1700000_BSVE.pdf

1700000 – Base Support Vehicles and Equipment Table of Contents

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Safety

2.3.2 Fuel Efficient Acquisition

2.3.3 Audits and Inspections

2.3.4 General Maintenance and Repair Requirements

2.3.4.1 Established Priorities

2.3.4.2 Allowable Downtime Standards

2.3.4.3 Downtime Computation

2.3.4.4 Temporary Suspensions of Downtime Standards

2.3.4.5 Excessive Repairs

2.3.5 Labor Requirements

2.3.6 Fleet Size

2.4 References and Technical Documents

3 FFP Work N/A

3.1 Operations N/A

3.1.1 Billing Services N/A

3.1.2 Taxi Service N/A

3.1.3 Scheduled Shuttle and School Bus Service N/A

3.1.4 WHE/MHE/ CESE Services N/A

3.1.5 Railroad Operation N/A

3.1.6 Fuel Delivery Service and Fuel Program Requirements N/A

3.2 Support Services N/A

3.2.1 Operator Testing and Licensing N/A

3.2.2 Dispatching Service

3.2.3 Fuel Dispensing Facility N/A

3.2.4 Vehicle Washing and Waxing N/A

3.2.5 Non-Government Owned Leased Vehicles N/A

3.2.5.1 GSA Leased Vehicles N/A

3.2.5.2 Other Commercial Leased Vehicles N/A

3.2.5.3 Received and/or Reassigned Vehicles and Equipment Services N/A

3.3 Maintenance N/A

3.3.1 Maintenance (Government-Owned) N/A

3.3.1.1 New and Reassigned Used Vehicle Service N/A

3.3.1.2 Inspection and Load Test Certification of WHE, MHE and OHE N/A

3.3.1.3 Preventive Maintenance Inspections N/A

3.3.1.4 BSVE Repair N/A

3.3.1.5 BSVE Trouble Calls N/A

3.3.2 Maintenance (Non-Government Owned) N/A

4 IDIQ Work

Table of Contents

4.1 Onsite Fleet Maintenance & Repair Services

4.2 Preventive Maintenance Checks and Services

Spec Item Title Description 1 General Information The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Base Support Vehicles and Equipment Auto Repair and Maintenance for Marine Corps Base Camp Pendleton, CA; Marine Corps Air Station, Miramar, CA; Marine Corps Recruit Depot, San Diego, CA.

Installation will transport their vehicles to MCB Camp Pendleton for repair by the Contractor.

1.1 Concept of Operations This is a contract to repair and service vehicles and automotive type equipment at Government facilities and in the field. Government owned automotive type vehicles and other non-tactical highway use type equipment to include trucks, trailers, firefighting apparatus, and similar type equipment (Attachment J contains a sample list of vehicles). The service provided will return damaged vehicles to their original condition or to a condition designated by the Government.

The Southwest Region Fleet Transportation (SWRFT) organization is responsible for the operation, maintenance, and appearance of the Government vehicles assigned to the SWRFT inventory.

Spec Item Title Description 2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1700000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for the efficient and complete repair of vehicles assigned to the SWRFT.

2.2.1 Certification, Training, and Licensing

The Contractor shall be responsible for complying, obtaining and retaining any necessary permits/licenses required by Federal, State, County or local authority.

Personnel working on alternative fueled vehicle (e.g. CNG, propane, flex-fuel, etc.) shall be certified to work on that particular type vehicle.

Personnel working on electric vehicles shall be certified to work on the electrical components, sub-assemblies and assemblies.

2.3 Special

Requirements

2.3.1 Safety The Contractor shall adhere to all OSHA, EPA, U.S. Marine Corps, California State Regulations, and the rules and regulations prescribed by the Federal Motor Carrier Safety Regulations, U.S. Department of Transportation, Federal Highway Administration, and Bureau of Motor Carrier Safety.

2.3.2 Fuel Efficient

Acquisition

N/A

2.3.3 Audits and

Inspections

N/A

2.3.4 Special Vehicle

Maintenance and Repair Requirements

The purpose of this Spec Item is to establish a system so more important items of BSVE (e.g., ambulances, fire trucks, etc.) will receive a higher priority for maintenance and repair.

The Contractor shall manage the overall maintenance effort so BSVE downtime does not exceed the allowable downtime standards specified herein. The following chart illustrates the price range of work orders and the number of workdays allowed for completion. Delivery dates that cannot be met due to conditions beyond the contractor’s control or non-availability of parts shall have the dates adjusted accordingly by agreement between the contractor and the Government. All conditions must be reported to the Government on the date the condition or non-availability of parts becomes know. The completion time for work orders over $5,000 shall be computed using the same $500 scale as the rest of the Chart.

Work Order Price Range

Work Days Allowed

Work Order Price Range

Work Days Allowed

Up to $500 3 $2,500 - $3,000 8 $501 - $1,000 4 $3,001 - $3,500 9 $1,001 - $1500 5 $3,501 - $4,000 10 $1,501 - $2,000 6 $4,001 - $4,500 11 $2,001 - $2,500 7 $4,500 - $5,000 12

Spec Item Title Description

2.3.4.1 Established

Priorities The Fleet Inventory shown in J-1700000-02 indicates the priority assigned to each piece of BSVE in the fleet. The Government may change the priorities of up to 10% of the BSVE without a contract modification. The Contractor shall perform maintenance and repair in accordance with the timeframes established in the following priorities:

Priority 1 Generally, Priority 1 BSVE includes emergency vehicles (ambulances, fire trucks, police sedans and pickups), utility boom bucket trucks, and automobiles assigned to Commanding Officers and their staffs. However, the KO may designate Priority 1 work without regard to the type of vehicle use. Work on BSVE in this category shall start immediately after being reported down or received in the shop during regular working hours, and two hours after regular working hours. In the event BSVE will be down more than 24 continuous hours, the Contractor shall notify the KO of the reason for the delay, action being taken to shorten the delay, and the estimated day and hour BSVE will be returned to service. Excluding such delays, the Contractor shall work uninterrupted until maintenance/repair is complete.

Priority 2 Generally, Priority 2 BSVE includes designated buses, automobiles assigned to base tenant activity staffs, emergency service vehicles, cranes, and MHE.

However, the KO may designate Priority 2 work without regard to the type of vehicle use. Work shall be completed on BSVE in this category within two hours after being reported down or received in the shop during regular working hours, and within four hours after regular working hours. In the event BSVE will be down more than 48 continuous hours, the Contractor shall notify the KO of the reason for the delay, action being taken to shorten the delay, and the estimated day and hour BSVE will be returned to service. Excluding such delays, the Contractor shall work uninterrupted until maintenance/repair is complete.

Priority 3 Work shall be completed on BSVE in this category within five working days after being reported down or received in the shop.

2.3.4.2 Allowable

Downtime Standards

The Contractor shall manage the overall maintenance effort so BSVE downtime does not exceed the allowable downtime standards specified herein. For the purpose of computing downtime, regular working hours is defined as eight hours per day, Mondays through Fridays, except observed Federal holidays.

Downtime hours per shop repair order shall not exceed the Allowable Individual Downtime by Alpha Code specified by the SWRFT Representative at time of pickup. Downtime hours per individual alpha group shall not exceed 10% of the total available hours per individual alpha group per month (invoice period). For any given alpha group, the total hours of availability per month equals the total number of units in the group times the number of regular working hours per month.

Spec Item Title Description

2.3.4.3 Downtime

Computation Downtime for Priority 1 BSVE shall commence immediately when reported down or received in the shop during regular working hours.

Downtime for Priority 2 BSVE shall two hours after being reported down or received in the shop during regular working hours.

Downtime for Priority 3 BSVE shall commence two working days after BSVE is reported down or received in the shop.

Downtime will terminate when a unit is returned to service.

Any time period that BSVE is returned to the Contractor for rework shall be included in the downtime computation. Any time period BSVE is under the control of the Government shall not be included in the downtime computation. If the Government elects to have work performed by other than the Contractor, any downtime associated with such performance will not be included in the downtime computation. When computing downtime, fractions of hours shall be rounded to the nearest hour (less than 30 minutes = 0, 30 minutes or more = one hour).

2.3.4.4 Temporary

Suspensions of Downtime Standards

N/A

2.3.4.5 Excessive Repairs N/A

2.3.5 Labor Requirements Chilton Labor Guide, Mitchell Mechanical Parts/Labor Estimating Guide, or similar estimating sources shall be used for determining the number of flat rate hours required to complete the scope of work. Total labor cost will be determined by totaling the number of flat rate hours and then multiplying by the flat rate hour unit price.

2.3.6 Fleet Size N/A

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1700000-03.

Spec Item Title

Performance Objective Related Information

Performance Standard

3 FFP Work N/A

3.1 Operations N/A

3.1.1 Billing

Services N/A

3.1.2 Taxi Service N/A

3.1.3 Scheduled

Shuttle and School Bus Service

N/A

3.1.4 WHE/MHE/

OHE/ CESE

Services

N/A

3.1.5 Railroad

Operation

N/A

3.1.6 Fuel Delivery

Service and Fuel Program Requirements

N/A

3.2 Support

Services

N/A

3.2.1 Operator

Testing and Licensing

N/A

3.2.2 Dispatching

Service

N/A

3.2.3 Fuel

Dispensing Facility

N/A

3.2.4 Vehicle

Washing and Waxing

N/A

3.2.5 Non-

Government Owned Leased Vehicles

N/A

3.2.5.1 GSA Leased

Vehicles

N/A

3.2.5.2 Other

Commercial Leased Vehicles

N/A

3.2.5.3 Received

and/or Reassigned Vehicles and Equipment Services

N/A

3.3 Maintenance N/A

3.3.1 Maintenance N/A

Spec Item Title

Performance Objective Related Information

Performance Standard

(Government- Owned)

3.3.1.1 New and

Reassigned Used Vehicle Service

N/A

3.3.1.2 Inspection

and Load Test Certification of WHE, MHE and

OHE

N/A

3.3.1.3 Preventive

Maintenance Inspections

N/A

3.3.1.4 BSVE Repair

3.3.1.5 BSVE

Trouble Calls N/A

3.3.2 Maintenance

(Non- Government Owned)

N/A

Spec Item Title Performance Objective Related Information

Performance Standard

4 IDIQ Work IDIQ work may be ordered utilizing FED MALL in accordance with Section H or on a task order in accordance with the contract documentation. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to IDIQ ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the completed work.

Performance standards for IDIQ work will be the same as those in Spec Item 3 where applicable.

4.1 Onsite Fleet

Maintenance

& Repair Services.

Repair of gasoline, natural gas, diesel, electric, and other engines that power vehicles.

Contractor shall also repair engine accessories, power transmission systems, and other parts of light/medium/heavy trucks, trailers, buses, and similar equipment.

Contractor shall vehicle power train systems, driveline components, cooling systems, brake systems, electrical systems, steering systems, air conditioning systems, other sub-systems and accessories to return the vehicle to a safe and fully operational condition.

The Contractor shall troubleshoot and diagnose malfunctions and identify trouble codes using information technology (laptop computer, scanners, etc.) by accessing the vehicle On-Board Diagnostic systems.

The contractor is expected to perform the work at Government facilities and in the field as appropriate, utilizing the contractor’s tools, equipment, and materials. No facilities will be provided by the Government. When available the Government will provide the parts necessary for the repair. The Contractor may perform the work at its own facility, if deemed appropriate by the Contracting Officer.

The contractor shall provide a detailed written estimate of all items required to complete the requested repair as identified in the Request for Proposal. The written estimate will be provided to the Government within two work days following the contractor’s inspection of the equipment. Email is the preferred means of providing estimates, photos, and other related information.

The contractor’s estimate will be compared to the Government’s estimate for total scope of work and costs. The Government will make a determination to refer the work to the contractor or perform the work in-house.

Complete repair tasks within industry time standards or an agreed upon timeframe when no standard exists.

The contractor will warranty all parts supplied under this contract for 90 days or at the manufacturer's warranty period, whichever is the longer period of time.

4.2 Preventive

Maintenance Checks and Services

Contractor shall perform preventive maintenance checks and services on all types of vehicles and automotive equipment.

Change oil and filters on all types of equipment, and properly lubricate to manufacturer’s recommendations.

Performance In Accordance with all manufacturers’ recommendations.

Complete service tasks within manufacturer’s guidelines and established labor standards.