N6247023R9002.pdf

CODE

(Hour)

PAGE(S)

until local time

X

A X B X C

D

EX

X G F 50 - 58

59 - 71 X H 72 - 76 weston.polen@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

DO-C9 1 76

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N62470 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

WESTON C. POLEN 757-322-4749

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2 3 - 14

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

15 - 21 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

22 - 24 25 - 26

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 27 - 28 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 29 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

30 - 48

PART II - CONTRACT CLAUSES

COMNAVFACSYSCOM ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

03 Sep 2024

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N6247023R9002

Section A - Solicitation/Contract Form

SECTION A

NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND (NAVFAC),

ATLANTIC 6506 HAMPTON BLVD.

NORFOLK, VIRGINIA 23508-1278

SOLICITATION NUMBER: N6247023R9002:

PROFESSIONAL SERVICES TO SUPPORT THE NAVY’S PUBLIC WORKS DIRECTORATE WORK

PREDOMINATELY WITHIN THE NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND’S

(NAVFAC) AREA OF RESPONSIBILITY.

NOTICE: PROPOSALS ARE DUE BY 2:00 P.M. NORFOLK, VA LOCAL TIME ON 02 OCTOBER 2024

Proposal is to be submitted to office listed below:

The due date and time, the manner of submission, and place of submission are in section L.1.

A.1 CONTRACT TITLE

Professional Services to support the Navy’s Public Works directorate work predominately within the Naval Facilities Engineering Systems Command’s (NAVFAC) Area of Responsibility.

A.2 TYPE OF CONTRACT

Single award Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) contract.

A.3 COMPETITION REQUIREMENTS/SET-ASIDE

This procurement is unrestricted.

A.4 NAICS CODE

The NAICS code assigned to this procurement is 541330, Engineering Services, having a size standard of $47 Million. Refer to Section K, Representations, Certifications and Other Statements of Offerors.

A.5 REQUEST FOR PROPOSAL (RFP) FILES

It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from Contract Opportunities (www.sam.gov). Unprotected editable electronic file copies of the RFP documents, including Word, Excel, and/or Adobe files will not be provided. Please plan accordingly.

Section B - Supplies or Services and Prices

SECTION B

Section B – Supplies or Services and Prices

LABOR CATEGORIES AND RATES

B.1 MAXIMUM NOT TO EXCEED VALUE (NTE) AND MINIMUM GUARANTEE

The maximum NTE VALUE OF THE CONTRACT IS $60,000,000. Concurrently, with the award of the basic contract, the Government intends to issue a task order in the amount of $10,000 to obligate the minimum guarantee for this contract.

Minimum guarantees do not apply to the option periods.

B.2 CONTRACT TERM

This contracts contains provisions for one (1) Base Period of up to 12 months with four (4) Option Periods (12 months each), not-to-exceed a total of 60 months. The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses (FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE

CONTRACT (MAR 2000).

B.3 FULLY BURDENED LABOR PRICE ADJUSTMENTS IN OPTION PERIODS

In the event the Government elects to exercise an option period, the contract price or labor rates proposed and accepted at the time of award will be the contract price. No price adjustments will be made.

Base Year Pricing: PW Professional Services

Column A Column B

Column C Column D Column E

ELIN Labor Category Loaded Rate Hours

Indirect Rate Total

Program Manager

Project Manager

Subject Matter Expert

Senior Technical Specialist

10140

Technical Specialist

18200

Senior Inspector

Inspector

18200

Senior GIS Specialist

GIS Specialist

Senior Trainer/Materials Developer

Senior Cost Estimator

Cost Estimator

Senior QA Specialist

QA Specialist

Notes:

1. The hours in Column C are merely for the evaluation of proposals among Offerors, and are not representative of anticipated workload under this contract.

2. Offeror shall not add labor categories, make structural changes, or change the estimated hours on this form.

3. The only entries shall be in Columns B, D and E. No other columns shall be changed, modified or deleted.

4. Offeror shall only utilize the listed labor categories and input fully burdened direct labor hourly ceiling rates. Fully burdened hourly labor rates shall include the following costs: direct labor, fringe benefits, overhead, phone service (cellular and landline), all computer charges for computer workstations and laptops including standard software packages, general and administrative costs, and profit. Additionally, administrative costs for contract management, invoicing and other task order administrative tasks will not be separately negotiated, and shall be incorporated in the indirect costs included in the fully burdened hourly labor rates.

5. Under Travel, ODC, and Subcontractor labor, offerors shall input under Column D the applicable multipliers (percent mark-ups) for travel, ODCs, and Subcontractor labor. The multiplier percentage proposed shall include all handling fees and indirect costs, i.e., overhead and general and administrative costs, applicable to travel, ODCs, and Subcontractor labor. No additional indirect costs or profit will be applied.

6. Firm fixed-price task orders will be negotiated for the services required under this contract using the fully burdened labor rates and the percent mark-ups for travel and other direct costs proposed under Attachment B - Schedule of Services, for the base year and each option year (if exercised). However, the quantities listed in Attachment B - Schedule of Services are estimates only and will not be ordered with the award of the basic contract. Actual quantities ordered over the duration of the contract are expected to vary and are not limited to those estimated in Attachment B - Schedule of Services.

Option Year 1: PW Professional Services

Travel for Base Year $80,000.00

Contractor indirect rate applied to travel %

ODC's $2,250.00 rate applied to ODC's %

Subcontractor Labor $200,000.00 rate applied to subcontractor’s work %

Total Base Year 61687 $

ELIN Labor Category Loaded Rate Hours representative of anticipated workload under this contract.

2. Offeror shall not add labor categories, make structural changes, or change the estimated hours on this form.

3. The only entries shall be in Columns B, D and E. No other columns shall be changed, modified or deleted.

4. Offeror shall only utilize the listed labor categories and input fully burdened direct labor hourly ceiling rates. Fully burdened hourly labor rates shall include the following costs: direct labor, fringe benefits, overhead, phone service (cellular and landline), all computer charges for computer workstations and laptops including standard software packages, general and administrative costs, and profit. Additionally, administrative costs for contract management, invoicing and other task order administrative tasks will

22100

36000

16500

Travel for Base Year $82,000.00

ODC's $2,500.00

Subcontractor Labor $350,000.00 subcontractor’s work %

Total Base Year 94110 $ not be separately negotiated, and shall be incorporated in the indirect costs included in the fully burdened hourly labor rates.

5. Under Travel, ODC, and Subcontractor labor, offerors shall input under Column D the applicable multipliers (percent mark-ups) for travel, ODCs, and Subcontractor labor. The multiplier percentage proposed shall include all handling fees and indirect costs, i.e., overhead and general and administrative costs, applicable to travel, ODCs, and Subcontractor labor. No additional indirect costs or profit will be applied.

6. Firm fixed-price task orders will be negotiated for the services required under this contract using the fully burdened labor rates and the percent mark-ups for travel and other direct costs proposed under Attachment B - Schedule of Services, for the base year and each option year (if exercised). However, the quantities listed in Attachment B - Schedule of Services are estimates only and will not be ordered with the award of the basic contract. Actual quantities ordered over the duration of the contract are expected

Option Year 2: PW Professional Services

ELIN Labor Category Loaded Rate Hours

2. Offeror shall not add labor categories, make structural changes, or change the estimated hours on this form.

3. The only entries shall be in Columns B, D and E. No other columns shall be changed, modified or deleted.

4. Offeror shall only utilize the listed labor categories and input fully burdened direct labor hourly ceiling rates. Fully burdened hourly labor rates shall include the following costs: direct labor, fringe benefits, overhead, phone service (cellular and landline), all computer charges for computer workstations and laptops including standard software packages, general and administrative costs, and profit. Additionally, administrative costs for contract management, invoicing and other task order administrative tasks will not be separately negotiated, and shall be incorporated in the indirect costs included in the fully burdened hourly labor rates.

5. Under Travel, ODC, and Subcontractor labor, offerors shall input under Column D the applicable multipliers (percent mark-ups) for travel, ODCs, and Subcontractor labor. The multiplier percentage proposed shall include all handling fees and indirect costs, i.e., overhead and general and administrative costs, applicable to travel, ODCs, and Subcontractor labor. No additional indirect costs or profit will be applied.

6. Firm fixed-price task orders will be negotiated for the services required under this contract using the fully burdened labor rates and the percent mark-ups for travel and other direct costs proposed under Attachment B - Schedule of Services, for the base year and each option year (if exercised). However, the quantities listed in Attachment B - Schedule of Services are estimates only and will not be ordered with the award of the basic contract. Actual quantities ordered over the duration of the contract are expected

Option Year 3: PW Professional Services

Travel for Base Year $85,000.00

ODC's $2,750.00

Subcontractor Labor $450,000.00

2. Offeror shall not add labor categories, make structural changes, or change the estimated hours on this form.

ELIN Labor Category Loaded Rate Hours

Travel for Base Year $85,000.00

ODC's $3000.00

Subcontractor Labor $450,000.00

3. The only entries shall be in Columns B, D and E. No other columns shall be changed, modified or deleted.

4. Offeror shall only utilize the listed labor categories and input fully burdened direct labor hourly ceiling rates. Fully burdened hourly labor rates shall include the following costs: direct labor, fringe benefits, overhead, phone service (cellular and landline), all computer charges for computer workstations and laptops including standard software packages, general and administrative costs, and profit. Additionally, administrative costs for contract management, invoicing and other task order administrative tasks will not be separately negotiated, and shall be incorporated in the indirect costs included in the fully burdened hourly labor rates.

5. Under Travel, ODC, and Subcontractor labor, offerors shall input under Column D the applicable multipliers (percent mark-ups) for travel, ODCs, and Subcontractor labor. The multiplier percentage proposed shall include all handling fees and indirect costs, i.e., overhead and general and administrative costs, applicable to travel, ODCs, and Subcontractor labor. No additional indirect costs or profit will be applied.

6. Firm fixed-price task orders will be negotiated for the services required under this contract using the fully burdened labor rates and the percent mark-ups for travel and other direct costs proposed under Attachment B - Schedule of Services, for the base year and each option year (if exercised). However, the quantities listed in Attachment B - Schedule of Services are estimates only and will not be ordered with the award of the basic contract. Actual quantities ordered over the duration of the contract are expected

Option Year 4: PW Professional Services

ELIN Labor Category Loaded Rate Hours

2. Offeror shall not add labor categories, make structural changes, or change the estimated hours on this form.

3. The only entries shall be in Columns B, D and E. No other columns shall be changed, modified or deleted.

4. Offeror shall only utilize the listed labor categories and input fully burdened direct labor hourly ceiling rates. Fully burdened hourly labor rates shall include the following costs: direct labor, fringe benefits, overhead, phone service (cellular and landline), all computer charges for computer workstations and laptops including standard software packages, general and administrative costs, and profit. Additionally, administrative costs for contract management, invoicing and other task order administrative tasks will not be separately negotiated, and shall be incorporated in the indirect costs included in the fully burdened hourly labor rates.

5. Under Travel, ODC, and Subcontractor labor, offerors shall input under Column D the applicable multipliers (percent mark-ups) for travel, ODCs, and Subcontractor labor. The multiplier percentage proposed shall include all handling fees and indirect costs, i.e., overhead and general and administrative costs, applicable to travel, ODCs, and Subcontractor labor. No additional indirect costs or profit will be applied.

6. Firm fixed-price task orders will be negotiated for the services required under this contract using the fully burdened labor rates and the percent mark-ups for travel and other direct costs proposed under Attachment B - Schedule of Services, for the base year and each option year (if exercised). However, the quantities listed in Attachment B - Schedule of Services are estimates only and will not be ordered with the award of the basic contract. Actual quantities ordered over the duration of the contract are expected

Travel for Base Year $78,000.00

ODC's $2,250.00

Subcontractor Labor $150,000.00

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Task BASE Prof Svcs to Support NAVFAC PWBL

FFP

The Contractor shall provide professional services to support NAVFAC Public Works Business Line (PWBL) in the NAVFAC AOR.

FOB: Destination

PSC CD: B599

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED Task OPTION OP1 Prof Svcs to Support NAVFAC PWBL

FFP

The Contractor shall provide professional services to support NAVFAC Public Works Business Line (PWBL) in the NAVFAC AOR. Option Period 1

MAX

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 Task OPTION OP2 Prof Svcs to Support NAVFAC PWBL

FFP

The Contractor shall provide professional services to support NAVFAC Public Works Business Line (PWBL) in the NAVFAC AOR. Option Period 2

0004 Task OPTION OP3 Prof Svcs to Support NAVFAC PWBL

FFP

The Contractor shall provide professional services to support NAVFAC Public Works Business Line (PWBL) in the NAVFAC AOR. Option Period 3

0005 Task OPTION OP4 Prof Svcs to Support NAVFAC PWBL

FFP

The Contractor shall provide professional services to support NAVFAC Public Works Business Line (PWBL) in the NAVFAC AOR. Option Period 4

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$10,000.00 1.00 $60,000,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

Section C - Descriptions and Specifications

SECTION C

1. Introduction

This effort is to provide professional services related to supporting Naval Facilities Engineering Systems Command’s (NAVFAC) Public Works Directorate. Work will be predominantly performed within NAVFAC’s Atlantic Area of Responsibility (AOR) with a concentration of work within the Continental United States, the Caribbean, Europe, Africa, and South Western Asia. Task orders may also be issued from time to time in support of NAVFAC Pacific to include Hawaii, Guam, and the Far East. The primary tasks anticipated under this contract include support of Public Works Directorate products and services supporting Naval Facilities (buildings, structures, utilities, energy support, & water efficiency) belonging to the U.S. Government on naval installations.

1.1. Mission

NAVFAC is an integral element of the shore infrastructure for the Navy and Marine Corps worldwide. NAVFAC plans, builds and maintains sustainable facilities, expertly delivers utilities and services, and strengthens the linkage between the Shore Enterprise and the Fleet.

1.2. Background

NAVFAC Public Works is responsible for the operations and maintenance of naval infrastructure worldwide. Naval infrastructure includes buildings, structures such as bridges, piers, runways, and roads, and utilities systems. A need has been identified to utilize professional services to support routine operations, inventory and logistics management, to assist in updating current asset records, and to improve processes and efficiencies within the Public Works Directorate.

1.3. Scope

Services provided shall support the Navy’s Public Works Directorate for work predominantly within the Naval Facilities Engineering Systems Command's (NAVFAC) Atlantic Area of Responsibility (AOR) with a concentration of work within the Continental United States, the Caribbean, Europe, Africa, and South Western Asia. Task orders may also be issued from time to time in support of NAVFAC Pacific to include Hawaii, Guam, and the Far East.

The primary tasks anticipated under this contract include support of Public Works Directorate products and services supporting Naval Facilities (ie. buildings, structures, utilities, energy support, & water efficiency. The intent of this contract is to utilize professional services to support routine operations, inventory and logistics management, to assist in updating current asset records, and to improve processes and efficiencies within the Public Works Directorate. The scope of operations, inventory & logistics management includes, but is not limited to providing reports and studies, manuals and other written documentation, conducting field surveys, inspections, testing, commissioning/re-commissioning, inventory assessments, system analyses, productivity analyses, business case analyses, supply chain management support (including logistic analyses), developing initiatives, developing and/or performing processes improvements, preparing training manuals and delivering training, researching and recommending tools and processes to increase efficiencies, cost control studies and management of Public Works assets.

The majority of the Navy’s facilities are located on federal installations (some of which are historical) and include office and operational buildings, science and/or research laboratories, waterfront and aviation assets, training areas, medical facilities, etc along with both above ground and underground utilities and other support infrastructure. The specific types of services to be provided include, but are not limited to:

A. Performance of studies, surveys, and assessments including, but not limited to: Mission Dependency Index (MDI) surveys; Technical studies; including, but not limited to, roof surveys, energy assessments, audits and surveys, ICS Inventories, and Pavement Condition Inspections; Energy & Water Efficiency Conservation assessments; Facility Condition assessments and inspections; Condition Based Maintenance

Management support (such as development of standard processes and support for computer-based maintenance management systems); Facilities Management Support; Reliability Centered Maintenance Support; Product Line Staffing studies; and Supply Chain Management studies and recommendations.

B. Conducting Extensive Research of Regulations, Policies and Analyses of Data to Prepare: Business Case Analyses, Training Programs, Process Improvements, Preventive Maintenance Programs, Initiatives (including development/update of Standard Operating Procedures (SOPs)/Business Management System (BMS) Processes, Material Supply Initiatives, Database Management Services (e.g. Maximo and iNFADS) and Safety/SAFE processes and documentation), Computer-based Maintenance Management Systems (utilizing Builder/Railer/Paver/Roofer), and Project Development for CAT III/IV work.

C. Surveys, Assessments, Evaluations, and Analyses for Indoor Air Quality Surveys and Hazardous Material such as Asbestos, Mold and Lead-based Paint.

D. Technical Writing/Scope Development and Estimation to include assistance in the development of Performance Work Statements and Cost Estimating for CAT III/IV Projects. Support development of cost estimating training and tools.

E. Recommissioning or Retrocommissioning of Facilities including review and analyses to determine required facility modifications, the development of Measurement & Verification (M&V) Plans, and commissioning services or oversight.

F. Inventory control and management such as Linear Segmentation (LS) services, baseline creation, updating and validating assets, and Geographic Information System (GIS) support.

G. Support for Electronic Operations and Maintenance Support Information (eOMSI) submittals and implementation.

2. General Requirements

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1. Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2. Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3. Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1. Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between individual task orders occurring at various locations and the contractor's corporate offices.

2.3.2. Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support task orders. The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work individual task orders.

2.3.3. Certificate of Insurance

Within 15 calendar days after award, the Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION.

This insurance must be maintained during the performance period.

2.4. Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after written approval of the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). However, subcontractors must possess the same level of expertise.

2.5. Specific Personnel Requirements

The contractor shall furnish sufficient technical, supervisory, and administrative personnel at all times to ensure timely execution of the work for each project (task order). The Program Manager shall be responsible for maintaining a fully-staffed and equipped work force and for providing liaison between the contract personnel, the Contracting Officer (KO), and the Contracting Officer’s Representative (COR). All work shall be accomplished according to schedule for each task order. It shall be the Project Manager's responsibility to ensure adequate internal controls and review procedures which shall eliminate conflicts, errors, and omissions, as well as ensuring the technical accuracy and timeliness of all work required under each task order.

Agencies, institutions, corporations, associations, or individuals will be considered qualified when they meet the criteria given below. If, during the performance of this contract, the contractor must utilize personnel other than those identified in the technical proposal, such substitution shall not be made without written approval of the KO.

1. Program Manager – This position shall be held by a principal officer or senior manager of the contractor with authority to represent the interest of the contractor in all matters relating to the contract or to specific task orders. The program manager shall be responsible for liaison between contract personnel and the contracting officer or COR, and for maintaining a fully-staffed and equipped work force. The program manager shall have a minimum of a Bachelor’s degree and shall have at least 10 years of full-time professional experience in management, public works related services/support, or a closely related field, and shall have a minimum of 3 years of experience as a project principal or project director. The program manager must be able to demonstrate his success with meeting government timelines managing contracts of similar size, scope and complexity. The program manager must be committed to devoting sufficient time to this contract and associated task orders.

2. Project Manager - This position shall be held by staff with a minimum of a Bachelor’s degree and shall have at least 10 years of full-time professional experience with at least 2 years of experience in a project manager capacity. Project managers coordinate the efforts of the other personnel (including sub-contractors) to ensure timeliness, quality deliverables, adherence to project scope, etc. Additionally, project managers will be the main points of contact for all required results and/or progress on projects.

Project managers must possess professional experience and rapport with colleagues that will enable them to assemble a credible team of experts to ensure data are collected, analyzed, processed and distributed. The prime contractor will ensure a primary project manager is assigned to the contract with responsibility for overseeing and managing all tasks on a task order.

3. Subject Matter Expert – This position shall be held by a subject matter expert with a minimum of a

Bachelor’s degree, a professional license or certification, and at least 15 years of unique specialized expertise or advisory level experience in executive/policy analysis and decision making in the specialized field of the work to be performed.

4. Senior Technical Specialist – This position shall be held by a senior professional expert with a Bachelor’s degree and at least 10 years of experience in this field including, but not limited to, leading the performance of studies, surveys and assessments (such as calculation of condition indices (CI) and facility condition indices (FCI), requirements generation utilizing builder methodology, water and energy efficiency conservation, CBMM, RCM, and Supply Chain Management ). This labor category also includes individuals with experience conducting extensive research of regulations, policies, and analysis of data to prepare business case analyses, process improvements, SOPs and staffing studies; technical writing and Project Development Scopes for Cat III/IV work; recommissioning or retrocommisioning of facilities.

5. Technical Specialist - This position shall be held by a professional with a minimum of a Bachelor’s degree and at least 5 years of experience in this field including, but not limited to, leading the performance of studies, surveys and assessments (such as calculation of condition indices (CI) and facility condition indices (FCI), requirements generation utilizing builder methodology, water and energy efficiency conservation, CBMM, RCM, and Supply Chain Management ). This labor category also includes individuals with experience conducting extensive research of regulations, policies, and analysis of data to prepare business case analyses, process improvements, SOPs and staffing studies; technical writing and Project Development Scopes for Cat III/IV work; recommissioning or retrocommisioning of facilities. The technical specialist works under the supervision of a senior technical specialist.

6. Senior Inspector - This position shall be held by a senior professional expert with a Bachelor’s degree and at least 10 years of experience in this field including, but not limited to, performing condition assessments utilizing direct condition ratings to calculate condition indices for incorporation into Builder, performing pavement inspections utilizing Paver, and performing roof inspections and surveys. This labor category also includes inspection services or surveys for hazardous materials or air quality related items such as asbestos, lead based paint, and mold.

7. Inspector - This position shall be held by a professional with a Bachelor’s degree and at least 5 years of experience in this field including, but not limited to, performing condition assessments utilizing direct condition ratings to calculate condition indices for incorporation into Builder, performing pavement inspections utilizing Paver, and performing roof inspections and surveys. This labor category also includes inspection services or surveys for hazardous materials or air quality related items such as asbestos, lead based paint, and mold. The inspector works under the supervision of a senior inspector.

8. Senior GIS Specialist - This position requires someone with a Bachelor’s degree and at least 10 years of computer mapping experience with ESRI compatible products. The specialist shall have an in-depth knowledge of the principles of cartography and must be able to collect and interpret mapping data from a variety of sources including field survey data and aerial photography. Knowledge of relational database management systems (RDMSs) and structural query languages (SQL) such as Oracle is required.

9. GIS Specialist – This position requires someone with a Bachelor’s degree and at least 5 years of computer mapping experience with ESRI compatible products. The specialist shall have an in-depth knowledge of the principles of cartography and must be able to collect and interpret mapping data from a variety of sources including field survey data and aerial photography. The GIS specialist works under the supervision of a senior GIS specialist.

10. Senior Trainer/Materials Developer - This position requires someone with a Bachelor’s degree and at least

10 years of experience developing both classroom and online training programs, materials, manuals and other related visual aids. This labor category also includes training presenters experienced in providing both classroom and live online training presentations.

11. Trainer/Materials Developer - This position requires someone with a minimum of an Associate’s degree and at least 5 of experience developing both classroom and online training programs, materials, manuals and other related visual aids. This labor category also includes training presenters experienced in providing both classroom and live online training presentations. The designer/drafter works under the supervision of a senior designer/drafter.

12. Senior Cost Estimator - This position shall be held by a subject matter expert with a Bachelor’s degree and at least 10 years of experience cost modeling.

13. Cost Estimator - This position shall be held by a professional with a minimum of an Associate’s degree and at least 5 years of experience in cost modeling. This position works under the supervision of a senior cost estimator.

14. Senior QA Specialist - This position shall be held by a senior professional expert with a Bachelor’s degree and at least 10 years of experience in providing quality control and assurance for projects and associated deliverables.

15. QA Specialist - This position shall be held by a professional with a Bachelor’s degree and at least 5 years of experience in providing quality control and assurance for projects and associated deliverables. This position works under the supervision of a senior QA specialist.

2.6. Location and Hours of Work

Accomplishment of the results contained in this SOW may require work at various Government facilities world-wide. Normal workdays are Monday through Friday except US Federal Holidays. Work may include evening and weekend work to accommodate installation schedules or other special requirements.

2.7. Travel

Performance under this contract will require travel by contractor personnel. The Government will negotiate a firm, fixed price with the Contractor on each individual task order for all allowable, allocable, and reasonable travel costs incurred by the contractor in performance of the task order in accordance with FAR Subpart 31.2 and the rules and definitions set forth for relocation, temporary duty and local travel in the Joint Travel Regulations (JTR), but shall not to exceed the amounts authorized in the JTR. If travel is required, the contractor is responsible for coordinating all requirements and arrangements for personnel.

3. Special Requirements

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

3.1. Security and Safety

This section describes the security and safety for this effort. The following sub-sections provide details of various considerations on this effort.

3.1.1. Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E) and pertinent sections of the U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manual EM 385-1-1. These requirements shall be incorporated into the contractor’s safety and health program. The Department of Defense (DoD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DoD installation shall participate in the local VPP activities where applicable. Information on VPP is available at http://www.osha.gov/dcsp/vpp/index/html. The Contractor shall develop and implement an overarching Accident Prevention Plan (APP). The APP shall follow the format and include all elements addressed in Appendix A of EM 385-1-1. The Contractor shall submit an APP for acceptance per Section F. The Contractor shall not commence work until the APP has been accepted and no activity shall be started on site until the applicable Activity Hazard Analyses (AHAs) (if applicable and on a per task order basis) have been accepted. Once accepted, the APP and attachments will be enforced as part of the contract.

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly notify and provide an investigation report following USACE EM 385-1-1 criteria to record pertinent facts regarding mishaps involving contractor employees, government property damage or injury to Government personnel that occur on Navy property which is associated with contract execution and to cooperate in any resulting DoD safety investigation. The contractor shall notify (via telephone) the appropriate contracting officer, the contracting officer’s representative (COR), and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the appropriate contracting officer, the contracting officer’s representative, and/or the appropriate program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government also investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

3.2. Government Furnished Materials

None.

3.3. Quality

This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

3.3.1. Quality Control

The Contractor shall develop a Task/Delivery Order QCP and maintain an effective quality control program to ensure services are performed in accordance with the IDIQ contract and this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which he assures himself that his work complies with the requirement of the contract.

The finalized QCP will be submitted to the Government within 15 days of the award of this IDIQ. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the Contractors procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within

10 working days from receipt of notice that QCP is found "unacceptable."

3.3.2. Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractors performance on individual task orders under this IDIQ in accordance with the Governments QASP.

4. Deliverables

The contractor shall provide deliverables as described in each individual task order. Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be specified in the individual task orders.

Refer to Section F for a list of deliverables.

Section E - Inspection and Acceptance

SECTION E

QASP – Quality Assurance Surveillance Plan

For: NAVFAC Atlantic, Norfolk, VA Contract Number: N62470-23-R-9002 Contract Description: NAVFAC Public Works Directorate Operations, Inventory & Logistics Management Services Indefinite Delivery/Indefinite Quantity Contract (IDIQ) Contract

Contractors Name:

1. PURPOSE

This Quality Assurance Surveillance Plan is a government-developed document used to determine if the contractor’s performance meets the performance standards contained in the contract. The QASP establishes procedures on how this assessment/inspection process will be conducted. It provides the detailed process for a continuous oversight process:

• What will be monitored

• How monitoring will take place

• Who will conduct the monitoring

• How monitoring efforts and results will be documented

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

2. GOVERNMENT ROLES AND RESPONSIBILITIES

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) – The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO: Amber Forehand-Hughes Contracting Activity: Naval Facilities Engineering Command Atlantic (NAVFAC Atlantic)

b. Contracting Officer Representative (COR) – The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf.

Assigned COR: Laurie Peterson

3. PERFORMANCE STANDARDS

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

This section details the method(s) used to verify Contractor compliance with the Statement of Work (SOW). The key elements of this process are the Contractor’s quality program and Government identified performance objectives. The Performance Requirements of the contract dictate the suggested inspection and surveillance requirements the COR shall accomplish on a periodic basis. The procedures on how to document performance in a correct and effective manner are included below.

4. QUALITY ASSURANCE (QA) SURVEILLANCE METHODS

The intent of the QA surveillance methods is to gain confidence in the Contractor’s ability to provide satisfactory services. This surveillance method is subject to change based on the Contractor’s performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

a. 100% Review. This level of review entails consideration of all performance requirements and deliverable established by and for the Performance Objective within a given timeframe.

b. Random Monitoring. Random monitoring consists of unspecified observations of some or all requirements and deliverable established by and for the Performance Objectives within a given timeframe.

c. Passive Monitoring. Passive monitoring includes observations by other Government personnel to be substantiated by the COR that relate to some or all requirements and deliverables established by and for the Performance Objectives within the given timeframe. The handling of complaints is included in this method of surveillance.

d. Periodic Review. The COR conducts periodic performance reviews with the contractor. At this time, the QASP Performance Objectives can be reviewed, assessed for their applicability and modified with the addition or subtraction of Performance Objectives as conditions warrant.

e. Special Audits. The COR must be alert of conditions that would warrant a special quality audit. Any time the COR observes that a functional area is out of acceptable tolerance or that the technical expertise is not available, a request for a functional area quality audit should be addressed to the contractor.

CNIC Housing Condition Assessment Program IDIQ Contract for NAVFAC

PROFESSIONAL SERVICES QASP MATRIX

SOW

Para.

Performance Objective

Performance Standard

Acceptable Quality Level

Surveillance Method

Incentive

1.3 Provide PWBL

Support

The contractor shall ensure that Task Order requirements are met according to the SOW & POAM

Task Order requirements are met 100% of time and within schedule 95% of the time.

Inspection by

COR

Customer Feedback

Inspection & Acceptance Past Performance Evaluation and options exercised.

Monthly progress report for each active task order

The contractor shall provide detailed, complete and timely progress reports for each active task order.

All progress reports are accurate 100% of time and timely no less than 95% of the time.

Inspection by COR Inspection & Acceptance and Customer Feedback

Past Performance Evaluation and options exercised.

5. DOCUMENTING PERFORMANCE

a. ACCEPTABLE PERFORMANCE The Government shall document positive performance. Any report may become a part of the supporting documentation for any contractual action.

b. UNACCEPTABLE PERFORMANCE When unacceptable performance occurs, the COR shall inform the Contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case, the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor’s program/contract manager. The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR.