N62470-19-R-2006 FMS AE Synopsis.pdf

N62470-19-R-2006 AE Services for Facilities Management and Sustainment Support IDIQ

INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) CONTRACT FOR

ARCHITECT-ENGINEER (A/E) SERVICES FOR FACILITIES MANAGEMENT AND

SUSTAINMENT SUPPORT PREDOMINANTLY IN THE NAVAL FACILITIES

ENGINEERING COMMAND (NAVFAC) ATLANTIC AREA OF RESPONSIBILITY

(AOR), BUT ALSO WORLDWIDE.

Description: ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A

STANDARD FORM SF 330, ARCHITECT ENGINEER QUALIFICATIONS IS CONTAINED

HEREIN. THERE IS NO SEPARATE REQUEST FOR PROPOSALS (RFP) PACKAGE TO

DOWNLOAD.

This procurement will result in a single Firm-Fixed-Price Indefinite Delivery/Indefinite Quantity (IDIQ) contract for multi-discipline Architect-Engineer (AE) services related to Facilities Management and Sustainment Support and Engineering for Work Predominantly in the Naval Facilities Engineering Command's (NAVFAC) Atlantic Area of Responsibility (AOR), but also Worldwide.

These services will be procured in accordance with 40 USC Chapter 11, Selection of Architects and Engineers, as implemented by FAR Subpart 36.6.

The IDIQ contract will be for a base period of one (1) year and four (4) one-year option periods (if exercised). The minimum guarantee under this contract is $10,000.00, and the maximum ceiling for this contract shall not exceed $90,000,000.00. Firm-fixed price task orders will be negotiated for this contract. There will be no dollar limit per task order and no dollar limit per year. Estimated start date is February 2021. Work may be required on multiple contract task orders simultaneously, in multiple geographic areas, and with little advance notice.

This proposed contract is being solicited on an UNRESTRICTED basis. The Small Business size standard classification is North American Industrial Classification System (NAICS) Code 541330, Engineering Services. The Government seeks the most highly qualified firm to perform the required services, based on the demonstrated competence and qualifications, in accordance with the selection criteria.

The market research study (Sources Sought Number: N62470-19-R-2006) conducted by NAVFAC Atlantic included an assessment of relevant qualifications and capabilities of potentially qualified firms. As a result of the market research analysis, a determination was made to solicit this procurement on an unrestricted basis inviting full and open competition. NAVFAC Atlantic’s Small Business office concurs with this decision.

The primary tasks anticipated under this contract include support of the Navy’s Sustainment, Restoration, and Modernization (SRM) Program including the Navy’s Condition Based Maintenance (CBM) program, consisting of Infrastructure Condition Assessment Program (ICAP) and the Integrated Priority List (IPL). The specific services to be provided include, but are not limited to:

A. Conduct facility and utility ICAP inventory and assessment in support of the Navy CBM program.

(1) Perform facility inventory management technical services and operational risk, condition, and criticality assessments.

(2) Perform workload analyses and cost estimating to determine the level of effort required to sustain the Navy’s infrastructure at specific locations.

(3) Assess component’s actual operational parameters against the expected performance parameters provided by the OEM.

B. Perform engineering services in support of IPL development.

(1) Prepare technical reports and products supporting, developing and evaluating SRM program plans, evaluating risk and recommended prioritization.

(2) Prepare project work packages in support of Installation SRM projects and development of Installation IPL.

(3) Develop installation facility operations and maintenance plans, incorporating operational, maintenance, and capital investment requirements to address facility condition, capacity and configuration to meet mission.

C. Linear Segmentation (LS) and Inventory Management of Navy and other DOD linear facility assets.

D. Performance of Engineering studies, surveys, inspections, and assessments including, but not limited to:

(1) Performance of facility mission criticality surveys.

(2) Roof Surveys and Assessments.

(3) Energy Assessments and Surveys.

(4) Pavement Condition Inspections (PCIs).

(5) Industrial Control System (ICS) and Facility Related Control System (FRCS) Inventories.

(6) Indoor Air Quality Assessments (including mold).

(7) Hazardous Material Assessments such as Asbestos, Mold and Lead Paint.

(8) Lead Based Paint Assessment.

(9) Hazard Analysis of Facility Maintenance Operations.

(10) Electrical and Arc Flash Safety Evaluation.

(11) Component, Asset, or System Reliability Evaluation.

(12) Facility Condition and Sustainability Evaluation.

(13) BUILDER Assessments.

(14) Engineering assessment and inspection services for Fire Protection systems versus Inspection, Testing and Maintenance (ITM) standards.

(15) Reliability and maintenance engineering evaluation and support.

(16) Reliability Centered Maintenance Technical Services.

(17) Project Development and limited design work for Cat III/IV projects. A Cat III project is defined as work that requires specialized trade skills or minimum engineering/technical expertise, and also may require routine acquisition action, administration, oversight, and quality assurance. Scope may include follow-on shore facilities planning services to incorporate results of above services into corporate information systems (e.g., iNFADS).

(18) Engineering assessment and Inspection services for Boiler and Unfired Pressure Vessels (BUPV) and Vertical Transportation Equipment (VTE) versus applicable standards.

(19) Work Measurement Studies to include the techniques of time study; predetermined time standards; standard data; and work sampling.

E. Develop training, handbooks and/or manuals related to scope items.

F. Support Electronic Operation and Maintenance Support Information (eOMSI) submittal development and implementation.

G. Produce flat file spreadsheets containing various facility component data gathered in the field for multiple facilities, capable of being uploaded into Government databases (i.e. Maximo). A database or similar system may be used for this purpose.

H. Re-commissioning and Retro-commissioning of facilities including accomplishment of required facility modifications. Includes development and accomplishment of Measurement and Verification (M&V) Plans.

I. Development of Facilities Management Initiatives and processes for:

(1) Material supply initiatives.

(2) Preventive maintenance and predictive maintenance programs.

(3) Computer based maintenance management systems.

(4) Preparation of Business Case Analyses for Facility Maintenance and Sustainability issues.

(5) Staffing assessments and recommendations.

(6) Develop and sustain an Engineering Technician Community of Practice.

Firms and personnel may be required to work within classified facilities and be exposed to classified information that will require additional security clearance. Document content and deliverables will vary per task order, but in general may include: reports, drawings, maps, computer graphics, computer models and slides for presentations. The document format and submission requirements will be addressed in the individual task orders. Computer generated documents must be compatible with the Navy’s MAXIMO or individual installation’s computer system. All drawings, when required, shall be submitted in an AutoCAD compatible format.

All contractors are advised that registration in System for Award Management (SAM) Database is required prior to award of a contract. Failure to register in the SAM Database by time of award will render your firm ineligible for award. For more information, check the SAM Web site:

https://www.sam.gov.

Interviews may be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to clarify information contained in the SF330 submittal. Elaborate presentations are not desired.

SELECTION CRITERIA:

Firms responding to this synopsis will be evaluated to determine the most highly qualified firms to perform the required services in accordance with the published selection criteria. Evaluation Criteria (1) and (2) are considered most important and are equal among themselves; Criteria (3) and (4) are slightly less important and considered equal among themselves; Criteria (5) and (6) are of lesser importance still and considered equal among themselves; Criterion (7) is the least important and will be used as a tiebreaker among technically equal firms. SF330s will be evaluated to determine the most highly qualified firm based on criteria responses. Failure to comply with instructions or provide complete information may affect the firm’s evaluation or disqualify the firm from further consideration. Selection of Architect and Engineers Statute (PL 92-582) and Federal Acquisition Regulations (FAR) Subpart 36.6 selection procedures apply.

Specific selection criteria include:

1. Specialized Experience

2. Professional Qualifications and Technical Competence

3. Past Performance

4. Program Management, Capacity, and Location

5. Quality Control

6. Commitment to Small Business

7. Volume of Work

Criterion 1- Specialized Experience (SF330, Part I, Section F):

Firms will be evaluated on specialized experience in performance of services similar to those anticipated under this contract through evaluation of experience in the following three (3) primary areas:

Area 1. Facility and utility ICAP inventory and assessment in support of the Navy CBM program.

Area 2. Engineering services in support of Integrated Priority List (IPL) development.

Area 3. Engineering studies, surveys, inspections, and assessments as they relate to Facilities Management and Sustainment.

Submission requirements: Provide a maximum of five (5) projects with a cost of $200K or more and completed within the past five (5) years immediately preceding the date of issuance of this notice that best demonstrate specialized experience of the proposed team in the primary service areas outlined above. A project will be considered complete based on the project completion date provided in Block 24 of the project description. Sufficient information to determine the date of completion of the project must be included in the project description or the project will not be considered. If more than the maximum number of projects is submitted, the Government will only evaluate projects up to the maximum number authorized in the order submitted.

Projects shall be submitted on the SF-330 at Part I, Section F and shall be completed projects.

Projects not completed will be excluded from evaluation consideration. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not submit an IDIQ contract as an example project. Instead, list relevant task orders or stand-alone contract awards that fit within the definition above. The Government will not evaluate information provided for an IDIQ contract. Examples of project work submitted that do not conform to this requirement will not be evaluated.

On each submitted project, firms should identify which Primary Service Areas are demonstrated by that project, and describe the work performed and how it demonstrates the firm’s experience performing the expected services of this contract. Contracts or Task Orders that demonstrate experience with multiple services may be submitted, although as noted below an IDIQ contract may not be submitted as a single project.

All projects provided in the SF330 must be completed by the actual office/branch/regional office/individual team member proposed to manage and/or perform work under this contract.

Projects not meeting this requirement will be excluded from consideration in the evaluation. To enable verification, firms should include the DUNS number along with each firm name in the SF330 Part 1, Section F, block 25, “Firm Name.” Include a contract number or project identification number in block 21. Include an e-mail address and phone number for the point of contact in block 23(c). In block 24, include in the project description the contract period of performance, award contract value, current contract value, and a summary of the work performed that demonstrates relevance to specialized experience as outlined above. For projects performed as a subcontractor or a joint venture involving different partners, specifically indicate the value of the work performed as a subcontractor or by those firms proposed for this contract, and identify the specific roles and responsibilities performed as a subcontractor or by those firms on the project rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.

NOTE: If the firm is a joint venture, projects performed by the joint venture should be submitted;

however, if the joint venture does not have such experience, offerors shall submit at least one (1) project from each JV partner. Offerors are still limited to five (5) projects. Firms failing to provide projects from all joint venture partners will be considered to have not met the requirements of the criterion.

All information for Criterion 1 must be submitted in the SF330, Part I, Section F. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluation of Criterion 1.

Criterion 2- Professional Qualifications and Technical Competence (SF330, Part I, Sections E & G):

Firms will be evaluated on professional qualifications, competence, and experience of the proposed key personnel in providing services to accomplish the tasks required under this contract, including participation in example projects as outlined in the SF330, Part 1, Section G. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Specific positions/disciplines that must be included in key personnel are Program Manager, Quality Control personnel, Project Managers, and engineers.

Submission Requirements:

SF330, Part I, Section E. Provide resumes for all proposed key personnel that illustrate experience in the work proposed under this contract. Resumes are limited to two (2) single-sided pages and should indicate: professional registration, certification, licensure and/or accreditation in appropriate disciplines; cite recent (within the past five years) project-specific experience in work relevant to the services required under this contract; and indicate proposed role in this contract.

Indicate participation of key personnel in example projects in the SF330, Part 1, Section G.

Criterion 3- Past Performance (SF330, Part I, Section H):

The Government will evaluate past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction on example projects presented in Criterion 1. The Government may also utilize other information provided by the firm or obtained via customer inquiries, information in Government databases, and other information available to the Government including contacts with points of contact in other criteria. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. NOTE: Past performance information for projects listed under Criterion 1 may be given greater weight.

Submission Requirements:

SUBMIT A COMPLETED CPARS EVALUATION FOR EACH PROJECT UNDER

CRITERION 1. IF A COMPLETED CPARS/ACASS EVALUATION IS NOT AVAILABLE,

the Past Performance Questionnaire (PPQ) (Attachment (A)) included in this notice is provided for the firm or its team members to submit to the client for each project included under Criterion 1, Specialized Experience. DO NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS

IS AVAILABLE.

Completed PPQs should be submitted with your SF330. If the firm is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, firms should complete and submit with their responses the first page of the PPQ (Attachment (A)), which will provide contract and client information for the respective project(s). Firms may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Firms should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Naval Facilities Engineering Command Atlantic, Code ACQ22, Attn: Sue McKenzie via email at susan.mckenzie@navy.mil, prior to the response date. Firms shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Firms may provide any information on problems encountered and the corrective actions taken on projects submitted under Criterion 1 Specialized Experience. Firms may also address any adverse past performance issues. Information shall not exceed two (2) double-sided pages (or four (4) single-sided pages) in total.

Awards, letters of commendation, certificates of appreciation, etc. shall not be submitted and will not be considered in the evaluation.

Criterion 4- Program Management, Capacity, and Location (SF330, Part I, Section H):

Firms will be evaluated on the firm’s ability to plan for and manage work under the contract, the capacity to accomplish the work in the required time, locations of their office(s) that will be performing the work under this contract, and demonstrated knowledge of the primary geographic areas in which projects could be located.

Submission Requirements:

1. Provide an organizational chart for the team and discuss the management plan for this contract and personnel roles in the organization. Describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable. Teams with a demonstrated history of working together may be considered more favorably.

2. Describe the firm’s present workload and the availability of the project team (including consultants) for the specified contract performance period. Describe the workload/availability of the key personnel during the anticipated contract performance period and the ability of the firm to provide qualified backup staffing for key personnel to ensure continuity of services. General statements of availability/capacity may be considered less favorably.

3. Provide the location of the office(s) that will be performing the work, including main offices, branch offices, and offices of team members. Provide a narrative describing the team’s knowledge of the primary geographic areas in which projects could be located.

Firms will be evaluated on the locations of their office or offices that will be performing the work under this contract and demonstrated knowledge of the general geographic areas in which projects could be located. Due to the coverage of this contract, offices in multiple locations may be considered more favorably.

Criterion 5- Quality Control Program (SF330, Part I, Section H):

Firms will be evaluated on the strength of the quality control program proposed by the firm to ensure quality products and services under this contract and means of ensuring quality services from their consultants/subcontractors.

Submission Requirements:

Describe the quality control program that will be utilized for all deliverables of this contract and the management approach for quality control processes and procedures. The description shall:

1. Explain the quality control program including an example of how the plan has worked for one of the projects submitted as part of SF330, Section F or how the plan will work if it has not been used previously.

2. Provide a quality control process chart showing the inter-relationship of the management and team components.

3. Describe specific quality control processes and procedures proposed for this contract

4. Identify the quality control manager and any other key personnel responsible for the quality control program and a description of their roles and responsibilities.

5. Describe how the firm’s quality control program extends to management of subcontractors.

Criterion 6— Commitment to Small Business (SF330, Part I, Section H):

Firms will be evaluated in terms of the extent to which they have identified and committed to Small Business (SB), Small Disadvantaged Business (SDB), Women-Owned Small Business (WOSB), Historically Underutilized Business Zone Small Business (HUBZoneSB), Veteran- Owned Small Business (VOSB), Service Disabled Veteran Owned Small Business (SDVOSB), and if applicable, Historically Black Colleges or Universities and Minority Institutions (HBCU/MI) in performance of this contract, whether as a joint venture, teaming arrangement, or subcontractor. The Government will evaluate proposals based on: (A) Past performance in utilization of small business concerns, and (B) Participation of small business concerns for this requirement.

In support of (A), all firms, Large Business (LB) and Small Business (SB), shall provide historical data on utilization of SB, SDB, WOSB, HUBZoneSB, VOSB, SDVOSB and HBCU/MI. Large Businesses shall submit three (3) “final” or “most recent” Individual Subcontracting Reports (ISRs) for similar contracts of relative size which show compliance with utilizing the various types of small business firms noted above. If ISRs are not FINAL or MOST RECENT they will not be considered. The MOST RECENT reporting period is 30 September 2019; therefore, any ISR submitted that is not FINAL should be from the 30 September 2019 reporting period. If subcontracting goals were not met, provide an explanation. If LBs have no ISRs to document performance in utilizing small businesses for similar contracts of relative size, then large businesses shall submit other documentation that shows their utilization of SB firms.

In support of (A), SBs shall provide documentation that shows their utilization of the various types of small business firms for similar contracts of relative size.

In support of (B), LBs shall submit a draft Small Business Subcontracting Plan, in which they will be evaluated on the extent to which they identify and commit to the published Small Business Subcontracting Program. The Secretary of the Navy has assigned the Naval Facilities Engineering Command goals for FY2020 in terms of percentages of total planned subcontracting dollars for utilization of small businesses. Demonstrate the plan to meet these goals:

FY2020 FY2021 FY2022 FY2023 FY2024

SB 40% 40% 40% 40% 40%

HubZoneSB 3% 3% 3% 3% 3%

SDB 5% 5% 5% 5% 5%

WOSB 9% 9% 9% 9% 9%

SDVOSB 3% 3% 3% 3% 3%

VOSB 3% 3% 3% 3% 3%

If a LB firm is selected for award, a Small Business Subcontracting Plan, in accordance with FAR

19.7 and DFAR 219.7, will be required and incorporated into the contract award.

A draft Small Business Subcontracting Plan is not required from SBs; however, in support of (B), SBs shall submit similar information on the extent to which they identify and commit to subcontracting to LB, SB, SDB, WOSB, HUBZoneSB, VOSB, SDVOSB, and HBCU/MI, if applicable in the performance of this contract.

The Small Business size standard classification is NAICS 541330, Engineering Services, with a size standard of $16.5M.

The attached Small Business Subcontracting Plan template (Attachment (B)) shall be used by LBs to complete the draft subcontracting plan. Firms shall submit their “draft” Small Business Subcontracting Plans utilizing this template, and ONLY this template.

Criterion 7—Volume of Work (SF330, Part 1, Section H)

Firms will be evaluated in accordance with DOD Federal Acquisition Regulation Supplement (DFARS) Procedures, Guidance and Information (PGI) 236.602-1, from data extracted from the Federal Procurement Data System (FPDS). Firms will be evaluated in terms of work previously awarded to the firm by DOD within the past twelve months with the objective of effecting an equitable distribution of contracts among qualified A&E firms including small, disadvantaged business firms, and firms that have not had prior DOD A&E contracts.

Submission Requirements:

Firms do not submit data for this factor. The Government will obtain information as described above. For joint venture (JV) submissions, the Government will obtain the data for each JV partner.

SF-330 SUBMISSION REQUIREMENTS:

Architect-Engineer firms desiring to be considered for this contract must submit a completed SF- 330 package. The SF-330 shall be typed with at least 11 point Times New Roman or larger. Part I shall not exceed seventy-six (76) single-sided 8.5 by 11 inch pages (the page limit does not include ISRs, certificates, PPQs, licenses, or the draft subcontracting plan, as required by the Small Business Subcontracting criterion, nor does the page limit include cover sheets, dividers, or other requested documentation (e.g., joint venture agreement, proof of AE firm registration) provided that these do not contain any substantive information submitted in response to the synopsis or intended to demonstrate the qualifications of the firm). Part I pages shall be numbered sequentially.

The organizational chart may be one page single sided 11 by 17 inch foldout, using 11 point font or larger (font limitations do not apply to graphics, captions or tables; however, must be legible).

Please include your DUNS and CAGE numbers in Block 30 of the SF-330.

FAILURE TO COMPLY WITH THE FOLLOWING REQUIREMENTS MAY RESULT

IN THE FIRM’S ELIMINATION FROM CONSIDERATION:

**In accordance with the FAR 36.601-4(b), contracts for architect-engineer services may only be awarded to firms permitted by law to practice the professions of architecture or engineering. Firms must submit proof that they are permitted by law to practice the professions of architecture or engineering as required by FAR 36.601-4(b). If a firm is in a jurisdiction that requires AE firm registration, the firm must provide proof of registration. If a firm is in a jurisdiction that does not require AE firm registration, the firm must provide proof eligibility to practice (e.g., a summary explaining eligibility under the laws of that jurisdiction).

**Firms who are offering as a joint venture should include with their submission a copy of the signed joint venture agreement. Failure to include the joint venture agreement may result in the firm’s elimination from further evaluation.

Architect-engineer firms that meet the requirements described in this announcement are invited to submit the SF-330 electronically as instructed below.

SF-330 files are to be submitted via the DoD Safe application only. Please send an email to susan.mckenzie@navy.mil and matthew.r.lewis@navy.mil at least 48 hours prior to the submission deadline and advise of the email address that will be used to submit the SF-330.

Following receipt of the email address, the Government will confirm that it has been received and the Contract Specialist will send you a “request for drop-off” from the DoD Safe application. Note that “Requests for drop-off” from the DoD Safe application are only valid for 14 days. Submit your SF-330 via the DoD Safe application prior to the submission deadline. The DoD Safe application has a 25 file limit for upload and 8GB file size limit. Please plan accordingly. No hard copy submissions will be accepted.

Firms responding to this announcement by 15 MAY 2020, 1400 NORFOLK LOCAL TIME will be considered. THIS IS NOT A REQUEST FOR PROPOSAL.

Late responses will be handled in accordance with FAR 52.215-1. The points of contact are either Sue McKenzie, Contract Specialist, at susan.mckenzie@navy.mil@navy.mil or Matthew Lewis, Contracting Officer, at matthew.r.lewis@navy.mil.

Annotate Notice number N62470-19-R-2006 on the electronic submission.

All potential Offerors must adhere to this notice in order to avoid delay in submitting your

SF-330.

Inquiries concerning this procurement should include the Notice number and title and be forwarded via email to susan.mckenzie@navy.mil.