Attachment_A_-_ROCON_Tech_Manual.docx

ROCON TECHNICAL MANUAL

USNS SGT Matej Kocak (T-AK 3005) USNS PFC Eugene A. Obregon (T-AK 3006) USNS MAJ Stephen W. Pless (T-AK 3007) USNS 1st LT Harry L. Martin (T-AK 3015) USNS LCPL Roy M. Wheat (T-AK 3016)

MILITARY SEALIFT COMMAND

SEALIFT PROGRAM OFFICE

(PM 53)

LIST OF SECTIONS IN THIS TECH MANUAL

Section 01 – Definitions

Section 02 – Applicable Government Publications and Forms

Section 03 – Required Reports, Records, and Logs

Section 04 – Regulatory Requirements and Certifications

Section 05 – Ship Characteristics

Section 06 – Maintenance & Upkeep Program

Section 07 – Industrial and Technical Assistance

Section 08 – Status Reports During Availability/Completion Report

Section 09 – Calibration of Meters and Gauges

Section 10 – MSC Oil Analysis Program

Section 11 – MSC Lube Oil Supply Program

Section 12 – Shipboard Chemical Treatment and Testing Program

Section 13 – Paint and Solvent Materials Ordering and Application

Section 14 – Damage Control Program

Section 15 – Government Property and Supply Management

Section 16 – Logistics Support Requirements

Section 17 – Reimbursement of Legal Expenses

Section 18 – Shipboard Refrigerated Containers

Section 19 – Minimum Manning Requirements

Section 20 – Phase-In/Phase-Out Transition Plan and Major Milestones

Section 21 – ROS to FOS Transition Checklist

Section 22 – Budget Definitions and Column Explanations

Section 23 – Interport Differential Costs

Section 24 – Contractor Alteration Requests

Section 25 – Configuration Change Report

Section 26 – Drills and Exercises

Section 27 – Grades of Fuel

Section 28 – Sea Trial Agenda

Section 29 – Dock Trial Agenda

SECTION 01

DEFINITIONS

TECHNICAL DEFINITIONS AND ACRONYMS APPLICABLE TO THIS SOLICITATION

ABS - American Bureau of Shipping.

ACCU - Automatic Control System for Unattended Engine Room.

AC/DH – Air Condition/ Dehumidify

ACO - Administrative Contracting Officer.

ACR – Allowance Change Request

Actual Cost - This is the cost of goods or services paid by the government as a reimbursable. This is a direct cost and does not include any overhead, general and administrative costs, profit or any other extra cost beyond the direct cost of the goods or services.

ADCON - Administrative Control.

AEL - Allowance Equipage List - A document that lists the required operating space allowances. This material falls into the general category of tools and equipage which are retained in various departments.

AFFF - Aqueous Film Forming Foam.

AFSB – Afloat Forward Staging Base

AIS – Automatic Identification System

Alcohol/Drug/Substance Abuse - The use of a substance to an extent that it has an adverse effect on the user's health or behavior, family, community, or the Navy, or leads to unacceptable behavior as evidenced by an alcohol related incident (or incidents).

ALMSC - All MSC. Messages addressed to all MSC commands, activities, units and elements.

ALMSC FOXTROT. Messages addressed to all MSC ships only. Other commands, units, activities, and elements are not included in the addressee list.

Alteration - Any change in hull, machinery, fittings, equipment, or allowance which involves a change in design, material, number or location of components of a ship.

AMAL - Authorized Medical Allowance List - the minimum amount of medical supplies and equipment required to support a particular part of the medical department.

AMC - Air Mobility Command, formerly Military Airlift Command (MAC).

AOR – Area of Responsibility

APL - Allowance Parts List - A document that lists both the technical characteristics of a particular piece of equipment and its logistic information. It also specifies all maintenance significant Spare Parts associated with the equipment.

APF – Afloat Prepositioning Force

AR-AFFF – Alcohol Resistant Aqueous Film Forming Foam

Availability - A period of time assigned a ship for industrial assistance in the uninterrupted accomplishment of inspections, maintenance, repairs, alterations, or drydocking, or UWILD

BDRS - Basic Daily Rate for Subsistence.

BUMED - Bureau of Medicine and Surgery (formerly NAVMEDCOM); responsible for the oversight of health care in the Navy.

CAC – Common Access Card

CAM - Contractor-Acquired Material.

CASCAN - Casualty Canceled Report.

CAP - Contractor Acquired Property - Property acquired or otherwise provided by the Contractor for performing a contract and to which the Government has title.

CARGO - Consolidated Afloat Requisitioning Guide Overseas

CASCOR - Casualty Corrected Report.

CASREP - Casualty Report.

CBR-D - Chemical/Biological/Radiological Defense.

CCR – Configuration Change Report.

CDRL - Contract Data Requirements List.

CERCLA - Comprehensive Environmental Response, Compensation Liability Act

CFC - Chloro-Flouro-Carbons

CFFC – Commander, Fleet Forces Command

CFM - Contractor-Furnished Materials.

CFR - Code of Federal Regulations.

CHOP – Change of Operational Commander

CLF - Combat Logistics Force

CM – Corrective Maintenance

CMEO – Civilian Marine Engineering Officer (refers to training courses)

CMC – Commandant Marine Corps

CMS - Communications Security Material System.

CMWD – Countermeasure Washdown (CMWD) System

CNO - Chief of Naval Operations.

COCOM – Combatant Commander

COI - Certificate of Inspection.

COMLANTFLT – Commander in Chief, US Atlantic Fleet

COMPACFLT – Commander in Chief, US Pacific Fleet

COMNAVEUR – Commander in Chief, US Naval Forces Europe

COMNAVBEACHGRU – Commander Naval Beach Group

COMNAVFORJAPAN - Commander, U.S. Naval Forces, Japan.

COMNAVSURFLANT - Commander, Naval Surface Force, U.S. Atlantic Fleet.

COMNAVSURPAC - Commander, Naval Surface Force, U.S. Pacific Fleet.

COMPSRON – Commander Maritime Prepositioning Squadron

COMSC - Commander, Military Sealift Command.

COMSCINST - Commander, Military Sealift Command Instruction.

COMSCCENT – Commander, Military Sealift Command Central

COMSCEUR - Commander, Military Sealift Command Europe

COMSCFE – Commander, Military Sealift Command Far East

COMSCLANT - Commander, Military Sealift Command Atlantic

COMSCPAC - Commander, Military Sealift Command Pacific

COMSECONDFLT - Commander, U.S. Second Fleet.

COMSEC - Communications Security.

COMSEVENTHFLT - Commander, U.S. Seventh Fleet.

COMSIXTHFLT - Commander, U.S. Sixth Fleet.

COMTHIRDFLT - Commander, U.S. Third Fleet.

Consumable Supplies - Items used in the normal course of shipboard operations and considered expendable, even though some are routinely used for extended periods. See Section 15.5.3 of this Technical Manual.

Contractor - The ship operator addressed in Section C of this performance work statement.

Contracting Officer - Representative of the Government authorized to execute contracts and contract modifications.

Contractually Reimbursable Costs - Those direct costs actually incurred by the contractor, which the Government will pay, excluding all indirect costs and profit or fees, for acquiring those supplies and services which are expressly identified as reimbursable items by this contract, provided the Contracting Officer determines these costs to be fair and reasonable.

Controlled Substance - Those substances listed in Schedules I - V established by the Comprehensive Drug Abuse Prevention and Control Act of 1970, 21 U.S.C. S 812, and as updated under the provisions of that act.

CONUS - Continental United States (contiguous 48 states).

COSAL - Consolidated Shipboard Allowance List - a maintenance and supply document that is representative of the ships' configuration. The document lists the ships installed equipment and associated repair parts.

COR - Contracting Officer Representative; generally a PM individual.

Corrective Action – An action taken to eliminate the causes of a non conformity in order to prevent recurrence

Corrective Maintenance - Work, other than preventive maintenance, performed on structures, equipment, systems, subsystems, and components to correct operating deficiencies and to preclude a breakdown by servicing, adjusting, and replacing parts and expendable items as found necessary as a result of preventive maintenance, operational observation, or routine inspection. Corrective maintenance includes, but is not limited to, major repairs, voyage repairs and emergency repairs.

COTR - Contracting Officer's Technical Representative - a person authorized by and responsible to the contracting officer as specified in a written authorization.

Crew member - Documented unlicensed and/or licensed seaman assigned to and actually working aboard a particular vessel.

CRIF – Cargo Routing Information File. Maintained by NAVSUP Logistics Operations Center, Norfolk. Contains ship Cargo Routing Address. See Technical Manual Section 15.22 for further guidance.

CSM – Contract Shipyard Monitoring – Provision of full time MSC representative during SY availabilities for MSC owned vessels to provide PM real time status of availability progress, and first hand information on issues, change order requirements, work quality and work completion. Provides liaison between OPCO and PM to expedite decision making in the SY environment.

DC - Damage Control.

DCAA - Defense Contract Audit Agency.

DCMA - Defense Contract Management Agency.

DFAR – Defense Federal Acquisition Regulation

DIS - Defense Investigative Service.

DLA-E Defense Logistics Agency-Energy (formerly DESC)

DLR - Depot Level Repairable

DoD - Department of Defense.

Designated Maritime Physician - Approved hospitals, clinics, or physicians jointly approved by Contractor/Union/COMSC providing primary care, second opinions, or hospitalization for emergency medical care.

DMP – Durable Movable Property – Tangible property, other than real property or tangible intellectual property, that is transportable and visible. Formerly known as “loose equipment”.

DRRS-N - Defense Readiness Reporting System for Navy, which replaces the Status of Readiness and Training System (SORTS)

Drydocking Availability - Scheduled period of time for which vessel drydocking and associated surveys, inspections, preservation, and underwater body repair work is accomplished. This availability will generally be conducted in conjunction with a regular overhaul and as required to meet USCG and ABS requirements.

DTCC - Deficiency Tracking and Configuration Control.

DTG – Date Time Group. It’s a unique number assigned to each naval message which facilitates making reference to that message.

ECDIS – Electronic Chart Display and Information System, a computer based navigation information system that complies with IMO Standards.

EMCON - Emissions Control.

Emergency Repairs - Unexpected and unscheduled repairs required to maintain the integrity of the ship's hull, machinery and systems; to insure the safety of the crew; and to provide for the effective performance of the ship's mission.

EOMM - Engineering Operating Maintenance Manual (COMSCINST 3540.6) – In 2011and 2012-being modified and some sections reissued as Engineering Process Instructions (EPI – see COMSCINST 3540.7).

EPIRB - Emergency Position Indicating Radio Beacon.

Equipment - Shipboard items which are not controlled equipage, provisions, consumable supplies, Spare Parts, or medical supplies. This includes both durable movable property (unattached to ship) and installed equipment (permanently or semi-permanently attached to the ship). Refers to any functional unit of hull, mechanical, electrical, ordnance, or electronic type material which is singly or as a component of a system or subsystem and which is identified by a Component Identification Number (CID), Numerical Control Number (NCC), Allowance Parts List (APL) or similar designation.

ESS – Electronic Surveillance System

Facility - Physical platform from which a service is performed. This includes the ship and all installed equipment.

FAR - Federal Acquisition Regulation.

FCFBR – Fleet COSAL Feedback Report

FFD - Fit for Duty.

FISC - Fleet Industrial Supply Center, formerly Navy Supply Center (NSC)

Fleet Commanders - Commander Pacific Fleet, Commander Atlantic Fleet or their designated subordinate Commander.

FOS - Full Operating Status. Ship fully manned and provisioned, all required equipment operational, and ship prepared in all respects to perform its mission.

FP or FP/AT – Force Protection or Force Protection/Anti-Terrorism

FSM – Food Service Management

GIR - Guarantee Item Report.

GFI - Government Furnished Information.

GFM - Government-Furnished Material. Property that may be incorporated, or attached, to an end item or that may be consumed or expended in performing a contract.

GFP - Government Furnished Property. Property in the possession of, or directly acquired by the Government, and subsequently made available to the contractor.

GLAS – Government Lube Oil Analysis System

GMDSS - Global Maritime Distress and Safety Signal

Government Personnel - Sponsor personnel and other Government employees.

HAZMAT - Hazardous Material.

HVAC - Heating, Ventilation and Air Conditioning.

HOIS - Hostile Intelligence Services.

Husbanding Services - Services generally provided by a steamship agent rendered for the convenience of the ship or her Master, Officers or crew, or in connection with the ship's business. These include: arrange for delivery of food, stores and supplies, arrangement of mail delivery and posting, repatriation of crew members and crew replacement, supply of currency, medical treatment of crew members, and any other crew related expenses.

IAW - In Accordance With.

IDC - Independent Duty Corpsman.

IMO - International Maritime Organization.

Independent Agency - Commercial entities under contract to the Government to provide all Government owned ships of the Military Sealift Command, including the 6 MPF vessels in this contract, various shipboard supplies and services required for compliance with certain MSC operations and maintenance Programs.

Industrial Assistance - Maintenance and repair work performed by an independent subcontractor to the contractor.

INLS – Improved Navy Lighterage Systems

INMARSAT - International Maritime Satellite.

Installed Equipment – All items except furniture, recreation and gym equipment that are permanently or semi permanently attached to the ship by welds, bolts, or similar methods of attachment. This includes pumps, engines, winches, kingposts, booms, antennae, etc. This category of material is generally treated in the same manner as the ship’s hull, so that the terms “ship and installed equipment” and simply “ship” are generally synonymous.

IPS – Inport Security Plan, a classified Navy Message which details AT/FP measures while in port.

INSURV- Navy Board of Inspection and Survey.

Inventory – Refers to the function whereby the property on hand is physically inspected and counted, and official property records reconciled accordingly.

ISM - International Safety Management System

ISPS - International Code for the Security of Ships and of Port Facilities (ISPS Code)

ISSC – International Ship Security Certificate

IUID - Item Unique Identification created for each delivered item that is a serially managed subassembly, component or part

JINTACCS - Joint Interoperability of Tactical Command and Control System.

JTR - Joint Travel Regulations.

LAN - Local Area Network.

Leave- Relief from the ship for any reason other than liberty.

Liberty - Relief from the ship to go ashore outside the scheduled hours of duty.

Licensed Physician - Holder of a valid license issued under the authority of a state, commonwealth, territory of the U.S. or the District of Columbia.

LOGREQ - Logistics Requirements Message. The message specifies port services required and other logistic requirements, such as fresh fruits and vegetables, vehicles, telephones, medical appointments, etc. Commercial message is known as PREREP.

LOI - Letter of Instruction.

Lubricants - Those items including lube oil, greases, and hydraulic fluids.

MARPOL – International Convention for the Prevention of Pollution from Ships

MCMC – Marine Corps Maintenance Contractor

MDR – Medical Department Representative. A person assigned solely to provide medical care and operate a clinic aboard ship, as compared to a commercial M-PIC.

MEF – Marine Expeditionary Force

MILSTRIP – Military Standard Requisitioning and Issue Procedures.

MLP – Mobile Landing Platform

MMC – Marine Maintenance Cycle

MPS – Maritime Prepositioning Ships

MPF(E) – Maritime Prepositioning Force Enhancement

MPF – Maritime Prepositioning Force

M&R - Maintenance and Repair.

Maintenance - The sum total of all of the corrective and preventive maintenance.

MAREP - Message generated by maritime surface forces to report on surface, subsurface, air or special interests units operating in Maritime environment.

MR - Medical Representative.

MEDEVAC - Medical Evacuation; usually to the nearest medical treatment facility.

MIB - Marine Index Bureau.

MILSTRIP - Military Standard Requisition and Issue Procedure.

MLSF - Mobile Logistics Support Force

MOA - Memorandum of Agreement.

MOS - Military Occupational Specialty.

M-PIC – Medical Person in Charge aboard a commercially manned ship. This is generally a collateral duty of the Master or Chief Mate for first aid purposes.

MRR - Mission Readiness Review.

MSC - Military Sealift Command.

Narcotics- Any opiates, or opiate derivatives, including their synthetic equivalents. Included as opiates are morphine, codeine, heroin, Methadone, Talwin, Percodan, Darvon, etc.

NAVMEDCOM - Navy Medical Command, now called BUMED.

NAVSEA - Naval Sea Systems Command

NAVSUP FLC – Navy Supply Fleet Logistics Center (formerly FISC)

NAVSUP LOC – Navy Supply Logistics Operations Center (formerly NOLSC)

NEURS - Navy Energy Usage Report System.

NICN - Navy Item Control Number.

NCIS - Naval Criminal Investigative Service.

NGW – New Generation Wideband satellite communications system

NOAP - Navy Oil Analysis Program.

NOLSC – now called NAVSUP LOC – Navy Supply Logistics Operations Center

NSF – National Sanitation Foundation

NSN - National Stock Number.

NSWC – Naval Surface Warfare Center

NSWCCD - Naval Surface Warfare Center Carderock Division

NTP - Naval Telecommunications Publication.

NWP - Naval Warfare Publications.

OAA – Ordnance Accounting Ashore

O&M - Operations and Maintenance.

OCI – Onboard Condition Inspection – Survey of vessel conducted by N75, N4 and MSC medical personnel to assess material condition, appearance, mission equipment readiness and confirm compliance with contractual requirements.

ODS - Ozone Depleting Substances.

OPCON - Operational Control by Military Authority.

Operation - Operation includes the daily, or other periodic starting, stopping, adjusting, inspecting, lubricating, etc. of the mechanical, electrical and auxiliary systems and equipment; watch standing and conducting rounds to maintain ship's status.

OPNAVINST - Chief of Naval Operations Instruction.

OPORD - Operational Order.

OPSEC - Operations Security.

OTSR - Optimum Track Ship Routing.

P&I - Protection and Indemnity.

PA - Property Administrator. An authorized representative of the contracting officer assigned to administer the contract requirements and obligations relating to Government property.

PENG – Port Engineering software program.

Physical security - Security concerned with the physical measures designed to safeguard personnel, prevent unauthorized access and protect against espionage, sabotage, damage, and theft.

POA&M- Plan of Action and Milestones.

PPTS – PC to PC transfer Station. Provides non-secure or secure message traffic via INMARSAT/landline. Uses the STUIII to transfer and receive secure data from distant end. This system is soon to be obsolete.

PREREP – An alternate form of the LOGREP message, the PREREP specifies time arrival time and date, purpose of visit, port services required and other requirements.

Predictive Maintenance (PdM) – The use of condition monitoring technology (used oil analysis, vibration monitoring, etc.) to identify the need for repairs before functional failure of that equipment occurs.

Preventive Maintenance - Routinely scheduled work on structures, items of equipment, systems, subsystems and components required to provide continuing operation, to preclude breakdowns, and to prolong the life of equipment by operating, inspecting, servicing, topping up, adjusting, cleaning, coating or replacing of expendable items.

Property Administration -The process by which the Government determines the Contractor's degree of compliance with his own procedural and contractual property provisions.

Property Control System - The Contractor's system that identifies a contractor’s internal management program encompassing the protection, preservation, accounting for, and control of property from its acquisition through disposition.

Provisions - Food stuffs. Inedible items directly connected with food preparation, but not food, such as coffee filters, paper plates and wax paper, are not included in this definition.

PWS - Performance Work Statement

QMED - Qualified Member of Engine Department.

Qualified Personnel - A person or persons having successfully completed the required education, training and experience, and who possess current, valid licenses, certificates, endorsements, records, or other verification of their ability to perform the task to which they have been assigned.

Ration - Three full meals consisting of breakfast, lunch and supper, served to one person. A ration is equal to some stated dollar amount and issued to control and account for the cost of provisions.

RAV - Repair Availability - That scheduled or unscheduled period of time when a ship is undergoing scheduled inspections, overhauls, or alterations.

Regular Overhaul - Period of time during which general maintenance, repairs, preservation, alterations, inspections, and surveys are accomplished as necessary to maintain the ship in a high state of readiness, to comply with the vessel standards of appearance, and to insure the safe and effective operation of the ship and its systems. This availability is generally conducted in conjunction with the USCG inspection for certification, ABS surveys, drydocking cargo maintenance and other inspections as applicable.

Reliability - The ability of a system or component to perform its required functions under stated conditions for a specified period of time.

Repair - Those actions or procedures undertaken to correct minor or major damage to machinery, equipment, systems, subsystems, or structure. Repairs are unplanned and are generally the result of component failure, catastrophic failure or an outside event (e.g. grounding, fire, collision).

Repair Parts/Material: refer to Spare Parts.

Repatriation, Medical - The removal of a person from an assigned position aboard ship due to an inability to perform, for medical reasons, the requirements of his/her position, and the ultimate return of that person to the primary base of operations (home port) for medical care, consultation, convalescence, or reassignment.

Root Cause Analysis (RCA) – A class of problem solving methods aimed at identifying the primary causal factors of problems or events. By directing corrective measures at root causes, it is hoped that the likelihood or consequence of problem recurrence will be minimized. However, it is recognized that complete prevention of recurrence by a single intervention is not always possible. Thus, RCA is often considered to be an iterative process, and is frequently viewed as a tool of continuous improvement.

ROS - Reduced Operating Status.

SAILORD - Sailing Order (Ship Movement Directive).

SAMM - Shipboard Automated Maintenance Management System.

SECAS - Ship's Equipment Configuration Accounting System.

SECNAVINST - Secretary of the Navy Instruction.

Sensitive Property - Those items which require special management control because the material is essential for the protection of life; or is relatively valuable and easily convertible to personal use. A representative list of sensitive property is detailed in Section 15.23 (c) of this Technical Manual.

Shipboard Furnishings - Shipboard furnishings include all furniture in mess and habitability areas, including but not limited to chairs, wastebaskets, clocks (plastic/inexpensive), couches, desks, tables, bunks, wardrobes, bookcases, file cabinets, etc.

SHIPCLIP – Shipboard Configuration and Logistics Program. An automated, multi-user technical reference and retrieval software package providing a change reporting and feedback and processing capability.

SIPRNET – Secret Internet Protocol Network

SITREP - Situation Report.

SMS - Safety Management System required by ISO 9000

SOA - Speed of Advance.

SOLAS - Safety of Life at Sea Convention.

SOM - Standard Operating Manual.

SORTS - Status of Resources and Training System (replaced by DRRS-N).

SORTSREPNV – Status of Resources and Training System Report Navy

SOVC – Statement of Voluntary Compliance.

Spare Parts – Those component pieces of a larger piece of equipment (up to and including the ship itself) that are necessary to maintain, repair, and keep operable, the equipment in which they are installed. This does not include items such as nuts, bolts, washers, gasket material, etc. Items listed in the APL are Spare Parts.

Sponsor – The branch (or branches) of the US Armed Forces providing funding to MSC for vessel operations and maintenance. The sponsor also defines mission requirements that the vessels must meet.

SPP - Standard Practice Procedure.

SSAS – Shipboard Security Alert System

SSM – Shipboard Security Module

STE – Secure Telephone Equipment. Provides secure voice or data via INMARSAT/ landline.

TACON – Tactical Control

TRANSALT - Any change in hull, machinery, equipment, arrangement or allowance that involves a change in design, material, quantity or location of equipment and components in a ship. This change includes replacement of machinery or equipment that has the same operating characteristics as the replaced machinery or equipment, but is of a different manufacturer or model than the replaced equipment. This requirement includes changes and upgrades to electronic and communications gear.

TRMS – Type Commander Readiness Management System

Troubleshooting - The systematic analysis of the condition of the derangement (Deviation from the normal design condition of the equipment, system, subsystem, or component) that precludes continued operation. Troubleshooting involves the step by step investigation to determine or evaluate the existing condition of the inoperable item(s) and the necessary requirements (skills, parts, time, etc.) to correct same.

UIC - Unit Identification Code.

UNDS – Uniform National Discharge System

UNREP - Underway Replenishment.

USCG - United States Coast Guard.

USPHS - U.S. Public Health Service

USNS - U.S. Naval Ship.

VMS – Vibration Monitoring System

Voyage Repair(s) - General repairs which can be accomplished during regular in-port time without requiring a change in the ship's operating schedule. Voyage repairs may or may not include minor repairs which are a part of corrective maintenance.

VSP – Vessel Security Plan

SECTION 02

APPLICABLE GOVERNMENT PUBLICATIONS AND FORMS

2.1 Applicable Government Publications. Publications applicable to this Performance Work Statement are listed below. The latest edition of these publications is mandatory to the extent that a specific procedure in a paragraph, section, chapter or volume is specified in the Performance Work Statement. Upon request, the Government shall provide publications listed at the start of the contract. It is the responsibility of the Contractor to ensure access to all mandatory publications and up-to-date directives and notices. (Note: all MSC Instructions are available thru the appropriate Publications Distribution Office (PDO) and on ships equipped with Broadband or Wideband communication systems)

NOTE: If any requirement set forth by the Performance Work Statement is in conflict with any of the Government Publications, the Performance Work Statement shall take precedence. Any instruction specified by this Section shall apply regardless of the vessel class.

2.2 MSC applicable Instructions, Notices and Notes:

COMSCINST 2000.2 Series with references

-----NWP-1-03.1

-----NWP-3-02.3

-----COMSCINST 3123.5

-----OPNAVINST 3100.6 Series

-----OPNAVINST 4100.11 Series

Communications Policy/Procedures

Operations Reports ( Change 1 ) Maritime Prepositioning Force OPS Movement Report Procedures

Special Incident Reporting

Navy Energy Usage Reporting System (NEURS)

12-28-10

11-87 (Jan 2014) 02-04 04-08-09

02-03-06

12-17-07

COMSCINST 2280.3 Series

Communications Security Policy And EKMS Management

06-25-13

COMSCINST 3070.1 Series with reference

----OPNAVINST 3432.1

----SECNAVINST 5510.22

Operations Security Plan (OPSEC)

Operational Security (OPSEC)

Standard Practice Procedures for classified material 03-17-06

08-04-11

10-06-06

COMSCINST 3120.15 Series

COMSCINST 3120.19 Series

Admin for Embarking Supercargo aboard MSC Ships 11-29-85

COMSCINST 3121.9 Series

COMSCINST 3123.5 Series

COMSCINST 3141.2 Series and reference to:

---- COMSCINST 3121.9

COMSCINSTLANT Policy

--NAVMETOCCOMINST 3140.1

Destructive Weather Plan

SOM SEVERE WEATHER INSTRUCTIONS

COMSCLANT MSG 110001Z APR 12 FOR ROS SHIPS IN MSC LANT AOR

US Navy Meteorological Support 04-08-09

09-12-12

04-11-12

09-15-00

COMSCINST 3145.1 Series

COMSCINST NOTICE 3501

Defense Readiness Reporting System (DRRS-N) Replaces SORTS Instruction

02-21-12

COMSCINST 3504.1 Series

COMSCINST 3540.6 Series

---COMSCINST 3540.7

Engineering Operations and Maintenance Manual (EOMM)

Engineering Process Instructions (EPI) being issued to replace EOMM Sections 01-26-92 03-26-92 Ch-2

01-05-11

11-27-12

COMSCINST 4000.2 Series with references

-----NAVSUP P-485

-----DoD INST 4525.6

----- SPCCINST 4441.170

Supply Procedures Manual Military Sealift Command

Afloat Supply Procedures Postal Manual COSAL (Consolidated Shipboard Allowance List) Use and Maintenance Manual 7-28-06

01-96 8-15-02 06-09-95

COMSCINST 4330.21 Series

COMSCINST 4340.3 Series

COMSCINST 4610.9

Series

COMSCINST 4650.2 Series

COMSCINST 4700.1 Series

COMSCINST 4700.14 Series

COMSCINST 4700.16 Series

MSC Gen’l Technical requirements for -Work Packages-

06-16-97

COMSCINST 4700.18 Series

Surveillance for Contract Compliance Onboard Condition Inspection (OCI)

02-12-08

COMSCINST 4700.2 Series

Administrative Procedures for the Alteration Management of MSC Ships

05-12-10

COMSCINST 4730.3

COMSCINST 4750.2 Series

COMSCINST 4790.3 Series

COMSCINST 4800.1 Series

COMSCINST 5042.1

Series

COMSCINST 5090.1 Series

Environmental Protection Program (Outdated and in revision process) 05-24-04

(Outdated and in revision process) 06-18-98

COMSCINST 5090.3 Series

Shipboard Management of Ozone Depleting Substances (Outdated and in revision process) 11-12-96

COMSCINST 5090.5

COMSCINST 5215 Series

COMSCINST 5239.3 Series

COMSCINST 5420.2 Series

COMSCINST 5521.1 Series

COMSCINST 5530.3 Series with reference

----COMSCINST 12410.5 Series ---- OPNAVINST 5530.13 Series ----NAVSEAINST 8370.2 Series MSC Shipboard Antiterrorism (AT) Program

Employment of Warning Shots

Navy Security for Conventional Arms

Small Arms and Weapons Management 01-21-11

04-02-10

09-26-03

08-10-10

COMSCINST 5890.6 Series

COMSCINST 6000.1 Series With references to:

-----COMSCINST 6000.2

-----BUMEDNOTE 6210

-----BUMEDINST 6230.15 Series

----- NAVMED P-5010.6 Series

-----NAVMED P-117

-----NAVMED P-5010

-----OPNAVINST 4061.4 Series

Military Sealift Command Medical Manual

Medical Surveillance Assessments

Ship Sanitation Exemption Control Cert (SSECC)

Requirements /Procedures for Immunizations -revised-

Standards for Potable Water

Manual of the Medical Department

Manual of Naval Preventive Medicine

Food Safety Training Program

08-18-11

05-20-09

11-07

09-29-06

02-03-93

08-12-05

08-99

03-06-08

COMSCINST 8023. 4 Series, w/ reference to

-----CGA 019-81 Revision 3

-----OPNAVINST 8020.14 Series Handling and Transport of Ammo, Carrying Ammunition in Containers

Department of the Navy Explosives Safety Policy 06-03-81

04-23-90

10-01-99

COMSCINST 9670.1. Series

2.3 Other Instructions/Manuals/Publications.

COMSCLANTINST

5880.1D

NAVMETOCCOMINST

3144.1D (CH-1)

19 Jul 96 (CH-1)

NAVPETOFF 4290.1

(CH-1)

28 Feb 96 (CH-1)

SPCCINST 8010.12D

(CH-13)

03 Sep 92 (CH-13)

2.4 DoD and MSC Forms

NOTE: SAMM now provides electronic logbooks for Deck and Engine Departments

SECTION 03

REQUIRED REPORTS, RECORDS AND LOGS

03.1 The Contractor shall transmit the following reports to the Government as designated.

Where standard forms are to be used, samples are available to offerors through the MSC Technical Library. One copy of each standard reporting form will be supplied to the Contractor; thereafter, the Contractor will be required to obtain these forms at his expense. The data requirements for reports for which there are no standard forms are described below. The Government's data requirements are usually contained in DD Form 1423, Contract Data requirements List (CDRL). To promote clarity and conciseness we have listed the requirements separately and reference the item numbers. Electronic submission is encouraged for all reports, but some may require it. At a minimum, acceptable file types include Microsoft Office, Adobe Acrobat, and AutoCAD. Additional file types may be acceptable, but must be agreed upon by COMSC – PM5 Contracting Officer and the contractor. The following block items are used and describe what is required of the Contractor.

1. Sequence number of report

2. Title of report

5. Contract reference (specific paragraph number)

6. Technical office (office responsible for advising on technical adequacy of data)

10. Frequency of submission

11. As of date (report must cover period through date specified here)

12. Date of first submission

14. Distribution and addressees (each addressee receives one copy of report)

16. Remarks (document Government report preparation; additional frequency instructions; additional special instructions)

03.1.1 REQUIRED REPORTS:

1. A001

2. Delivery/Redelivery Contract Physical Inventories

5. C-3.7

6. MSC HQ N412

10. 90 days prior to the actual ship delivery and 90 days prior to the actual ship redelivery

11. As of contract award

12. As of contract award

14. MSC PM5L, N412

16. The Incumbent and New Contractor shall submit a report of the Contractor Physical Inventory results using the criteria specified in COMSCINST 4340.3 (series).

1. A002

2. Resumes of key shore side personnel, to include those of Port Engineers and engineering managers

5. C-3.6.4

6. MSC PM53

10. As required

11. 15 days prior to employment

12. Contract start date

14. COMSC PM53 and the COR

16. Contractors Corporate Office Property Administrator resume will similarly be submitted to PM5L.

1. A 003

2. Resumes of key Shipboard Personnel

5. C-1.7.2.1.1

6. The COR

10. When key shipboard personnel are assigned

11. Fifteen days prior to assignment

12. Fifteen days prior to contract start

14. The COR

1. A004

2. Safety Management System (SMS)

5. C-3.23

6. MSC PM53

10. By contract start date

11. One time submission

12. Ashore (DOC) in three months after first ship delivery; each ship (SMC) within 6 months of ship delivery.

14. COMSC PM53 and the COR

1. A005

2. Audit Reports (SMS and QMS)

5. C-3.23.4

6. MSC PM53

10. On occurrence

11. On occurrence

14. Contracting Officer and the COR

1. A006

2. Report of DoD Property in Custody of Contractor

3. C-5.2.2

6. MSC N412

10. Annually (Fiscal Year)

11. At contract start-up

12. 30 Sept, the year after the beginning of the contract performance period

14. MSC N412, PM5L

16. Report on DD Form 1662, DoD Property in Custody of Contractors in accordance with DFARS 45.505-14. Shall provide, as a minimum, after completing the physical inventories a listing that identifies all discrepancies disclosed by a physical inventory and a signed statement that physical inventories were completed on a given date and that the official property records were found to be in agreement except for discrepancies reported. Fol1owing reports to be submitted annually not later than the following 31 Oct.

1. A007

2. Navy Energy Usage Report (NEURS)

3. C-1.2.8

5. MSC Official UNCLASS Naval Message and email to MSCHQ-NEURS@navy.mil. (Unclassified)

6. MSC N7

10. Monthly

11. By the end of 2nd calendar day after the end of the month

12. First occurrence after contract start date

14. MSC N7, MSC PM53

16. Report to be prepared in accordance with SAMM Daily Voyage Record or NEURS format.

1. A008

2. Food Service Records

3. C-1.3.5.1

6. MSC PM53

10. On occurrence

11. On occurrence

14. MSC PM53

16. Submitted with invoice for reimbursement

1. A009

2. Movement Report (MOVREP)(MSC 3123-9)

3. C-1.1.15.9

6. Appropriate MSC Area Command

10. As required by MSC operational commander

11. Upon arriving or departing ports (or canals) or change of ETA.

12. First occurrence after contract start date

14. Per COMSCINST 3121.9 (series) and NWP 1-03.1 (formerly NWP 10-1-10),

16. Message shall be prepared and submitted upon arrival, departure, during Suez or Panama Canal transit and when a change of destination or ETA is made.

1. A010

2. Optimum Track Ship Routing Request (OTSR)

5. C-1.1.7.1

6. Appropriate MSC Area Command Operations

10. As required

11. First at sea day

12. First occurrence after start date

14. Per COMSCINST 3121.9 (series)

16. Messages shall be prepared and transmitted at least 72 hours prior to ETD.

1. A011

2. Optimum Track Ship Routing Daily Reports (OTSR)

5. C-1.1.15.9

6. Appropriate MSC Area Command Operations Office

10. As required

11. First at sea day

12. First date of OTSR use

14. Per COMSCINST 3121.9 (series)

16. Message shall be prepared and submitted daily as of 0800 local time.

1. A012

2. Weather Observation Report

5. C-1.1.15.9

6. Appropriate MSC Area Command Operations Office

10. Daily, at sea when requested by MSC Area Command

11. First day at sea when requested by MSC Area Command

14. Per COMSCINST 3121.9 (series)

16. In times of severe weather, weather SITREPS are required by Area Commanders

1. A013

2. Ship Sighting Report

5. C-1.1.15.9

6. MSC (N3)

10. As required by Operational Commander

11. When ship sighted

12. First occurrence after contract start date

14. Per COMSCINST 3121.9 (series)

16. Message report shall be prepared in accordance with COMSCINST 3121.9(series).

1. A014

2. Pre-arrival Report (MSC Report 3123-8)

5. C-1.1.15.9

6. Appropriate MSC Area Command Operations Office

10. As required

11. Seventy-two (72) hours prior arrival each port

12. First occurrence after contract start date

14. Per COMSCINST 3121.9 (series)

16. Message report shall be prepared in accordance with COMSCINST 3121.9(series).

1. A015

2. Special Incident Reports (OPREP-3)

5. C-1.1.15.9

6. COMSC (N3)

10. As required

11. When special incident occurs

12. First occurrence after contract start date

14. COMSC, Operational Commander, Cognizant Area Command.

16. Message report shall be transmitted immediately in accordance with COMSCINST 3121.9 (series), and OPNAVINST 3100.6 (series)

1. A016

2. Search and Rescue Report (SAR)

5. C-1.1.15.9

6. Appropriate MSC Area Command Operations Office

10. As required

11. Involvement in a SAR operation

12. First occurrence after contract start date

14. Per COMSCINST 3121.9(series)

16. Message shall be submitted in accordance with COMSCINST 3121.9(series) no later than four (4) hours after initial involvement in a SAR operation.

1. A017

2. Unit Sitrep

5. C-1.1.15.9

6. PM 53

10. As required

11. As soon as practicable after the incident

12. First occurrence after contract start date

14. In accordance with COMSCINST 3121.9 (series); OPNAVINST 3100.6 (series), PM53, the COR

16. Message report shall be transmitted immediately in accordance with COMSCINST 3121.9 (series), and OPNAVINST 3100.6 (series)

1. A018

2. Asylum/Temporary Refuge Report (DD-ISA(AR)1161)

5. C-1.1.15.9 Appropriate MSC Area Command Operations Office

10. As required

11. As required

12. First occurrence after contract start date

14. Per COMSCINST 3121.9(series)

16. Immediate message shall be transmitted in accordance with COMSCINST 3121.9(series).

1. A019

2. Stowaway Report (MSC Report 5820-1)

5. C-1.1.15.9

6. Appropriate MSC Area Command Operations Office

10. As required

11. As required

12. First occurrence after contract award date

14. COMSC, Cognizant Area Command, MSC Office nearest last port of call, MSC Office nearest next port of call

16. In addition to log entries required by of COMSCINST 3121.9 (series), a priority message (including stowaway's name, nationality, port of embarkation and any additional pertinent information) shall be transmitted to addressees above not later than four hours after discovery of stowaway.

1. A020

2. Defense Readiness Reporting System - Navy (DRRS-N) Report (Replaces the old SORTS) 5 C-1.1.15.9 and C-1.1.15.10

6. COMSCLANT

10. As required

11. As required

12. Every 30 days after initial report and within 24 hours of any equipment failure affecting ship operations or mission capability

14. DRRSS-N reports will be submitted in accordance with COMSCINST 3121.9 (series), and NWP 1-03.3.

16. Replaces SORTS and shall be prepared in accordance with COMSCNOTE 3501 and COMSCINST 3121.9 Series

1. A021

2. COMMGUARD Message

5. C-1.1.15.9

6. COMSC (N6)

10. As required

11. As required

12. First ship movement after contract award

14. Per COMSCINST 3121.9(series)

16. Priority message shall be transmitted in accordance with COMSCINST 3121.9 (series), of NTP 10 (series) and COMSCINST 2000.2

1. A022

2. Panama Canal Transit Report series (MSC Report 3123-7)

5. C-1.1.15.9

6. MSCO BEAUMONT

10. As required

11. As required

12. First transit after contract award date

14. Per COMSCINST 3121.9(series)

16. Appropriate reports shall be submitted in accordance with COMSCINST 3121.9 (series).

1. A023

2. Suez Canal Transit Report series (MSC Report 3123-14)

5. C-1.1.15.9

6. COMSCCENT

10. As required

11. As required

12. First transit after contract award date

14. Per COMSCINST 3121.9(series)

16. Appropriate reports shall be submitted in accordance with COMSCINST 3121.9 (series).

1. A024

2. Accident Report for Claim Purposes (MSC 3040-3)

5. C-1.1.15.9

6. COMSC (N2)

10. As required

11. As required

12. First accident after contract award date

14. Per COMSCINST 3121.9(series), and the COR

16. Appropriate message report shall be transmitted in event of damage caused by or to ship or personal injury which may involve possible admiralty claim for/against the government.

1. A025

2. Loss of Anchor Report

5. C-1.1.15.9

6. COMSC PM53, PM53L

10. As required

11. As required

12. First incident after contract award date

14. Per COMSCINST 3121.9(series), and the COR

16. Appropriate message report shall be transmitted as soon as possible after loss.

1. A026

2. Oil/Hazardous Substances Spill Reports

5. C-1.1.15.9

6. COMSC (N7)

10. As required

11. As required

12. First incident after contract award date

14. Per COMSCINST 5090.1 (series) and the COR

16. Appropriate notifications/messages shall be prepared as required by enclosure (1) to COMSCINST 5090.1 (series).

1. A027

2. Stevedore Damage to Ship, Gear or Equipment

5. C-1.1.18.8.1

6. Appropriate MSC Area Command Operations

10. As required

11. As required

12. First incident after contract award date

14. Per COMSCLANTINST 5880.1 (series), PM53L and the COR

16. MSCLANT Form 5880/1 is to be completed and submitted to the local MSC representative, with copies to the cognizant MSC Area Command, and to the party responsible for damage.

1. A028

2. Transition Plan

3. C-1.1.15.4.1

6. The COR

10. After contract award

11. One-time after contract award

12. Prior to acceptance of first ship

14. MSC PM53 and the COR

16. Incorporates elements of Section 21

1. A029

2. Vehicle Lashing and Cargo Securing Equipment Inventory

5. C-1.1.19.1, and Section 15.20 of this Technical Manual

6. COMSC - PM5

10. Annually at a minimum and immediately on completion of each Surge mission.

11. Start of contract

12. Start of contract

14. MSC PM5L

16. Remarks: Contractor will establish processes to control this property. Inventories will result in certain wear and tear losses requiring documentation.

1. A030

2. Request for Salvage Assistance Report (SALREPT)

5. C-1.1.21.1

6. Appropriate MSC Area Command Operations Office

10. As required

11. When salvage assistance requested

12. First occurrence after start date

14. Per COMSCINST 3121.9(series), 2-8-2, 2-8-3 and 2-8-4.

16. Message shall be submitted by immediate precedence in accordance with COMSCINST 3121.9 (series); COMSCINST 5420.2 (series); and OPNAVINST 4740.2 (series)

1. A031

2. Rendering Salvage or Distress Assistance

5. C-1.1.21

6. Appropriate MSC Area Command Operations Office

10. As required

11. When salvage services rendered

12. First occurrence after contract start date

14. Per COMSCINST 3121.9(series)

16. Appropriate message and letter reports shall be prepared and submitted in accordance with COMSCINST 3121.9 (series); COMSCINST 5420.2 (series); and OPNAVINST 4740.2 (series)

1. A032

2. Support for In Port Operations

5. C-1.2.2.2

6. MSC PM53 and the Area Commander.

10. As required

11. Prior to start of work

12. First occurrence after contract start date

14. MSC PM53, the Area Commander, and the COR

16. None

1. A033

2. In port maintenance

5. C-1.2.2.4

6. MSC PM53 and the Area Commander.

10. As required

11. Prior to start of work

12. First occurrence after contract start date

14. MSC PM53, the Area Commander, and the COR

16. All work that will disable equipment for more than 24 hours, while FOS or disable critical equipment for more than 48 hours in ROS-4 requires notification and approval.

1. A034

2. Casualty Report (CASREP)

5. C-1.1.15.10

6. MSC PM53

10. As required

11. Within Four (4) hours of occurrence

12. First occurrence after contract start date

14. COMSC, Operational Commander, Cognizant Area Command, the COR, and as required by COMSCINST 3121.9(series), 2-12-1

16. Message shall be submitted in accordance with COMSCINST 3121.9 (series), 2-12-1, and NWP 10-1-10, Chapter 4.

1. A035

2. Casualty Update Report

5. C-1.1.15.10

6. MSC PM53

10. As required

11. Message shall be submitted as casualty situation changes but not less than once every thirty (30) days

12. First occurrence after contract start date

14. MSC, Operational Commander, the COR, Cognizant Area Command, and as required by COMSCINST 3121.9(series)

16. Message shall be submitted in accordance with COMSCINST 3121.9 (series), 2-12 1; NWP 1-03.1; and COMSCINST 2000.2

1. A036

2. Casualty Correction Report (CASCOR)

5. C-1.1.15.10

6. MSC PM53

10. As required

11. Shall be transmitted as soon as possible, but not later than twenty-four (24) hours after the casualty is corrected

12. First occurrence after contract start date

14. COMSC, Operational Commander, the COR, Cognizant Area Command, and as required by COMSCINST 3121.9(series)

16. Message in accordance with COMSCINST 3121.9 (series); NWP 1-03.1 and COMSCINST 2000.2.

1. A037

2. Casualty Canceled Report (CASCAN)

5. C-1.1.15.10

6. MSC PM53

10. As required

11. Message shall be transmitted within 48 hours after entering overhaul period

12. First occurrence after contract start date

14. Message shall be prepared and submitted in accordance with COMSCINST 3121.9 (series), and the COR

16. Message shall be submitted in accordance with COMSCINST 3121.9 (series); NWP 1-03.1 and COMSCINST 2000.2.

1. A038

2. Coast Guard Investigation of Marine Casualty

5.…