J-13 _TECHNICAL_Matrix_N50054-15-R-0002.docx

[Insert Offeror Name]

(A1) The offeror shall demonstrate their complete understanding of, familiarity with, and capability to fully implement and execute all requirements of the Statement of Work (SOW) in Section C. In addition, the offer shall demonstrate compliance with requirements delineated within the SOW. Therefore, the offeror shall use the right column* in the below Technical Matrix to address each aspect of the SOW provided herein to complete Section A1 of Sub-factor A: Organization/Management.

NOTE: Offerors simply providing general statements of understanding or that they can or will comply with the contract requirements, or paraphrasing/parroting the Statement of Work in whole or in any part shall result in a rating of unacceptable.

*Continue on additional pages if more space is needed.

C.1 The Contractor shall furnish the necessary management, technical services, labor, material support services, equipment, and facilities to accomplish repair of Alternating Current/Direct-Current Motors (AC/DC) and Motor Generator (MG) Sets. The repair will include required support to disconnect (electrically and mechanically), inspect and report, repair or refurbish, rewind, clean and re-assemble, shop test, reinstall, re-connect, and shipboard test AC/DC Motors and MG Sets. The work will be accomplished onboard U.S. Navy vessels and other military type vessels located in a 50-mile radius of MARMC, Portsmouth, VA, but may be accomplished worldwide.

Para C.4 References:

The contractor shall comply with all the references and attachments (Section J) to this solicitation.

a. The Category I and II NAVSEA STANDARD ITEMS (NSIs) identified in the solicitation that will be invoked on all task orders.

b. The Category I and II NAVSEA STANDARD ITEMS (NSIs) identified in the solicitation that will be invoked on individual task orders as required.

c. The LOCAL WORK TEMPLATES (LWTs) identified in the solicitation as attachments that will be invoked on individual task orders as required.

d. The STANDARD WORK TEMPLATES (SWTs) identified in the solicitation as attachments that will be invoked on individual task orders as required.

e. NSTM S9086-KC-STM-010 CH. 300, Electric Plant, General

f. DOD-STD-2003, Electric Plan Installation Standard Methods (EPISM)

g. Drawing 302-6687009, Electric Rotating Machinery Water Solution Cleaning and Drying Process

h. MIL-DTL-2212, Contactors and Controllers

i. S9086-RH-STM-010/CH-503, Pumps

j. S6269-AQ-HBK-010, Slip Ring Maintenance Handbook a.

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Para C.6 General Requirements: The following are applicable to the extent they apply to all repairs, modifications, testing and adjustments.

C.6.1 The Contractor shall:

a. Exercise own judgment and expertise to assure the successful completion of all tasks placed hereunder.

b. Designate those persons authorized to accept/reject verbal orders.

c. Coordinate schedules in the work affected areas with SAR, MARMC Maintenance Team, and the COR during the performance period of the task order. Obtain a copy of the ship’s operation drills, etc. (prior to start of work) from the SAR, thus avoiding unnecessary delays. The work effort on task orders shall be coordinated on a daily basis with the SAR to allow for changing situations aboard ships to minimize delays and disruptions.

d. Forward all requests for changes in delivery schedules, funding requirements, and scope of work in writing to the COR. These requests shall include specific details as to what changes are required and circumstances requiring such and shall be submitted to the COR for forwarding to the ACO prior to 85% of delivery availability being exceeded.

e. Not respond to any new performance requirements until a task order or a modification has been signed or verbal authorization has been given by the ACO.

f. Not respond to any requests requiring deviations in technical performance as specified in the task order without obtaining prior written approval from the ACO.

g. Be responsible for inspection of workspaces prior to manning to ensure spaces are available for work to avoid unnecessary delays in day-to-day work schedule.

h. Comply with NSI 009-24 in accomplishing isolation, blanking and tagging of equipment, systems, circuits, components, piping, and valves.

i. Provide protection during contamination-producing operations and maintain cleanliness in accordance with NSI 009-06. Remove and properly dispose of all debris or trash resulting from cleaning, removal, installation, or any other aspect of task performance. This will be required of all tasks performed on this contract whether at a Government facility or at a privately owned facility.

j. Include within the price for applicable ELINs the cost of any required lifting, handling, on-loading/off-loading, and transporting, whether onboard or going from or to the ship. If crane services are to be provided, they will be Contractor provided and priced in the individual ELIN.

k. Except as otherwise provided in this contract, or task orders issued hereunder, the Contractor shall provide all materials, labor services, equipment, supplies, power, accessories, facilities, and such other supplies and services as necessary for accomplishing assigned tasks. The Contractor may request on a case-by-case basis to use ship’s services that are available. A request for use of ship’s services must be made to the SAR. Written permission shall be obtained from the CO of the ship before actual use of any ship services. A request for ship’s services may be turned down whether or not the requested service is available. Denial of a request for use of ship’s services will not be a valid basis for any claim or request for compensation. Regardless of any request for ship’s services, ship’s services shall not be used for Contractor life support systems (compressors for breathing air), lifting equipment, or any other equipment wherein an unexpected disruption of services has a high potential for loss of life, injury, or damage to the ship’s equipment.

l. Clean and inspect piping flanges exposed by removals. Remove high spots, burrs, abrasions, and foreign matter, where removal can be accomplished by hand tools. Take precautions to maintain phonographic finish on flanges that have it.

m. Accomplish the requirements of NSI-009-40 for the use of Contractor cranes at naval facilities. For work at other than naval facilities, contact the facility manager to determine the requirements and restrictions for crane operations prior to mobilization on-load, final determination of production sequencing and production zone layout, and demobilization off-load. Crane placement restrictions may affect production sequencing and zoning.

n. Ensure that persons assigned to render services hereunder are at all times under the direction and control of the Contractor and are not employees of the Government.

o. Remove and dispose of all debris or trash resulting from cleaning, removal, installation, or any other aspect of task performance. This will be required of all tasks performed on this contract whether at a Government facility or at a privately owned facility.

p. Follow all applicable Federal, state, and local laws concerning safety, health, and welfare of his personnel and equipment as well as other personnel and equipment within a close proximity of the ongoing work.

q. Obtain approval in accordance with guidelines set forth in clause RMC C-2-0051, Utilization of Subcontracts and Government Permission Prior to Their Use prior to subcontracting any portion of the effort required by the specified task orders.

r. Contact the COR and the ship’s CDO when problems are encountered after normal working hours. If the COR, the SAR, or the CDO cannot be reached, the Contractor shall contact the MARMC Duty Officer.

s. Submit a written report detailing the daily events and the progress made during the course of each day to the COR and SAR. Time and location for submission of the weekly report shall be agreed upon at the beginning of each task order and prior to the start of the work.

t. The Contractor shall be responsible for the removal of all interferences IAW NAVSEA Standard Item 009-23. The Contractor shall reinstall and perform necessary test(s) to all removed interferences/equipment upon completion of all repairs specified herein.

u. Accomplish the requirements of NSI 009-29 where hangers and pipe are removed, disturbed or new hangers are being installed.

v. Accomplish preservation of the new and disturbed normally painted surfaces in accordance with NSI 009-32, “Cleaning and Painting Requirements, accomplish.”

w. As required by 40 Code of Federal Regulations Part 63, painting operations shall be reported IAW NSI 009-07 and LWT 042-37. The Contractor, when awarded work within another Contractor’s facility, is required to contact the facility owner’s environmental staff to determine requirements and report accordingly using federal requirements as standards.

x. Accomplish the requirements of NSI 009-12 when any welding or brazing services are required.

y. Provide the necessary tools and test equipment to perform the repairs/maintenance actions.

z. Develop and implement test and quality assurance techniques in the performance of maintenance actions. Conduct operational tests and provide written, legible copies of all test results to the COR.

aa. The Contractor shall coordinate with the SAR to verify that systems have been properly tagged-out and secured prior to any production effort.

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C.6.2 Environmental and Safety Requirements. The Contractor shall:

a. Consider all insulation, lagging, deck tile, underlayment, gasket shipboard cabling and mastic to be asbestos-containing material (ACM) until it can be established by laboratory analysis, or other reliable methods, that the material does not contain asbestos, IAW 29 CFR 1015.1001. Removal, disturbance or disposal of ACM shall be accomplished IAW the requirements of NSI 009-10.

b. Accomplish confined space entry, certification, fire prevention, and housekeeping requirements of NSI 009-07, 009-35 and 009-70. Maintain area cleanliness and ensure all residues and refuse are removed daily and ensure that general housekeeping is maintained for the duration of the task in the work areas specified on each task order.

c. Consider all solid waste to be removed from a ship under repair to be potentially hazardous waste. This includes liquids generated as a result of hydroblasting operations and includes wastes not identified under SWT 077-01. The Contractor shall review and evaluate all solid waste to determine if that waste is hazardous IAW 40 CFR 262.11.

d. All solid waste with the known potential to be hazardous, including, but not limited to, non-skid debris, paint chip debris, flooring/debris, and all liquid waste water removed from the ship shall be tested by a certified laboratory for metals IAW 40 CFR 261.24 using the Toxicity Characteristic Leaching Procedure (TCLP), Method 1311 in EPA Publication SW-846. Contractor shall submit all laboratory analysis reports to the COR as soon as possible upon receipt from the laboratory. No solid waste removed from the ship shall be transported off the facility until authorized by the COR.

e. Contractor shall prepare, provide, and affix labels/placrads for all containers of solid waste accumulated on the land, pier, and/or the vessel, including solid waste that is “Pending Analysis.” Labels/placards shall be weatherproof, large enough to provide ready identification, and provide the following information: Contractor Name, Contractor POC, Vessel, MARMC Contract Number & Task Order Number, COR POC, Ship’s QTR Deck/OOD Phone number, Description of waste, Analysis Pending/Sample Date, MARMC Maintenance Team PM and Port Engineer POC

f. For operations at Naval Station Norfolk, Joint Expeditionary Base Little Creek-Fort Story (JEBLCFTS), and all private Contractor shipyards in the Commonwealth of Virginia, all solid waste determined to be hazardous waste shall be turned over to the ship/vessel from which the waste was produced for processing and disposal through NAVFAC MIDLANT (formerly PWC) hazardous waste operations. For operations in Norfolk Naval Shipyard (NNSY), all hazardous waste shall be turned in to NNSY Code 106, via the MARMC COR, for disposal. For operations at Naval Facilities or Private Contractor’s facilities outside the Commonwealth of Virginia, the Contractor shall comply with all state and local regulations and local work items applicable in those areas.

g. In the event that a solid waste is determined to be non-hazardous, the Contractor shall dispose of the waste IAW federal, state, and local regulations.

h. Provide a clean/empty barge or tank truck for off-loading and transport of wastewater generated to accomplish the requirements of the task order. The Contractor shall coordinate the barge/tank truck placement with the SAR. The Contractor is responsible for the barge/tank truck and all plumbing and piping up to 2000 linear feet. Accomplish continuous clean-up of all debris and fluids incidental to installation or removal or piping system components during performance of work in individual task orders.

i. When pumping wastewater from the ship/vessel to the barge/tank truck, the Contractor shall provide a minimum of three (3) personnel to monitor pumping operations as follows: one person on the barge/tank truck receiving the wastewater, one person walking the piping/hoses from the pumping site to the barge/tank truck, and one person at the pumping site. The three personnel shall be in constant radio contact so that pumping operations can be ceased immediately in the event of a leak or a spill.

j. The Contractor shall submit to the COR, upon completion of each task order, one legible copy, in hard copy or electronic media, a report of the types and amounts of wastewater generated as a result of accomplishment of the task order. The report shall include description of wastewater, volume of wastewater, name/address of transporter, and the name/address of the disposal facility. If work is performed in a private Contractor’s facility, the Contractor shall submit this report to the COR and to the facility’s environmental manager.

k. Accomplish the requirements of NSI 009-97 for all task orders performed. If work is performed on a naval facility, the Contractor shall submit all required reports to the COR. If work is performed in a private Contractor’s facility, the Contractor shall submit reports to the COR and to the facility’s environmental manager.

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Para C.8 Detailed Requirements : The contractor shall:

C.8.1 - Provide labor and material necessary to pick up or deliver AC/DC Motors and Motor Generator (MG) Sets from the location specified by the task order or from the Contractor’s facility.

· Conduct ship checks with COR to identify what needs to be picked-up for repairs/delivered for reinstallation to include all support services.

C.8.2 - Provide labor and material necessary to disconnect and transport AC/DC Motors and MG Sets from the location specified by the task order to Contractor’s facility for repairs.

· Conduct ship checks with COR to determine what needs to be disconnected and transported for repairs to include all support services. Electrically and mechanically disconnect the AC/DC motor and MG Sets. Transport to Contractor’s facility to accomplish the repairs.

C.8.3 - Provide labor and material necessary to deliver to ship, install and connect shipboard the repaired AC/DC Motors and MG Sets in its original location.

· Deliver to the ship, install the repaired AC/DC Motor and MG Sets after satisfactory shop repairs and shop operational test including all support services. Electrically and mechanically connect, adjust, and align the AC/DC Motors & MG Sets. Conduct an operational test of the newly repaired AC/DC Motors and MG Sets shipboard to verify satisfactory operational requirements. Conduct completion inspections, accompanied by the COR after all repairs, reinstallation, and operational test are completed. Submit completion certificates and test documentation of all satisfactory test results.

C.8.4 - Provide labor and material necessary to disassemble, open, and inspect AC Motors

· Disassemble the AC Motor to accomplish an open and inspection. AC Motors shall be cleaned to the point for accomplishing a satisfactory inspection including all support services. Submit condition reports of conditions found during the inspection to the COR.

C.8.5 - Provide labor and material necessary to disassemble, open, and inspect DC Motors and MG Sets.

· Disassemble DC Motors and MG Sets to accomplish an open and inspection including all support services. DC Motors and MG Sets shall be cleaned to the point for accomplishing a satisfactory inspection. Submit condition reports of conditions found during the inspection to the COR.

C.8.6 - Provide labor and material necessary for recondition and reassembly of AC/DC Motors and MG Sets.

· Recondition components disassembled from the AC/DC Motors and MG Sets including all support services. Reconditioning, if required, includes but is not limited to: 1) maching of the shaft bearing journals including metalizing the shaft bearing journals, if necessary; 2) machining of the end bells bearing journals including sleeving, if necessary, and spigot fits; and 3) machining of motor stator spigot fits. Install new bearings for the shaft and end bells. Balance the shaft rotating assemblies and attached components. Reassemble, clean, and lubricate the AC/DC Motors and MG Sets. Accomplish a shop test of the repaired motor. Paint the external components except for rotating assemblies of the motor. Submit a condition report of the results of the shop test to the COR.

C.8.7 - Provide labor and material necessary for rewind, recondition, and reassembly of AC/DC Motors and MG Sets.

· Recondition components disassembled from the AC/DC Motors and MG Sets including all support services. Remove the stator wounds, rewind with new wiring, dip and bake the stator. Reconditioning, if required, shall include but is not limited to: 1) machining of the shaft bearing journals including metalizing the shaft bearing journals, if necessary; 2) machining of the end bells bearing journals including sleeving, if necessary, and spigot fits; and 3) machining of motor stator spigot fits. Install new bearings for the shaft and end bells. Balance the shaft rotating assemblies and attached components. Reassemble, clean, and lubricate the AC/DC Motors and MG Sets. Accomplish a shop test of the repaired motor. Paint the external components except for rotating assemblies of the motor. Submit a condition report of the results of the shop test to the COR.

C.8.8 - Provide labor and material necessary to replace Shafts of AC/DC Motors and MG Sets.

· Manufacture a new shaft to replace the defective or damaged existing shaft to include all support services. New shaft and material type to be IAW manufacturer’s technical manuals.

C.8.9 – Provide labor and material necessary for Sealed Insulation (SI) Systems Motors, recondition and reassembly of AC/DC Motors and MG Sets.

· Recondition components disassembled from the AC/DC Motors and MG Sets including all support services. Reconditioning, if required, includes but is not limited to: 1) machining of the shaft bearing journals including metalizing the shaft bearing journals, if necessary; 2) machining of the end bells bearing journals including sleeving, if necessary, and spigot fits; and 3) machining of motor stator spigot fits. Install new bearings for the shaft and end bells. Balance the shaft rotating assemblies and attached components. Reassemble, clean, and lubricate the AC/DC Motors and MG Sets. Accomplish a shop test of the repaired motor. Paint the external components except for rotating assemblies of the motor. Submit a condition report of the results of the shop test to the COR.

· Efforts may be required on short notice and will require work efforts to continue around the clock, including weekends and holidays, until complete. Work closely with the COR to expeditiously fulfill the work requirements keeping the Government fully informed of the work status.

C.8.10 – Provide labor and material necessary for Seal Insulation (SI) Systems Motors rewind, recondition, and reassembly of AC/DC Motors and MG Sets.

· Recondition components disassembled from the AC/DC Motors and MG Sets including all support services. Remove the stator wounds, rewind with new wiring, dip, and bake the stator. Reconditioning, if required, includes but is not limited to: 1) machining of the shaft bearing journals including metalizing the shaft bearing journals, if necessary; 2) machining of the end bells bearing journals including sleeving, if necessary, and spigot fits; and 3) machining of motor stator spigot fits. Install new bearings for the shaft and end bells. Balance the shaft rotating assemblies and attached components. Reassemble, clean, and lubricate the AC/DC Motors and MG Sets. Accomplish a shop test of the repaired motor. Paint the external components except for rotating assemblies of the motor. Submit a condition report of the results of the shop test to the COR.

· Efforts may be required on short notice and will require work efforts to continue around the clock, including weekends and holidays, until complete. Work closely with the COR to expeditiously fulfill the work requirements keeping the Government fully informed of the work status.

· Only a certified vendor can rewind Seal Insulation (SI) Systems Motor. Please see the list of certified vendors in Attachment J12. This is the latest revision currently available.

C.8.11 - Provide labor and material necessary for Electric Brakes repaired and reconditioned attached to AC/DC Motors and MG Sets.

· Repair/recondition electric brakes disassembled from the AC/DC Motors and MG Sets including all support services. Repair the electric brake rotating and non-rotating components by machining or skim cutting, removing the minimum amount of material, to achieve proper fit. Replace brake pads and software/wear products. Inspect all wiring inside the electric brake and replace as necessary. Operational shop test of the electric brake shall be accomplished when the repaired motor is operational tested in the shop and shipboard.

· Paint the external components except for rotating assemblies of the brake. Submit a condition report of the results of the shop test to the COR.

C.8.12 - Provide labor and material necessary to accomplish Generator Cleaning.

· Accomplish generator cleaning IAW Drawing 302-6687009. Remove, machine/grind, and reinstall or machine/grind in place the slip rings to achieve a smooth surface and proper surface finish (up to two slip rings per generator). Note: Do not machine/grind below the minimum required thickness for the slip rings. Manufacture new slip rings and install (up to two rings per generator). After installation of new slip rings, verify smooth surface and surface finish. Submit a condition report of the results of the shop test to the COR.

C.8.13 - Provide labor necessary to troubleshoot Controllers associated with motors in task order.

· Accomplish troubleshooting of motor controllers (magnetic and solid state) to include relays, contacts, wiring, and connections to determine the cause of the damaged or defective controller. Submit a condition report of the results of the troubleshooting to the COR.

· Repair work will not be accomplished under this ELIN.

C.8.14 - Provide labor and material necessary to remove and reinstall Vent Fan Housings to gain access to motors being repaired to include all support structures.

· Accomplish removal and reinstallation of vent fan housings including the removal and reinstallation of all support frames and structures (i.e. angle iron, flat plate, round bar, etc.). Replace with new, up to 10% of damaged or defective support frames and structures. Replace with new, of the same size and material type as the existing, all damaged or defective bolts, nuts, and washers. Clean and preserve the interior of the vent fan housing IAW NSI 009-32. Replace with new, up to 50% of the resilient mounts and rubber boots (one on each side of the housing) that are damaged or defective. Replace gaskets, O-rings, and seals prior to assembly and installation in the vent system. Submit a condition report of a list of the defective components as listed in this statement to the COR.

C.8.15 - Provide labor and material necessary to disassemble, open, inspect, verify clearances, and run-outs of the Closed-Coupled Pumps attached to motors that are being repaired per this SOW. Reassemble pumps and attach pumps back to motors.

· Disassemble, open, inspect, verify clearances, and run-outs. Submit a condition report of the conditions found to the COR. If no defects are found, reassemble pump to motor, after motor repairs are completed, using new gaskets, O-rings, and mechanical seals. Accomplish a shop operational test of the motor/pump as one unit. If defects are found, submit a condition report to the COR for corrective action. After pump has been repaired, reassemble pump to the motor using new gaskets, O-rings, and mechanical seals.

· Repair work will not be accomplished under this ELIN.

C.8.16 - Provide labor and material necessary to manufacture and install a 2 inch x 2 inch label plate with ¼-inch letters that reads “Sealed Insulation System Motor.”

· For any Sealed Insulation System Motors without a Manufactures Identification Plate identifying the motor as a Sealed Insulation Motor or if the Sealed Insulation System Motor is installed in a vent fan housing, manufacture a 2 inch x 3 inch 0.030 inch stainless steel plate that reads “Sealed Insulation System Motor” with ¼ inch letters. Permanently affix the manufactured identification plate, using rivets to the SIS Motor or to the Vent Fan Housing as applicable. The manufactured identification plate shall be installed in a location where it will be visible once the SIS Motor or the Vent Fan Housing is reinstalled.

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C.8.16

(B1) The offeror shall provide specific information on personnel to be used to perform work under this contract by providing: the Experience of Offeror and personnel to be utilized [Insert: (B1A): Proposed Labor Categories, (B1B): number of personnel assigned to each labor category, (B1C): their location, (B1D): their qualification and (B1E) their experience.] The offeror shall use the right column* in the below Technical Matrix to address each aspect of the SOW provided herein to complete Section B1 of Sub-factor B: Manpower Resources.

[DO NOT INCLUDE PERSONNEL’S NAME OR COMPANIES PERSONNEL HAS PERFORMED WORK]

NOTE: Offerors simply providing general statements of understanding or that they can or will comply with the contract requirements, or paraphrasing/parroting the Statement of Work in whole or in any part shall result in a rating of unacceptable.

*Continue on additional pages if more space is needed.

C.9 The Contractor shall have the personnel, organization, and administrative control necessary to ensure that the services performed meet all requirements specified in the SOW. The work history of each Contractor employee shall contain experience directly related to the tasks and functions to be assigned.

Para C.9.1 AC/DC Motors and MG Sets General Minimum Experience required:

C.9.1.1 Two (2) Years of experience within last four (4) years working with all of the following areas described below in the marine or armed forces industry:

C.9.1.1.1 AC/DC Motor Theory, Maintenance, Electrical Safety, Reading Electrical Prints, Electrical Connections and Control Equipment and proper use of Electrical Test Equipment;

C.9.1.1.2 Working knowledge identifying components and principles of operation for major types of AC/DC Motors;

C.9.1.1.3 Measuring winding insulation resistance;

C.9.1.1.4 Measuring winding resistance in AC/DC Motors;

C.9.1.1.5 Troubleshooting and Repairing AC/DC Motor Controllers.

Attachment J-13