RFP SPS 4-10-2023-N6134023R0058rev1.docx

N6134023R0058

Section B - Supplies or Services and Prices

B.1 ACRONYMS

SECTION B NOTES

The following definitions are provided for acronyms/symbols that may be used in this document:

B-2 FEE

CALCULATION OF COST AND FIXED FEE FOR LEVEL OF EFFORT ORDERS

The composite rates from B-1 will be used to develop the total estimated Cost for Level of Effort Orders. Fixed Fee will be calculated based on fee per hour and in accordance with 5252.232-9510 Payment of Fixed Fee (NAVAIR)(OCT 2005).

B-3 Option to Extend Services – FAR 52.217-8

This Option can be exercised by the Government at any point during performance, if needed, in accordance with FAR 52.217-8.

B-4 MOBILIZATION

CLIN 0001 is Firm Fixed Price Mobilization for the following sites:

Whidbey Island, WA

Jacksonville, FL

Mayport, FL

Orlando, FL

Norfolk, VA

Cherry Point, NC

Beaufort, SC

North Island, CA

San Diego, CA

Miramar, CA

Camp Pendleton, CA

Point Mugu, CA

Fallon, NV

Pensacola, FL

Corpus Christi, TX

Fort Worth, TX

Newport, RI

Iwakuni, Japan

Mobilization

FFP

Mobilization period is 2 months and may be reduced to 1 month depending on when this effort is awarded.

LOT value is the FFP total for all 18 sites that will be price separately in the resulting task order.

FOB: Destination J069

NET AMT

LOE Labor O&M,N

CPFF

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

LOE Labor APN

CPFF

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Completion Labor O&M,N

NET AMT

Completion Labor APN

NET AMT

Base Period ODC

COST

Shall be priced in accordance with 52.216-11 Cost Contract - No Fee APR 1984

ESTIMATED COST

Technical Data CLIN

NET AMT

CPFF

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

CPFF

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

FFP

NET AMT

FFP

NET AMT

COST

Shall be priced in accordance with 52.216-11 Cost Contract - No Fee APR 1984

ESTIMATED COST

FFP

NET AMT

CLAUSES INCORPORATED BY FULL TEXT

Computer Scientist

Documentation Specialist

Drafter/CAD Operator, Journey Level

Electronics Technician, Maintenance, Senior

Engineer/Scientist, Junior

Hardware Engineer, Junior

Information Assurance Analyst

Information Assurance Analyst, Senior

Network Engineer

Order Clerk

Order Clerk II

Software Engineer, Journey Level

Software Engineer, Junior

Software Engineer, Senior

System Administrator, Junior

System Administrator, Senior

Systems Analyst, Senior

Technical Writer II

Technical Writer III

1,198,176

Section C - Descriptions and Specifications

C.1 CLIN DESCRIPTIONS

Section C - Descriptions and Specifications

C.1 CLIN DESCRIPTIONS

CLIN 0001 Mobilization – An informational Contract Line Item Number (CLIN) with priced Sub-Line Item Numbers (SLINs) will be utilized for the mobilization period. The mobilization line items will be issued as Firm-Fixed-Price SLINs for each site in the initial Task Order (TO). The mobilization period begins 60 days prior to the Contract Start Date (CSD). The contractor shall use this period to hire and train personnel, obtain appropriate personnel security clearances, obtain base and building entry passes, and be prepared to begin contract execution on the CSD. See Statement of Work (SOW), paragraph 4.4.

CLINs 1001, 1002, 2001 and 2002 Level of Effort (LOE) Labor - The CLINs for LOE Labor are Cost-Plus-Fixed-Fee CLINs The contractor shall provide labor as identified in the SOW (Attachment J-1), paragraphs 3.1, 3.2, 3.2.1, 3.2.2, 3.3, and 3.4. Labor, indirect costs, and fee apply to these CLINs. Individual task orders will identify specific labor categories and hours.

CLINs 1003, 1004, 2003, and 2004 Completion Labor - The CLINs for Completion Labor are Firm-Fixed-Priced CLINs. The contractor shall provide CSS labor as identified in the SOW (Attachment J-1), paragraph 3.5. Labor, indirect costs, ODCs and profit apply to this CLIN. Individual task orders will FFP and inclusive of all costs.

CLINs 1005 and 2005 Other Direct Cost Travel and Material - All travel, material and other direct costs as identified in SOW (Attachment J-1), paragraphs 4.10 and 5.2 are included in these CLINs. Travel and material shall be charged and reimbursed at cost only, no fee and apply to LOE CLINS/SLINS only.

CLINs 1006 and 2006 Technical Data - All Contract Data Requirements List (CDRL) deliverables shall be Not Separately Priced (NSP), and delivered in accordance with the specific CDRL Exhibit as specified in individual TOs.

C.2 SOW DESCRIPTIONS

The Statement of Work (SOW), Section J Attachment 1, Appendix (A) defines and provides the general tasks to be performed for the performance of work under each CLIN for the Software Maintenance for Fielded Training Systems contract.

C-TXT-SCR SERVICE CONTRACT REP

Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address: https://sam.gov/SAM/ .

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/ .”

CTXT.242-9520 PROCEDURES AND APPROVALS REQUIRED PRIOR TO INCURRING DIRECT

MATERIAL COSTS (APR 2022)

(a) General.

(1) These procedures apply to 1005 and 2005

(2) Any material procured as a direct cost under this contract by the Contractor is subject to the requirements of the Federal Acquisition Regulation (FAR), the Defense Federal Acquisition Regulation Supplement (DFARS), the Navy Marine Corps Acquisition Regulation Supplement (NMCARS), and any other Department of Defense or Department of the Navy policies and procedures.

(3) Performance of this contract may require the contractor to procure material. If material incidental to performance of this service contract is required and will be a direct cost consistent with the contractor’s disclosure statement, the Contractor shall follow the procedures outlined herein before making a purchase. No material item with a unit cost greater than $250,000 “the Simplified Acquisition Threshold (SAT) (FAR 2.101)” may be procured under this contract. No single procurement with a total value, i.e., the total sum of all items, greater than the Truthful Cost or Pricing Data Act threshold (FAR 15.403-4(a)(1)) may be procured under this contract. Procurements shall not be split to circumvent these thresholds or the approval thresholds set forth in paragraph (b) below. Procurement of material that is not incidental to and necessary for contract performance, or approved in accordance with these procedures, may be determined to be an unallowable cost pursuant to FAR Part 31 and DFARS Part 231.

(b) Procedures. All material procurements to be directly charged to CLIN(s) 1005 and 2005 of this contract are subject to the following review and/or approval procedures:

(1) Approval Authorities.

Items listed in para. (c) procured on a sole source basis (regardless of dollar value)

Software licenses (regardless of dollar value)

Any item not listed in para. (c) (regardless of dollar value)

(2) Contractor Requests and Notifications. For all material procurements subject to these procedures, the Contractor shall submit a material procurement request (or notification, for procurements that do not require approval) that includes the following: 1) a list of the material items to be procured, 2) an explanation of the need for the material, 3) a listing of quotes received, 4) the reason for the selected source, and 5) the determination of price reasonableness. If the procurement is sole source to a particular supplier, the request shall also include the rationale for limiting the procurement to that supplier. When approval is required per paragraph (b)(1), the Contractor shall not proceed with the procurement until receiving approval. All requests requiring approval shall be submitted to the COR for disposition. For requests within the COR approval threshold, the COR will provide written approval or disapproval to the Contractor. For requests within the Contracting Officer’s approval threshold, the COR will forward the request with a recommendation of approval or disapproval to the Contracting Officer. The Contracting Officer will provide written approval or disapproval to the COR and the Contractor. When approval is not required, the Contractor shall provide an email notification to the COR containing the required content prior to procuring the material.

(3) Urgent Requirements. For direct material procurements that require COR approval only, urgent requests may be verbally requested and verbally approved. A request is considered urgent when it is necessary for the Contractor to procure material to immediately respond to a requirement. If the COR concurs with the urgent nature of the request, verbal approval of the request will be provided to the Contractor. All urgent requests verbally approved by the COR shall be followed up with a Contractor email request to the COR within one business day of the verbal approval, containing the minimum content set forth in paragraph (b)(2) above and referencing the date of the verbal approval by the COR. The COR shall thereafter respond via email to provide written confirmation of the verbal approval.

(c) List of Applicable Materials:

Material, if any, will be identified in individual task orders. See SOW paragraph 5.2.

Section D - Packaging and Marking

D.1 Additional packaging and marking requirements will be identified in individual orders.

5252.247-9508 PROHIBITION AND LIMITATIONS FOR PACKAGING MATERIALS

(NAVAIR) (AUG 2019)

The use of loose fill materials, asbestos, excelsior, newspaper and shredded paper (all types) are prohibited. In addition, all Wood Packaging Materials (WPM) shall be heat treated or chemically treated in accordance with the requirements of the International Standards for Phytosanitary Measures (ISPM) 15:2009, "Regulation of Wood Packaging Material in International Trade."

Section E - Inspection and Acceptance

E.1 Additional Inspection and Acceptance Terms will be specified in individual orders.

E.2

GOVERNMENT SURVEILLANCE ACTIVITY CHECKLIST (SAC)

The Surveillance Activity Checklist (SAC) at Attachment J-3 is a Government-developed and applied document used to ensure the systematic quality assurance assessment methods are used in the administration of the Statement of Work (SOW). The intent is to ensure that the Government receives the quality of services and products for tasks identified in the Task Order Software Maintenance of Fielded Training Systems SOW.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

5252.246-9514 INSPECTION AND ACCEPTANCE OF TECHNICAL DATA AND INFORMATION (NAVAIR)(FEB 1995) Inspection and acceptance of technical data and information will be performed by the Procuring Contracting Officer (PCO) or his duly authorized representative. Inspection of technical data and information will be performed by ensuring successful completion of the requirements set forth in the DD Form 1423, Contract Data Requirements List (CDRL) and incorporation/resolution of Government review comments on the data items. Acceptance will be evidenced by execution of an unconditional DD Form 250, Material Inspection and Receiving Report.

Section F - Deliveries or Performance

F.1

Deliveries or performance listed below is the ordering period for each CLIN. Additional Deliveries or Performance shall be specified in individual orders. The current known sites are listed below. Sites may be added or removed during performance.

Deliveries or Performance shall be:

Whidbey Island, WA Jacksonville, FL Mayport, FL Orlando, FL Norfolk, VA Cherry Point, NC Beaufort, SC North Island, CA San Diego, CA Miramar, CA Camp Pendleton, CA Point Mugu, CA Fallon, NV Pensacola, FL Corpus Christi, TX Fort Worth, TX Newport, RI Iwakuni, Japan

F.2 The period of performance for CLIN 0001 mobilization is 60 days. However, it may be reduced to 30 days, depending on the date of award. CLINs 1001-1006 reflect the ordering period for the base period of 60 months. CLINs 2001-2006 reflect the ordering period extension if the option is exercised.

DELIVERY INFORMATION

31-OCT-2023

31-OCT-2028

31-OCT-2028

31-OCT-2028

31-OCT-2028

31-OCT-2028

31-OCT-2028

31-OCT-2030

31-OCT-2030

31-OCT-2030

31-OCT-2030

31-OCT-2030

31-OCT-2030

CLAUSES INCORPORATED BY REFERENCE

Section G - Contract Administration Data

G.1 Contract Administration Data will be provided in individual orders.

G.2 Unique payment instructions will be provided at the order level.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

TO BE COMPLETED IN INDIVIDUAL FIRM-FIXED-PRICE ORDER

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

TO BE COMPLETED IN INDIVIDUAL FIRM-FIXED-PRICE ORDER

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”) (**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Mr. Johnny W. Truett, email: johnny.w.truett.civ@us.navy.mil, phone: 252-466-5961 - Acceptor Mr. Ruben Bermudez, email: ruben.bermudez1.civ@us.navy.mil, phone: 407-380-8387 - Acceptor Mr. Levi Alexander, email: levi.m.alexander.civ@us.navy.mil, phone: 407-380-8667 - View Only

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

5252.232-9510 PAYMENT OF FIXED FEE (NAVAIR) (OCT 2005)

(a) The fixed fee, as specified in Section B of this contract, subject to any adjustment required by other provisions of this contract, will be paid in installments. The fixed fee will be paid not more frequently than bi-weekly based on the allowable cost. The amount of each such installment shall be in the same ratio to the total fixed fee as [insert “net direct labor hours expended during the installment period is to direct labor hours specified in the clause entitled “Level of Effort” or the dollars per hour (based on the fixed fee divided by the level of effort in hours)” if a level of effort contract; or “related provisional payment on account of allowable cost is to the total estimated cost of the contract or order” if a completion contract] the dollars per hour (based on the total fixed fee divided by the total level of effort in hours XXX). Payment shall be made in accordance with FAR Clauses 52.216-7, "Allowable Cost and Payment," and 52.216-8, "Fixed Fee."

(b) In the event of termination of the work in accordance with the FAR Clause 52.232-22, “Limitation of Funds”, the fixed fee shall be redetermined by mutual agreement equitably to reflect the reduction of the work performed. The amount by which such fixed fee is less than or exceeds payments previously made on account of fee, shall be paid to (or repaid by) the contractor.

(c) The balance of the fixed fee shall be payable in accordance with other clauses of this contract.

(d) For indefinite delivery type contracts the terms of this clause apply to each delivery/task order there under.

As specified in the individual orders.

As specified in the individual orders.

(d) The parties contemplate that the Government will allot additional amounts to this contract from time to time by unilateral contract modification, and any such modification shall state separately the amounts allotted for cost and for fee, the items covered thereby, and the period of performance the amounts are expected to cover.

GTXT.201-9501 DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE (COR) (NAVAIR)(APR 2022)

GTXT-0001 PAYMENT INSTRUCTIONS (APR 2018)

FOR GOVERNMENT USE ONLY

Allocation Method

52.212-4 (Alt I), Contract Terms and Conditions—Commercial Items 52.216-7, Allowable Cost and Payment 52.232-7, Payments under Time-and-Materials and Labor-Hour Contracts

52.232-1, Payments;

52.232-2, Payments under Fixed-Price Research and Development Contracts;

52.232-3, Payments under Personal Services Contracts;

52.232-4, Payments under Transportation Contracts and Transportation-Related Services Contracts; and 52.232-6, Payments under Communication Service Contracts with Common Carriers

52.232-29, Terms for Financing of Purchases of Commercial Items;

52.232-30, Installment Payments for Commercial Items

*Liquidation of Financing Payments. Liquidation will be applied by the payment office against those ACRNs which are identified by the payment instructions for the delivery payment and in keeping with the liquidation provision of the applicable contract financing clause (i.e., progress payment, performance-based payment, or commercial item financing).

Section H - Special Contract Requirements

H.1

CONTRACTOR PERSONNEL PERFORMING AT MARINE CORP AIR STATION (MCAS) IWAKUNI, JAPAN

1) The contractor shall apply to Commander, US Forces Japan (COMUSJAPAN) for status as a US Official Contractor in accordance with the USFJ Policy Letter 64-102 and the United States-Japan Status of Forces Agreement (SOFA) Attachments J-6. Once SOFA status is obtained, the following on-base logistical support may be provided, subject to approval by the installation command, to certified contractor employees performing at MCAS IWAKUNI, JAPAN:

i) Department of Defense (DoD) Instruction 1000.13, “Identification (ID) Cards for Members of the Uniformed Services, Their dependents, and Other Eligible Individuals”, prescribes the privileges service commanders may grant to eligible individuals. DODI 1000.13, paragraph 6.2.5.13.2 covers certified civilian employees of US Official Contractors. The SOFA Article XIV entitles certified contractor employees performing work on DoD contracts at U.S. Military Installations in Japan to receive the benefits and privileges prescribed.

ii) Certified contractor employees may be accorded the same privileges as a Company Grade Officer with regards to commissary; morale, welfare, and recreation (MWR); exchange; BOQ accommodations; local transportation; messing; APO address; and military logistical support. These privileges may only be granted when it is within the capability of the servicing organization. The granting of these privileges shall not impair the military mission.

iii) Certified contractor employees may receive medical services at on-base medical facilities on a reimbursable basis. The contractor or contractor employee is responsible for reimbursing the Government for the full cost for the use of these services.

iv) If space is available, dependents of certified contractor employees may be granted access to DoD Schools on a reimbursable basis at the cost of the contractor.

v) The Service Commander is responsible for issuing DD Form 1173, “Uniformed Services Identification and Privilege Card.” Service Commanders are not authorized to grant benefits not prescribed in DODI 1000.13.

vi) Dependents of certified contractor employees of Contractors certified under Article XIV of the Agreement under Article VI of the Treaty of Mutual Cooperation and Security between the United States and Japan (SOFA) shall be issued DD Form 1173 as prescribed in DODI 1000.13. This form shall limit access to military installations and those facilities that may be accessed on a no-fee basis, including exercise and recreation facilities.

2) Service Commanders may deny any privilege indicated when base support facilities cannot handle the burden imposed. Uniformed Service Members, US Government Civilian personnel, and their dependents shall take precedence over certified contractor employees for access to base support facilities.

3) Any reimbursement to the Government shall be made direct to the local facility. Such reimbursement shall not be made under any line item under this contract. Denial of any privilege identified herein, shall not entitle the contractor to an equitable adjustment in contract price.

5252.216-9506 MINIMUM AND MAXIMUM QUANTITIES (NAVAIR)(MAR 1999)

As referred to in paragraph (b) of FAR 52.216-22 "Indefinite Quantity" of this contract, the contract minimum quantity is the 1000 hours; the…