Contractor personnel may apply for One-Day Passes at the Base Visitor Control Office to access an installation.

1.5.1.2.1 Registration for DBIDS

Registration for DBIDS is available at https://www.cnic.navy.mil/om/dbids.html. Procedure includes:

a. Present a letter or official award document (i.e. DD Form 1155 or SF

1442) from the Contracting Officer, that provides the purpose for access, to the base Visitor Control Center representative.

b. Present valid identification, such as a passport or Real ID

Act-compliant state driver's license.

c. Provide completed SECNAV FORM 5512/1 to the base Visitor Control Center representative to obtain a background check. This form is available for download at https://www.cnic.navy.mil/om/dbids.html.

d. Upon successful completion of the background check, the Government will complete the DBIDS enrollment process, which includes Contractor employee photo, finger prints, base restriction and several other assessments.

e. Upon successful completion of the enrollment process, the Contractor employee will be issued a DBIDS credential, and will be allowed to proceed to worksite.

1.5.1.2.2 DBIDS Eligibility Requirements

Throughout the length of the contract, the Contractor employee must continue to meet background screen standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

An adjudication process may be initiated when a background screen failure results in disqualification from participation in the DBIDS, and Contractor employee does not agree with the reason for disqualification. The

Government is the final authority.

1.5.1.2.3 DBIDS Notification Requirements

http://www.cnic.navy.mil/om/dbids.html

SECTION 01 14 00 Page 3

a. Immediately report instances of lost or stolen badges to the

Contracting Officer.

b. Immediately collect DBIDS credentials and notify the Contracting

Officer in writing under the following circumstances:

(1) An employee has departed the company without having properly returned or surrendered their DBIDS credentials.

(2) There is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the Installation or anyone therein.

1.5.1.2.4 One-Day Passes

Personnel applying for One-Day passes at the Base Visitor Control Office are subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government is not responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

1.5.5 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the

Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer.

1.6.19 Employment Restrictions For NAVFAC SW

The Contractor must not employ any person, for any work required by this contract, who: (1)is a non-immigrant as described in section

101(a)(15)(H)(ii) of the Immigration and Nationality Act 8 USC 1101

(a)(15)(H)(ii), (2)is an alien having a residence in a foreign country which he has no intention of abandoning and who is coming to the United

States to perform temporary services or labor.

1.6.19.1 Personnel List

Submit for approval, at least 15 days prior to the desired date of entry, an original alphabetical list of personnel who require entry into

Government property to perform work on the project. Furnish for each person:

a. Name

b. Date and place of birth

c. Citizenship

d. Home address

The request for personnel passes must be accompanied with the following

SECTION 01 14 00 Page 4 certification:

"I hereby certify that all personnel on this list are either born U.S.

citizens, naturalized U.S. citizens with the naturalization number shown[, or legal aliens with the alien registration number indicated]."

Signature/Firm Name

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

-- End of Section --

SECTION 01 20 00.00 20 Page 5

SECTION 01 20 00.00 20

PRICE AND PAYMENT PROCEDURES

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The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EP 1110-1-8 (2016) Construction Equipment Ownership and Operating Expense Schedule

1.2 SUBMITTALS

approval. Submittals with an "S" are for inclusion in the Sustainability eNotebook, in conformance with Section 01 33 29 SUSTAINABILITY REPORTING.

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

Schedule of Prices; G,

1.3 SCHEDULE OF PRICES

1.3.1 Data Required

Within 15 calendar days of notice of award, prepare and deliver to the

Contracting Officer a Schedule of Prices (construction contract) as directed by the Contracting Officer. Provide a detailed breakdown of the contract price, giving quantities for each of the various kinds of work, unit prices, and extended prices. Costs shall be summarized and totals provided for each construction category.

1.3.2 Schedule Instructions

Payments will not be made until the Schedule of Prices has been submitted to and accepted by the Contracting Officer. Identify the cost for site work, and include incidental work to the 1.5 m (5 ft) line. Identify costs for the building(s), and include work out to the 1.5 m (5 ft) line. Work out to the 1.5 m (5 ft) line shall include construction encompassed within a theoretical line 1.5 m (5 ft) from the face of exterior walls and shall include attendant construction, such as pad mounted HVAC cooling equipment, cooling towers, and transformers placed beyond the 1.5 m (5 ft) line.

SECTION 01 20 00.00 20 Page 6

1.3.3 Real Property Assets

The Government will provide the Draft DD Form 1354, Transfer and Acceptance of Military Real Property filled in with the appropriate Real Property

Unique Identifiers (RPUID) and related construction Category Codes to summarize the designed real property assets that apply to this contract.

The Contractor shall meet with the Contracting Officer and the Real

Property Accounting Officer during the Pre-Construction Meeting and the

Project Closeout Meetings to modify and include any necessary changes to the DD Form 1354. The Contractor shall provide the Interim DD Form 1354 that uses the appropriate division of the RPUIDs/ Category Codes to represent the final constructed facility and include all associated cost.

Coordinate the Contractor's Price and Payment structure with the structure of the RPUIDs/ Category Codes.

Divide detailed asset breakdown into the RPUIDs and related construction

Category Codes and populate associated costs which represent all aspects of the work. Where assets diverge into multiple RPUID/ Category Codes, divide the asset and provide the proportion of the assets in each RPUID/ Category

Code. Assets and related RPUID/ Category Codes may be modified by the

Contracting Officer as necessary during course of the work. Coordinate identification and proportion of these assets with the Government Real

Property Accounting Officer.

Cost data accumulated under this section are required in the preparation of

DD Form 1354.

1.3.4 Schedule Requirements for HVAC TAB

The field work Section 23 05 93 TESTING, ADJUSTING, AND BALANCING FOR HVAC shall be broken down in the Schedule of Prices and in the Construction

Progress Documentation by separate line items which reflect measurable deliverables. Specific payment percentages for each line item shall be determined on a case by case basis for each contract. The line items shall be as follows:

a. Approval of Design Review Report: The TABS Agency is required to conduct a review of the project plans and specifications to identify any feature, or the lack thereof, that would preclude successful testing and balancing of the project HVAC systems. The resulting findings shall be submitted to the Government to allow correction of the design. The progress payment shall be issued after review and approval of the report.

b. Approval of the pre-field engineering report: The TABS Agency submits a report which outlines the scope of field work. The report shall

SECTION 01 20 00.00 20 Page 7 contain details of what systems will be tested, procedures to be used, sample report forms for reporting test results and a quality control checklist of work items that must be completed before TABS field work commences.

c. Season I field work: Incremental payments are issued as the TABS field work progresses. The TABS Agency mobilizes to the project site and executes the field work as outlined in the pre-field engineering report. The HVAC water and air systems are balanced and operational data shall be collected for one seasonal condition (either summer or winter depending on project timing).

d. Approval of Season I report: On completion of the Season I field work, the data is compiled into a report and submitted to the Government.

The report is reviewed, and approved, after ensuring compliance with the pre-field engineering report scope of work.

e. Completion of Season I field QA check: Contract QC and Government representatives meet the TABS Agency at the jobsite to retest portions of the systems reported in the Season I report. The purpose of these tests are to validate the accuracy and completeness of the previously submitted Season I report.

f. Approval of Season II report: The TABS Agency completes all Season II field work, which is normally comprised mainly of taking heat transfer temperature readings, in the season opposite of that under which Season

I performance data was compiled. This data shall be compiled into a report and submitted to the Government. On completion of submittal review to ensure compliance with the pre-field engineering report scope, progress payment is issued. Progress payment is less than that issued for the Season I report since most of the water and air balancing work effort is completed under Season I.

1.4 CONTRACT MODIFICATIONS

In conjunction with the Contract Clause DFARS 252.236-7000 Modification

Proposals-Price Breakdown, and where actual ownership and operating costs of construction equipment cannot be determined from Contractor accounting records, equipment use rates shall be based upon the applicable provisions of the EP 1110-1-8.

1.5 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.5.1 Content of Invoice

Requests for payment will be processed in accordance with the Contract

Clause FAR 52.232-27 Prompt Payment for Construction Contracts and FAR

52.232-5 Payments Under Fixed-Price Construction Contracts. The requests for payment shall include the documents listed below.

a. The Contractor's invoice, on NAVFAC Form 7300/30 furnished by the

Government, showing in summary form, the basis for arriving at the amount of the invoice. Form 7300/30 shall include certification by

Contractor and Quality Control (QC) Manager.

b. The Estimate for Voucher/ Contract Performance Statement on NAVFAC

Form 4330/54 furnished by the Government, showing in detail: the estimated cost, percentage of completion, and value of completed performance for each of the construction categories stated in this contract. Use NAVFAC Form 43300/54 on NAVFAC contracts when a Monthly

SECTION 01 20 00.00 20 Page 8

Estimate for Voucher is required.

c. Updated Project Schedule and reports required by the contract.

d. Contractor Safety Self Evaluation Checklist.

e. Other supporting documents as requested.

f. Updated copy of submittal register.

g. Invoices not completed in accordance with contract requirements will be returned to the Contractor for correction of the deficiencies.

h. Contractor's Monthly Estimate for Voucher and Contractors

Certification (NAVFAC Form 4330/54) with Subcontractor and supplier payment certification.

i. Materials on Site.

1.5.2 Submission of Invoices

If DFARS Clause 5252.232-7006 is included in the contract, provide the documents listed in paragraph CONTENT OF INVOICE in their entirety as attachments in Wide Area Work Flow (WAWF) for each invoice submitted. The maximum size of each WAWF attachment is two megabytes, but there are no limits on the number of attachments. If a document cannot be attached in

WAWF due to system or size restriction, provide it as instructed by the

1.5.3 Final Invoice

a. A final invoice shall be accompanied by the certification required by

DFARS 252.247.7023 Transportation of Supplies by Sea, and the

Contractor's Final Release. If the Contractor is incorporated, the

Final Release shall contain the corporate seal. An officer of the corporation shall sign and the corporate secretary shall certify the

Final Release.

b. For final invoices being submitted via WAWF, the original Contractor's

Final Release Form and required certification of Transportation of

Supplies by Sea must be provided directly to the respective Contracting

Officer prior to submission of the final invoice. Once receipt of the original Final Release Form and required certification of

Transportation of Supplies by Sea has been confirmed by the Contracting

Officer, the Contractor shall then submit final invoice and attach a copy of the Final Release Form and required certification of

Transportation of Supplies by Sea in WAWF.

c. Final invoices not accompanied by the Contractor's Final Release and required certification of Transportation of Supplies by Sea will be considered incomplete and will be returned to the Contractor.

1.6 PAYMENTS TO THE CONTRACTOR

Payments will be made on submission of itemized requests by the Contractor which comply with the requirements of this section, and will be subject to reduction for overpayments or increase for underpayments made on previous payments to the Contractor.

1.6.1 Obligation of Government Payments

SECTION 01 20 00.00 20 Page 9

The obligation of the Government to make payments required under the provisions of this contract will, at the discretion of the Contracting

Officer, be subject to reductions and suspensions permitted under the FAR and agency regulations including the following in accordance with FAR

32.503-6 Suspension or Reduction of Payments:

a. Reasonable deductions due to defects in material or workmanship;

b. Claims which the Government may have against the Contractor under or in connection with this contract;

c. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor; and

d. Failure to provide up to date record drawings not current as stated in

Contract Clause "FAC 5252.236-9310, Record Drawings."

1.6.2 Payment for Onsite and Offsite Materials

Progress payments may be made to the contractor for materials delivered on the site, for materials stored off construction sites, or materials that are in transit to the construction sites under the following conditions:

a. FAR 52.232-5(b) Payments Under Fixed Price Construction Contracts.

b. Materials delivered on the site but not installed, including completed preparatory work, and off-site materials to be considered for progress payment shall be major high cost, long lead, special order, or specialty items, not susceptible to deterioration or physical damage in storage or in transit to the construction site. Examples of materials acceptable for payment consideration include, but are not limited to, structural steel, non-magnetic steel, non-magnetic aggregate, equipment, machinery, large pipe and fittings, precast/prestressed concrete products, plastic lumber (e.g., fender piles/curbs), and high-voltage electrical cable. Materials not acceptable for payment include consumable materials such as nails, fasteners, conduits, gypsum board, glass, insulation, and wall coverings.

c. Materials to be considered for progress payment prior to installation shall be specifically and separately identified in the Contractor's estimates of work submitted for the Contracting Officer's approval in accordance with Schedule of Prices requirement of this contract.

Requests for progress payment consideration for such items shall be supported by documents establishing their value and that the title requirements of the clause at FAR 52.232-5 Payments Under Fixed-Price

Construction Contracts have been met.

d. Materials are adequately insured and protected from theft and exposure.

e. Provide a written consent from the surety company with each payment request for offsite materials.

f. Materials to be considered for progress payments prior to installation shall be stored either in Hawaii, Guam, Puerto Rico, or the Continental

United States. Other locations are subject to written approval by the

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SECTION 01 30 00 Page

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

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The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety and Health Requirements

Manual

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

15 CFR 772 Definition of Terms

15 CFR 773 Special Licensing Procedures

1.2 SUBMITTALS

approval. Submittals with an "S" are for inclusion in the Sustainability eNotebook, in conformance with Section 01 33 29 SUSTAINABILITY REPORTING.

1.3 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2 Liability, during the entire period of performance under this contract. Provide other insurance coverage as required by State law.

1.4 SUPERVISION

1.4.1 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work. In addition, if a Quality Control (QC) representative is required on the contract, then that individual must also have fluent English communication skills.

1.4.2 Superintendent Qualifications

The project superintendent must have a minimum of 10 years of experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in

SECTION 01 30 00 Page the project if the performance of the superintendent is in question.

1.8.2.1 Duties

The project superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend NAVFAC Red Zone meetings, partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.8.3.1 Project Manager Qualifications

The Project Manager must have a minimum 10 years of experience as a

Project Manager or Superintendent on projects of similar size and complexity.

1.8.4 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.9 PRECONSTRUCTION MEETING

After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule of prices or earned value report, shop drawings, and other submittals, scheduling programming, prosecution of the work, and clear expectations of the "Interim DD Form

1354" Submittal. Major subcontractors who will engage in the work must also attend.

1.10 FACILITY TURNOVER PLANNING MEETINGS (NAVFAC Red Zone - NRZ)

Meet with the Government to identify strategies to ensure the project is carried to expeditious closure and turnover to the Client. Start the turnover process at the Pre-Construction Conference meeting with a discussion of the NAVFAC Red Zone (NRZ) process and convene at regularly scheduled NRZ Meetings. Include the following in the facility Turnover effort:

1.10.1 NRZ Checklist

a. Contracting Officer's Technical Representative (COTR) will provide the

Contractor a copy of the NRZ Checklist template prior to 75 percent completion.

SECTION 01 30 00 Page 10

b. Prior to 75 percent completion add/delete critical activities to the

NRZ Checklist template as necessary to match the project scope, and schedule critical activities and insert planned completion dates in the

NRZ checklist for each critical activity. Present the NRZ Checklist to

COTR and review during a regularly scheduled QC Meeting.

1.10.2 Meetings

a. Upon Government acceptance of the NRZ Checklist, the Project

Superintendent is required to lead regular NRZ Meetings beginning at approximately 75 percent project completion, or three to six months prior to Beneficial Occupancy Date (BOD), whichever comes first.

b. The Contracting Officer will determine the frequency of the meetings, which is expected to increase as the project completion draws nearer.

c. Using the NRZ Checklist as a Plan of Action and Milestones (POAM) and basis for discussion, review upcoming critical activities and strategies to ensure work is completed on time.

d. Coordinate with the COTR any upcoming activities that require

Government involvement.

e. Maintain the NRZ Checklist by documenting the actual completion dates as work is completed and update the NRZ Checklist with revised planned completion dates as necessary to match progress. Distribute copies of the current NRZ Checklist to attendees at each NRZ Meeting.

1.13 PARTNERING

To most effectively accomplish this contract, the Government requires the formation of a cohesive partnership within the Project Team whose members are from the Government, the Contractor and their Subcontractors. Key personnel from the Supported Command, the End User (who will occupy the facility), the Government Design and Construction team and Subject Matter

Experts, the Installation, the Contractor and Subcontractors, and the

Designer of Record will be invited to participate in the Partnering process.

The Partnership will draw on the strength of each organization in an effort to achieve a project that is without any safety mishaps, conforms to the Contract, and stays within budget and on schedule.

The Contracting Officer will provide Information on the Partnering Process and a list of key and optional personnel who should attend the Partnering meeting.

1.13.2 Informal Partnering

The Contracting Officer will organize the Partnering Sessions with key personnel of the project team, including Contractor personnel and

Government personnel.

The Initial Partnering session should be a part of the Pre-Construction

Meeting. Partnering sessions will be held at a location agreed to by the

Contracting Officer and the Contractor (typically a conference room provided by the PWD FEAD/ROICC Resident Engineer office or the

SECTION 01 30 00 Page 11

Contractor). The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by the Contracting Officer. The Partners will determine the frequency of the follow-on sessions, at no more than 3 to six month intervals.

]1.14 ELECTRONIC MAIL (E-MAIL) ADDRESS

Establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments as text files, pdf files, and other similar formats. Within 10 days after contract award, provide the Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes or terrorist threats.

Multiple email addresses are not allowed.

It is the Contractor's responsibility to make timely distribution of all

Contracting Officer initiated e-mail with its own organization including field office(s). Promptly notify the Contracting Officer, in writing, of any changes to this email address.

SECTION 01 31 23.13 20 Page

SECTION 01 31 23.13 20

ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT CONTRACT MANAGEMENT SYSTEM

05/17

1.1 CONTRACT ADMINISTRATION

Utilize the Naval Facilities Engineering Command's (NAVFAC's) Electronic

Construction and Facility Support Contract Management System (eCMS) for the transfer, sharing and management of electronic technical submittals and documents. The web-based eCMS is the designated means of transferring technical documents between the Contractor and the Government. Paper media or e-mail submission, including originals or copies, of the documents identified in Table 1 are not permitted, except where eCMS is unavailable, non-functional or specifically requested in addition to electronic submission.

Contact the Contracting Officer's Representative (COR) regarding availability of eCMS training and reference materials.

1.2 USER PRIVILEGES

The Contractor will be provided access to eCMS. All technical submittals and documents must be transmitted to the Government via the

COR. Project roles and system roles will be established to control each user's menu, application, and software privileges, including the ability to create, edit, or delete objects.

approval. Submittals with an "S" are for inclusion in the Sustainability eNotebook, in conformance with Section 01 33 29 SUSTAINABILITY REPORTING.

List of Contractor's Personnel; G,

1.4 SYSTEM REQUIREMENTS AND CONNECTIVITY

1.4.1 General

The eCMS requires a web-browser (platform-neutral) and Internet connection. Obtain from an approved vendor an External Certification

Authority (ECA), Primary Key Infrastructure (PKI) certificate, or other similar digital identification to support two-factor authentication and access to eCMS. Provide and maintain computer hardware and software for the eCMS access throughout the duration of the contract for all

Contractor-designated users. Provide connectivity, speed, bandwidth, and access to the Internet to ensure adequate functionality. Neither upgrading of the Contractor's computer system nor delays associated from the usage of the eCMS will be justification or grounds for a time extension or cost adjustment to the Contract.

1.4.2 Contractor Personnel List

Within 20 calendar days of contract award, provide to the Contracting

Officer a list of Contractor's personnel who will have the responsibility for the transfer, sharing and management of electronic design, technical submittals and documents and will require access to the eCMS. Project personnel roles to be filled in the eCMS include the Contractor's Project

Manager, Designer of Record, Superintendent, Quality Control (QC)

Manager, and Site Safety and Health Officer (SSHO). Personnel must be capable of electronic document management. Notify the COR immediately of any personnel changes to the project. The Contracting Officer reserves the right to perform a security check on all potential users.

Provide the following information:

First Name

Last Name

E-mail Address

Office Address

Project Role (e.g. Project Manager, QC Manager, Superintendent)

1.4.3 Field Administration

Within 30 days of Contract Award, provide a tablet computer with a Common

Access Card (CAC) reader at the job site for Government use only. The tablet computer must have a web-browser, built-in camera, and cellular data connectivity. Provide tablet computer with a rugged case suitable for use in a construction environment. The tablet computer must be fully charged and made available at all times for Government use to facilitate the input of construction data at the job site. After completion of the work, reset the tablet computer to factory default settings. The tablet computer remains the property of the Contractor and must be removed from the site. There are restrictions on use of WIFI on military bases.

Cellular data connectivity and availability, and use of WIFI requires coordination with and approval by the Contracting Officer.

1.5 SECURITY CLASSIFICATION

In accordance with Department of Navy guidance, all military construction contract data are unclassified, unless specified otherwise by a properly designated Original Classification Authority (OCA) and in accordance with an established Security Classification Guide (SCG). Refer to the project's

OCA when questions arise about the proper classification of information.

The eCMS and tablet computer must only be used for the transaction of unclassified information associated with construction projects. In conformance with the Freedom of Information Act (FOIA), Department of

Defense Manual 5200.01-V4: DoD Information Security Program: Controlled

Unclassified Information (CUI), and DoD requirements, any unclassified project documentation uploaded into the eCMS must be designated either "U

- UNCLASSIFIED" (U) or "FOUO - UNCLASSIFIED-FOR OFFICIAL USE ONLY" (FOUO).

1.6 ECMS UTILIZATION

Establish, maintain, and update data and documentation in the eCMS throughout the duration of the contract.

Personally Identifiable Information (PII) transmittal is not permitted in the eCMS.

1.6.1 Information Security Classification/Identification

The eCMS must be used for the transmittal of the following documents. This requirement supersedes conflicting requirements in other sections), however, submittal review times in Section 01 33 00 SUBMITTAL PROCEDURES remain applicable. Table 1 - Project Documentation Types provides the appropriate U and FOUO designations for various types of project documents. Construction documents requiring FOUO status must be marked accordingly. Apply the appropriate markings before any document is uploaded into eCMS. Markings are not required on U documents.

Table 1 also identifies which eCMS application is to be used in the transmittal of data (these are subject to change based on the latest software configuration). If a designated application is not functional within 4 hours of initial attempt, defer to the Submittal application and submit the required data as an uploaded portable document (e.g.

PDF), word processor, spreadsheet, drawing, or other appropriate format. Hard copy or e-mail submission of these items is acceptable only if eCMS is documented to be not available or not functional. After uploading documents to the Submittal application, transmit the submittals and attachments to the COR via the Transmittal application. For Submittals, select the following:

Preparation by = Contractor personnel assigned to prepare the submittal Approval by = Contracting Officer Representative (COR)

Returned by = Design Lead/Manager

Forwarded to = Contractor project manager

Table 1 - Project Documentation Types

SUBJECT/NAME CLASS REMARKS ECMS APPLICATION

As-Built Drawings U Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

Submittals and

Transmittals

Building Information

Modeling (BIM)

U 1. Locations of sensitive areas must be labeled as either "Controlled

Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security

Manager

2. Design reviews will be performed in existing "Dr Checks"

Submittals and

Transmittals

Construction Permits U Refer to rules of the issuing activity, state or jurisdiction

Submittals and

Transmittals

Construction

Schedules

(Activities and

Milestones)

U After the schedule submittal is approved by the COR, import the schedule file into the scheduling application, and select "Approve" to establish a new schedule baseline

Submittals, Transmittals and

Scheduling App

Construction

Schedules

(Cost-Loaded)

FOUO After the schedule submittal is approved by the COR, import the schedule file into the scheduling application, and select "Approve" to establish a new schedule baseline

Submittals, Transmittals and

Scheduling App

Construction

Schedules (3-Week

Lookahead)

U Import the schedule file into the scheduling application, and select

"Approve" to establish a new schedule baseline

Scheduling App

DD 1354 Transfer of

Real Property

U Submittals and

Transmittals

Daily Production

Reports

FOUO Provide weather conditions, crew size, man-hours, equipment, and materials information

Daily Report

Daily Quality

Control (QC) Reports

FOUO Provide QC Phase, Definable Features of Work

Identify visitors

Daily Report

Designs and

Specifications

U 1. Locations of sensitive areas must be labeled as either "Controlled

Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security

Manager

2. Design reviews will be performed in existing "Dr Checks"

Submittals and

Transmittals

Environmental Notice of Violation (NOV), Corrective Action

Plan

U Refer to rules of the issuing activity, state or jurisdiction

Submittals and

Transmittals

Environmental

Protection Plan (EPP)

FOUO Submittals and

Transmittals

Invoice (Supporting

Documentation)

FOUO Applies to supporting documentation only. Invoices are submitted in

Wide-Area Workflow (WAWF)

Submittals and

Transmittals

Jobsite

Documentation, Bulletin Board, Labor Laws, SDS

U Submittals and

Transmittals

Meeting Minutes FOUO Meeting Minutes

Operations &

Maintenance Support

Information

(OMSI/eOMSI), Facility Data

Worksheet

U 1. Locations of sensitive areas must be labeled as either "Controlled

Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security

Manager

2. Design reviews will be performed in existing "Dr Checks"

Submittals and

Transmittals

Photographs U Subject to base/installation restrictions

Submittals and

Transmittals

QCM Initial Phase

Checklists

FOUO Checklists (Site

Management)

QCM Preparatory

Phase Checklists

FOUO Checklists (Site

Management)

Quality Control Plans FOUO Submittals and

Transmittals

QC Certifications U Submittals and

Transmittals

QC Punch List U Punch Lists

(Testing Logs)

Red-Zone Checklist U Checklists (Site

Management)

Rework Items List FOUO Punch Lists

(Testing Logs)

Request for

Information (RFI)

Post-Award

FOUO RFIs

Safety Plan FOUO Daily Report

Safety - Activity

Hazard Analyses (AHA)

FOUO Daily Report

Safety - Mishap

Reports

FOUO Daily Report

SCIF/SAPF

Accreditation

Support Documents

FOUO Note: Some Construction Security plans may be classified as Secret.

Classified information must not be uploaded into eCMS. Refer to the

Site Security Manager, as applicable.

Submittals and

Transmittals

Shop Drawings U Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

Submittals and

Transmittals

Storm Water

Pollution Prevention

(Notice of Intent -

Notice of

Termination)

U Refer to rules of the issuing activity, state or jurisdiction

Submittals and

Transmittals

Submittals and

Submittal Log

U Submittals and

Transmittals

Testing Plans, Logs, and Reports

FOUO Submittals and

Transmittals

Training/Reference

Materials

U Submittals and

Transmittals

Training Records

(Personnel)

FOUO Submittals and

Transmittals

Utility

Outage/Tie-In

Request/Approval

FOUO Submittals and

Transmittals

Warranties/BOD Letter FOUO Submittals and

Transmittals

Quality Assurance

Reports

FOUO Checklists

(Government initiated)

Non-Compliance

Notices

FOUO Non-Compliance

Notices

(Government initiated)

Other Government-prepared documents

FOUO GOV ONLY

SECTION 01 31 23.13 20 Page 10

All Othere Documents FOUO Refer to FOIA guidelines and contact the FOIA official to determine whether exemptions exist

As applicable

1.6.2 Markings on FOUO documents

a. Only FOUO documents being electronically uploaded into the eCMS (.docx,.xlsx, and others as appropriate), and associated paper documents described in the paragraph CONTRACT ADMINISTRATION require FOUO markings as indicated in the subparagraphs below.

b. FOUO documents that are originally created within the eCMS application using the web-based forms (RFIs, Daily Reports, and others as appropriate) will be automatically watermarked by the eCMS software, and these do not require additional markings.

c. FOUO documents must be marked "UNCLASSIFIED//FOR OFFICIAL USE ONLY" at the bottom of the outside of the front cover (if there is one), the title page, the first page, and the outside of the back cover (if there is one).

d. FOUO documents must be marked on the internal pages of the document as

"UNCLASSIFIED//FOR OFFICIAL USE ONLY"' at top and bottom.

e. Where Installations require digital photographs to be designated FOUO, place the markings on the face of the photograph.

f. For visual documentation, other than photographs and audio documentation, mark with either visual or audio statements as appropriate at both the beginning and end of the file.

1.7 QUALITY ASSURANCE

Requested Government response dates on Transmittals and Submittals must be in accordance with the terms and conditions of the Contract. Requesting response dates earlier than the required review and response time, without concurrence by the Government COR, may be cause for rejection.

Incomplete submittals will be rejected without further review and must be resubmitted. Required Government response dates for resubmittals must reflect the date of resubmittal, not the original submittal date.

Not Used.

Not Used.

SECTION 01 32 16.00 20 Page

SECTION 01 32 16.00 20

SMALL PROJECT CONSTRUCTION PROGRESS SCHEDULES

08/18

1.1 SUBMITTALS

approval. Submittals with an "S" are for inclusion in the Sustainability eNotebook, in conformance with Section 01 33 29 SUSTAINABILITY REPORTING.

Baseline Construction Schedule; G

SD-07 Certificates

Monthly Updates

1.2 PRE-CONSTRUCTION SCHEDULE REQUIREMENT

Prior to the start of work, prepare and submit to the Contracting Officer a

Baseline Design Schedule and Baseline Construction Schedule in the form of a Network Analysis Schedule (NAS) Bar Chart Schedule in accordance with the terms in Contract Clause FAR 52.236-15 Schedules for Construction

Contracts, except as modified in this contract. The approval of a

Baseline Construction Schedule is a condition precedent to:

a. The Contractor starting demolition work or construction stage(s) of the contract.

b. Processing Contractor's invoice(s) for construction activities/items of work.

c. Review of any schedule updates.

Submittal of the Baseline Design and Construction Schedule, and subsequent schedule updates, is understood to be the Contractor's certification that the submitted schedule meets the requirements of the Contract Documents, represents the Contractor's plan on how the work will be accomplished, and accurately reflects the work that has been accomplished and how it was sequenced (as-built logic).

1.3 SCHEDULE FORMAT

1.3.1 Network Analysis Schedule (NAS)

Use the critical path method (CPM) to schedule and control project activities. Prepare and maintain project schedules using Primavera P6 or

Microsoft Project 2010. Importing data into the scheduling program using data conversion techniques or third party software is cause for rejection of the submitted schedule.

Within 15 calendar days after approval of the Initial Schedule or approval of the final design for a design build project, submit to the Contracting

Officer a final NAS schedule.

1.3.1.1 Activity Requirements

a. At a minimum, identify the following in the schedule:

(1) Design and Construction time for major systems and components

(2) Each activity assigned with its appropriate Responsibility Code

(3) Each activity assigned with its appropriate Phase and Area Codes

(4) Major submittals and submittal processing time

(5) Major equipment lead time

b. Build the Schedule as follows:

(1) Show design periods, submittals, Government review periods, material/equipment delivery, utility outages, on-site construction, inspection, testing, and closeout activities.

Government and Contractor on-site work activities must be driven by calendars that reflect Saturdays, Sundays and all Federal

Holidays as non-work days for 5-day work week calendars.

(2) With the exception of the Contract Award and End Contract milestone activities, use of open-ended activities is not allowed;

each activity must have predecessor and successor ties. No activity must have open start or open finish (dangling) logic.

Minimize redundant logic ties. Once an activity exists on the schedule it must not be deleted or renamed to change the scope of the activity and must not be removed from the schedule logic without approval from the Contracting Officer. While an activity cannot be deleted, where said activity is no longer applicable to the schedule but must remain within the logic stream for historical record, it can be changed to a milestone. Document any such change in the milestone's "Notebook," including a date and explanation for the change. The ID number for a deleted activity must not be re-used for another activity.

(3) Assign each activity its appropriate Responsibility Code and Area Code, indicating location and responsibility to accomplish the work indicated by the activity, Phase Code, and Work Location

Code. Include anticipated tasks to be assigned Government responsibility.

(4) Date/time constraints or lags, other than those required by the contract, are not allowed unless approved by the Contracting

Officer. Include as the last activity in the contract schedule, a milestone activity named "Contract Completion Date".

(5) Include the following Contract Milestones:

(a) Include as the first activity on the schedule a start milestone titled "Contract Award", which must have a Mandatory

Start constraint equal to the Contract Award Date;

(b) Include Interim or Phased Completion Milestones required by the Contract or as approved by the Contracting Officer;

(c) Include Facility Turnover Planning Meeting Milestones;

(d) Include an unconstrained finish milestone on the schedule titled "Substantial Completion". Substantial Completion is defined as the point in time the Government would consider the project ready for beneficial occupancy wherein by mutual agreement of the Government and Contractor. Government use of the facility is allowed while construction access continues in order to complete remaining items (e.g. punch list and other close out submittals).

(e) Include an unconstrained finish milestone on the schedule titled "Projected Completion". Projected Completion is defined as the point in time the Government would consider the project complete. This milestone must have the Contract Completion Date

(CCD) milestone as its only successor.

(f) Include as the last activity on the schedule a finish milestone titled "Contract Completion (CCD)" with constraint type

"Must Finish No Later Than". Calculation of schedule updates must be such that if the finish of the "Projected Completion" milestone falls after the contract completion date, then negative float will be calculated on the longest path and if the finish of the

"Projected Completion" milestone falls before the contract completion date, the float calculation must reflect positive float on the longest path. This milestone must be set to 5:00 pm.

(6) Provide lead time for major equipment.

1.3.1.2 Activity Identification

a. Identify Government, Construction Quality Management (CQM), Construction activities planned for the project and other activities that could impact project completion if delayed.

b. Identify administrative type activity/milestones including pre-construction submittal and permit requirements prior to demolition or construction stage.

c. Create separate activities for each Phase, Area, Floor Level, and

Location the activity is occurring.

d. Do not use construction category activity to represent non-work type reference (Such as, Serial Letter or Request for Information) in NAS.

e. Place non-work reference within P6 activity details notebook. Activity categories included in the schedule are specified below.

1.3.1.3 Responsibility Code

Assign each activity its appropriate Responsibility Code indicating responsibility to accomplish the work indicated by the activity, Phase Code and Work Location Code.

1.3.1.4 Primavera P6 Settings and Parameters

Use the following Primavera P6 settings and parameters in preparing the

Baseline Schedule. Deviation from these settings and parameters, without prior consent of the Contracting Officer, is cause for rejection of schedule submission.

a. General: Define or establish Calendars and Activity Codes at the

"Project" level, not the "Global" level.

b. Admin Drop-Down Menu, Admin Preferences, Time Periods Tab:

(1) Set time periods for P6 to 8.0 Hours/Day, 40.0 Hours/Week, 172.0 Hours/Month and 2000.0 Hours/Year.

(2) Use assigned calendar to specify the number of work hours for each time period: Must be checked.

c. Admin Drop-Down Menu, Admin Preferences, Earned Value Tab: Earned

Value Calculation: Use "Budgeted values with current dates".

d. Project Level, Dates Tab: Set "Must Finish By" date to "Contract

Completion Date", and set "Must Finish By" time to 05:00pm.

e. Project Level, Defaults Tab:

(1) Duration Type: Set to "Fixed Duration & Units".

(2) Percent Complete Type: Set to "Physical".

(3) Activity Type: Set to "Task Dependent".

(4) Calendar: Set to "Standard 5 Day Workweek". Calendar must reflect

Saturday, Sunday and all Federal holidays as non-work days.

Alternative calendars may be used with Contracting Officer approval.

f. Project Level, Calculations Tab:

(1) Activity percent complete based on activity steps: Must be Checked.

(2) Reset Remaining Duration and Units to Original: Must be Checked.

(3) Subtract Actual from At Completion: Must be Checked.

(4)…