N6105425RCPR114-0-SOW rev4 shuttle boat.docx

STATEMENT OF WORK FOR SHUTTLE BOAT OVERHAUL

Period of Performance: 22AUG2025-21FEB2026

1. INTRODUCTION.

1.1. Commander, Fleet Activities Yokosuka is the largest naval installation outside of the U.S. and its territories. We provide 24/7 mooring service. We are committed to providing the best service worldwide even on short notice. We coordinate the most suitable berthing arrangement according to your maintenance and operational needs. 7th Fleet forces facilitate rapid response to natural and manmade crises in the region, all the while ensuring the security and stability. Shuttle boat is utilized as a transport vessel to load and offload personnel, supplies, and other various cargo. As per OPNAVINST 5090.4B Chapter 4 all Navy activities shall identify means and methods for the elimination or minimization of pollutants and, where possible, incorporate them at the earliest stages of planning, design, and procurement of facilities, ships, aircraft, weapon systems, equipment, and material. Fleet Activities Yokosuka maintains one shuttle boat. Without the shuttle boat, our abilities to transfer personnel to and from Hakozaki will be significantly degraded.

1.2. This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied. By agreeing to perform the services described in these specifications, the Contractor acknowledges that he/she is not, and shall not become, an employee of the U.S. Government. The Contractor further agrees that he/she shall not bring any cause of action in any forum claiming that he/she has become an employee of the U.S. Government.

1.3. OBJECTIVE.

1.3.1. Shuttle Boat needs to be towed to contractor’s yard, conduct inspection of hull, perform a complete overhaul preservation to include removal of old paint coverings and deck non-skid, and repaint with new paint coverings and new deck non-skid. In addition make repairs as listed. All work will be conducted at contractor’s yard.

2. GENERAL REQUIREMENTS

This document invokes the requirements applicable to the docking and maintenance work to be performed on one AZUMA SHUTTLE-1. Work performed and accomplished shall be in accordance with the highest quality workmanship standards and practices commonly accepted in the commercial marine industry and the technical references listed herein. The Contractor is responsible for understanding and complying with all requirements specified herein. The requirements listed herein work in conjunction with the technical drawings and other references to describe the essential features, functions, and requirements of the work performed.

Definitions:

2.1. As used throughout this Specification, the following definitions and terms are meanings as indicated.

2.2. Unless otherwise stated, “As shown”, “as indicated”, “as detailed”, or other words of similar import refer to the contractual documents including reference documents and publications.

2.3. The words “as directed”, “as approved”, “when authorized” or words of similar import refer to the direction, requirements, permission, approval, or acceptance by the Contracting Officer.

2.4. The term “Government Docking Observer” is the Government official certified by the Government as qualified to execute the duties of a Docking/Harbor Pilot. The presence of the Docking Observer is for protecting the Navy’s interests, not to give direction to the Contractor. However, the Docking Observer shall have the authority to stop the docking, undocking or launching evolution when the vessel safety or other Navy interests are jeopardized. This authority does not imply limitations on or responsibility for the actions of the Contractor’s Dock Master.

2.5. The term “Objective Quality Evidence” (OQE) shall mean current, accurate, and complete objective documentation and information submitted together as a complete data package sufficient that a qualified and disinterested third party could analyze, evaluate, and formulate an opinion as to whether technical requirements were achieved.

2.6. Where “in accordance with Regulatory Body requirements” is stated, the industrial efforts shall be in accordance with the appropriate commercial regulatory body requirements unless otherwise authorized by the Government Contracting Officer only.

2.7. The term “marine” or “marine quality” means an item constructed of materials unaffected by moisture, sea spray, extremes in temperature or other hazards of the marine environment, and designed and constructed to perform its intended functions under marine operating conditions.

2.8. The term “herein” means the applicable section(s) of this Specification.

2.9. The term “NAVSEA” means the Naval Sea Systems Command, one of five system commands, responsible for engineering, building, supporting, and maintaining the Navy’s fleet of vessels.

2.10. Abrasive Blast to Near White Metal: Clean surfaces to SSPC-SP10 standard, 95% free of scale, rust, paint, staining or discoloration of the material surface, remaining 5% of surface area may contain randomly dispersed paint and staining residue.

2.11. Abrasive Blast to White Metal: Clean surfaces to SSPC-SP5 standard, 100% free of mill scale, rust, paint, staining or any discoloration of material surface.

2.12. Appendage: A general term for any part projecting from the underwater portion of the hull such as shaft bossing, bar keel, bilge keel, propeller struts and skegs.

2.13. Contracting Officer: Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts, make related determinations and findings and issue delivery/task orders. Only the Contracting Officer has the authority to extend the performance period of the contract and/or delivery/task orders.

2.14. Exchange: Replacement of an item with a similar item.

2.15. Furnish: The Contractor shall provide what is needed at the Contractor's expense. All parts shall be new, unless the specification allows for a reconditioned item.

2.16. Hand Tool Clean: Clean surfaces to SSPC-SP2 standard, free of all loose paint, scale, rust and debris, utilizing hand tools.

2.17. Includes: Includes, but not limited to.

2.18. Marine Maintenance Officer (MMO): The technical expert inspecting work performed by the Contractor for compliance with the contract and any modification required and reporting to the Technical Point of Contact (TPOC) for review, who will forward the request to the Contracting Officer for approval.

2.19. Overhaul: The Contractor shall remove an item from its installed location to a work area suitable for type of equipment, disassemble all parts, clean all parts, inspect and/or test all parts, and submit a condition report on all parts. Upon completion of Government determination of which parts can be reused and which parts must be renewed, the Contractor shall recondition those parts designated for reuse, replace parts designated for renewal with new parts, reassemble items, reinstall items, and test items. New parts required by the Government not enumerated in the technical specifications shall be furnished by the Contractor, and the Contractor will be compensated in accordance with paragraph 2.61 entitled: "Approval of Additional Replacement Parts and Materials."

2.20. Power Tool Clean: Clean surfaces to SSPC-SP3 standard, free of all loose paint, scale, rust and debris, utilizing power tools.

2.21. Qualified Manufacturer’s Repair Technician: A person who has received training by the manufacturer enabling the individual to properly inspect, troubleshoot, diagnose, adjust and perform repairs to that specific equipment/component.

2.22. Recondition: The elimination and/or correction of those defects and/or conditions that, determined by the item manufacturer's standards, would adversely affect a used item in its continued service, by work on that item, resulting in a serviceable finished item with all tolerances and dimensions remaining within the manufacturers allowable wear limits and/or variance for the intended service.

2.23. Reinstall: To place back in designed position, remount and reconnect.

2.24. Renew: Put in a new item, unit or part as required by technical specifications.

2.25. Repair: To restore an item or system to a sound condition by the performance of work on that item or system.

2.26. Replace: To supply an equivalent new item for the item to be replaced, to furnish and install.

2.27. Rust: All forms of ferric oxide. All terminology in this specification indicating the removal of rust shall be defined as requiring total removal of all visible and accessible rust, including loose and hard scale, to bare metal. Additionally, unless a method is specified, the Contractor shall determine and use any method of rust removal necessary to accomplish the task, and all bare metal surfaces exposed by the de-rusting process shall be properly and adequately primed.

2.28. SSPC: Society for Protective Coatings.

2.29. Surface Cleanliness: SSPC standards for surface cleanliness is the condition of the substrate after cleaning has removed partial or total residues of chloride, soluble ferrous salts and sulfate contamination. The acceptable standard of cleanliness in this specification is SC-2

2.30. Requirements and Contractor Responsibilities: These requirements and responsibilities shall be considered to be a part of this contractual specification. Consideration shall be given to these requirements and responsibilities and shall be reflected in the Contractor's bid/offer. The Contractor shall comply with all National, prefecture and local environmental regulations. The Contractor shall assume these responsibilities and perform as required.

2.31. Damages: The Contractor shall be responsible for all damages to the vessel, its equipment and machinery incurred while the vessel is under the Contractor's care, due to the Contractor's, his employees' or his subcontractor's negligence or failure to act to protect the vessel.

2.32. Sandblasting and Painting: During sandblasting and painting of exterior, interior or underwater hull, the Contractor shall take extreme caution to prevent blasting materials from entering into sections and compartments not intended to be sandblasted, by sealing off all compartments. All windows and port lights must be protected by the installation of either metal or wood blanks and properly sealed to prevent damage. Exterior light fixtures, armored cables, deck machinery, name plates and all bright work shall be protected by wrapping with rags, masking and covering with canvas covers. Damage to any items on the vessel will be corrected by replacement or repair by the Contractor at no cost to the Government, and to the satisfaction of the Contracting Officer. The Contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) requirements during sandblasting and painting.

2.33. Cleaning: All dirt, grease marks and debris caused by the Contractor's personnel in performance of work throughout the vessel shall be thoroughly cleaned by the Contractor after all work and test runs have been completed and before the vessel have been accepted by the MMO. Debris shall be cleaned up periodically to ensure a safe working environment.

2.34. Ventilation: All painted areas not having free access to natural ventilation and which are required to be closed or sealed upon redelivery of the vessel shall be ventilated by forced dry air between coat applications and for not less than twenty-four (24) continuous hours prior to closing.

2.35. Painting: All surface preparation, priming and finish painting required in the contract or delivery/task order under the Contractor's responsibility shall conform in all respects to the detailed instructions contained in NAVSEA Standard Item.

2.36. Disturbed Areas: All painted surfaces that are disturbed, soiled or marred by the accomplishment of work specified herein, and authorized changes thereto, shall be cleaned, primed and painted at no additional cost to the Government.

2.37. Paints: The Contractor shall submit test reports establishing compliance with all National, prefectures and local environmental standards pertaining to marine paints, red lead removal, painting processes, and the handling, storing, and disposal of hazardous wastes.

2.38. Dry docking Facilities: Watercraft (vessels) shall be dry docked without stress or strain by use of graving dock, floating dry-dock, marine railway, marine-travel lift, or synchro-travel lift of sufficient capacity for lifting and travel. Belly straps or slings shall have valid load test and annual certifications available for inspection. PLACEMENT OF A CRANE ON THE VESSEL IS PROHIBITTED.

2.39. Dry-dock Certification: The Contractor shall provide a sound graving or floating dry-dock, or marine railway capable of lifting and accommodating a vessel with displacement and dimensions as specified in the dry-dock item of the contract or delivery/task order. The Contractor shall provide qualified docking personnel and a qualified dock master. Ensure the dry dock and docking equipment are capable of docking and undocking the subject vessel at all ranges of tidal conditions. The following details apply:

2.39.1. The Contractor shall ensure the dry-dock is certified safe for dry docking US Navy vessels in accordance with NAVAL SHIPS TECHNICAL MANUAL CHAPTER 997 “Docking Instructions and Routine Work in Dry Dock”, (S9086-7G-STM-010/CH-997R3)

2.39.2. If required under the Solicitation, the Contractor shall submit proof of current certification on the dry-dock facility prior to contract award.

2.39.3. Certification by a registered professional engineer shall include the following: (1) Date of the inspection; (2) principal dimensions; (3) capacity; (4) a statement that the professional engineer observed the operation of the mechanical/electrical systems and that the systems are satisfactory to lift the vessel(s); (5) a statement that the professional engineer visually inspected the structure and verifies the wastage that currently exists is less than 25% or, if wastage is more than 25% in certain areas, thickness readings for those areas and an analysis (preferably a Finite Element Analysis) to indicate what the structure can support in its current condition. If applicable, fire protection services, and fire alarms and locations.

2.40. Alterations: The Contractor shall not change or alter the configuration of the vessel(s) in any way, i.e., cutting off masts, antennas or lights, etc., in order to get the vessel(s) to the place of performance. Unbolting is acceptable. Replacement of items which are unbolted must be accomplished within the stated performance period. Additional time will not be granted for the replacement of items.

2.41. Extension: All requests for an extension shall be submitted in writing to the TPOC clearly explaining the reason for the time extension request and stating the amount of additional time being requested. The Contracting Officer is the only authority who can authorize an extension to the performance completion date. Extensions for severe foul weather and other circumstances will be considered provided the progress schedule clearly indicates that the severe foul weather as defined by the five year norm for that month, or other circumstances impacted work along the critical path. The Contracting Officer will coordinate with the MMO on site to determine the impact of the severe foul weather or other circumstances on the Contractor's progress. The severe foul weather must occur within the performance period, or any extension, before it will be considered by the Contracting Officer.

2.41.1. Omissions from the drawings or specifications or the miss description of details of work which are manifestly necessary to carry out the intent of the drawings and specifications, or which are customarily performed, shall not relieve the Contractor from performing such omitted or miss described details of the work, but shall be performed as if fully and correctly set forth and described in the drawings and specifications.

2.42. Welder's Certification: Welders must be certified for the types of metal and position of welding being performed with a minimum of three years' experience relating to repair of vessels.

2.43. Protection of Vessel(s): The Contractor is responsible for the protection of the vessel(s) while under tow and in its yard. The Contractor must at all times have the vessel(s) secured and protected from fire, acts of God, vandalism and theft.

2.44. Final Inspection: Final inspection of the end item shall be performed by the Contractor in accordance with the contract. The Contractor’s inspectors making final inspection shall document all inspection records. Deficiencies disclosed by the inspection and corrective action taken shall be described in detail on a deficiency sheet attached to the inspection record.

2.45. Examination and Tests:

2.45.1. All examinations and tests required to be performed by the Contractor shall be subject to the surveillance of the Marine Maintenance Officer. Prior to the commencement of any such examinations or tests, the Contractor shall give a written four (4) hour notice to the Marine Maintenance Officer of the date, time and place where said examinations and tests will be conducted. Unless otherwise specifically identified and set out in the schedule, the original line item price shall include all the cost and expenses of all examinations and tests required to be performed by the Contractor.

2.46. Contractor Pickup/Delivery: The Contractor shall pick up the vessel within seven (7) calendar days of notification that the vessel is available for pick up, unless a different time is stated in the contract/task order proposal. The Contractor shall notify the Marine Maintenance Officer prior to picking up the vessel. In the event the vessel is not picked up within seven (7) calendar days or as stated in the contract/task order proposal, after receiving notification that the vessel is available for pick up, the performance period shall commence on the seventh day (or as stated in the contract/task order proposal) after such notification has been given.

2.47. Government Pickup/Delivery: In the event the Government delivers the vessel, the Contractor shall accept the vessel upon delivery.

2.48. Performance Period: All services including vessel pickup and redelivery are required to be completed no later than the Period of Performance end date stated in the solicitation/contract. Normal weather variations at the Contractor’s plant must be taken into account when scheduling work under this contract/task order proposal. An extension of time for foul weather will not be granted unless the Contractor can present documentation substantiating (1) the weather was unusually severe, and (2) the work controlling the overall completion of the contract/delivery order was delayed by the unusually severe weather. Unusually severe weather is defined as weather that is abnormal compared to the past weather at the same location for the same time of year. The Contractor is responsible for presenting United States weather statistics showing the weather recorded during the performance period was more severe than weather recorded over a five-year preceding period for the plant area.

2.48.1. The vessel must be redelivered between the normal working hours of the activity on or before the completion date. Vessels redelivered after the contract/delivery order completion date will be considered late.

2.48.2. The performance period for each contract/delivery order includes time to perform both the Definite and Optional Items.

2.48.3. Required Performance Period: 22AUG2025-21FEB2026

2.49. Normal Working Hours and Normal Working Days: Marine Maintenance Officer normal working hours are 0730 hours (7:30 a.m.) to 1600 hours (4:00 p.m.) on normal working days, which are Monday through Friday, inclusive, except legal holidays (January 1st; 3rd Monday in January; 3rd Monday in February; 14th Monday in February; 21st Monday in February; last Monday in May; June 19th; July 4th; 1st Monday in September; 2nd Monday in October; November 11; 4th Thursday in November; and 25th of December; Fridays which precede holidays falling on Saturday and Mondays which follow holidays falling on Sunday. Any work which requires the MMO’S inspection must be scheduled during the normal working hours and days.

2.50. Required Insurance:

Type Amount

Workers Compensation and Minimum liability limit $100,000.00 Employer’s Liability

Comprehensive General Liability Minimum bodily injury Limits $500,000.00 per Occurrence

And $20,000.00 per occurrence For property damage.

2.50.1. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation, or any material change in the policies adversely affecting the interests of the Government in such insurance, shall not be effective for such period as may be prescribed by the laws of the State in which the contract is to be performed, and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

2.50.1.1. Should the cancellation statement on the certificate be used with appropriate modifications, the authorized representative who signs the certificate must initial inside the block containing the cancellation statement. If another cancellation clause is attached as page 2 of the certificate, the cancellation clause at the bottom of the certificate must be deleted and the deletion initialed by the authorized representative, who will also sign page 2 to indicate agreement with the clause.

2.50.1.2. The Contractor agrees to insert the substance of this clause in all subcontracts hereunder.

2.51. Additional Replacement Parts, Transportation Charges, Machining, Fitting and Installation:

2.51.1. In addition to work specified in the specifications, the Contractor shall furnish additional replacement parts, materials and installation which are determined to be required by the Government. The Contractor shall purchase additional replacements parts and materials required under this paragraph at the lowest known cost after a CFR has been submitted and reviewed by the MMO and forwarded to the Contracting Officer for approval. “At cost” is defined as the actual net cost of such parts and materials to the contractor including any and all discounts, rebates and allowances thereon (regardless of the date of purchase), material handling costs properly allocable to such parts or materials (if such costs are not reimbursable under any other provision of this contract), and properly identified and supported freight or transportation charges. The Contractor shall install and test such replacement parts and materials at no additional cost to the Government.

2.51.2. Additional replacement parts and materials that require machining or fitting shall be machined or fitted at no extra cost to the Government.

2.52. Approval of Additional Replacement Parts and Materials: Only the Marine Maintenance Officer will approve additional replacement parts and materials. Procedure for approval will be as follows:

2.52.1. If it is determined by the Marine Maintenance Officer that an item or a component of an item must be renewed (new item or newly fabricated because a new item is not available), a Condition Report shall be completed by the Contractor and forwarded to the MMO.

2.52.2. Upon approval from the MMO, the additional replacement part and/or material, a modification to the contract will be processed through the Contracting Officer.

2.52.3. Any additional replacement parts and/or materials approved under these procedures will be priced at cost under the terms of the paragraph herein.

2.53. Subcontract Work on Additional and Extra Items: When work is to be subcontracted, the following information shall be furnished on the Specification Worksheet:

2.53.1. Subcontractor’s Firm Name

2.53.2. Billing Rate per Man-hour

2.53.3. Man-hours Required for Performance of Specified Work

2.53.4. In the event travel is required by a subcontractor, necessary for the performance of assigned tasks and as approved by the Contracting Officer, the Government will reimburse the Contractor for actual transportation fare via the most direct routes (non-first class) between place of origin and destination. Cost for delays in route (excluding Government caused delays) will not be reimbursed. Per Diem will be paid at Joint Travel Regulation (JTR) rates. General and administrative expense is allowable if travel is normally part of the Contractor’s G&A base.

2.54. Pricing data: In accordance with DFARS PGI 217.7103-3(3), offerors shall include a breakdown of the proposed prices with reasonable supporting details in whatever format and detail the Contracting Officer may request.

2.55. Payment and Performance Bonds: When payment and performance bonds are required, the Contractor shall submit them within ten (10) calendar days after contract award. Failure to provide bonds within ten (10) calendar days may result in termination for default without a Cure Notice being issued by the Contracting Officer. Proof that a performance and payment bond can be attained may be required prior to award.

2.56. Order of Precedence: Any inconsistency in this solicitation or contract shall be resolved by giving precedence in the following order:

2.56.1. Specifications.

2.56.2. Schedule (excluding the specifications).

2.56.3. List of Individual Prices

2.56.4. Representations and other instructions.

2.56.5. Contract clauses.

2.56.6. Other documents, exhibits and attachments.

2.57. Progress Schedules:

2.57.1. The Contractor shall, within five (5) days after vessel pick up/delivery, prepare and submit to the TPOC for approval two (2) copies of a Progress Schedule, listing work by individual item, and showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the work (including acquiring the material). The schedule shall be in the form of a Progress Chart of suitable scale to indicate the percentage of each item of work scheduled for completion by any given date during the period and shall clearly identify the critical path for performing the work. The Contractor shall, within five (5) days after vessel pickup/delivery, submit one (1) copy of Progress Schedule (as submitted to the Contracting Officer) to the attending MMO for the vessel’s file.

2.57.2. The Contractor shall keep the Progress Schedule current by making entries to include added or deleted items of work or changes in scheduled dates and upon doing so shall immediately deliver three copies of the updated schedule to the TPOC for approval.

2.58. Limitations on Subcontracting: By submission of an offer and execution of a contract, the Contractor agrees that in performance of the contract the concern shall perform at least 50 percent of the cost of the contract, not including the cost of materials, with its own employees.

2.59. Modification Proposals – Price Breakdown: Reference DFARS 252.236-7000, the time specified by the Contracting Officer is three (3) calendar days.

2.60. Availability of Drawing and Other Documents: Official drawings and other documents will be available for review upon request if available.

2.61. Physical Security Requirements:

2.61.1. The following security measurements will be placed in affect if the US Navy vessel is docked outside of the US Navy Yokosuka Base Installation:

2.61.1.1. The Contractor shall take the necessary steps and precautions to ensure the security of all US Navy vessel(s) while physically present at Contractor’s facility throughout the performance period of the contract.

2.61.1.2. Access to vessels in the dry dock or floating dock shall be limited to a single access control point located on the pier side of the dry-dock or floating dock brow or gangway. Contractor shall post security guard at access control point 24 hours per day, 7 days per week.

2.61.1.3. Access to vessels in synchro lift repair bays shall be limited to a single access control point designated by tape marked barrier or equivalent surrounding all US Navy vessels in repair bays. US Navy vessels shall be grouped as far inland as practical.

2.61.1.4. The Contractor shall furnish all workers, foremen and supervisory personnel with easily visible photograph access badges to be worn at all times while within the specified security perimeter. All authorized visitors will be given a clearly marked visitor badge and will only be granted access to the security perimeters with escort.

2.61.1.5. The Contractor shall provide roaming guards in the dry dock or floating dock and/or repair bay security perimeters 24 hours per day, 7 days per week. The Contractor shall provide security patrols of the harbor area adjacent to the facility at all times while vessels are either moored at their facility or within the dock. These guards and security patrols shall insure that only personnel with proper identification badges are allowed access to US Navy vessel(s) and the immediately adjacent waters.

2.61.2. The Contractor shall report any suspicious activity or violations of security policies to the MMO and Base Security within 24 hours of the incident.

2.62. Care of Vessel: The Contractor shall be responsible for the care of vessel equipment, materials, and components related to the work being performed. Each vessel shall be kept free of chips, shavings, refuse, dirt, scrap materials, welding slag, and other extraneous materials. Piping ends shall be covered with appropriate covers to prevent system contamination. Open areas in structure shall be covered to prevent water entry. Tanks and voids opened shall be clean, dry, and pass Government inspection prior to being closed. Do not operate or utilize existing, newly installed, or repaired shipboard equipment for or in the performance of the Contractor’s work effort. Ship’s Force will accomplish such operation when required for test and checkout purposes. Temporary protective measures shall be taken to avoid wear and damage to the Vessel and all associated components. Water shall not be allowed to accumulate in the hull or structure during work performance. Measures shall be taken to prevent corrosion and deterioration of the Vessel and all associated components. Vessel shall be broom clean and with all preservation coatings fully cured prior to final delivery to the Government.

2.63. Workmanship: The Government reserves the right to accept or reject material and workmanship nonconformance. Noncompliance with Contractor’s quality control processes will influence past performance rating provided on contract evaluation. Plating and structural member cuts shall be neatly and accurately made with edges cleaned and prepared for welding. Sharp edges shall be ground smooth to avoid injury to personnel. Equipment, machinery and associated support systems shall not leak oil, water or other type of fluids. Machinery and equipment shall be protected against weather hazards. Machinery, equipment and electrical cables shall be protected against accidental movement or shifting in exposed locations.

2.63.1. At the time of delivery, work performed shall meet the performance requirements specified. In the event that deficiencies are discovered during the Guarantee period, an opportunity will be afforded the Contractor to witness, inspect and comment on such deficiencies. Materials and articles used for work performed shall be of commercial marine quality, conforming to the requirements of the Regulatory Bodies listed herein, unless specified to be otherwise. Where terms such as machinery, fittings, structures and equipment are herein specified to be in accordance with Government specifications it is intended that commercial marine equivalents, when approved by the Government, may be substituted.

2.64. Arrival Conference: The Government will arrange an arrival conference with the Contractor at CFAY PORT OPS facility after contract award and prior to start of production work. The Contractor shall submit the following information 5 working days after contract award and/or prior to the scheduled arrival conference:

2.64.1. List of all subcontractors with extent of work to be accomplished by each subcontractor.

2.64.2. List of Manufacturer’s Technical Representatives to be provided per the particular specification requirement.

2.64.3. Welder Qualification List, with name, type of qualification(s) and date of last qualification test for each qualification and a list of qualified silver brazers.

2.64.4. Safety Data Sheets (SDS) or equivalent for all materials to be used by the Contractor to accomplish the requirements of this contract.

2.64.5. List of key Contractor personnel with names, positions, telephone, and fax numbers, e-mail addresses and emergency contact information.

2.64.6. Copy of the Contractor’s Inspection and Quality Control System with copies of all related forms, reports, and other supporting documentation.

2.64.7. Copy of Contractor’s Property Administration Program for Government Furnished Equipment (GFE) or Material (GFM) including copies of all related forms and reports.

2.64.8. Contractor’s production performance and material ordering schedules.

2.64.9. Plan for Initial and Post Tests in accordance with para. 3.2 And 3.13.

2.65. Corrective Action Request (CAR): The Contractor is solely responsible for implementation of the Inspection and Quality Control System. Government observer(s) will monitor production work performed at any time or at any facility where work is ongoing. If, during the performance of work, the Government observer(s) witness work that fails to meet the specifications or would lead to an unsatisfactory end product the observer will alert the Contracting Officer and advise the Contractor of the deficiency. If the deficient work is not corrected within a reasonable amount of time (determined by the Contracting Officer’s Representative) the Contractor will be issued a Corrective Action Request (CAR) and shall respond in writing within 48 hours of CAR receipt to the Contracting Officer concerning the corrective action taken to remedy the issue and prevent future occurrences.

2.66. Progress Meetings: Monthly progress meetings will be held at the Contractor’s facilities near the vessel. The day and time of the meeting will be set by the TPOC upon consultation with the Contractor. A review of percentage completion for each work item shall be conducted including the Contractor’s assessment of schedule adherence, production schedule, corrective action reports, material lead times and other issues shall be discussed.

2.67. Interferences: Contractor pricing offered shall include removal and re- installation of all interferences associated with performance of the required work. The fact that interference is not shown on a plan or specifically identified in the specification item is not justification for a contract change. A physical check of each work site prior to bid submittal is strongly encouraged. This is followed by NAVSEA STANDARD ITEM 009-023.

2.68. Safety Requirements: All work on Base shall be conducted in a safe manner and shall comply with the current safety and environmental requirements as indicated in EM385-1-1, Safety and Health Requirements Manual issued by the U.S. Army Corps of Engineers and JEGS (Japanese Environmental Governing Standards) issued by Headquarters, U.S. Forces Japan. EM385-1-1 is obtainable from Internet address, http://www.usace.army.mil/CESO/Documents/EM385-1-1FINAL.pdf, and a copy of the current JEGS will be made available for the contractor’s inspection and review upon request to MMO. The Contractor shall brief the safety and environmental consideration at the arrival conference and submit the minutes in Japanese and English to MMO after the briefing immediately.

2.69. General: Contractor shall be responsible for the compliance of the above requirements by all subcontractor personnel performing work related to this contract. In cases of conflict between the above regulations, the stricter of the requirements shall take precedence.

2.70. Accidents and Injuries: Report injuries to Contractor and subcontractor employees immediately to the MMO. A written report of the incident shall be submitted within 24 hours of investigation completion. Written report shall include narratives of the circumstances leading up to and including the injury and any actions (immediate and contemplated) taken to mitigate future reoccurrences of injuries.

2.71. Scaffolding: These requirements are hereby invoked and are applicable to Contractor assembled scaffolding and ladders at any location where Port Operations administer the contract. All scaffolding assembled must be in compliance with standards as determined by JICOSH (Japan International Center for Occupational Safety and Health).

2.71.1. Install a swinging gate guardrail at the entrance to each scaffold ladder access opening(s) and each through-platform access opening(s).

2.71.2. Install standard railing around the non-access sides and a swinging gate guardrail on the entrance side of through-platform access openings.

2.71.3. Install standard toe-boards around all scaffold floor openings, except at the entrance to the swinging gate guardrail, on all exposed sides of through-platform access openings.

2.71.4. Install each ascending ladder section with a landing platform and with each ladder section platform in an offset position from the previous or adjacent ladder section for heights above 21 feet. Position each ladder perpendicular to each landing or work platform to the greatest extent practicable.

2.71.5. Construct, load, and maintain scaffolding in accordance with the qualified person’s design.

2.71.6. Develop detailed engineered drawings and specifications for scaffolds when manufacturers designed guidelines do not exist, such as for “hanging scaffolding.

2.71.7. Maintain on the jobsite a copy of the detailed engineering drawings and specifications showing the sizes and spacing of members and the calculations developed for the engineered design(s).

2.71.8. Construct, load, and maintain scaffolding in accordance with the registered professional engineer’s design.

2.71.9. Install a commercially available scaffold tag system on all scaffolds. The tagging system, as a minimum, shall be prominently attached to the scaffold structure, consist of green colored “Okay to Use” tag(s), red colored “Danger” tag(s), and accomplish the following:

2.71.9.1. Ensure that only qualified Competent Persons apply tags;

2.71.9.1.1. Ensure that any scaffolds not properly tagged shall not be used; apply all tags on the scaffold structure as close as practicable to each ladder access and/or entry point;

2.71.9.1.2. Apply a red tag to indicate to users that the scaffold is being dismantled, is not yet completely erected, or for some reason is unsafe for use.

2.71.9.1.3. Apply a green tag to indicate to users that the scaffold is safe for use

2.71.9.1.4. Ensure green tags contain the following information as a minimum: the location of the scaffolding structure; a unique reference number to identify each separate scaffolding structure, if necessary; the date the scaffolding structure was first erected; the name(s) of the scaffold builder(s); the load rating of the scaffold structure; and the Competent Person’s printed name and signature.

2.72. Hot Work/Welding: Prior to performance of any hot work/welding on the vessel, certify a safe atmosphere exists in and around the work area before starting any work that may produce the heat of ignition, sparks or flame. Accomplish necessary steps in order to make the area safe for hot work. A copy of the gas free certification shall be posted at the work site for the entire period that personnel entry into and around the work area is required.

2.72.1. All welding equipment and materials shall comply with the applicable requirements of NK (Nippon Kaiji Kyokai/Japan Maritime Association) welder qualification requirements. Welding shall be sequenced to keep the thermal expansion of structures to a minimum.

2.72.2. Perform visual, radiographic, ultrasonic, magnetic particle or dye penetrant inspection of welds, to determine conformance, in accordance with the requirements of American Society for Testing and Materials (ASTM) International. All welds shall be 100 percent visually inspected. All boundary integrity welds shall be 100 percent visually inspected and tested to the appropriate nondestructive testing method. All defects shall be repaired in accordance with approved procedures. All welders shall be certified by NK (Nippon Kaiji Kyokai/Japan Maritime Association) welder qualification requirements.

2.72.3. Submit one legible drawing or sketch of each proposed access cut and a list of each proposed bolted/riveted access removal to the TPOC and Government Docking Observer (GDO) 3 working days prior to making any cut or removing any bolted/riveted access. Submittals are not required where access cuts are authorized per a NAVSEA approved drawing. Drawing or sketch shall contain, as a minimum, the following:

2.72.3.1. Describe the temporary access closure or enclosure.

2.72.3.2. Develop a plan and elevation view specifying the location of the access by deck, frame, and distance from the center line or deck edge including measurement and location of adjacent penetrations, bulkheads, framing, welds, and riveted joints within 12-inches of the proposed cuts.

2.72.3.3. Identify the location and number of previous cuts visible in each plate and the cutback of existing welds.

2.72.3.4. Identify structural reinforcement required to prevent distortion of the vessels structure, fuel or fuel oil tanks, CRES 3/16 fasteners shall be substituted in lieu of brass...

2.72.3.5. Identify the thickness and type of material of plating and structural members to be cut. Identify the source or document/drawing number identifying the material requirements, if possible.

2.72.3.6. Identify by positive methods any structural member, interference, and compartment boundary(s) on the opposite side of the proposed access cut or bolted/riveted access.

2.72.3.7. Furnish a copy of the weld procedure or identify the Government approved weld procedure number on/with the drawing or sketch.

2.72.3.8. Furnish all drawing titles, numbers, and technical documentation used.

2.73. Condition Found Report/ Inspection Discrepancy Report (CFR/IDR):

2.73.1. Utilize Figure A to communicate to the Contracting Officer concerning all conditions found, discrepancies noted, and other information requiring formal documentation. Provide the Contractor’s recommendation for corrective action and include Contractor’s estimated pricing (man hours and materials) to correct the condition found. The Government will review and respond to the submitted report. Additional repairs related to the found condition will be tasked if determined necessary by the Government. In the event difficulty is encountered in meeting requirements or difficulty is anticipated in complying with the contract schedule dates, immediately notify the Contracting Officer via verbal communication with the MMO. Provide the MMO a written report stating pertinent details as to why requirements cannot be met the following work day. Receipt of this notification by the Government is not to be construed as a waiver of the requirements, delivery schedule, or waiver of rights or remedies provided by law or under this contract, or any other requirements in the PWS relating to jeopardy of contract schedule dates. Submission of this report does not authorize the Contractor to perform additional work not covered by the contract or authorized by the Contracting Officer.

2.73.2. When work does not require a report, and one is determined to be necessary in order to produce a reliable or complete repair, submit one legible copy, in approved transferrable media, of a report with supporting data as early as possible in the contract period to the Contracting Officer, via the MMO. The goal is to have required work completed within the original contract period.

2.73.3. For required reports that could result in a change in work to be accomplished or additional material to be procured, complete the preliminary documentation and submit one legible copy, in approved transferrable media, of the required report in a time frame to allow the Contracting Officer, via the TPOC, to initiate early action, but no later than the first 20 percent of the availability.

2.73.4. Dry-dock related inspection reports shall be submitted no later than the first 20 percent of the scheduled docking period. Dry-dock related reports which contain readings (final, thickness, etc.) clearances, alignments, test results, or other such data for work that has to be completed prior to pre-flood/undocking, shall be submitted to the Contracting Officer, via the MMO, within 24 hours after recording the data but no later than 72 hours prior to pre-flood/undocking, whichever occurs first.

2.74. Availability Requirements:

2.74.1. All written and electronic correspondence with the Government, however addressed, shall be submitted to the Contracting Officer via the MMO. In general, for subjects related to payments, separate letters shall be submitted to the Government for each subject concerning changes or delivery. Company “authorized representatives” shall sign all Contractor correspondence. The contractor shall furnish the Contracting Officer with a listing of names, titles, and telephone numbers of these authorized representatives, including emergency contact numbers at the Arrival Conference and when Contractor employees change.

2.74.2. Prepare and keep current schedules necessary for the purpose of establishing an orderly and systematic accomplishment of production work and material ordering. Provide two legible copies, One in hard copy and One in approved transferrable media, to the MMO at progress meetings.

2.74.3. Document Contractor “conditions found” and inspection discrepancies on FIGURE A, included as part of this specification. Duplicate and complete the form to notify the Contracting Officer of problems and provide Contractor recommended corrective action. Items whereby the contractor recommends corrective action, impacting costs or schedule, shall be accompanied by the contractor’s proposed costs and schedule impact. Provide sufficient information to enable the Contracting Officer to make a determination if contract modification is required. Provide all inspection results including detailed measurements, photographs, sketches, and other means to accurately detail the inspection results using FIGURE A, with attachments as necessary.

2.74.4. The Contractor will receive the vessel from CFAY Port OPS and deliver to the Contractor’s facility. Upon completion of all work, the Contractor will arrange delivery of vessel to CFAY Port OPS. Contractor shall provide all materials, labor, and insurance bonds necessary for the period that the vessel is located at the Contractor’s repair facility.

2.75. Integrated Logistic Support:

2.75.1. Submit original copies of manufacturer supplied operating instructions, warranty information, service manuals and other supporting documents for all new equipment and parts to the MMO, for items supplied by the Contractor.

2.76. Materials:

2.76.1. All Contractor furnished materials (CFM) installed shall be new. Materials shall be as indicated on the listed drawings, publications or as specified in this Specification, unless noted otherwise. The use of asbestos, polychlorinated biphenyl (PCB), magnesium, cadmium, or mercury in any materials is prohibited.

2.77. Weight Control:

2.77.1. Institute a weight control program in which actual weights, for removed, relocated and installed equipment/structure, are measured by either weighing or from manufacturer certified data. The location of the center of the load must be recorded along with each weight entry in the weight control report. This location will show the distance vertically from the baseline of the vessel, longitudinally from amidships, and tangentially from the centerline of the vessel. Items that are permanently removed and replaced with the identical item, in the same location, are not required to be included in the weight control report. Items that are replaced with like items of differing material or quantity shall be included in the weight control report. Items that are new installations shall be included in the weight report. Submit a final weight control report to the MMO 48 hours prior to undocking. Submit additional reports to the MMO if changes are made after undocking.

2.78. Environmental and Hazardous Waste Management: Comply with all local laws, codes, regulations, acts, ordinances, and rules for Environmental Protection and Hazardous Waste Management / Disposal, including obtaining required licenses, generator identification number, and permits. All hazardous waste generated by work under this contract is anticipated to be Contractor generated and shall be the responsibility of the Contractor. Estimated hazardous waste associated with work required in these Specifications.

2.78.1. The Contractor shall ensure that their cost proposal for the work proposed herein includes reasonable compensation for all anticipated cost of managing and disposing of the wastes listed above,

2.78.2. Consider marine coatings to contain heavy metals (e.g. lead, chromium, and cadmium), hexavalent chromium, crystalline silica, and/or other toxic or hazardous substances until laboratory analysis establishes otherwise. Comply with all procedures and precautions required for employee protection, sampling, removal, and disposal.

2.78.3. Consider insulation, lagging, and mastics to be…