N61331-20-R-0005-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate changes in response to questions received from industry.

See continuation pages.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 80

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Feb-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6133120R0005

X 9B. DATED (SEE ITEM 11)

30-Dec-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Feb-2020

CODE

NAVAL SURFACE WARFARE CENTER PANAMA CITY

110 VERNON AVENUE

PANAMA CITY FL 32407-5891

N61331 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6133120R0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 01

The following items are applicable to this amendment:

AMENDMENT 01

As a result of the questions and answers below, the RFP sections and attachments impacted have been updated accordingly. Please note: Industry Questions are in regular type (not bold) and

Government Responses are in “bold”. The solicitation closing date has been extended to from 31 January 2020 to 19 February

2020 at 1400 local time (CDT). Although every effort will be made, the Government makes no guarantee that all questions received within the allotted or beyond the timeframe are included below.

1. The two federal holidays that occur during the response period significantly reduce the number of working days.

Will the Government please consider extending the proposal due date?

Government Response:

The solicitation closing date has been extended to from 31

January 2020 to 19 February 2020 at 1400 local time (CDT).

2. Section C Statement of Work (SOW), Section 3.1 General, (e) “The Government will provide office space for up to sixty

(60) personnel including access to Navy and Marine Corps

Intranet (NMCI). Please provide clarity if Government is furnishing access to Government Equipment (e.g. NMCI enabled computers) and Phones.

Note Amendment SOW, Section 3.1 General paragraph (d) was deleted. Therefore the reference noted above is changed from paragraph (e) to paragraph (d). Solicitation Section C

– Statement of Work (SOW), Section 3.1 General,(d) states;

“The Government will provide office space for up to sixty

(60) personnel including access to Navy and Marine Corps

Intranet (NMCI) enabled computers and telephones as required under this contract.”

3. Solicitation Section C - Statement of Work (SOW), Section

3.1 General (f). Contractor-operated vehicles shall meet

the following criteria. Please provide how many currently

FTE operate or are licensed to operate Government furnished

Forklifts.

Please see Amendment 01. Please refer to the updated

Section C – Statement of Work (SOW) Section 3.2.1(c)

Facilities General Maintenance Worker Support, the following is added: As part of this support, the Contractor will be required to operate mobile equipment such as

Government owned pickup trucks, forklifts, small gasoline or electric driven vehicles (i.e., carts). All operators shall be licensed in accordance with State of Florida law, NSAPCFLINST 5560.2D, NSAPCFLINST 5560.3C, and NSWCPCDINST

5296.2 prior to operating these Vehicles. And Section L -

Instructions, Conditions and Notice to Bidders Table L.2

Estimated Task area Breakout to include hours.

4. Section C – Statement of Work (SOW) 3.3.3 One-Call Help Desk Support. Please identify how many current FTE’s for

One-Call Help Desk Support are considered IT and part of

CSWF.

The Government is not providing the number of current FTE’s for any portion of this requirement. Please refer to the amendment and updated Section C – Statement of Work (SOW)

3.3.3 One-call Help Desk Support. The words “including

cybersecurity” under 3.3.3(a) have been deleted.

5. Can you confirm if the Program Manager (key personnel) is required to be onsite 100% or is work at contractor site acceptable?

The Government is not providng a workspace for the Program

Manager nor is the PM required to be onsite 100% of the time.

6. Can a Prime sponsor a sub with a secret facility for TS clearance if awarded the contract?

A Top Secret (TS) clearance is no longer required for this effort. Please see the updated Section J – Attachment J.1

(DD254) under Amendment 01.

7. Attachment J.3 – Staffing Plan without cost – names are not required for individuals subject to FAR 52.222-17, however

Offerors shall indicate the number of personnel proposed for these positions and all other requested information.

Due to the revocation of EO 13495 (Oct 2019), do the

Offerors need to include names of SCA positions on the staffing plan? Will the Government please provide labor categories and number of positions that this clause applies to?

Offerors do not need to include names of SCA positions on the staffing plan. FAR 52.222-41 applies which requires a list of names and anniversary dates to be provided by the

Contracting Officer to the successful Offeror after award.

As referenced in Section C (Statement of Work (SOW)) of the Solicitation 3.1 General; “Within ten days of contract award, the Contractor shall provide a transition plan annotating the personnel certified IAW this SOW.” The FAR

Council is moving to rescind the clause but the clause is not yet rescinded and as such the Government cannot remove it from the solicitation.

8. Section C – Statement of Work (SOW) - Section 3.2.4 of the solicitation it states; “verify and update the inventory of

AUs (currently 44) in accordance with local organizational requirements, as well as NSWC HQ and NAVSEA required AU’s.

Respond to 50 NSWC PCD AU Managers (AUM’s) in regards to questions concerning completion of risk assessments for their respective AU’s during annual risk assessments and reviews. Would the Gov. please provide historical/current

MIC information ref. in 3.2.4(a), (b) to the level of detail it desires for Offeror MIC Task Order responses?

Would the Government please provide the hours for the MIC support?

For clarity, Section C – Statement of Work (SOW) 3.2.4

Manager’s Internal Control (MIC) Program Support first paragraph, the last two sentences were deleted and replaced with: Using the guidance of SECNAVINST 5200.35G, following are the efforts required within this functional area:

Also, paragraph 3.2.4 (a)(1) is updated:

From: (1) Support updates to the program objective statements annually.

To: (1) Support the NSWC PCD MIC Program Manager with updating the program objectives statements annually.

9. Section L - 2.1.2 Electronic Proposal Requirements, paragraph D states “The electronic proposal, Volumes I, II and III, shall be prepared so that if printed, the proposal meets the following format requirements: 8.5 x 11 inch paper, 12 point times new roman font, single-spaced typed with 1 inch margins.” The Attachment J.13 Price Summary

Format provided by the Government is currently in 8 point

Arial font. Will the Government clarify if Offerors are to submit the Attachment J.13 Price Summary Format in 8 point

Arial font or 12 point times new roman font?

Section L – Instructions, Conditions and Notice to Bidders

Instructions to Offerors 2.1.2 d. has been updated to add the last sentence: Attachments J.13(a) and J.13(b) (One shall be submitted per Task Order) can be in Arial or Times

New Roman, no smaller than 8 point font. The cost narrative, Volume III, shall be in 12-point Times New

Roman.

10.Section L Instructions, Conditions and Notice to Bidders

Instructions to Offerors Paragraph number: 3.2.2 EVALUATION

FACTORS, FACTOR 3 – RESOURCE MANAGEMENT, 2. Estimated Labor

Mix - Is it the Government’s intention that Offerors determine the appropriate labor categories to perform the base IDIQ contract based on the Table L.2 Estimated Task

Area Breakout and Table L.3 Estimated Labor Mix?

NO it is not the Government’s intent. FACTOR 3 – RESOURCE

MANAGEMENT has changed, offerors are no longer required to provide a staffing plan for the base IDIQ. Offerors shall provide Staffing Plans for the two task orders and determine the appropriate labor categories to perform these orders.

Section L Instructions, Conditions and Notice to Bidders

Instructions to Offerors - Tables L.2, L.3 and L.4 have been updated in Amendment 01.

11.Section L - Instructions, Conditions and Notice to Bidders

Instructions to Offerors Paragraph number: VOLUME I, LEGAL

OFFER – 3.1.1 COVER PAGE, paragraph f. The instructions for

Volume I – Legal Offer, paragraph f. states “Per 3.1.4, Organizational Conflict of Interest, if no conflicts of interest exist, then the Offeror shall clearly state this in its Cover Letter.” Is the 3.1.4 reference number correct? The only 3.1.4 reference in the RFP is on the same page, Page 84 of 101, which refers to the DD1155, Task

Order (Attachments J.6 and J.7). Please clarify the reference.

No, The noted reference number in paragraph 3.1.1 Cover

Page of 3.1.4 is not correct. The reference number is corrected to 3.1.5. Additionally, Section L - Instructions, Conditions and Notice to Bidders Instructions to Offerors

Section 3.1.5 has been updated to state; “ORGANIZATIONAL

CONFLICT OF INTEREST (OCI), if no conflicts of interest exist, then the Offeror shall clearly state this in its

Cover Letter.”

12.Section C – Statement of Work (SOW) Section 3.5 Contractor

Travel. Please elaborate on the expected amount of travel, frequency and list existing FTE who are expected to travel to these positions.

Historically, travel has been twice a year for one FTE, the photographer. Individual Task Orders will provide further details when applicable. For proposal purposes, the

Government has provided Not to Exceed Amounts in Section B of Attachments J.6.

13.Will the government sponsor TS clearance of contractors that do not currently hold one?

The Government will not sponsor “clearance” generically of

Offerors, but see answer to question number 68 below for removal of the TS clearance.

14.Pages 19-21 and Pages 85-86 of the solicitation Table L.2

(Section L - 3.2.1) estimated hours for 3.2.4a (AU inventory support) Would the Government provide hours for

MIC support?

See Section L - Instructions, Conditions and Notice to

Bidders Instructions to Offerors Table L.2. Section 3.2.4 includes estimated hours for all of 3.2.4. Section L -

Table L.2 and 3.2.4 has been updated to remove the reference (a) after 3.2.4..

15. Section L - Instructions, Conditions and Notice to Bidders

Instructions to Offerors Paragraph number: 2.1.2 Electronic

Proposal Requirements, the RFP states “d.The electronic proposal, Volumes I, II and III, shall be prepared so that if printed, the proposal meets the following format requirements: 8.5 x 11 inch paper, 12 point times new roman font, single-spaced typed with 1 inch margins.” The

Attachment J.13 Price Summary Format provided by the

Government is currently in 8 point Arial font. Will the

Government clarify if Offerors are to submit the Attachment

J.13 Price Summary Format in 8 point Arial font or 12 point times new roman font?

See the Answer to number 9 above.

16.Section L – Instructions, Conditions, and Notices to Bidders

3.3.1 VOLUME III – FACTOR 5 – PRICE PROPOSAL of the

solicitation Paragraph: 3.3.1 (iii) GENERAL GUIDANCE, For

Section B CLINs: Section B CLINs do not have a designated data entry line to provide the profit rate of that CLIN.

Will the Government provide an updated Section B in an amendment or will the Government provide additional direction on where Offerors are to provide the profit rate for each CLIN listed in Section B?

Section L 3.3.1 General Guidance a. has been updated to include the following: Profit rate is built in the burdened cost and not separated out. Offeror’s shall address the profit rate for each CLIN in Volume III.

17.Paragraph number: Section L – Instructions, Conditions, and

Notices to Bidders FACTOR 4 – PAST PERFORMANCE, paragraph b.The solicitation requires offerors to provide point of contact information for the Contracting Officer’s

Representative (COR) and Program Manager (PM). Does the

Government want contact information for the Offeror’ s PM who manages the contract, or the contact information for a

Government PM? If there isn’t a Government PM, can Offerors state “Not Applicable” for this requirement?

Section L Instructions, Conditions and Notices to Bidders

- FACTOR 4 – PAST PERFORMANCE (b) 7 and 8 of the solicitation refer to Government personnel. Number 7 is names and phone number, e-mail addresses, and mailing address for the Government Procuring Contracting Officer

(PCO). Number 8 is the Government’s Contracting Officer’s

Representative (COR) and Government’s Program Manager (PM).

18.Paragraph number: Section L – Instructions, Conditions, and

Notices to Bidders F - VOLUME I, LEGAL OFFER – 3.1.1 COVER

PAGE, paragraph f. The instructions for Volume I – Legal

Offer, paragraph f. states “Per 3.1.4, Organizational

Conflict of Interest, if no conflicts of interest exist, then the Offeror shall clearly state this in its Cover

Letter.” Is the 3.1.4 reference number correct? The only

3.1.4 reference in the RFP is on the same page which refers to the DDII55, Task Order (Attachments J.6 and J.7). Please clarify the reference.

See Government Response in Question Number 11.

19.Section L Instructions, Conditions, and Notices to Bidders

Table L.4 - 3.3 VOLUME III – FACTOR 5 – PRICE PROPOSAL,

3.3.1 GENERAL GUIDANCE, For Section B CLINs: Table L.4 has

CLIN 0002 listed as Other Direct Costs-Materials and CLIN

0003 listed as Other Direct Costs-Travel while Section B has CLIN 0002 listed for ODCs (Travel) and CLIN 0003 listed for ODCs (Materials). Will the Government clarify if

Offerors are to use the Section B designations for the

CLINs instead of Table L.4?

Section L Instructions, Conditions and Notices to Bidders -

3.3 VOLUME III – FACTOR 5 – PRICE PROPOSAL, 3.3.1 GENERAL

GUIDANCE Table L.4 is hereby amended to correct the

Contract Line Item Number (CLIN) Column from CLIN 0002 listed as Other Direct Costs-Materials and CLIN 0003 listed as Other Direct Costs-Travel to CLIN 0002 listed as

(Travel) and CLIN 0003 listed as (Materials).

20. Section L Instructions, Conditions and Notices to Bidders

Paragraph: 3.3 VOLUME III – FACTOR 5 – PRICE PROPOSAL, 3.3.1

General Guidance, and Section J Attachments J.6, J.7, and

J.13: Section J – List of Documents, Exhibits and Other

Attachments - Attachment J.13 includes work sheets for each of the Task Orders listed as Attachment J.6 and J.7. Will the Government clarify if Offerors are to only submit one (1)

Attachment J.13 which contains a Price Summary Format worksheet for each Task Order?

Please refer to Section L – Instructions to Offerors

Paragraph: 3.3 VOLUME III – FACTOR 5 – PRICE PROPOSAL, 3.3.1

General Guidance b. - For Task orders, Attachments J.6 and

J.7 Offerors shall complete and submit the Price Summary

Format (Attachments J.13(a) and J.13(b)) for each Task Order.

Section J - List of Documents, Exhibits and Other Attachments has been amended to state; “To be submitted per Task Order” under the Task Order (1155) Attachments table (in the column labeled Attachment J.13 (a) – to be submitted for Task Order

J.6 and Attachment J.13(b) – to be submitted for Task Order

J.7.

21. Section L Instructions, Conditions and Notices to Bidders

Paragraph: 3.2 VOLUME II – NON-PRICE PROPOSAL, 3.2.1 General

Guidance: In Table L.2 Estimated Task Area Breakout there appears to be a large variance in the total number of labor hours required for “Task Area and Breakout” from the Base

Year Hours to Option Period Hours in multiple Task Areas.

Are the Base Year Hours estimated in Table L.2 based on a twelve (12) month period or on a partial year period of ten

(10) months or less?

Please refer to Section F – Deliveries or Performance which states “The contract period of performance shall be effective from date of award and shall continue for a base period of twelve (12) months thereafter with four (4) twelve (12) month option periods effective upon exercise of each option period, unless terminated in accordance with the terms and conditions of the contract. Additionally, individual Task Orders issued under this contract shall specify the period of performance for each task/delivery order.”

22.Paragraph: Section C Statement of Work (SOW), Paragraph 3.1

General (c) Training: The RFP states that the Government will identify mandatory training (i.e. Safety, Personally

Identifiable Information (PII), etc.) through the U.S. Navy

Total Workforce Management Services (TWMS) website at https://twms.navy. mil/selfservice/login.asp. The Contractor shall monitor TWMS and ensure that all Contractor employees working onsite in a Government facility complete mandatory training requirements by the required completion dates. It also states: “Any additional onsite training in the support of NSWC PCD specific application problems will be provided by the Government as required. When additional training is required or specifically requested by the Government, the costs associated with attending this training shall be approved by the Procuring Contracting Officer (PCO) via a

Technical Instruction (TI) and purchased under the Other

Direct Cost (ODC) line items for the Contract.” Will the

Government confirm that all training required of contractor support personnel will be provided by the Government?

No. Please refer to Section C – Statement of Work (SOW) paragraph 3.1 General (c) has been updated to state; “When additional training is required or specifically requested by the Government the costs associated with attending this training shall be approved by the Procuring Contracting

Officer (PCO) via email and purchased under the Other Direct

Costs (ODC) line items for the contract.” Please note: The

Contractor shall ensure all new employees are fully trained and certified to meet functional position requirements.

23.Table L.2 Section C – Statement of Work (SOW) Paragraph 3.1

General (e) Office Space: The RFP states that the Government will provide office space for up to sixty (60) personnel including access to Navy and Marine Corps Intranet (NMCI) enabled computers and telephones as required under this

Contract. The Government will also provide the consumables for the stated equipment such as paper, toner cartridges, etc. The specific location(s) will be provided within 10 days after award of the Contract. The Contractor shall provide a list of employees who require access to these areas, including standard security clearance information for each person, to the COR at the within 30 days after award. Based upon the estimated labor hours in Table L.2 (RFP page 86 of

101), there are more than 60 personnel performing on the contract in Option Periods III and IV. Will the Government provide additional office spaces to contractor personnel in the last two (2) option periods of the contract?

The Government will provide up to our 60 office spaces.

24. Section L, Instructions, Conditions and Notices to Bidders

Paragraph 3.3.1, General Guidance, a and b. Will the

Government confirm that a supporting cost narrative is not required for Volume III-Price and therefore a cover page, table of contents, and glossary are not required? Will the

Government confirm that the Volume III submission only includes Attachment J.13 (Excel spreadsheet) for each Task

Order?

A cost narrative is not required for Volume III. Reference

Section L paragraph 2.1.3(a) Each proposal volume must include a Cover Page and a Table of Contents. Section J.13

Attachments (a) and (b) question has been answered in number

20 above.

25. Section J - Attachments J.6 and J.7 Section B.

Does the Government require bidders to complete the “TBD” blocks on the first page of the DD1155?

The Government does not require bidders to complete the TBD blocks on the first page of the DD1155.

26. Section L, Instructions, Conditions and Notices to Bidders

Paragraph: L.2.1.3 and L.3.3.1 - DD1155 and J.6 and J.7

Section B. Each volume is required to have a cover page, as defined in L.2.1.3. However, for Volume I there are additional Cover Page requirements (L.3.3.1) that are more detailed. Does each volume need a cover page in the same level of detail as described in L.3.3.1, or is that only applicable to Volume I? Please clarify that the L.2.1.3 requirements are for a “Cover Sheet” and aren’t the same as the detailed Cover Page requirements of L.3.1.1.?

Please refer to Section L – Instructions to Offerors -

Section 2.1.3 Page 83 of 101 Cover Page, Table of Contents, and Proposal Cross Reference Table: a. Each proposal volume must include a cover page and a table of contents. 2.1.4 –

GLOSSARY OF ABBREVIATIONS AND ACRONYMS: Each Volume shall contain a glossary including all abbreviations, acronyms and corresponding definitions. Offerors should also refer to

Section L Instructions to Offerors VOLUME I, LEGAL OFFER

(pages 83-84) Section 3.1.1 COVER PAGE (a-f) are applicable to 3.1 - VOLUME I LEGAL OFFER.

27.Section L, Instructions, Conditions and Notices to Bidders

Paragraph: L.3.1.3 Section B and L.3.3.1.a-Section B. Is

Section B to be submitted in Volume I and Volume III?

Yes, the pricing information (in the form of Section B and

Task Orders - DD1155’s) shall be included in the Volume I, Legal Offer and Volume III, Price Proposal.

28. Section L, Instructions, Conditions and Notices to Bidders

Paragraph: L.3.1.3 Section B and L.3.3.1.a-Section B.

Will the Government confirm that for Volume III (Factor 5), Offerors are only required to submit the following?

• A completed Section B, which is to be included in Volume I per L.3.1.3

• Pricing for both Task Orders (DD1155), which is to be included in Volume I per L.3.1.4

•Completed Attachment J.13

Please refer to the Government Response to Question in

Question Number 27.

29.Does the Government intend to provide labor categories that bidders may utilize to establish IDIQ pricing?

The Government does not intend to provide labor categories for bidders to utilize.

30.Section L - Instructions, Conditions and Notices to Bidders

Section - 3.2.2 Evaluation Factors - Factor 1 – Technical

Approach Task Orders (b) (Attachments J.6 and J.7). Will the

Government provide additional information regarding current labor categories, levels quantities for each category and levels, number of deliverables so that Offerors may propose accordingly?

The Government will not provide current labor categories, quantities or the number of deliverables beyond what is provided in the solicitation.

31.Section L - Instructions, Conditions and Notices to Bidders –

INSTRUCTIONS TO OFFERORS ADDITIONAL INSTRUCTIONS, CONDITIONS

AND NOTICES TO OFFERORS Section 1.2 the Government instructs

Offerors to submit the proposal in an email, but the SF33 says to provide 1 original and 1 copy. Please clarify.

Proposals shall only be submitted via email.

32.Section J – List of Documents, Exhibits and Other Attachments

- Attachment J.6 - Section 3.0 states: "The Contractor shall provide technical support regarding Section C (Statement of

Work - SOW) Section 3.2 Manager Internal Control (MIC)

Program Support of the Basic IDIQ." However, in the RFP, Section 3.2 is Corporate Operations Support, and the MIC section is actually Section 3.2.4. Please clarify how we are to address Attachment J.6.

The Government will provide an amendment to reference section

3.2.4. Attachment J.6 Section 3.0 is hereby amended to change the reference to 3.2.4

33.Base IDIQ - Exhibit A, CDRL A003 states that "Deliverable shall be an update to the Safety Plan provided with the

Contractors proposal. “yet there is no reference to a Safety

Plan in Sections L or M, and no clear requirement for submission of a safety plan along with the proposal elsewhere in the SOW. Would the government consider changing to delivery of the safety plan within 30 days of award? If it is to be identified as required as part of the proposal, is it excluded from the page count?

Exhibit A - CDRL A003 dated 09/05/2019 is hereby deleted and replaced with CDRL A003 dated 01/13/2020. A safety plan is not required as part of the proposal.

34.Section C- Statement of Work (SOW) 3.3.2 (page 25 of 101) of the solicitation Attachment J.7 (Clerical Task Order) and

Section L – Instructions, Conditions and Notices to Bidders

Table L.2 Table of the solicitation. Please clarify the discrepancy between Section C.3.3.2 Clerical Support

(Attachment J.7) Section C - Statement of Work (SOW) with a government estimate of 10 FTEs, and Section L - Table L.2 which shows 10 FTEs in the base year increasing in the option years. Is the intention in Task Order Attachment J.7 to price

10 FTEs for the base year and all option years or to align to the Section L Table L.2?

Offerors shall propose the task orders based on the Task

Order SOW. Section L – Table L.2 applies to the overall

IDIQ.

Attachment J.7 Clerical Task Order Section C – Statement of

Work (SOW) Section 3.0 Requirements is hereby updated to state; “It is anticipated that up to ten offices will require support on a full time basis. The Contractor shall support the following functions office support functions.”

35.Section L Instructions, Conditions and Notices to Bidders, Subsection 1.3, Paragraph a; it states that the electronic submission of the proposal should be submitted to kristin.jacks@navy.mil. Is this correct or should it be sent to kristin.shaw@navy.mil?

The amendment will hereby correct the “submission of the proposal” email to kristin.shaw@navy.mil and also add charlene.a.buduo@navy.mil.

36.During calendar year of 2019, what was the exact number of hours required in support of this effort?

The Government will not provide this information.

37.Would you kindly post a complete copy of the previous contract along with any incorporated documents onto beta.sam.gov? (This is public information which should be made readily available considering the current time constraint and requirement of resources faced by small business in the process of submitting a bid.)

The Government will not post a copy of the previous contracts nor any attachments therein.

38.Does Section L Instructions, Conditions and Notices to

Bidders - Table L.2 describe actual hours required to fulfill this effort or is it an estimation/ forecast of what's mailto:charlene.a.buduo@navy.mil expected in the future? (Please consider numbers for both the base year and option years.)

Table L.2 is the ESTIMATED Task Area Breakout.

39.Section L - Instructions, Conditions and Notices to Offerors and Bidders Section – Section 2.1.2 Electronic Proposal

Requirements. Solicitation states: “d. The electronic proposal, Volumes I, II and III, shall be prepared so that if printed, the proposal meets the following format requirements: 8.5 x 11 inch paper, 12 point times new roman font, single-spaced typed with 1 inch margins.” Are these restrictions of font size (12 point) and margin (1 inch) applied to the headers/footers of the Offeror’ s proposal response?

Yes

40.Section L Instructions, Conditions and Notices to Offerors and Bidders - 3.1 Volume I, Legal Offer and L, 2.1.3 Cover

Page of the solicitation. Please confirm 3.1.1 is the COVER

LETTER and not the Cover Page, Please refer to Section L – Volume I – 2.1.3 and 3.1.1

Section 2.1.3 is for Volumes I, II and III, whereas Section

3.1 VOLUME I LEGAL OFFER 3.1.1 COVER PAGE provides Additional instructions for Volume I.

41.Section J - List of Documents, Exhibits and Other Attachments

- Attachment_J.4_Past_Performance_Reference_ Template labeled as the Past Performance Reference template but in fact it is the Past Performance Questionnaire that is to be sent to the

Government Point of Contact (POC) for each reference. Can the government please provide the Past Performance Reference template the Offeror is to use for their proposal submission?

Should the Offeror correct the naming of Attachment J.4 to be

Past Performance Questionnaire prior to sending to their

Government POCs?

Attachment J.4 is the Past Performance Questionnaire. The

Government does not have a template for the Past Performance references, however information to be included in the references is listed in Section L - Section L Instructions, Conditions and Notices to Offerors and Bidders under FACTOR 4

PAST PERFORMANCE b. of the solicitation. To clarify the name at the top of the actual attachment document is hereby corrected to J.4 in the solicitation amendment.

42.Section L Instructions, Conditions and Notices to Offerors and Bidders - FACTOR 4 PAST PERFORMANCE c.states; “Offeror is to “ensure” the Questionnaire is submitted prior to proposal due date by the Government POC. The Offeror will make every attempt to comply with the completion of each Questionnaire by their Government POC to be submitted prior to the due date but it is not within the power or control of the Offeror to ensure that a Government POC complies with a requested deadline.” Will the government consider adjusting the language to “... responsibility to make every attempt.”

No. The Government will not consider revising language based on the above recommendation.

43.Section L - Instructions, Conditions and Notices to Offerors and Bidders under FACTOR 4 PAST PERFORMANCE; g.If the Offeror chooses to use past performance reference(s) where detailed information such as relevant considerations etc. is required, will the detailed written explanation of meaningful involvement (adequate connection and link between the Offeror and the submitted past performance) be counted in the five

(5) page limitation for each past performance reference provided?

Yes. The written explanation will be counted in the five (5) page limit.

44.Section J - List of Documents, Exhibits and Other Attachments

Attachment J.7 Clerical Task Order (DD1155) Section C –

Statement of Work (SOW) Section 3.0 Requirements. Please provide a description of the identified (i.e., “A”, “E”, and

“X”) Departments and their Government staffing levels to allow a better estimate of clerical support requirements by non-incumbents.

The Government will not provide this information. Attachment

J.7 – 1.0 Scope is hereby revised to state; “This Performance

Work Statement (PWS) defines the overarching requirements for providing office support services to offices in the NSWC PCD

Littoral & Mine Warfare Systems Department - (Code A), Expeditionary & Maritime Systems Department (Code E), and

Science & Technology Department (Code X).” in the amendment of the solicitation.

45. Attachment J.7 Clerical Task Order (DD1155) Section B –

Supplies, Services and Prices. Section B of the Solicitation states that the Other Direct Costs CLINs (Travel & Material) are FFP; however, Section B of Attachment J.7 states that the

Other Direct Costs CLINs (Travel & Material) are COST. Will the Travel/Material CLINs be FFP or cost reimbursable?

Additionally, CLIN 0002 in Attachment J.7 combines Travel and

Material into one CLIN and lists the CDRL CLIN as CLIN 003 (as opposed to CLIN 0004 as in the Solicitation). Should

Attachment J.7 break out the Travel/Material CLIN as separate

CLINs and rename the CDRL CLIN as CLIN 0004?

Section J - List of Documents, Exhibits and Other Attachments

Attachment J.7 is hereby updated in the amendment. ODC CLIN’s are Firm Fixed Price (FFP). The Task Order CLIN’s are not identical to those of the IDIQ.

46.Attachment_J.7_Clerical Task Order - D1155 Section B

Description of CLIN 0002 states “See Section B Notes, See

Section L – 3.3.2.” However, Section L does not contain a subsection 3.3.2, but rather a subsection 3.3.1.

Section J - Section J - List of Documents, Exhibits and Other

Attachments - Attachment J.7 – Clerical Task Order Section B

CLIN 0002 Description is amended from the above to state;

“OTHER DIRECT COSTS (ODC’S) – (FFP) Base Year – Material and

Travel in support of CLIN 0001 IAW Section C – Statement of

Work (SOW) Section 3.3.2 Clerical Support of the Base IDIQ.”

47. Section J - List of Documents, Exhibits and Other Attachments

Attachment J.5 (NSWCPCD_ INST_4440_OPERATING_ MATERIALS_ AND_

SUPPLIES_POLICY) of the solicitation. Solicitation states;

“New material procured at NSWC PCD will be done via N-ERP and will comply with OM&S business rules and requirements.

Harvested material will be inducted into N-ERP in accordance with OM&S business rules and requirements.” Will Contractors be required to procure via N-ERP or are Government personnel only authorized to procure from N-ERP?

Contractors will not be required to procure in Navy ERP.

48.Section L -Instructions, Conditions and Notices to Offerors and Bidders Section 3.3.1 – Volume III – Factor 5 - Price

Proposal General Guidance Table L.4 – of the solicitation

Instructions state; “Offerors shall apply their indirect costs (e.g. overhead, general and administration, and profit) to the unburdened ceiling amounts identified in Table L.4.”

Please confirm that CLIN 0001 Direct Labor represents direct labor dollars only and does not include any fringe benefit costs, as those costs are not mentioned in the parenthetical instructions cited. Can the Government confirm whether health and welfare and fringe costs are included in the amounts in

Table L.4 or that the rates in Table L.4 are reflective of direct labor costs only, and health and welfare and fringe costs should be included in the indirect cost application?

Offerors should include all of their indirect burdened costs

(amounts) in Volume III of the proposal. Those mentioned in the parenthetical instructions are examples (e.g. = for example). Offerors should refer to Section L – Instructions, Conditions and Notices to Bidders – Volume III – Factor 5

Price Proposal 3.3.1 General Guidance - Table L.4 of the solicitation is labeled – “Estimated unburdened ceiling amounts”, and the last column is entitled “Total Unburdened

Amounts”.

49.Section M – Evaluation Factors for Award – Basis of

Evaluation Factor 5 Price: (Page 100 of 101) of the solicitation. The solicitation states; “the Total Evaluated

Price (TEP) will be calculated by adding the CLINs (0001-

0004) in Section B and the total pricing for the first two

Task Orders (DD1155 - Attachments J.6 and J.7).” Are the ceiling prices proposed in Section B from Table L.4 for the overall IDIQ reflective of the effort outlined in Table L.2, which includes MIC Program Support and Clerical Support? In other words, does the TEP double count the value of the two task orders?

Please refer to Section M – FACTOR 5: PRICE - of the solicitation for the calculation of the Total Evaluated Price for evaluation purposes, which consists of the IDIQ and the first two task orders.

50.Section L -Instructions, Conditions and Notices to Offerors and Bidders Section 3.2.1 Volume II Non-Price Proposal

General Guidance – of the solicitation. Can the government please confirm that the task order (Attachment J.6) for

Managers’ Internal Control (MIC) Program Support correlates only to the SOW 3.2.4 (a) Manager’s Internal Control Support in Table L.2 of the solicitation? This confirmation is being asked given that the CDRLs for the referenced task order

(Attachment J.6) refer more broadly to SOW reference 3.2.

Section L - Instructions, Conditions and Notices to Offerors and Bidders - Table L.2 is amended to remove all letter references to include “(a)” after 3.2.4. The MIC support includes all of the Base IDIQ Section C – Statement of Work

(SOW) 3.2.4.

51.Section L -Instructions, Conditions and Notices to Offerors and Bidders Section 2.1.1 Page Limits Table 2.1.1 The solicitation states; “The following are included in the page limitations above: Based upon “i. Section J Attachments” listed above as not included in the page limitations, is the

Offeror’s technical approach for Attachments J.6 and J.7 task orders included in the 30 page limit for Volume II, as part of Factor 1?

Yes. See Amendment 0001. The Offeror’ s technical approach for Section J - Attachments J.6 and J.7 task orders are included in the 40 page limit overall per Section L - 2.1.1

(Table L.1).

52.Section L -Instructions, Conditions and Notices to Offerors

General Guidance (e) of the solicitation. Statement; “The following estimate is provided.” Can you please clarify the apparent difference in annual hours between the base year and option years? Specifically, as illustrated below, there are several instances where the for the base period the estimated hours 1,280 (which is not full-time) but for the option period the is 1,920 (which is the standard for a full-year) in Table L.2. Does the government not expect a full-time requirement in the base year? Or are there existing support contracts which will be expiring within the base period?

The Government will not comment on the above question as this is not a level of effort contract. Nor will the Government comment on existing support contracts or when they end.

53.Question: Please confirm if the Davis Bacon Act does or does not apply to this solicitation?

The Davis Bacon Act does not apply.

54.FAR 52.219-8 Utilization of Small Business Concerns. Is this

FAR clause applicable to this solicitation? Since this is a small business set aside we don’t believe this FAR clause is applicable.

As prescribed in FAR 19.708(a), FAR Clause 52.219-8 applies to solicitations and contracts when the contract amount is expected to exceed the simplified acquisition threshold.

55.Section L -Instructions, Conditions and Notices to Offerors

General Guidance (e) of the solicitation. With the full understanding the government is providing these numbers as an estimate only. With that said, the government shows a significant increase in the number of hours in the option periods for certain positions. Can the government shed more light as to the reason for the increased number of hours in the out years? Does the government anticipate an increase in the amount of work during these option periods?

The Government is ramping up efforts in the out years as estimated in Section L - Table L.2. of the solicitation.

56.Section C – Statement of Work (SOW) 3.3.3 One Call Help Desk

Support – Is the contractor responsible for monitoring the

NSWC PCD One call Help Desk?

Section C Statement of Work (SOW) 3.3.3 One Call Help Desk

Support provides anticipated requirements for the One Call

Help Desk support, also see Attachment J.6 DD1155 SOW para

3.9..

57.Is there a software program currently being used for the NSWC

PCD Help Desk and if so what is this software program?

Section C – Statement of Work (SOW) (b) 3.3.3 One-Call Help

Desk Support of the solicitation states ;”The software currently planned for use by NSWC PCD for this purpose is

Alloy Navigator Enterprise (www.alloy-software.com).”

58.Does the contractor have access to update and extract data from the NSWC PCD Help Desk if a software package is being utilized currently?

The Contractor will have access to update and extract data as needed for direct support.

59.How does the contractor receive direction/ tickets from the help desk?

Hardcopy printouts are currently generated to the Contractor for each service ticket requiring their response. The

Contractor has access to view outstanding tickets in the software.

60 Is there a software package the contractor utilizes to maintain workload assigned to them? If so, is this Gov.

Furnished?

The Government will furnish software required for this support.

61.Is there any contractor provided equipment, or is all equipment including all vehicles, (leased or bought) and handled as a direct ODC cost? Will the Government provide all vehicles for this requirement or are contractor owned vehicles required? If contractor owned, how many need to be provided?

The Government will provide all required vehicles and equipment for the Contractor’s use as needed for the required support.

62.Are physical inventories of Gov. Owned furniture, and related materials to Gov. provided warehouse in a system (i.e. NERP)

If so what system?

Government owned furniture and related materials are updated and maintained by the contractor on Microsoft Excel workbook files.

63.Will contractors have access to DTS system?

Will Gov. provide policies/procedures for the DTS system?

Regarding Support under Section C – Statement of Work (SOW) -

3.5 Contractor Travel - Contractors will not have access to

DTS for contractor employees. Regarding support under Section

C – 3.3.1 Travel Office Support the Government will provide access to all required software for contract support.

64.Is the Document Management System (DMS) hosted on certain software and if so what is that software?

The DMS software is hosted within the Navy Enterprise

Resource Planning (NERP) system.

65.Due to the many support areas of the SOW, will the Gov.

consider increasing past performance requirements up to a total of five (5) with three (3) coming from the prime?

The Government will not increase past performance requirements.

66.Exhibit A003 Programmatic Environmental Safety and Health

Evaluation (PESHE) Plan – Contract Data Requirements List

(CDRL) states, "Deliverable shall be an update to the Safety

Plan provided with the Contractors proposal." A Safety Plan is also mentioned in the PWS, but not in the Section L requirements. Is a Summary Safety Plan required with the proposal? If a Summary Safety Plan is required, what are the page limits for the safety section?

A Safety Plan is not required with proposal. Exhibit A - CDRL

A003 (09/05/2019) is hereby deleted and replaced with CDRL

A003 dated 01/13/2020.

67.Section L - Instructions, Conditions and Notices to

Offerors and Bidders 3.2.2 EVALUATION FACTORS FACTOR 1 –

TECHNICAL APPROACH of the solicitation. The instructions are very specific in addressing only three (3) areas under paragraph a.Facilities General Maintenance Support, Property

Inventory Support and Travel Office Support. Could the

Government confirm these are the only three areas to address in FACTOR 1 – TECHNICAL APPROACH aside from paragraph b. Task

Orders?

Please refer to the amended Section L - Instructions, Conditions and Notices to Offerors and Bidders - Factor 1

Technical Approach. The Government will evaluate in accordance with the amended solicitation and Factors provided herein.

68.Section J – List of Documents, Exhibits and Other Attachments

- Attachment - J.1 Contract Security Classification

Specification DD Form 254 dated 5 November 2019 and Section L

- Instructions, Conditions and Notices to Offerors and

Bidders clause L-204-H001 FACILITY SECURITY CLEARANCE

(NAVSEA) (OCT 2018) paragraph 1(a) of the solicitation - Four positions (Mail Orderly Support; COMSEC Clerk; Mgt & Program

Analysis Support; Quality Office Support) state that the contractor employee performing this effort needs to have

Personnel Security Clearance, Secret or Top Secret security clearance, per the solicitation, however, DD254 states the level of facility clearance is “Top Secret”. Does the contractor facility need the Top Secret clearance? Or, do only the four positions need the specified clearance?

Amendment 0001 removes the requirement for Top Secret clearance and revises the following: Section J – Attachment

J.1 - DD254 and Section C – Statement of Work (SOW). All contractor employees shall have a Secret clearance.

69.Section J – List of Documents, Exhibits and Other Attachments

Specification DD Form 254 dated 5 November 2019 and Section L

- Instructions, Conditions and Notices to Offerors and

Bidders clause L-204-H001 FACILITY SECURITY CLEARANCE

(NAVSEA) (OCT 2018) paragraph 1(a) of the solicitation. If the subcontractor is not responsible for the positions requiring security clearance, does that subcontractor still need to have Facility Security Clearance, as long as the

Prime contractor responsible for the positions requiring security clearance has Facility Security Clearance?

Attachment J.1 DD254 has been amended herein to remove the requirement of the TOP SECRET Facility Clearance. Section C –

Statement of Work (SOW) has been amended herein. All contractor employees shall have a Secret clearance.

70.Section J – List of Documents, Exhibits and Other Attachments

Specification DD Form 254 dated 5 November 2019 and Section L

- Instructions, Conditions and Notices to Offerors and

Bidders clause L-204-H001 FACILITY SECURITY CLEARANCE

(NAVSEA) (OCT 2018) paragraph 1(a) of the solicitation. If the Prime contractor is sub-contracting the positions requiring security clearance to a contractor who has required

Facility Security clearance, does the Prime contractor still need to have Facility Security Clearance?

See Answers to Question numbers 68 and 69 above.

71.Attachment J.1 – DD254 and Section L - Instructions, Conditions and Notices to Offerors and Bidders clause L-204-

H001 FACILITY SECURITY CLEARANCE (NAVSEA) (OCT 2018)

paragraph 1(a) (page 93 of 101) of the solicitation. If the

Prime contractor’s Account Manager who will oversee the day-to-day execution of the contract has Top Secret clearance, will that meet the Facility Security clearance?

Please refer to Answers to Question numbers 68 and 69 above.

72.Section L - Instructions, Conditions and Notices to Offerors and Bidders Table L.2 Estimated Task Area Breakout of the solicitation. Are all positions requiring 1920 hours in the option years, full-time positions?

Any hours that are referenced in the solicitation are provided as estimates only. The Government is not requiring a specific level of effort or making the determination of which labor categories are Full Time for this requirement.

73.Section L - Instructions, Conditions and Notices to Offerors and Bidders Table L.2 Estimated Task Area Breakout and

Section C – Statement of Work (SOW) 3.2.7 American Sign

Language (ASL) interpretation support of the solicitation.

Is this only for NSWC, Panama City Division or for other locations as well?

Statement of Work 3.2.7 is updated to clarify that this effort occurs only at NSWC _ PCD, there is not travel associated with this requirement.

74.Section C – Statement of Work (SOW) of the solicitation - 8.0

Performance Based Requirements The third row of the table appears to have verbiage that is cut-off. Will the Government provide the missing text?

Please see the amendment inserting the missing text on row three (3) Column three (3) of the table.

75.The instructions state that the proposal must be in MS Office

Word 2010 but there are several required documents which are

PDF documents such as the SF 33, DD254, Section B and Section

K and I would like to clarify if those should be dropped into the Word document as images? Is there an option to PDF the volumes for submission?

Gov. Response:

Offeror’ s have the option to PDF volumes for submission. It is recommended that offerors refer to FAR Clause 52.253-1

Computer Generated Formshttps://www.acquisition.gov/content/

52253-1-computer-generated-forms. Please refer to the updated

Section L – Instructions, Conditions, and Notice to Bidders –

Instructions to Offerors 2.1.2 Electronic Proposal

Requirements f.as follows:

From; “Volumes I, II and III shall be submitted utilizing

Microsoft Office Word 2010 compatible software.”

To “Volumes I, II and III shall be submitted utilizing

Microsoft Office 2010 compatible software.”

Offerors shall review the Q&A section above in its entirety in order to be aware of changes incorporated by Amendment

0001. Offerors should utilize due diligence to determine the appropriate actions regarding Amendment 0001 changes/ additions/deletions etc. in submitting proposals. Table 1 below, provides additional Amendment 0001 changes/additions or deletions not provided in the above Q&A.

Table 1 – Additional Changes for Amendment 0001 Corporate

Operations Support Services - IDIQ

Section of the

Amendment

Details of Amended

Sections

Areas deleted by amendment

Section C –

Statement of Work

(SOW)

Revised verbiage has been underlined in Section C

N/A

Section J – List of

Documents,…