Attachment_J.6_DD1155.pdf

ORDER FOR SUPPLIES OR SERVICES

1. CONTRACT/PURCH ORDER/AGREEMENT NO. 2. DELIVERY ORDER/CALL NO. 3. DATE OF ORDER/CALL

(YYYYMMMDD)

PAGE 1 OF

4. REQUISITION/PURCH REQUEST NO. 5. PRIORITY

N61331-20-R-0005 Attachment J.6 TBD TBD

6. ISSUED BY CODE

NSWC Panama City (K. Shaw ) 110 Vernon Avenue Panama City, FL 32407-7001

N61331 7. ADMINISTERED BY (If other than 6) CODE

TBD

TBD 8. DELIVERY FOB

DESTINATION

OTHER

(See Schedule if other)

9. CONTRACTOR CODE

TBD

NAME

AND

ADDRESS

TBD FACILITY

10. DELIVER TO FOB POINT BY (Date)

(YYYYMMMDD)

SEE SCHED

12. DISCOUNT TERMS

11. X IF BUSINESS IS

SMALL

SMALL DISAD-

VANTAGED

WOMEN-OWNED

13. MAIL INVOICES TO THE ADDRESS IN BLOCK

SEE SECTION G

14. SHIP TO

NSWC Panama City c/o NSA PC - N61008

CODE N61331 15. PAYMENT WILL BE MADE BY CODE

TBD

TBD MARK ALL

PACKAGES AND

PAPERS WITH

IDENTIFICATION

101 Vernon Ave. Panama City, FL 32407-7001 NUMBERS IN

BLOCKS 1 AND 2.

16.

TYPE

OF

ORDER

DELIVERY/

CALL

PURCHASE

This delivery order/call is issued on another Government agency or in accordance with and subject to terms and conditions of above numbered contract.

Reference your furnish the following on terms specified herein.

ACCEPTANCE. THE CONTRACTOR HEREBY ACCEPTS THE OFFER REPRESENTED BY THE NUMBERED PURCHASE ORDER AS IT MAY PREVIOUSLY HAVE BEEN OR IS NOW MODIFIED, SUBJECT TO ALL OF THE TERMS AND CONDITIONS SET FORTH, AND AGREES TO PERFORM THE SAME.

NAME OF CONTRACTOR SIGNATURE TYPED NAME AND TITLE DATE SIGNED

If this box is marked, supplier must sign Acceptance and return the following number of copies:

17. ACCOUNTING AND APPROPRIATION DATA/LOCAL USE

18. ITEM NO. 19. SCHEDULE OF SUPPLIES/SERVICES

20. QUANTITY

ORDERED/

ACCEPTED*

21.

UNIT

22. UNIT PRICE 23. AMOUNT

0.00

*If quantity accepted by the Government is same as quantity ordered, indicate by X.

If different, enter actual quantity accepted below quantity ordered and encircle.

27a. QUANTITY IN COLUMN 20 HAS BEEN

24. UNITED STATES OF AMERICA 25. TOTAL

26.

DIFFERENCES

BY: CONTRACTING/ORDERING OFFICER

0.00

INSPECTED RECEIVED ACCEPTED, AND CONFORMS TO

THE CONTRACT EXCEPT AS NOTED:

b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE c. DATE

(YYYYMMMDD)

d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 28. SHIP. NO. 29. D.O. VOUCHER NO. 30. INITIALS

f. TELEPHONE NUMBER g. E-MAIL ADDRESS

PARTIAL

FINAL

31. PAYMENT

32. PAID BY 33. AMOUNT VERIFIED CORRECT FOR

34. CHECK NUMBER

36. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT. COMPLETE

a. DATE

37. RECEIVED

AT

b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

38. RECEIVED BY (Print) 39. DATE RECEIVED

PARTIAL

FINAL

40. TOTAL CON-

TAINERS

41. S/R ACCOUNT NUMBER

35. BILL OF LADING NO.

42. S/R VOUCHER NO.

DD FORM 1155, DEC 2001 PREVIOUS EDITION IS OBSOLETE. Reset Adobe Professional 8.0

TBD

RFP N61331-20-R-0005

Attachment J.6 – DD1155

CORPORATE OPERATIONS DEPARTMENT

COROPORATE OPERATIONS DEPARTMENT PROGRAM SUPPORT

Section B - Supplies or Services and Prices – Section B is amended herein

ITEM

NO

SUPPLY/SERVICES

QUANTITY

PRICE

AMOUNT

0001 12 MO $ $

Description:

Direct Labor –Base Year IAW the Statement of Work (SOW) in Section C – 3.1 (Facilities Support), 3.2 (Graphics and Imaging Support), 3.3 (Security Special Programs Support), 3.4 (Managers Internal Control (MIC) Program Support), 3.5 (Property Management (Materials and Equipment) Support), 3.7 (American Sign Language (ASL) Interpretation Support) and 3.9 (One-Call Help Desk Support) Firm Fixed Price (FFP).

FOB: Destination.

0002 12 MO $ $

Description:

Direct Labor –Base Year IAW the Statement of Work (SOW) in Section C – 3.6 (Management and Program Analysis Support)

0003 12 MO $ $

Description:

Direct Labor –Base Year IAW the Statement of Work (SOW) in Section C – 3.8 (Travel Office Support)

CORPORATE OPERATIONS DEPARTMENT

ITEM NO

0004 LOT $ $

OTHER DIRECT COSTS(ODC's)

FFP – Base Year - Material in support of CLIN’s 0001, 0002 and 0003 IAW Section C – Statement of Work (SOW). See Section B and Section L - 3.3.2.

Estimated Base Year Unburdened Material = $30,000.00 (Not to Exceed Amount (NTE)) FOB: Destination

0005 LOT $ $

OTHER DIRECT COSTS(ODC's)

FFP – Base Year - Travel in support of CLIN’s 0001, 0002 and 0003 IAW Section C – Statement of Work (SOW). See Section B and Section L - 3.3.2.

Estimated Base Year Unburdened Travel = $30,000.00 (Not to Exceed Amount (NTE)) FOB: Destination

0006 12 MO NSP* NSP*

CONTRACT DATA REQUIREMENTS LIST (CDRL'S) – Base Year -

Technical Information and Data in accordance with Section J, Exhibit A, Contract Data Requirements List (CDRL) DD Form 1423-1 and as further delineated in individual orders.

*NSP = Not Separately Priced

CORPORATE OPERATIONS DEPARTMENT

Sections that have been amended are underlined herein.

28 January 2020

PERFORMANCE WORK STATEMENT

FOR

CORPORATE OPERATIONS DEPARTMENT

PROGRAM SUPPORT

1.0 SCOPE

This Performance Work Statement (PWS) defines the overarching requirements for providing support services for Naval Surface Warfare Center Panama City Division (NSWC PCD) corporate operations. This encompasses business functions that support NSWC PCD's mission and technical programs. The Contractor shall provide support services for facilities (workspace design and physical reconfiguration), visual information development (illustration and photography/videography), communications security, Manager’s Internal Control (MIC) program operations, property management operations, management analytical support, travel office support, and One-Call Help Desk support.

2.0 APPLICABLE DOCUMENTS – All of this section have been revised in amendment 0001 herein.

The following documents, of the exact issue shown, form a part of this PWS to the extent specified herein. In the event a conflict between the documents referenced herein and the contents of this PWS, the contents of this PWS shall take precedence. The second tier and lower reference documents (i.e., documents referenced in the primary references) shall be for guidance only.

2.1 Military Standards: None

2.2 Military Specifications: None

2.3 Other Documents:

(a) NSAPCFLINST 5560.2D, NSA PC Motor Vehicle Traffic Regulations dated 14 Aug 2013

(b) NSAPCFLINST 5560.3C, Parking Policy, Control, and Enforcement on Naval Support Activity Panama City dated 16 May 2018

(c) NSWCPCDINST 5296.2, Management of Forklift Safety Program dated 03 Feb 2009

(d) NSA PC Fire Extinguisher Inspection and Training Plan dated 20 Nov 2014

(e) OPNAVINST 5100.29, Navy Installation Automated External Defibrillation Program dated 16 Jul 2012

(f) OPNAVINST 5218.7D, Navy Official Mail Management Program dated 18 Sep 2017

(g) NSWCPCDINST 2300.1B, Operating Policy for Naval Surface Warfare Center, Panama City Division Communications Office dated 05 Sep 2013

(h) NSWCPCDINST 2280.4C, Policy and Procedures for Communications Security/Electronic Key Management System Materials dated 15 Aug 2013

(i) SECNAVINST 5200.35G, Department of the Navy Managers’ Internal Control Program dated 29 Mar 2019

(j) SECNAVINST 5200.35G, Department of the Navy Managers’ Internal Control Program dated 21 Jul 2014

(k) SECNAV M-5210.1 CH-1, Records Management Manual dated Aug 2017

(l) Joint Travel Regulations for Uniformed Service Members and DoD Civilian Employees dated 01 Apr 2019

(m) DoD 7000.14-R, DoD Financial Management Regulation, Volume 9: Travel Policy dated 01 June 2017

3.0 REQUIREMENTS – This entire section has been revised in amendment 0001 herein.

Under this task order the Contractor shall deliver the Transition Plan, the Safety Plan, and the Quality Assurance Program Plan (QAPP) as specified in the basic contract SOW and CDRL. The Contractor shall technically support the following functions.

3.1 Facilities Support (CDRL A001)

(a) Facilities Project Management

The Contractor shall provide management support in the areas of scheduling and workflow of Facilities support for approximately 85 buildings and 50 other smaller structures, including the following:

(1) Determine, recommend, and implement a method to obtain the required Facilities Support that satisfies priorities conveyed by NSWC PCD and meets requirements and constraints of DoD and Navy instructions, policies, and procedures.

(2) Determine feasibility of requested completion times relative to other Facilities Support work. Plan, schedule, and coordinate Facilities Support to meet requested delivery dates. If requested completion dates cannot be met, coordinate with NSWC PCD Facilities Government division or branch head to confirm Government priorities and provide estimated completion dates.

(3) Analyze, schedule, and track all Facilities Support work requests.

(4) Analyze Facilities Support job orders in sufficient detail to determine priority, and manage their completion in an expeditious manner.

(5) Maintain a task log and report status to NSWC PCD Facilities Government personnel when requested.

(6) Check completed Facilities Support work for quality and accuracy with respect to requirements and plans.

(b) Facilities Engineering Technician Support (CDRL A002)

This effort includes various Computer Aided Drafting and Design (CADD) services supporting the NSWC PCD facilities management. The support requires interaction with all levels of technical, scientific and management personnel to exchange information and resolve issues within the areas of focus. This support requires skill in Microsoft Office (Outlook, Word, Excel, and PowerPoint) as well as AUTOCAD® software and the ability to communicate well orally and in writing with personnel across NSWC PCD. The Contractor shall provide support to include the following:

(1) Update and maintain drawings for space allocations in the NSWC PCD Master Space Plans using

AUTOCAD® software.

(2) Using AUTOCAD® software, prepare and modify conceptual drawings of executive, conventional stand-alone, and systems furniture layouts in various configurations for review by the Government. Update the NSWC PCD Master Space Plans with furniture layouts approved by the Government.

(3) Convert drawings to common formats viewable on computers without AUTOCAD® software, including the Portable Document Format (PDF) and Joint Photographic Experts Group (JPEG) format .jpg.

(4) Maintain a well-defined tracking system for the NSWC PCD Master Space Plans.

(5) Collect field data, analyze the results, and prepare record drawings.

(6) Prepare drawings required to graphically communicate information for documents including: site approval requests; work requests to the Naval Facilities Engineering Command (NAVFAC) Public Works Department; engineering sketches; and additional drawings to support the NSWC PCD Facilities group

(7) Maintain NSWC PCD’s inventory tracker of executive, conventional stand-alone, and systems furniture items and components available for re-use. The inventory tracker is currently maintained as a Microsoft Excel spreadsheet.

(c) Facilities General Maintenance Worker Support

This effort includes various semi-skilled labor activities of Facilities Support. The support requires interaction with all levels of technical, scientific and management personnel throughout NSWC PCD. Unless otherwise stated, the Government will provide access to all tools, equipment, and vehicles needed to perform the required support. As part of this support, the Contractor will be required to operate mobile equipment such as Government owned pickup trucks, forklifts, small gasoline or electric driven vehicles (i.e., carts). All operators shall be licensed in accordance with State of Florida law, NSAPCFLINST 5560.2D, NSAPCFLINST 5560.3C, and NSWCPCDINST 5296.2 prior to operating these vehicles. The Contractor shall provide support to include the following:

(1) Transport, install, and reconfigure office furniture systems and stand-alone furniture. Stow and retrieve such items as required to facilitate various Facilities activities or space moves.

(2) Using Government furnished equipment and supplies, perform minor facilities maintenance tasks to include but not limited to:

(a) Replace damaged ceiling tiles and repair ceiling tile grids

(b) Replace damaged insulation in ceilings

(c) Replace damaged faceplates on receptacles

(d) Change water fountain filters

(e) Hang or mount whiteboards and video display wall brackets

(f) Touch up paint in small areas up to 200 Square feet per job

(g) Repair holes in wallboard

(h) Glue loose stair treads

(i) Pressure wash exterior walkways in front of buildings

(j) Adjust doors and door closers

(k) Clean up after roof leaks

(l) Close tripped breakers

(m) Clean air vents

(n) Replace malfunctioning toilet components

(o) Replace leaking or malfunctioning faucets

(p) Replace leaking or malfunctioning sink lines and under-sink water heaters

(q) Plunge clogs in sinks, toilets and drains

(r) Secure racks to floors with anchor bolts

(s) Tint and re-caulk windows

(3) Investigate trouble calls as requested by the NSWC PCD help desk, and report amplifying information back to the help desk.

(4) When required by destructive weather conditions of readiness set by the Government, fill, prepare, place, and later remove and empty sandbags in accordance with NSWC PCD Facilities Management hurricane preparation drawings. Perform other ad hoc destructive weather preparedness measures including removal of potential windblown projectiles and tying down of facilities-related equipment when also required by such conditions of readiness.

(5) Work on ladders may be required. The maximum height shall be as set by Occupational Safety and Health Administration (OSHA) and related safety requirements.

(6) Transport various items to Defense Reutilization Management Office (DRMO) co-located with NSWC PCD on the NSA PC. Items transported may be up to 1,200 pounds each.

(7) Transport various Government-owned furniture items and related materials for various events or space moves. Transportation of items will be required within the Panama City and Panama City Beach, Florida metro area. The Government shall provide any training required to operate and fuel Government-owned vehicles needed for such transportation.

(8) Monthly, deliver Government furnished printer and copier paper that NSWC PCD orders from the NSWC PCD receiving area to occupied NSWC PCD buildings.

(9) Transport, set up, take down, and store chairs, stages, tables, podiums, and ceremonial decorations in support of NSWC PCD official on-base meetings, conferences, functions, and events. With direction, set up Audio Visual (A/V) equipment in support of such events. Operation of A/V equipment will not be required. Historically, NSWC PCD has 12events, annually (an average of one per month).

(10) Physically inventory Government-owned furniture items and related materials in Government-provided warehousing to include item types, characteristics (size, style, etc.), condition, quantity, and location when requested by the Government. A complete inventory is requested as often as every two months.

And partial inventories on specific items are requested as often as every two weeks.

(11) Walk-through all non-restricted NSWC PCD spaces once every two months, and in locations where fall-protection equipment is not required:

(a) Identify and replace non-functioning light bulbs in fixtures attached to ceilings with Government provided light bulbs.

(b) Replace non-functioning light bulbs identified by users in Government-provided furniture with Government provided light bulbs.

(c) Report inoperable lighting ballast to NSWC PCD Facilities Trouble Desk

(d) Test the functionality of emergency lights and replace spent bulbs or inoperable batteries with Government provided bulbs or batteries.

(e) Turn-in spent bulbs and batteries to NSA PC for disposal. NSWC PCD will provide temporary stowage for spent bulbs and batteries awaiting turn-in for disposal. NSWC PCD will provide the Contractor with instructions for turn-in of spent bulbs and batteries to NSA PC for proper disposal.

(12) Inspect all fire extinguishers in NSWC PCD buildings monthly using the guidance contained in NSA PC Fire Extinguisher Inspection and Training Plan.

(13) Inspect all Automated External Defibrillators (AEDs) in NSWC PCD buildings monthly using the guidance contained in OPNAVINST 5100.29.

All efforts in this area shall be reported in the Contract Status Report

(d) Mail Orderly Support

The Contractor employee performing this effort shall have a security clearance at the SECRET level. The Contractor shall perform the Mail Orderlies function throughout NSWC PCD buildings every Government work day using the guidance of OPNAVINST 5218.7D. This effort shall be reported in the Contract Status Report.

3.2 Graphics and Imaging Support (CDRL A003, A004, A005, A006)

The primary work efforts in this area are in support of NSWC PCD, NSA PC, and other tenant activities. Most of the work is unclassified, but access to, and handling and storage of, classified material up to the SECRET level is required.

(a) Workflow and Scheduling Support

This area provides support to the NSWC PCD Graphics and Imaging Branch.. The Contractor shall provide workflow and scheduling support by performing the following:

(1) Analyze, schedule, and track all work requests.

(2) Maintain task log and report information to Government personnel utilizing task tracking software.

(3) Analyze job orders in sufficient detail to determine priority and ensure that the proper processes are carried out in an expeditious manner.

(4) Determine the best method of obtaining the desired end product based on Government instructions, policies and procedures regarding Branch operations.

(5) Determine feasibility of requested delivery time relative to other work presently in the office; observe, plan, schedule, and coordinate multimedia operations to ensure delivery dates are met; monitors work flow to compensate for frequent priority assignments.

(6) Ensure customers receive graphic arts, photographic, and printing products or services in a timely manner.

(7) Keep the multimedia archives updated, retrievable, and backed up.

(8) Compile information reports, statistical data, and other informative material on current and historical work status, manpower utilization, and cost data.

(9) Check all completed work requests for accuracy including labor costs, before further processing.

(10) Maintain a current listing of software licensees that are actively in use within the Branch. Maintain current log of equipment holdings, equipment check-out log, and perform bi-annual equipment audits.

(11) Validate, verify, and format briefs, projects, manuals, or documents to ensure compliance with DoD, Navy and local NSWC PCD, NSA PC and tenant activities policies and procedures. Ensure all briefs, projects manuals and documents are grammatically accurate.

(12) Cross-reference and file artwork, control classified graphics and photographic materials, and maintain a database of all Branch work-related activities.

(13) Dry-mount, matte, and frame images or posters as needed.

(14) Support with research and initial input of data to initiate purchase requests for Government review and approval, when requested by supported Government personnel for new equipment or supplies required to maintain production.

(b) Graphic Arts and Illustration Support

This functional area supports the operation of the NSWC PCD Graphic Arts and Illustration. Desired qualifications for graphic artists or illustrators include an Associate's degree or equivalent education in Fine Arts or Commercial Arts with a minimum of five (5) years of related full-time work experience in graphic arts and technical illustration. Demonstrated experience producing artist concept renderings, technical illustrations, and graphic designs. Demonstrated experience selecting and working with various forms of art media, from traditional pen and ink, acrylics, oils, and watercolors to modern digital tools such as Adobe Photoshop, Corel Painter, Adobe Illustrator, CorelDRAW, Microsoft Office, as well as various other graphics-related applications. Demonstrated experience in determining composition, design, and appropriate media to be used in order to depict a broad range of technical concepts in support of scientific and engineering customers. Demonstrated experience in working with a broad range of applications as mentioned above, as well as the hardware associated with these applications, such as scanners, tablets, large-format printers, photo printers, and color copiers. Position requires the submission of a portfolio demonstrating proof of talent and skills within this discipline. Requires a SECRET level DoD security clearance. The Contractor shall provide graphics and technical illustration support to perform the following:

(1) Conception, planning, preparation, and creation of visual materials such as concept renderings, illustrations, publications, logos, diagrams, displays, graphs, objects used in books, magazines pamphlets, exhibits, posters, presentations, live or video recorded speeches or conferences and other means of communicating.

(2) Produce complex computer-generated, as well as traditionally created, illustrations and artwork to include perspective renderings, requiring precision hand-eye coordination to draw images by hand and on computer tablets.

(3) Use visual elements to communicate messages through print and electronic media.

(4) Produce a full range of graphic and visual presentation products and services that meet customer requirements utilizing a variety of electronic and multimedia processes and techniques.

(5) Plan, design and execute graphics products that are effective for the medium being used and conveys the customer's message.

(6) Select, acquire, scan, edit and format visual material for publications in print and other media using a variety of software tools.

(7) Research customer needs personally and/or through meetings.

(8) Make initial artistic decisions for color schemes, lighting, size and placement of material to be presented.

(9) Prepare some or all of the task's materials, such as photographs, illustrations, charts and legends.

(10) Utilize mainstream computer graphics, video editing, publication and three-dimensional (3-D) modeling and animation applications to include; MS Office, CorelDRAW®, Adobe® Photoshop®, Adobe® InDesign, Corel® Painter®, Adobe® Premiere, Adobe® Flash®, etc. to produce visual information products.

(11) Dry-mount, matte, and frame images and posters as needed.

(c) Photographic and Video Support

This functional area supports the operation of the NSWC PCD Photography and Video Studio. Desired qualifications for photographers include an Associate’s degree or equivalent education in photography and videography with a minimum of five (5) years of related full-time work experience in technical photography and videography. Demonstrated experience producing stills and motion pictures, including high-speed photography and video. Demonstrated experience selecting cameras, lenses, filters, lighting, and backdrops.

Demonstrated experience selecting, arranging, and framing scenes for effective results. Demonstrated experience performing photographic laboratory duties including image processing, manipulation, printing, and production. Demonstrated experience using mainstream photographic and non-linear video editing hardware and software including digital still and video cameras, broadcast cameras, NewTek TriCaster, Adobe® Photoshop®, Adobe® Premiere®, Adobe® AfterEffects, and CorelDRAW®. Demonstrated experience setting up and operating photographic equipment to produce effective results in harsh or unstable environments such as aboard a helicopter or a vessel at sea. Demonstrated ability to work effectively for up to 16 hours per day in harsh or unstable environments such as aboard a helicopter or a vessel at sea. Requires a SECRET level DoD security clearance.

NOTE: The Government will provide access to all required photographic equipment required to support this area. Contractor use of Government photographic equipment outside the premises of NSA PC will require the Contractor to be in possession of a current Government issued Property Pass.

The Contractor shall provide photographic and video support to perform the following:

(1) Produce stills and motion pictures; normal, high, and ultra-high speed photography and video.

(2) Produce specialized still photography and video recording and editing of Research, Development, Test and Evaluation (RDT&E) project tests in addition to administrative photography.

(3) Perform routine and highly-specialized photographic laboratory duties such as image processing, manipulation, printing, and production.

(4) Consider the purpose and to what type of audience for which the material is intended whenever presenting photographic and video material.

(5) Use mainstream photographic and non-linear video editing hardware and software to include; digital still and video cameras, broadcast cameras, NewTek TriCaster, Adobe® Photoshop®, Adobe® Premiere®, Adobe® AfterEffects, Microsoft Office, CorelDRAW®, etc.

(6) Plan photographic coverage to fulfill the desired requirements. Decide on type of equipment to be used, coverage desired, placement and setup of hardware to be photographed and advise the task team accordingly.

(7) Work closely with the project leaders in devising equipment and installations that will withstand unusual and unprecedented environments and still be photographically responsive; i.e., in the outdoors where unusual conditions are encountered while performing photographic assignments, including the performance of photographic duties aboard a helicopter in the air and aboard a ship at sea.

(8) As coordinated by NSWC PCD, fly in commercial aircraft for the purpose of aerial photography and technical project support.

(9) Provide technical photographic support aboard vessels at sea for up to 16 hours per day, with occasional need to sleep aboard when not practicable for the vessel to return to port daily.

(10) Provide technical photographic support away from the Panama City, FL area.

(11) Work in close collaboration with operating officials of all levels, planning and organizing the photographic aspects of the total project.

(12) Select cameras, lenses, filters, scenes, lighting, backdrops (including green-screen) to be used in photographic and video coverage to assure satisfactory results.

(13) Arrange groups and individuals for best artistic value. Photograph dedication ceremonies, news events, re- enlistment ceremonies, retirement ceremonies, and visitors.

(14) Perform passport and portrait photography in the studio utilizing backdrops, lighting, and camera most suited for the type of photographs required. Historically the requirement has been for approximately 188 passport or portrait photos per year.

(15) Perform photography of individuals or groups outside the studio and without backdrops, often outdoors or in their work environment. The Contractor shall arrange individuals and groups for best artistic value, making best use of available natural or workspace lighting, and selecting the equipment most suited for the type of photographs required. Historically the requirement has been for approximately 120 such photographs per year.

(16) Maintain equipment in a state of readiness with no lost time for loading cameras, replacing batteries, etc.

(17) Properly notate, catalog, and archive photographic and video media.

(18) Dry-mount, matte, and frame images and posters as needed.

(19) Photographic and Video Support shall include both technical and administrative photography and videography. The ideal is that any photographer provided by the Contractor is capable of both interchangeably. But when schedules conflict, technical photography will generally have priority over administrative photography assignments:

(i) Technical Photography - The Contractor shall confer with technical project leaders to plan photographic coverage of RDT&E events to document technical processes and achievements. As the photographer, determines the type of equipment to be used, coverage desired, and placement and setup of subject matter to be photographed. The Contractor shall work closely with the technical project leaders in devising equipment and installations that will withstand unusual and unprecedented environments and still be photographically responsive; i.e., in the outdoors where unusual conditions are encountered while performing photographic assignments. The Contractor shall work in close collaboration with technical project leaders in planning and organizing the photographic aspects of the total project. The Contractor shall have sufficient knowledge of the specific subject concerned, which includes the understanding of the objectives and operations involved in the project and the ability to fully develop the photographic aspects of the project.

The Contractor will exercise a high degree of artistic and creative ability in selecting cameras, lenses, filters, scenes to be photographed, and the lighting to be used in photographic requests to assure satisfactory results. Frequently the RDT&E work cannot be repeated and there will only be one opportunity to photograph the test, event, or subject matter.

(ii) Administrative photography - The Contractor shall arrange groups and individuals for best artistic value for the purpose of photographing dedication ceremonies, news events, re-enlistment ceremonies, retirement ceremonies, and visitors. The Contractor shall perform passport and portrait photography in the studio utilizing backdrops, lighting, and camera most suited for coverage desired. Because administrative photography is frequently required on short notice personnel and equipment must be maintained in a state of readiness with no lost time for loading cameras, replacing batteries, etc.

(d) Graphics and Imaging Overtime Requirement

(1) Use of overtime may be allowable on a case-by-case basis. To the maximum extent practicable, the Contractor will request and receive PCO approval before execution of overtime. In the event that time/circumstances do not allow for advance approval, the Contractor will immediately notify the PCO by the next business day for concurrence. If the PCO determines that overtime could have been avoided, was excessive, or was wholly unnecessary, the Government will not authorize billing for the overtime and the Contractor shall absorb the labor costs. In addition, should the Contractor fail to notify the PCO of unplanned overtime by the next business day, the Contractor automatically forfeits the right to invoice for any overtime, unless every reasonable attempt to notify the PCO was made but was unsuccessful (i.e., loss of electrical power).

3.3 Security Special Programs Support (CDRL A007)

This functional area supports the operation of a Navy Telecommunications center (i.e., transmission, receipt, acceptance, processing, and distribution of incoming and outgoing organizational message traffic). Performance of this effort shall require a North Atlantic Treaty Organization (NATO) briefing. Performance of the Communications Security (COMSEC) Clerk Support effort shall require a security clearance at the SECRET level.

Performance of this effort shall require application for and use of individual user accounts on the Secret Internet Protocol Router Network (SIPRNet), the Department of Defense network for the exchange of classified information and messages at the SECRET level. Using the guidance of NSWCPCDINST 2300.1B and NSWCPCDINST 2280.4C, the Contractor shall provide support to include the following:

(a) Provide support services to the Communications Office operations and all output from the Communications Office.

(b) Maintain procedural manuals and instructions pertaining to Communication Center operations.

(c) Operate the Communications Center equipment in support of communications operations Monday through Friday (excluding federal holidays) from 0730 to 1600.

(d) Separate messages by classification levels and then by user. Distribute both classified and unclassified messages via appropriate NMCI or Next Generation Enterprise Network (NGEN) connection. Manually review and route all messages. Create and maintain a list of manually routed message subjects and individual recipients. Destroy all unclassified and classified hard copy messages by shredding.

(e) Two individuals shall be required to access COMSEC materials, which requires up to and including Secret clearance in order to perform the following:

(1) Perform as COMSEC Clerk and Support the NSWC PCD COMSEC Account Manager (CAM) in performing clerical and routine administrative duties related to general file maintenance (e.g., sign receipts, inventory, destruction reports, packaging and the transportation of COMSEC material.)

(2) Execute routine administrative duties and Support KOAMs with general file maintenance.

(3) Support in the placement of status markings on COMSEC material.

(4) Support in opening and performing inventory of COMSEC material shipments.

(5) Send mandatory monthly training, provided by KOAMs, to personnel with access to COMSEC and track responses.

(f) Evaluate training requirements for all users and ensure their readiness to perform message traffic services.

Execute training strategies to provide the necessary level of knowledge for all users.

(g) Provide support services to the Media Transfer Agent (MTA) in accordance with Command Directives.

(h) Maintain daily physical security checks and logs, which include SF 701 “Active Security Checklist” and SF 702 “Security Container Check Sheet” and equipment inventory and visitor logs, as required in Government provided workspace.

(i) Operate an Automated Entry Control Systems (AECS) client workstation to create access credential records, insert and edit associated access rights, revise or delete records, and produce reports.

3.4 Managers’ Internal Control (MIC) Program Support (CDRL A008)

This functional area provides support for the monitoring, oversight and functionality of the NSWC PCD Managers’ Internal Control (MIC) program, and reporting to higher echelons of the DoN chain of command in a timely manner.

Using the guidance of SECNAVINST 5200.35G, following are the efforts required within this functional area:

(a) Annual Plan/Assessable Unit (AU) Inventory Support

The Contractor shall:

(1) Support NSWC PCD with updating the program objectives statements annually.

(2) Verify and update the inventory of AUs (currently 44) in accordance with local organizational requirements, as well as NSWC Headquarters and NAVSEA required AUs.

(3) Verify and update AU Managers for each assessable unit.

(4) Support development of the MIC plan based on the above actions.

(b) Risk Assessment Support

(1) Respond to 50 NSWC PCD Assessable Unit Managers (AUM), questions concerning the completion of risk assessments for their respective AUs during annual risk assessments and reviews.

(2) Review risk assessments. Extract reportable conditions, material weaknesses, or other items of interest from the risk assessments for review by the Government. Risk assessments are tracked by the Government’s MIC Program Manager. They are completed annually, and reviewed over a three-month period.

(3) Support creation of Corrective Action Plans for identified weaknesses.

(c) Website Update Support

The Contractor shall update and maintain the information on the internal MIC website with current local instruction(s), local training and training aids, AU inventory; and risk assessment forms or additional information as identified by the Government.

(d) Training Requirement and Support

The Contractor shall provide support in preparing the content for, and documenting the completion of, MIC Program training sessions. This training is conducted annually as a group for all AUMs, plus initial training for new AUMs as often as every 2 months. The Contractor may be asked to conduct the training for an annual make-up session for those AUMs who missed the annual session for the main group.

(e) Community of Practice Support

The Contractor shall support the MIC Communities of Practice by actively participating in the monthly MIC Communities of Practice teleconferences and ensuring all new requirements are captured and scheduled for implementation.

(f) Compliance Assessment Support

(1) Answer questions from AUMs on the Government’s process for conducting compliance assessments.

(2) Track input of AUMs to ensure annual compliance assessments are conducted in accordance with applicable laws and regulations.

(3) Identify to the Government any assessments found not in compliance with minimum requirements and identify AUMs that must develop and implement corrective actions.

(g) Internal Review Assessment Support

(1) Answer questions from AUMs on the Government’s process for internal review assessment requirements.

Every AU is required to have an internal management review at least once every three years to review processes and procedures and assess internal controls.

(2) Track the input of AUMs to ensure that internal management reviews are properly conducted. As part of the review, the Contractor shall ensure required objective quality evidence is being centrally maintained by the AUM.

(3) Identify to the Government on a quarterly basis any mitigation plans needed from AUMs for corrective actions of deficiencies and weaknesses noted.

(4) Draft internal review reports with recommended AUM actions for the Government’s review on a quarterly basis.

(h) Corrective Action Tracking (CAT) Support

The Contractor shall:

(1) Maintain the CAT system to monitor progress as risks are identified and Corrective Action Plans are generated to mitigate the risks.

(2) Track corrective action and resolution of non-compliance issues identified in Compliance Assessments.

Corrective action tracking is done continuously until closed, in response to non-compliance issues or deficiencies and weaknesses identified annually. Historically, approximately 20 correction actions are tracked annually.

(3) Track corrective action and resolution of deficiencies and weaknesses identified in Internal Review Assessments.

(i) Statement of Assurance (SOA) Support

The Contractor shall:

(1) Modify templates per Government-provided criteria for the Government to use to provide the SOA for their area of cognizance, including areas of weaknesses as well as significant accomplishments.

(2) Collect completed SOAs and extract identified weaknesses and accomplishments for the NSWC PCD Commanding Officer’s SOA.

(3) Query NSWC PCD Command Evaluation personnel for input regarding areas of concern annually.

(4) Prepare draft SOA along with the package of NSWC PCD Department, Division and Office Head SOAs, for the Government review annually.

(5) Submit the final SOA package electronically to NSWC Headquarters and to NAVSEA using the DoN SOA Tool when implemented.

(j) MIC Program Management Records Support

The Contractor shall archive official MIC Program records as needed using the guidance of SECNAV M-

5210.1 CH-1, and using the Navy’s prescribed records management system (currently Hewlett Packard Enterprise Records Manager (HPE-RM)).

3.5 Property Management (Materials and Equipment) Support (CDRL A009)

This functional area provides support to inventory, quality assurance, research, documentation, reporting, and user support for the Operating Materials and Supply (OM&S) and General Equipment (GE) programs at NSWC PCD.

(a) Operating Materials and Supply (OM&S) Program Support

Performance of this support will require the Contractor to access and apply a strong working knowledge of all OM&S functions within the Navy Enterprise Resource Planning (NERP) system. This support requires skill in the latest Navy-used version (currently 2016) of Microsoft Office (Outlook, Word, Excel, and PowerPoint) and the ability to communicate orally and in writing with personnel across NSWC PCD.

Contractor support is required to provide documentation, reporting, and provide user support regarding the Navy Operating Materials and Supply (OM&S) program at NSWC PCD:

Using the guidance of NSWCPCDINST 7321.1, the Contractor shall provide support to include:

(1) Extrapolate data from Navy ERP, and use this data to create reports with a high level of accuracy.

(2) Prepare presentations and spreadsheets used to convey OM&S status to NSWC PCD management and staff on a monthly basis.

(3) Monitor abnormal or trending conditions with OM&S for use in process analysis and/or improvement.

(4) Draft informative and instructional messages (currently called “ERP Grams”) to convey OM&S information, business rules, and changes and updates to OM&S policy.

(5) Support the development, refinement, and localization of NSWC PCD OM&S training.

(6) Support in the preparation of NSWC PCD OM&S training materials.

(7) Support in the conduct of OM&S training and its application to NSWC PCD missions and processes.

(8) Provide OM&S user support for a diverse group of scientists, engineers, logisticians, accountants, supply chain personnel, warehousemen, and Defense Logistics Agency (DLA) personnel.

(9) Perform Quality Assurance functions to support Procurement Request (PR) creation and Key Supporting Documents (KSDs).

(10) Support in the research and identification of frustrated material. This is material received with no or incorrect documentation, and so requires research to determine the owner and financial accounting line.

(11) Archive official records as needed using the guidance of SECNAV M-5210.1 CH-1, and using the Navy’s prescribed records management system (currently HPE-RM).

(b) Property Inventory Support

Using Government Furnished Information (GFI), prepare required documentation, coordinate processes, and maintain databases and records to facilitate inventory and accounting of Operating Materials and Supply (OM&S) and for General Equipment (GE) at NSWC PCD. This support will require the Contractor to access and use NERP. This support requires the ability to communicate orally and in writing with personnel across NSWC PCD. Using the guidance NSWCPCDINST 7321.1, the Contractor shall provide support to include:

(1) Provide support to the NSWC PCD Inventory Accuracy Officer in conducting OM&S and GE inventory spot checks, audit inventories, and cycle inventories.

(2) Add new asset records to the NERP database the asset management accountable system of record, based on input received from the Supply Receiving Office, customer input (e- mail or fax), and asset management records received. Support with determining property values by preparing Fair Market Value Worksheets.

(3) Modify records to reflect property transfers, changes to building numbers and custodian organizational codes.

(4) Maintain a filing system to retain copies of all transactions over the life cycle of the asset.

(5) Create and print barcode labels to apply to new, found, and transferred-in assets.

(6) Maintain an electronic database of a barcode log with all new barcode numbers issued and a separate log of all recaptured barcode numbers.

(7) Provide customer support to research items, run reports as needed and provide support with excessing property.

(8) Support customers checking out of NSWC PCD by validating their property records and provide support to customers with transferring or excessing property to clear their record.

(9) Maintain a DD Form 200 “Financial Liability Investigation of Property Loss” Survey Logbook and an electronic database to track and follow progress of inquiries. Provide information to the Command Evaluations Office and the Office of the Commanding Officer to support any investigations. Maintain proper financial information and verifiable reports indicating the liability associated with these items.

(10) Prepare updates to NSWCPCDINST 7321.1, Plant, Property, and Equipment Policies and Procedures for Government approval.

(11) Update and maintain the NSWC asset management web page.

(12) On a continuous basis, visit buildings and custodians to support in barcoding and recording information on plant and minor property when requested. The Contractor will support several custodians on average per day.

(13) Respond within 24 hours to inquiries. In the course of business interaction, Contractor employees shall clearly identify themselves as being Contractor employees.

(14) Based on GFI listing of assets, support the triennial asset inventory. This is a documented physical sight inventory of all assets taken to ensure that the asset is:

(i) At the location identified in the property accountability records or system, or if the asset is mobile, who (individual, organization or both as appropriate) and where the asset is located.

(ii) The asset is as described in the property records.

(iii) The asset is in the condition described in the property records.

(15) Archive official records as needed using the guidance of SECNAV M-5210.1 CH-1, and using the Navy’s prescribed records management system (currently HPE-RM).

3.6 Management and Program Analysis Support (CDRL A010)

This functional area includes research, analytical, data management, documentation, and customer support for various NSWC PCD offices. This support requires skill in the latest Navy-used version (currently 2016) of Microsoft Office (Outlook, Word, Excel, and PowerPoint) and the ability to communicate orally and in writing with personnel across NSWC PCD. Performance of this effort will require a security clearance at the SECRET level for one of the analysts.

When requested, the Contractor shall:

(a) Analyze and provide a written report to the Government, on a quantitative or qualitative basis, the effectiveness of line program operations in meeting established goals and objectives. .

(b) Analyze life cycle costs of projects and provide a written report to the Government.

(c) Analyze and provide a written report to the Government on the potential benefits and uses of automation to improve the efficiency of administrative support or program operations.

(d) Analyze and provide a written report to the Government on developing program or administrative reporting systems including the systems specifications, data gathering and analytical techniques, and systems evaluation methodology.

(e) Develop draft program evaluation plans, procedures, and methodologies.

(f) Develop procedures and systems for establishing, operating, and assessing the effectiveness of administrative control systems such as those designed to prevent waste, loss, unauthorized use, or misappropriation of assets.

(g) Review administrative audit to recommend appropriate changes or corrective action for Government approval.

(h) Generate and analyze reports from Navy ERP, transfer to Excel spreadsheets used to prepare end-of-month financial reports to the Comptroller Office, and answer various data calls. The Contractor shall maintain numerous logs, records, and notebooks for Business Operations Department Head and Administrative office both physically and electronically. Contractors will have authorized roles in Navy systems to fulfill this requirement.

(i) Support Government personnel in the development and drafting of non-proprietary informational “white” papers for Government submission and use.

(j) Research inquiries from internal or external activities on matters of non-proprietary financial, personnel or administrative procedures and develop draft responses to those inquiries for Government approval.

(k) Analyze non-proprietary financial statistics from established management information systems to develop draft periodic or ad hoc reports for Government approval.

(l) Collect information from management databases (i.e., iNAVSEA, Enterprise Database Warehouse (EDW), Navy Enterprise Resource Planning (NERP), etc.) as support documentation to supported projects.

(m) Interface as required with the NSWC PCD Budget and Accounting Offices.

(n) Provide management support services including maintaining methods to gather data for analysis and interpretation of program approaches and solutions that assure funding transactions and procedures comply with U.S. Navy and Congressional requirements.

(o) Archive official records as needed using the guidance of SECNAV M-5210.1 CH-1 and using the Navy’s prescribed records management system (currently HPE-RM).

3.7 American Sign Language (ASL) Interpretation Support

(a) The Contractor shall provide sign language interpreters certified in American Sign Language (ASL), when requested with a one to two week notice for occasional NSWC PCD training events or other assemblies.

Historically the use of this requirement has been approximately two hours monthly on average.

(b) The ASL interpretation may be provided face-to-face with individual hearing-impaired Government personnel, or to a large audience.

(c) ASL interpretation for some events may be recorded on video by NSWC PCD and combined with other video of the event for later viewing by hearing-impaired NSWC PCD personnel.

(d) This effort occurs only at NSWC PCD – there is no travel associated with this requirement. Efforts in this area shall be reported in the Contract Status Report.

3.8 Travel Office Support (CDRL A011)

This area provides support to NSWC PCD’s Government travel requirements. Historically NSWC PCD Government travelers have generated up to 5,000 travel authorizations per year, along with their corresponding vouchers for reimbursement. This work requires a basic understanding of the rules and regulations governing the performance of official Government travel and subsequent allowances and entitlements. This work also requires knowledge of the Defense Travel System (DTS), standard accounting codes, classifications, and terminology, and the ability to apply various accounting and travel methods and techniques. This support requires skill in the latest Navy-used version (currently 2016) of Microsoft Office (Outlook, Word, Excel, and PowerPoint), and the ability to communicate orally and in writing with personnel across NSWC PCD.

Using the guidance of Joint Travel Regulations for Uniformed Service Members and DoD Civilian Employees and DoD 7000.14-R, the Contractor shall provide support that includes the following:

(a) Review travel authorizations and vouchers for completeness, accuracy, adequacy of documentation and compliance with the regulations…