N55236-20-R-0004 Amend 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

REF: CIS SHEETMETAL SERVICES

The purpose of the Amendment is to address 26 requests for specif ication clarif ications, to change the RFP close date, and to amend the

RFP accordingly.

Replace Section J: Exhibits A through E w ith revised Exhibits A through E, attached.

See Conintuation Pages.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Aug-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N5523620R0004

X 9B. DATED (SEE ITEM 11)

04-Aug-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Aug-2020

CODE

SOUTHWEST REGIONAL MAINTENANCE CENTER

CODE 410B 3755 BRINSER STREET, STE 1

SAN DIEGO CA 92136-5205

N55236 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

John V. Rocks 619-556-6222 john.rocks@navy.mil

N5523620R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

REFERENCE: N55236-20-R-0004, CIS SHEETMETAL SERVICES

In response to the Request for Specification Clarification:

Question #1: Item A001AD, B001AD, C001AD, D001AD, E001AD is for dimensions 109 inches and higher perimeter. Please provide a maximum ELIN perimeter for pricing purposes.

Response:

1. Description of ELINs A001AD, B001AD, C001AD, D001AD, and E001AD shall be changed:

From: “Dimension: 109 inches and higher perimeter”

To: “Dimension: 109 inches to 144 inches perimeter”

2. For ELINs A001AD, B001AD, C001AD, D001AD, and E001AD, the Contractor (KTR) shall submit the proposal for the Estimated Price per Unit Issue based on the ventilation ducting perimeter dimension listed in No. 1 above.

Question #2: Items A001AH, B001AH, C001AH, D001AH, E001AH is for dimensions 145 inches and higher

1. Description of ELINs A001AH, B001AH, C001AH, D001AH, and E001AH shall be changed:

From: “Dimension: 145 inches and higher perimeter”

To: “Dimension: 145 inches to 192 inches perimeter”

2. For ELINs A001AH, B001AH, C001AH, D001AH, and E001AH, the KTR shall submit the proposal for the

Estimated Price per Unit Issue based on the ventilation ducting perimeter dimension listed in No. 1 above.

Question #3: Items A002AF, B002AF, C002AF, D002AF, E002AF is for dimensions 109 inches and higher perimeter. Please identify a maximum ELIN perimeter for pricing purposes.

1. Description of ELINs A002AF, B002AF, C002AF, D002AF, and E002AF shall be changed:

From: “Dimension: 109 inches and higher perimeter”

To: “Dimension: 109 inches to 144 inches perimeter”

2. For ELINs A002AF, B002AF, C002AF, D002AF, and E002AF, the KTR shall submit the proposal for the

Estimated Price per Unit Issue based on the ventilation ducting access covers/panels perimeter dimension listed in

No. 1 above.

Question #4: Item A001AD, B001AD, C001AD, D001AD, E001AD is for dimensions 109 inches and higher

1. ELINs listed in the Contractor Question block does not match the ELINs in the Title. ELINs listed in the

Contractor Question block are the same ELINs listed under Question # 3. The correct ELINs for Question # 4 should be A002AL, B002AL, C002AL, D002AL, and E002AL.

2. Description of ELINs A002AL, B002AL, C002AL, D002AL, and E002AL shall be changed:

From: “Dimension: 109 inches and higher perimeter”

To: “Dimension: 109 inches to 144 inches perimeter”

3. For ELINs A002AL, B002AL, C002AL, D002AL, and E002AL, the KTR shall submit the proposal for the

Estimated Price per Unit Issue based on the ventilation ducting access covers/panels perimeter dimension listed in

No. 2 above.

Question #5: Items A003AD, B003AD, C003AD, D003AD, E003AD material is identified as Steel/Stainless Steel.

The ELIN number sequence suggests the material should be Aluminum. Please correct /clarify.

1. The Material description for ELINs A003AD, B003AD, C003AD, D003AD, and E003AD will be changed:

a. From: “Material: Steel or Stainless Steel”

b. To: “Material: Aluminum”

2. For ELINs A003AD, B003AD, C003AD, D003AD, and E003AD, the KTR shall submit the proposal for the

Estimated Price per Unit Issue based on the ventilation ducting screens material listed in No. 1 above.

Question #6: Items A003AD, B003AD, C003AD, D003AD, E003AD is for dimensions 109 inches and higher

1. Description of ELINs A003AD, B003AD, C003AD, D003AD, and E003AD shall be changed:

From: “Dimension: 109 inches and higher perimeter”

To: “Dimension: 109 inches to 144 inches perimeter”

2. For ELINs A003AD, B003AD, C003AD, D003AD, and E003AD, the KTR shall submit the proposal for the

Estimated Price per Unit Issue based on the ventilation ducting screen perimeter dimension listed in No. 1 above.

Question #7: Items A003AH, B003AH, C003AH, D003AH, E003AH is for dimensions 109 inches and higher

1. Description of ELINs A003AH, B003AH, C003AH, D003AH, and E003AH shall be changed:

From: “Dimension: 109 inches and higher perimeter”

To: “Dimension: 109 inches to 144 inches perimeter”

2. For ELINs A003AH, B003AH, C003AH, D003AH, and E003AH, the KTR shall submit the proposal for the

Estimated Price per Unit Issue based on the ventilation ducting access covers/panels perimeter dimension listed in

No. 1 above.

Question #8: Items A001AL, B001AL, C001AL, D001AL, E001AL, Items A002AM, B002AM, C002AM, D002AM, E002AM, Items A003AJ, B003AJ, C003AJ, D003AJ, E003AJ, A004AG, B004AG, C004AG, D004AG, E004AG GASKET MATERIAL: please change ELINs unit of issue from EA to FT to provide pricing / ordering consistent with the ELIN order cumulative perimeter.

1. Subject ELINs unit of issue will not be revised.

2. The Description of the Sub-ELINs associated with the ELINs listed in the Contractor’s question provides the

Contractor with sufficient data for the price proposal range.

3. The Contractor shall submit the proposal for the Estimated Price per Unit Issue based on the EA Unit of Issue.

Question #9: Items A004AC, B004AC, C004AC, D004AC, E004AC, Items A004AF, B004AF, C004AF, D004AF, E004AF is for dimensions 73 inches and higher perimeter. Please provide a maximum ELIN perimeter for pricing purposes. It is also noted that there are two types of Terminals with the J Terminal being significantly less expensive. For pricing purposes, the solicitation may consider pricing the types of Terminals separately.

1. Description of ELINs A004AC, B004AC, C004AC, D004AC, and E004AC shall be changed:

From: “Dimension: 73 inches and higher perimeter”

To: “Dimension: 73 inches to 96 inches perimeter”

2. For ELINs A004AC, B004AC, C004AC, D004AC, and E004AC, the KTR shall submit the proposal for the

Estimated Price per Unit Issue based on the ventilation ducting access covers/panels perimeter dimension listed in

No. 1 above.

3. Description of ELINs A004AF, B004AF, C004AF, D004AF, and E004AF shall be changed:

From: “Dimension: 73 inches and higher perimeter”

To: “Dimension: 73 inches to 96 inches perimeter”

4. For ELINs A004AC, B004AF, C004AF, D004AF, and E004AF, the KTR shall submit the proposal for the

Estimated Price per Unit Issue based on the ventilation ducting access covers/panels perimeter dimension listed in

No. 3 above.

5. The type of terminal to be fabricated for this ELIN (in the RFP Scope Sheet) will be identified by the

Contractor(s) and the Government during the shipcheck.

Question #9A: Items A004AC, B004AC, C004AC, D004AC, E004AC, Items A004AF, B004AF, C004AF, D004AF, E004AF is for dimensions 73 inches and higher perimeter. Please provide a maximum ELIN perimeter for pricing purposes.

1. Description of ELINs A004AC, B004AC, C004AC, D004AC, and E004AC shall be changed:

From: “Dimension: 73 inches and higher perimeter”

To: “Dimension: 73 inches to 96 inches perimeter”

2. For ELINs A004AC, B004AC, C004AC, D004AC, and E004AC, the KTR shall submit the proposal for the

Estimated Price per Unit Issue based on the ventilation ducting access covers/panels perimeter dimension listed in

No. 1 above.

3. Description of ELINs A004AF, B004AF, C004AF, D004AF, and E004AF shall be changed:

From: “Dimension: 73 inches and higher perimeter”

To: “Dimension: 73 inches to 96 inches perimeter”

4. For ELINs A004AC, B004AF, C004AF, D004AF, and E004AF, the KTR shall submit the proposal for the

Estimated Price per Unit Issue based on the ventilation ducting access covers/panels perimeter dimension listed in

No. 3 above.

Question #10: Items A010, B010, C010, D010, E010. It is noted that the CLIN is for fabrication only. The ELIN does not include removal or installation. Please correct / clarify.

1. The Sub-ELINs under ELINs under A010, B010, C010, D010, and E010 are for materials that shall be repaired or replaced during the fabrication/installation services that are not included in any other ELINs.

2. The applicable Sub-ELINs and the quantity per Sub-ELIN will be identified during the shipcheck between the

Contractor(s) and the Government.

3. Example: Removal and replacement of Ventilation ducting under ELIN A001AE is called out. During the shipcheck, it was identified that the ducting brackets are corroded and have to be replaced. Sub-ELIN A010AJ will be included in the scope for the total length of brackets to be replaced.

Question #11: Items A011, B011, C011, D011, E011: It is noted that the ELIN is for inclined ladders only. There does not appear to be an opportunity to price vertical ladders. It is also noted that the ELIN inclined ladders are priced as EA instead of LF. The specialty manufactured incline ladders are priced per liner foot. It is noted that safety rails in the same ELIN are priced per LF. Please correct / clarify.

1. Removal and replacement of “Vertical Ladders” shall not be included in this contract.

2. Unit of Issue (U/I) for ELINs A011, B011, C011, D011, and E011 shall be changed:

From: “EA” (Each)

To: “LF” (Linear Foot)

3. For Inclined Ladders under ELINs A011, B011, C011, D011, and E011, the KTR shall submit the proposal for the Estimated Price per Unit Issue based on the LF (Linear Foot) listed in No. 1 above.

Question #12: Section L Para 3.0 b. requires the SF33 proposal and CLIN page to be submitted in Excel format.

Please correct to Adobe Acrobat .pdf format.

The SF33 proposal and CLIN page (Section B) are to be submitted in Adobe Acrobat pdf format and not Microsoft

Excel 2013 format. Section L, para 3.0 (b) has been revised in this amendment, see enclosed.

Question #13: SF33 block 9 and Section L Para 3.0 f. proposal due date is 04 SEP 2020. Request extension of due date to 18 SEP 2020 to permit adequate lead time for ELIN additions, dimensions, quantity and unit of issue corrections and offeror consideration.

RFP closing date will be extended from 04 September 2020 to 18 September 2020 (2:00 p.m. PST).

Question #14: Section B CLIN 1, Exhibits A-E, Items A011, B011, C011, D011, E011. It is noted that the ELIN is for inclined ladders only, there does not appear to be opportunity to price vertical ladders. Vertical ladders (GRP, steel, or aluminum) are manufactured in 12-foot sections. Vertical ladders are required to be cut to size by the contractor and installed in accordance with the solicitation. Please update the ELIN or provide new ELIN for vertical ladders in manufactured in GRP, Steel and Aluminum in 12 LF sections.

1. Vertical ladders shall not be included in this contract.

Question #15: Items A019, B019, C019, D019, E019: The ELIN requires marine chemist certification for compartment(s) and for piping system(s). With few exceptions, the marine chemist is required on day one with competent person renewal certification thereafter as needed. Recommend the A019 ELINS (1) clarify the price is

PER Compartment and PER Piping System, (2) ELINS price the marine chemist per day and (3) add ELINs to price the competent person renewal certification per day(s) as required by the PWS. Please correct / clarify.

1. Subject specifications will not be revised.

2. There are separate ELINs for “Certification of Compartment” and for “Certification of Piping” that should be priced separately.

3. The Unit of Issue of the ELIN clearly states that the proposal will be per compartment or per piping system.

4. Certification of Compartments and/or Piping systems are required only when there is actual hot work to be performed.

5. The Contractor shall submit an Estimated Price per Unit Issue based on the projected duration of hot work and the cost of Initial Certification and the subsequent renewal of certification combined.

Question #16: Items A022, B022, C022, D022, E022: ELINS A022 AA etc, requires prices for Rolling Scaffolding.

A022AB is for Fixed Scaffolding. It appears that A022AC etc. should be for Hanging Scaffolding. It is also recommended that the estimated quantity be increased to 500 HR consistent with the sister ELINS. Please correct / clarify.

1. The Description of ELINs A022AC, B022AC, C022AC, D022AC, and E022AC shall be changed:

From: “ROLLING SCAFFOLDING”

To: “HANGING SCAFFOLDING”

2. The estimated quantity of ELIN A022AC, B022AC, C022AC, D022AC and E022AC will not be revised.

3. The “100” is only an “ESTIMATE” of the quantity of Scaffolding ELIN that may be required for the entire year.

This figure is not the maximum amount that can be put on contract for the entire year. The figure can be exceeded as necessary to meet the requirement of the contract.

Question #17: Items A022, B022, C022, D022, E022: ELIN A022 and sub ELINS include supplies and services but do not include shrink wrapping as materials and services. (1) Recommend ELINs A022AA, AB and AC be priced in five (5) foot tall sections instead of Hours; (2) Recommend add Shrink wrapping ELIN when required by the solicitation and resulting delivery order priced per linear foot. Recommend add ELIN 022AD etc. for Shrink

Wrapping per LF. Please correct / clarify.

1. The Description of ELINs A022, B022, C022, D022, and E022 shall be changed to insert “including shrink wrap” before “in support’.

“SCAFFOLDING SERVICES. Provide labor, services, equipment, and materials for the erection, offload, certification, dismantle and offload of scaffolding, including shrink wrap, in support of sheetmetal services in accordance with the statement of work.”

2. The Description of ELINs A022AC, B022AC, C022AC, D022AC, and E022AC shall be changed:

From: “ROLLING SCAFFOLDING”

To: “HANGING SCAFFOLDING”

3. The KTR shall submit the proposal for the Estimated Price per Unit Issue based on the type of scaffolding for the

ELINs listed in No. 2 above.

4. New ELIN A022AD, B022AD, C022AD, D022AD, and E022AD are included to provide coverage for the shrink wrap necessary in the performance of the Sheetmetal services contract. Unit of Issue, SF (Square Foot).

Question #18: Scaffolding Items A022, B022, C022, D022, E022: ELIN does not provide opportunity to price daily inspection for the duration of the services. Recommend add ELIN A022AE etc. for daily inspection services by a certified inspector. Please correct / clarify.

1. The subject ELINs will not be revised.

2. The description of the ELIN clearly states that the daily certification of the Scaffolding shall be included in the price proposal.

3. The quantity of hours for this ELIN (in the RFP Scope Sheet) will be agreed upon by the Contractor(s) and the

Government during the shipcheck.

Question #19: Items A020, B020, C020, D020, E020: ELIN that requires labor, services, equipment, and materials for the submission, processing, approval, and completion of PCP and NDT tests is priced in hours. The estimated number of hours does not appear to adequately reflect existing conditions typically evaluated during shipcheck.

Recommend ELIN be priced in lots to substantiate the balance of services, equipment and materials as required by the PWS. Please correct / clarify.

2. The “10” and “50” figures are only an “ESTIMATE” of the quantity of hours that will be spent in the performance of the PCP and NDT for the entire year. This figure is not the maximum amount that can be put on contract for the entire year. The figure can be exceeded as necessary to meet the requirement of the contract.

3. The quantity of hours for the ELIN listed in No.1 above (in the RFP Scope Sheet) shall be agreed upon by the

Question #20: Items A024, B024, C024, D024, E024: ELIN does not provide a minimum order quantity which would result in extraordinary unbalanced pricing for the first gallon. ELIN does not sufficiently define who opens/closes, blanks, gas free tests, paint disturbed areas, pull blank and test tank. Please clarify.

1. Description of ELINs A024, B024, C024, D024, and E024 clearly states the purpose of this ELIN is to support

Sheetmetal services contract. This ELIN is not for emptying, cleaning, and gas free of tanks or voids.

2. This ELIN provides coverage for any type liquid that will be drained or produced during the performance of

Sheemetal services, most likely piping system repairs.

3. The quantity of gallons for the ELIN listed in No.1 above (in the RFP Scope Sheet) shall be agreed upon by the

Question #21: Items A014, B014, C014, D014, E014: ELIN A014 Piping Services includes a wide range of materials and sizes but is not adequately well defined to establish price inclusion, material applicability, pricing variances relevant to pipe sizes and the responsibility for supporting services. The sub ELIN labels do not adequately establish when pricing is required for steel, aluminum and copper nickel material. It is unclear why stainless steel is identified as a material. The sub ELINs (for all ordering periods A-E) AD and AH represent place holders for pricing 3”-4” pipe and 4”-6” pipe. Those are significant differences to be ceiling priced in two items.

The ELIN does not specifically include services such as gas free, certifications, PCP chlorination and cleaning, clean and flush, hydro testing. If the unspecified services are to be included in ELIN 0025 Over and Above labor and material the pools in that ELIN may not be adequate for the work normally associated with piping. Please correct / clarify.

2. The descriptions of the ELINs A014, B014, C014, D014, and E014, including Sub-ELINs, clearly state that all labor, services, equipment and materials are included in the price proposal.

3. Gas Free services are covered under ELINs A019, B019, C019, D019, and E019.

4. NAVSEA Standard Items, a reference in the SOW, provides the requirements for cleaning, flushing of pipes after repairs. These requirements shall be included in the price proposal.

5. The Contractor shall submit a proposal for the Estimated Price per Unit Issue based on the description of the

ELIN.

6. The quantity for the ELIN listed in No.1 and No. 3 above (in the RFP Scope Sheet) shall be agreed upon by the

Question #22: Items A018, B018, C018, D018, E018: WELDING, BRAZING, CUTTING, AND MACHINING

SERVICES ELIN 018 is inherently variable based upon conditions found, number of weld passes, price of materials to be fit and welded, shipfitter services and location on board ship. If for example the anticipated unit price is per weld pass the estimated quantity per year may not be adequate. It is unclear how the replacement material costs and fitting is included in the ELIN pricing. Please correct / clarify.

1. The descriptions of ELINs A018, B018, C018, D018, E018 and the SOW clearly state that all labor, services, equipment and materials required to perform the sheetmetal services will be included in the price proposal.

2. The location of the work, type of work, type of materials will be discussed during the shipcheck between the

Contractor(s) and the Government.

3. The number of “weld passes” for welding/brazing will determine the quantity of LF to be included in the scope.

4. The quantity of HR and LF for the ELIN listed in No.1 above (in the RFP Scope Sheet) shall be agreed upon by the Contractor(s) and the Government during the shipcheck.

Question #23: PAINTING, PRESERVATION, POWDERCOAT, AND DECK COVERING SYSTEM SERVICES

Items A021, B021, C021, D021, E021: The ELIN (all years) is priced per square foot. The offered prices however will need to consider compartment characteristics that will require differing degrees of containment, ventilation and support services. Small areas will bear disproportionate cost burdens compared with larger areas. Access and adjoining spaces will impact pricing. It is unclear if the supporting supplies and services are to be incorporated in the square foot pricing or moved to the ELIN 025. If expected to be covered as Over and Above work the ELIN 025 pools may not be adequate. Please correct / clarify.

1. The descriptions of ELINs A021, B021, C021, D021, E021 and the SOW clearly state that all labor, services, equipment and materials required to perform the painting, preservation, powdercoat, and deck covering system services in support of the sheetmetal services will be included in the price proposal.

2. The location of the work, type of work, type of materials, and type painting, preservation, powdercoat, and deck covering system will be discussed during the shipcheck between the Contractor(s) and the Government.

3. The quantity of SF (Square Foot surface area) for the ELIN listed in No.1 above (in the RFP Scope Sheet) shall be agreed upon by the Contractor(s) and the Government during the shipcheck.

Question #24: B-231-H002 WORKSITE TRAVEL COSTS (NAVSEA) (OCT 2018): The IDIQ anticipates FFP delivery orders. Contractor travel costs are not reimbursable under the contract. Onsite work may be for partial shifts for all or some of the prime and subcontractor staff included within the FFP. The intent of the clause is unclear. Please clarify applicability, if any.

Travel costs are not reimbursable under this contract.

Question #25: A004, B004, C004, D004, E004, VENTILATION DUCTING TERMINALS AND/OR

DIFFUSERS: ELIN is not specific with regard to terminal and diffuser types. The multiple type (current IDIQ

ELIN 0008) include Type "E" (CRES) 3 inch thru 12 inch, Type "E" (CRES) 13 and banded, Type "E" (CRES) 17 and banded, Type "E" (CRES) flared with screen, 3 inch thru 12 inch, Type "E" (CRES) flared with screen, 13 inch and over banded, Rectangular (OVRHD) diffuser, 6 by 6 inch thru 12 by 12 inch, Rectangular (OVRHD) diffuser, exceeds 12 by 12 inch, Bellmouth Terminal 6 inch to 18 inch (Aluminum), Bellmouth Terminal 6 inch to 18 inch

(Steel Galvanized), Bellmouth Terminal 6 inch to 18 inch (Stainless Steel), Circular Diffusing Terminal for A/C

Systems 3 1/2 inch thru 12 inch. The Type E CRES 17 and banded are typically multiple times higher unit prices than the least cost Rectangular, Bellmouth and Circular Diffuser. Please clarify whether any items are not included in ELIN 0004 and confirm that offeror is expected to consider highest unit price “ceiling” unit price in offer.

Contractor shall base their proposals for ELINs A004, B004, C004, D004, and E004 on the Type E CRES 17 material and the dimension stated in the description.

Question 26: Confirm if References and Drawings for ELIN E008-E008AK, E009-A009AH, E011-E011AJ, E011-

E011AJ, and E013-E013AW are available for Pricing purposes. Vendor requesting additional detail. Provide copy of references/drawings, if available.

1. ELINs 011 and Sub-ELINs shall refer to the Statement of Work reference (s) S9086-UF-STM-030, NSTM

Chapter 600 – Volume 3; Hull Outfitting Equipment provides general guidelines on Inclined Ladders. NAVSEA

Drawing was included in the ELIN Description.

2. ELINs 0008 and Sub-ELINs shall refer to the Statement of Work reference (r) S9086-UF-STM-020. NSTM

Chapter 600 – Volume 2; Non-Structural Closures provides general guidelines on Non-Metal Joiner Doors.

NAVSEA Drawing was included in the ELIN Description.

3. ELINs 0009 and Sub-ELINs shall refer to the Statement of Work reference (r) S9086-UF-STM-020. NSTM

Chapter 600 – Volume 2; Non-structural Closures provides general guidelines on Non-Metal Joiner Doors.

NAVSEA Drawing was included in the ELIN Description.

4. ELINs 013 and Sub-ELIN’s: Fabrication shall be based on existing/installed system and/or equipment. Ship’s installed systems are specific to the ship and will be discussed during the shipcheck between the Contractor and the

Government. Applicable drawings will be provided during the shipcheck to allow the Contractor sufficient information required for the estimate.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 04-Sep-2020 02:00 PM to 18-Sep-2020 02:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

ATTACHMENT 1

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PROPOSAL PREPARATION INSTRUCTIONS

1.0 GENERAL

To compete for the contract described in Sections A through J of this Request for Proposal (RFP), Offerors must submit an offer that includes the following items: (1) a price proposal, (2) a technical capability proposal, and (3) relevant information concerning offeror’s past performance. Only one (1) offer will be accepted from each offeror.

The Government will not accept alternate proposals. The Government will not entertain nonconforming proposals.

If the offeror fails or refuses to assent to any of the terms and conditions of this RFP, proposes additional terms or conditions, or fails to submit any of the information required by paragraph 2.0, the Government will consider the offer to be unacceptable, which will make the offeror ineligible for contract award.

RFP information and amendments will be made available through the beta.sam.gov website at https://beta.sam.gov/.

The RFP, which will include the Section J RFP attachments, can be downloaded directly to the contractor’s workstations. Offerors are advised to periodically check the beta.SAM.gov website for responses to pre-solicitation inquires and any amendments that have been issued containing important information related to the RFP.

2.0 RFP RESPONSE REQUIREMENTS

The following information is required in response to the RFP:

Section 3.0 Offer (Price Proposal) Original, One (1) Copy, and One (1) Electronic Copy in

Excel Format (unprotected)

Section 4.0 Technical Capability Proposal

Original, Three (3) Copies, and One (1) Electronic Copy

Section 5.0 Past Performance Information Up to Five (5) Past Performance Questionnaires

Technical Capability proposals are to be submitted via hardcopy submission in the format and quantities as identified herein. All electronic files and versions of offeror’s proposal shall be compatible with Adobe Acrobat Reader DC and Microsoft Office Suite version 2016. The electronic copy shall exactly match print versions of the submitted documents. If the Government finds a discrepancy between the original paper copy of the proposal and the electronic copy provided on the CD ROM, the paper copy will take precedence.

3.0 OFFER (PRICE PROPOSAL)

The offer must consist of the following:

a. One (1) page transmittal letter that includes the following content: Firm’s name, CAGE code, DUNS number, address, contact name and phone number together with Standard Form (SF)33, “RFP, Offer, and Award,” with blocks 12 through 18 completed by the offeror. Offeror must provide a period of 90 days from proposal due date for

Government acceptance of the offer (Complete block 12 of SF33).

https://beta.sam.gov/

b. SF33 – Offeror must provide total amount for CLIN 0001 in this RFP. The total amount for CLIN 0001 is based on the grand total of all five (5) ordering years from Exhibits A-E.

The electronic version of the offer must be submitted in the form of a CD-ROM and match the hardcopy submitted and shall be compatible with Microsoft Excel 2016 Adobe Acrobat.pdf format. In cases where the hard copy and the electronic copy of the proposal conflict, the hard copy version shall take precedence.

c. RFP Section J, Exhibits A-E, Supplies or Services and Prices – Offerors must provide a unit price and confirm total amount for all Exhibit Line Item Numbers (ELINs) in the pre-formulated Microsoft Excel spreadsheets provided in Exhibits A-E. If an offeror has any questions or is uncertain whether a specific ELIN has been formulated correctly, the offeror shall contact the Contract Specialist.

The electronic version of Exhibits A-E must be submitted in the form of a CD-ROM and match the hardcopy submitted and shall be compatible with Microsoft Excel 2016.

d. RFP Section K, “Representations, Certifications, and Statements of Offerors,” with appropriate fill-ins completed.

e. RFP Amendment(s) (if any) - The offeror shall submit a signed completed copy of each amendment.

f. Contract Data Requirement List (CDRL) – The offeror shall submit Exhibit F, with blocks 17 and 18 completed by the offeror for each CDRL (F001 – F009).

Proposal Due Date: All copies of proposals must be received by the Government at the address below no later than

18 September 2020 at 02:00 PM Pacific Daylight Time. Offerors must send in their proposals by mail or delivery in person to the contracting address listed below. Late proposals WILL NOT be considered. Partial proposals or attachments submitted late WILL NOT be considered. Per FAR 15.208, it is the offerors’ responsibility to ensure their proposals are received by the contract specialists no later than the specified solicitation (RFP) closing date and time. To ensure the Government received your proposal, offerors are encouraged to request written acknowledgement from assigned Contract Specialists Ms. Laura Lindsay or Mr. Paul von Franzke from SWRMC

Code 410B.

NO FACSIMILE PROPOSALS, EMAILED PROPOSALS, OR PROPOSALS UPLOADED TO THE

BETA.SAM.GOV WEBSITE WILL BE ACCEPTED.

Proposals submission shall be sent to:

Southwest Regional Maintenance Center

Attn: Ms. Laura Lindsay or Mr. Paul von Franzke, SWRMC Code 410B

3755 Brinser Street, Suite 1

Bldg 77, Room 108

San Diego, CA 92136

Offeror(s) that elect to submit proposals in person at the above address shall contact Contract Specialist Paul von

Franzke at 619-556-4855 in advance for building access.

Offerors shall mark all submittals “DO NOT OPEN PACKAGE IN MAIL ROOM—FORWARD UNOPENED

DIRECTLY TO MS. LAURA LINDSAY OR MR. PAUL VON FRANZKE AT CODE 410B”. The outside of the package shall clearly indicate the offeror’s name, the solicitation number and the contents of the package.

Proper completion and submission of the above items of information will constitute an offer to perform in accordance with the terms and conditions of this RFP, including attachments and documents incorporated by reference. The offer must communicate unconditional assent to the terms and conditions of this RFP, its attachments, and documents incorporated by reference. The Government’s acceptance of an offer will create a binding contract between the offeror and the Government.

The Government will not entertain alternate proposals. If the offeror (1) fails or refuses to assent to any of the terms and conditions of this RFP, (2) proposes additional terms or conditions, or (3) fails to submit any of the information required by this paragraph (3.0), then the Government will consider the offer to be unacceptable, which will make them ineligible for contract award. The Government reserves the right to conduct discussions and to permit offerors to revise their proposals if it is in the Government’s best interest to do so. The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR

15.306(a)). Therefore, the offeror's initial proposal should contain the offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

4.0 TECHNICAL CAPABILITY (FACTOR 1)

Format

The technical capability proposal should clearly demonstrate a thorough understanding and capability to perform the efforts described in the Statement of Work (SOW) of this RFP. The proposal shall also include a detailed description of the offeror’s relevant experience in Sheetmetal Services. Evaluations of written information will consider completeness and clarity, degree of compliance with the RFP, and the offeror’s approach to meeting the

Government’s needs. Statements that the offeror understands and can or will comply with the contract requirements or paraphrasing the contract SOW or parts thereof, are considered inadequate.

Technical Capability Proposal Format:

All offerors shall submit a technical capability statement in accordance with the format and content specified. The page count is limited to fifty (50) pages for each copy. Both the printed and electronic copies shall meet the following format requirements:

Each page of every copy should be affixed with the date, RFP number, firm’s name, and following legend: “Source Selection Information, See FAR 2.101 and 3.104.”

The standard typed page of the proposal document, i.e., one sheet of paper with typing on one side, shall be 8 ½ x 11inch paper

Single-spaced typed lines

Tables, graphics, photographs and charts are allowed

1 inch margins all around

12 point Times New Roman font in text

The font size for the text contained in table, graphics, photographs, and charts will be no smaller than 8 point Times New Roman font.

No hyperlinks

Foldouts are limited to tables, graphics, photographs and charts (as opposed to text/narrative). An

11 x 17 inch sheet is acceptable provided that when folded it is equivalent to 8 ½ x 11 inch in size and single-spaced typed lines and for page numbering purposes will each count as one (1) page.

In the event any portion of the proposal is prepared or written by anyone who is not a bona fide employee of the firm submitting the proposals, a certificate to this effect shall be furnished. The certificate shall be signed by a responsible officer of the offeror and shall also identify the person’s name, employment capacity, the name of the person’s firm, the relationship of that firm to the offeror, and the portion of the proposal written by that person.

Content

The format of each offeror's proposal shall be as stated below. The intent is not to restrict the offeror’s proposal, but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes.

The offeror’s Technical Capability proposal shall consist of three (3) subfactors: (A) Experience, (B)

Manpower/Capability Resources, and (C) Organization/Management. The Technical Capability proposal should clearly demonstrate the offeror’s thorough understanding and capability to perform the efforts described in the

Statement of Work (SOW) contained in Section C of the RFP. Statements that the offeror understands or will comply with the contract requirements, or paraphrasing the contract SOW or parts thereof are considered inadequate.

At a minimum, the offeror must provide clear concise detailed information organized as follows:

Subfactor (A): Experience

Potential offeror must completely address each of the below paragraphs. Label paragraphs to correspond with each paragraph for this subfactor.

(A1) Describe the offeror’s experience in all aspects of the work requirements described in the SOW within the past three (3) years from the proposal submittal date. Discuss work experience as a prime contractor or as a subcontractor that demonstrates relevancy to the work requirements described in the SOW.

(A2) Describe experience in management of subcontractors, including the successful selection, scheduling, managing, monitoring and controlling of the subcontractors.

Subfactor (B): Manpower/Capability Resources

Potential offeror must completely address each of the below paragraphs and sub-paragraphs. Label paragraphs and sub-paragraphs to correspond with each paragraph and sub-paragraphs for this subfactor.

(B1) Provide specific information on personnel to be used to perform work under this contract including number available, location, qualifications, prior experience, etc., that shows overall capability to provide quality work in response to required time constraints. Information should reflect manpower resources currently available as well as data on manpower proposed.

(B2) Describe any plans to recruit, train, or otherwise obtain adequately trained personnel to fulfill requirements of this contract.

(B3) Describe the offeror’s capability to have sufficient manning, trade and facility resources to perform and complete the work described in the SOW, to include emergent requirements.

(B4) Describe the offeror’s current and projected workload in general and provide a plan to implement the anticipated requirements of this contract into their existing and projected workload obligations.

(B5) Describe the offeror’s facility, proximity to the location of work, equipment, storage capacity and other relevant information as it applies to the work described in the SOW.

Subfactor (C): Organization/Management

Potential offeror must completely address each of the below paragraphs. Label paragraphs to correspond with each paragraph for this subfactor.

(C1) Provide the overall approach, authority, functions, and responsibilities of the organization including:

C1.1 Management

C1.2 Planning

C1.3 Safety and Security

C1.4 Material Procurement Control

C1.5 Quality Assurance

C1.6 Subcontracting

C1.7 Scheduling

C1.8 On-Site Supervisors

(C2) Provide an organizational chart that demonstrates the relationships and responsibilities as they apply to management, planning, quality assurance, subcontracting, scheduling, on-site supervision, and journey level tradesmen that demonstrates clearly defined lines of authority and control.

(C3) Describe the offeror’s procedure for selecting, scheduling, managing, monitoring, controlling and interfacing with/of subcontractors. Provide names and addresses of any subcontractors to be used and the effort level/type of work the subcontractor will be responsible for.

(C4) Provide the offeror’s scheduling system plan for preparing production schedules in order to accommodate multiple tasking without jeopardizing the performance period dates.

(C5) Provide the offeror’s system for accurately tracking all requirements, and subsequently notifying the

Government early in the availability when it becomes known that performance dates are in jeopardy.

(C6) Describe the offeror’s Quality Assurance (QA) organization, approach, functions, and responsibilities. Discuss the procedures and processes regarding QA control, documentation, monitoring, training, implementation, and deficiency corrections/preventions.

(C7) Provide documentation that the offeror’s Quality Management System (QMS) manual is in accordance with

NAVSEA Standard Item 009-04 and has been approved by SWRMC Quality Assurance (QA) Department, or provide documentation the offeror’s QMS manual have been submitted to SWRMC QA prior to the subject RFP’s closing date and time. Offerors are strongly encouraged to submit their QMS manual as soon as possible to give the

SWRMC QA Department ample time to review and approve the QMS to ensure no delay in contractor eligibility to perform Delivery Orders. Point of contact email address regarding this requirement is swrmc_qa_c132@navy.mil.

(C8) Provide a plan describing adaptability to ship schedule changes.

(C9) Describe in detail a plan to accept, manage, and complete emergent requirements commencing production efforts within four hours of notification and completing all work within the performance period.

(C10) Describe the offeror’s material/purchasing organization, procedures, and processes for maintaining materials and equipment to support the work described in the SOW.

(C11) Describe the offeror’s property control system for ordering, receiving, accounting, storing, handling, protecting, and disposing of purchased materials to support the work described in the SOW.

(C12) Describe the offeror’s procedures and processes to meet the federal, state and local laws, codes, ordinances, regulations and requirements for documentation, removal, storage, and disposal of hazardous material/waste.

(C13) Describe the offeror’s safety organization, procedures, training, first aid capabilities, fire protection capability and security procedures.

5.0 PAST PERFORMANCE INFORMATION (FACTOR 2)

Offerors shall provide Past Performance Questionnaires to their customers for completion (Attachment S-1) for up to five (5) ship repair availabilities within the last three (3) years of this RFP’s proposal due date involving same or similar efforts. Each proposal shall include no more than a total of five (5) Past Performance questionnaires, one per contract identified. Offerors shall fill in Parts I, II, and III for each customer and include as part of their proposal.

Parts I, II, and III of the past performance questionnaire shall not exceed three (3) pages. Separately, the offeror shall provide the entire Past Performance Questionnaire, with Parts I, II, and III completed, to each customer for them to complete Part IV. Customer evaluation will not be included as part of the page count in this volume submitted by the offeror. The offeror shall instruct their customers to complete the Past Performance Questionnaires and return them to the below address before the closing date of this solicitation.

Past Performance Questionnaires shall be sent to:

mailto:swrmc_qa_c132@navy.mil

Southwest Regional Maintenance Center

Attn: Ms. Laura Lindsay or Mr. Paul von Franzke, SWRMC Code 410B

3755 Brinser Street, Suite 1

Bldg 77, Room 108

San Diego, CA 92136

The offeror’s proposal shall identify the customer point of contact and which of the listed contacts that each questionnaire was sent to for completion.

Offerors may inquire as to the status of receipt of these questionnaires using the e-mail address shown above.

For Past Performance information that has a completed Contractor Performance Assessment Reporting System

(CPARS) evaluation in Past Performance Information Retrieval System (PPIRS), the offeror is only required to complete PARTS I, II, and III of the Past Performance Questionnaire, Attachment S-1. It is the offeror's responsibility to ensure that completed questionnaires are in the Contracting Officer's possession ON OR BEFORE

THE REQUIRED PROPOSAL DUE DATE AND TIME. Any questionnaire received after the proposal due date/time will be late and may not be considered in the offeror’s past performance evaluation. The Government, at its discretion, will determine whether or not questionnaires received after the proposal due date will be considered. The Government may validate past performance information with the source.

(End of Summary of Changes)