SWMFTS_Pre-Proposal_Conference_09May23.pptx

Software Maintenance of Fielded Training Systems (SWMFTS)

Pre-Proposal Conference Orlando, FL 9 May, 2023

N61340-23-R-0058

5/9/2023 12:30

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Agenda Sign-In Welcome Program Brief Discussion Items Q&A

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Welcome!

Please keep all video feeds on mute until the Q&A portion

Today’s briefing and attendees’ list will be posted on The System for Award Management (SAM)website

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NAWCTSD Government Team

Maria D. Maldonado – Division Head, Procurement Contracting Officer

Cynthia D. Armound – Contract Specialist

Levi M. Alexander– Contract Specialist

Montana Erickson – Legal Counsel

Ruben Bermudez – Program Manager

Johnny W. Truett – Task Order Manager / Contracting Officer Representative

Program Brief Purpose Procurement Integrity Rules Requirements Contractual Items Request For Proposal Format Draft Evaluation Criteria Discussion

Purpose Exchange of information between the Government and Contractors regarding the SWMFTS solicitation for all labor and other services necessary to support the NAWCTSD In-Service Engineering Office (ISEO)

Promote a full understanding of the Government’s requirements

Disclaimer Today’s remarks by Government officials involved in the SWMFTS procurement should not be considered a guarantee of the Government’s course of action in proceeding with the project. Any changes will be issued via an amendment to the solicitation.

The information shared today reflects the Government’s requirements. The solicitation and all amendments are the only documents that should be relied upon in determining the Government’s requirements.

Procurement Integrity Rules Remarks and explanations at this conference shall not affect the terms of the solicitation unless amended Internal source selection plans and procedures will not be discussed. Section L and Section M criteria as set forth in the Solicitation will be discussed Virtual Industry attendees shall not attempt to engage individual Government personnel in private discussions and or correspondence Any changes to the RFP will be issued as an Amendment via the PIEE Solicitation Module and System for Award Management (SAM) website Submit all questions in writing via email to: levi.m.alexander.civ@us.navy.mil and cynthia.d.armound.civ@us.navy.mil NLT 18 May 2023 at 10:00am (EST)

Socio-Economic/Business Information 100% set-aside: Small Business Set-Aside

NAICS Code: 541511, Computer software support services

Size Standard: $34M

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Program Requirements The SWMFTS effort provides SW Maintenance and HW operation and maintenance (O&M) tasks to fielded training systems at select United States Navy and Marine Corps installations across the United States and Foreign Countries such as Japan

The contractor shall provide the services necessary to meet the solicitation requirement. Estimated Man Hours by Labor Category are provided in the solicitation in Section B, Table B-1

Top Secret Facility Clearance is required at the time of proposal submission (See Attachment L-T1)

Provides O&M to a number of Navy and Marine sites both CONUS and OCONUS

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Program Requirements SWMFTS Contractors execute broadly defined tasks in the Detailed Support Requirements section as required by NAWCTSD ISEO. The contractor shall use the appropriate labor categories described in the Statement of Work (SOW) to accomplish the requirements. A Man-Year is based on 1856 hours

Additional sites may be added during performance of this contract

Contractual Items The resultant Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract will consist of a five-year base period and one two-year option period:

Mobilization – (1 Sep 2023 – 31 Oct 2023, 2 months) (FFP) Base Period – (1 Nov 2023 – 31 Oct 2028, 60 months) (CPFF / FFP) Option Period – (1 Nov 2028 – 31 Oct 2030, 24 months) (CPFF / FFP)

RFP Format Section A - Standard Form 33 Section B - Supplies and Services Section C - Descriptions and Specifications Section D - Packaging and Marking Section E - Inspection and Acceptance Section F - Performance Section G - Contract Administration Data Section H - Special Contract Requirements Section I - Contract Clauses Section J - List of Documents, Exhibits and Other Attachments Section K - Representations, Certifications, and Other Statements of Offerors Section L - Instructions, Conditions, and Notices to Bidders Section M - Evaluation Factors for Award

Instructions to Offerors RFP: Section L – Instructions, Conditions, and Notices to Offerors

Proposal Volume Requirements:

Volume 1 – Technical Electronic – 1 Electronic Copy Required

Volume 2 – Past Performance Electronic – 1 Electronic Copy Required

Volume 3 – Cost/Price Electronic – 1 Electronic Copy Required

Volume 4 – Administrative Electronic – 1 Electronic Copy Required

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Instructions to Offerors Proposal Submission:

The Offeror shall submit its proposal via the Procurement Integrated Enterprise Environment (PIEE) website

Offeror shall not submit proposals by facsimile or via hand delivery

Instructions to Offerors Technical Volume – Acceptable / Unacceptable

This volume shall not contain any reference to the cost aspects of the offer.

1.1 Security Clearance - The Offeror shall complete and submit Attachment L-T1. Proof of clearance is required by proposal submission date

1.2 Technical Experience – The Offeror shall complete and submit Attachment L-T2. Provide the contracts identified in Attachment L-T2:

one contract that demonstrates experience in managing at least one location / site in a foreign country (excluding U.S. territories), and one contract that demonstrates experience in managing at least two or more locations / sites within the Continental United States (CONUS).

NOTE:

Technical is acceptable / unacceptable

1.2 contractor can submit 1 contract that demonstrates both or 2 (one for each element) contracts that demonstrate each requiremen Page ‹#›

Instructions to Offerors Past Performance Volume

2.0 Recency - The Offeror shall identify a maximum of two past performance references performed within three years of date of issuance of the final solicitation (1 MAY 2023) The two references are inclusive of subcontractor references. The Offeror shall not submit for subcontractors other than major subcontractors. A major subcontractor is one who will perform 30 percent or more of the effort. If the offeror submits a single award IDIQ as a reference then it may identify up to a maximum of 2 orders under the IDIQ. Those orders in the aggregate will count as one reference. Orders under a Multiple Award Contract (MAC) will each count as a reference

2.1 Offeror Summary Table. The Offeror shall complete Attachment L-P1, “Past Performance Summary,” identifying the entities that will execute the contract resulting from this solicitation and the past performance references that the Offeror believes are its best, most relevant references

2.2 Relevancy Data. The Offeror shall complete Attachment L-P2, “Relevancy Data,” for the past performance references identified in Attachment L-P1, “Past Performance Summary.” The Offeror must provide the page citations requested. Citations to tasking must include the particular paragraph(s) containing the relevant information maximum of two past performance references performed within three years of date of issuance of the final solicitation

The Offeror must provide the page citations requested. Citations to tasking must include the particular paragraph(s) containing the relevant information

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Instructions to Offerors Past Performance Volume (continued)

2.3 Contract Documents. The Offeror shall provide the most recent, conformed copy of each past performance reference identified in Attachments L-P1 and L-P2. The Offeror shall include any contract attachment needed to demonstrate the current, accurate dollar value of the past performance reference and the other relevancy information identified in Attachments L-P1 and L-P2. The Government will not search for contract documents to fill gaps in the Offeror’s proposal (such as a missing SOW)

2.4. Narrative. If the Offeror submits a past performance reference for an entity with a CAGE Code other than the CAGE Codes listed in Attachment L-P1, then the Offeror shall provide a written explanation as to how that performance is reflective of the Offeror and any related information, such as corporate acquisition or merger information or information required by 13 CFR 125.11

The Offeror shall also provide a written explanation of any systemic improvement it would like the government to consider concerning any adverse past performance. Describe the techniques, elements, and tools used to correct problems and, if applicable, how these techniques, elements, and tools may be used for the contract resulting from this solicitation

The Government will not search for contract documents to fill gaps in the Offeror’s proposal (such as a missing SOW)

The Offeror shall also provide a written explanation of any systemic improvement it would like the government to consider concerning any adverse past performance.

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Instructions to Offerors Past Performance Volume (continued)

2.5 Regardless of relevancy, the Offeror shall provide all Show Cause Notices, Cure Notices, and Terminations for Default received on any contract, task order, or delivery order received within three years from the date of the final solicitation (1 May 2023) issuance. For each instance, the offeror shall provide the contract, including any attached description of tasking, such as a SOW

2.6. Past Performance Questionnaires (PPQ). For past performance references that do not have a Contract Performance Assessment Report (CPAR), the Offeror shall, within 14 day of solicitation issuance, forward a blank copy of Attachment L-P3, “Past Performance Questionnaire,” to the past performance reference Procuring Contracting Officer (PCO), Administrative Contracting Officer (ACO), Program Manager who is the Assessing Official, or Commercial Purchasing Agent. The offeror shall include instructions to send completed questionnaires by the date in Block 9 of the SF33, to the Contract Specialist, via email at levi.m.alexander.civ@us.navy.mil. The offerors shall not submit a PPQ for any past performance reference that has a CPAR

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Past Performance Volume (continued) Past Performance Rating tables Relevancy:

Instructions to Offerors essentially the same similar some of the little or none

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Past Performance Volume (continued) Past Performance Rating tables (continued) Confidence Assessment:

Instructions to Offerors

a high expectation a reasonable expectation

No recent/relevant performance record is available/so sparse that no meaningful confidence low expectation no expectation Page ‹#›

Instructions to Offerors Cost/Price Volume

3.1 General.

In the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors.

The Offeror shall provide sufficient information to support its price/cost as well as an explanation of all ground rules and assumptions that affect the price/cost estimates.

If the Offeror proposes JV team members or subcontractors to provide labor categories, then the information requested in L.B.3.2 next slide for those labor categories must either be provided altogether as a single Cost/Price volume, or each entity (e.g. prime contractor, JV team member, subcontractor) may submit separate Cost/Price volumes directly to the Government. The Offeror must ensure all Cost/Price volume information is submitted by the date/time identified in Block 9 of the SF-33.

Instructions to Offerors

COST/PRICE VOLUME

3.1 General

(d) For proposal preparation purposes a man- year is calculated at 1856 hours based on the following:

Instructions to Offerors Cost/Price Volume

3.2 Price/Cost Information:

Pricing Worksheet. The Offeror shall submit its fully completed cost/price proposal utilizing the Attachment L-C1 Pricing Worksheet. The spreadsheet shall be formatted as letter size (8.5 X 11) pages and shall be unprotected and unlocked, with formulas intact to show mathematical operations. The Offeror shall follow the instructions on the Instructions tab. The Offeror’s completed Attachment L-C1 Pricing Worksheet shall detail the fully burdened labor rates for all prime contractor, JV Team Member, and subcontractor personnel. Fully burdened labor rates are defined as direct labor rates plus all applicable burdens, to include indirect rates, and subcontractor pass-through costs where applicable. For subcontractor labor, the fully burdened labor rates shall be inclusive of any pass-through charges (e.g., subcontractor handling, fixed fee on subcontractor labor, etc.) applied by the prime contractor

The Offeror shall utilize the estimated amounts provided by the Government for ODCs in the ODC tab. The contractor shall propose a fixed ODC burden rate in G.2 that will be applied throughout the life of the contract. If the Offeror chooses not to burden ODCs, then the Offeror shall insert “0” in Clause G.2. The Offeror shall not apply fee to ODCs.

The Offeror shall utilize the estimated amounts provided by the Government for Emerging Projects. The Offeror shall not adjust the estimated amounts.

The Offeror shall propose a firm-fixed-price for mobilization at each site in the Mobilization tab of Attachment L-C1 Pricing Worksheet.

The Offeror’s completed Attachment L-C1 Pricing Worksheet shall detail the fully burdened labor rates for all prime contractor, JV Team Member, and subcontractor personnel.

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Cost/Price Volume

3.2 Price/Cost Information:

The Offeror shall utilize the estimated amounts provided by the Government for ODCs in the ODC tab. The contractor shall propose a fixed ODC burden rate in G.2 that will be applied throughout the life of the contract. If the Offeror chooses not to burden ODCs, then the Offeror shall insert “0” in Clause G.2. The Offeror shall not apply fee to ODCs.

The Offeror shall utilize the estimated amounts provided by the Government for Emerging Projects. The Offeror shall not adjust the estimated amounts.

Instructions to Offerors Section M

3.3 Cost Realism. In conducting its cost realism evaluation, the Government may also consider other pertinent cost information, such as average labor rate information and DCAA-recommended rates for such costs as direct labor, overhead, G&A, Glassdoor.com, Indeed.com and Salary.com.

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Instructions to Offerors

4.0 VOLUME - ADMINISTRATIVE

The Offeror shall provide the following information:

A.Offeror Representatives and Information: The Offeror shall provide a summary sheet comprised of the information listed below for the prime contractor and for each member of a JV and each subcontract, if applicable.

Address Principal point of contact for this solicitation (Name, title, phone number, email) Secondary point of contact for this solicitation (Name, title, phone number, email) Individuals authorized to negotiate with the Government and contractually bind the Offeror (Name, title, phone number, email).

Unique Entity Identification (UEI)

CAGE CODE

Business size for this effort (large or small) DCMA point of contact (ACO), email address, telephone, mailing address, and facility/DoDAAC, if applicable DCAA point of contact, email address, telephone number, mailing address, and facility/DoDAAC, if applicable 11. Business Name Address DCMA point of contact (ACO), email address, telephone, mailing address, and facility/DoDAAC, if applicable DCAA point of contact, email address, telephone number, mailing address, and facility/DoDAAC if applicable.

Unique Entity Identification (UEI)

CAGE CODE

Instructions to Offerors

4.0 VOLUME – ADMINISTRATIVE (continued)

The Offeror shall provide the following information: (continued)

B. Terms and Conditions:

The Offeror shall provide one of the following two statements in this section.

If the Offeror takes any exceptions or deviations to the provisions of the solicitation and its applicable documents, the Offeror shall provide the following statement: “All exceptions and deviations taken from the solicitation terms, conditions or requirements, including any applicable documents, are included in this section (4.0 Administrative).

If the Offeror does not take any such exceptions or deviations, then the Offeror shall provide the following statement: “No exceptions or deviations are taken to the terms and conditions or any requirements of the solicitation).”

An exception is where an Offeror states it will not comply with a solicitation requirement, usually involving contract terms and conditions. Any exceptions may make the proposal ineligible for award.

A deviation is where an Offeror proposes to meet the intent of a requirement in a way that does not strictly comply with all requirements/terms/conditions of the solicitation. A deviation could involve a Statement of Work/Performance Work Statement (SOW/PWS) requirement or some other solicitation requirement.

Instructions to Offerors

4.0 VOLUME – ADMINISTRATIVE (continued)

The Offeror shall provide the following information: (continued)

C. If proposing as a Joint Venture, the offeror shall provide a copy of the Joint Venture agreement. In accordance with (IAW) 13 CFR 121.103(h), a joint venture must be in writing and must do business under its own name; must be identified as a joint venture in the System for Award Management (SAM); may be in the form of a formal or informal partnership or exist as a separate limited liability company or other separate legal entity; and, if it exists as a formal separate legal entity, may not be populated with individuals intended to perform contracts awarded to the joint venture (i.e., the joint venture may have its own separate employees to perform administrative functions, but may not have its own separate employees to perform contracts awarded to the joint venture).

D. Original signed SF33 (Solicitation, Offer, and Award) cover page of the solicitation and a signed SF30 cover page of each amendment (as applicable) with all applicable Blocks completed and acknowledgement of receipt of each amendment (as applicable) to this solicitation. The SF-33 Block 12 “fill-in” (proposal validity date) shall be completed.

Instructions to Offerors

4.0 VOLUME – ADMINISTRATIVE (continued)

The Offeror shall provide the following information: (continued)

E. Guarantee the length of proposal validity for at least 270 days after proposal submission.

F. Signed Representations, Certifications, and Acknowledgements (Section K) and complete any fill in clauses. To include confirmation that the offeror has completed the annual representations and certifications electronically via the SAM website paragraph 2(i) of DFARS 252.204-7007 Alt A).

G. Documentation verifying that the Offeror, JV and Subcontractors has a DCMA approved Accounting System in accordance with DFARS clause 252.242-7006, or state that it’s Accounting System has not been approved by DCMA.

H. In accordance with 16.301-3 (a)(3) the contractor’s accounting system shall be adequate for determining costs applicable to the contract or order. Contractor shall provide documentation verifying that the Contactor’s accounting system is adequate for determining costs applicable to the orders issued under this contract.

Instructions to Offerors

4.0 VOLUME – ADMINISTRATIVE (continued)

The Offeror shall provide the following information: (continued)

Complete the below table identifying the percentage of work, by dollar value, proposed to be performed by every proposed entity (e.g. prime contractor, JV, team member, subcontractor). The names and CAGE Codes must match the information provided in response to A above. The sum of the percentages must equal 100. The prime contractor must perform at least 50% of the cost of the contract incurred for personnel with its own employees for each ordering period in accordance with FAR 52.219-14. Cost of contract incurred for personnel includes direct labor cost, overhead that has only direct labor as its base, and the small business’s General and Administrative (G&A) rate multiplied by the labor cost.

J. The contractor shall complete Table B-3.

Contractor Name CAGE Code % of Total Proposed Cost/Price

Organizational Conflict of Interest Guidance:

Federal Acquisition Regulation (FAR) section 9.502(c)

NAVAIR clause 5252.209-9510, Organizational Conflicts of Interest (Services)

SWMFTS Points of Contact Levi M. Alexander Contract Specialist NAWCTSD, Orlando, FL levi.m.alexander.civ@us.navy.mil

(407) 381-8667 Cynthia D. Armound Contract Specialist NAWCTSD, Orlando, FL cynthia.d.armound.civ@us.navy.mil

(407) 380-8460 Maria D. Maldonado Procuring Contracting Officer NAWCTSD, Orlando, FL maria.d.maldonado20.civ@us.navy.mil

(407) 380-4014 After the Pre-Proposal Conference communications shall only be in writing and addressed to only the Contracting Officer, with the primary POC being the Contract Specialists identified below:

Questions?

NOTE: Remarks and explanations at this pre-proposal conference shall not change any terms of the solicitation. The terms of the solicitation and specifications remain unchanged unless the solicitation is officially amended in writing.

SWMFTS

Virtual Pre-Proposal Conference Thank you for attending!

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