OPNAVINST_5100.23G_w_CH-1.pdf

DEPARTMENT OF THE NAVY

OFFICE OF THE CHIEF OF NAVAL OPERATIONS

2000 NAVY PENTAGON WASHINGTON, DC 20350-2000

IN REPLY REFER TO

OPNAVINST 5100.23G CH-1

N09F 21 Jul 2011

OPNAV INSTRUCTION 5100.23G CHANGE TRANSMITTAL 1

From: Chief of Naval Operations

Subj: NAVY SAFETY AND OCCUPATIONAL HEALTH PROGRAM MANUAL

Encl: (1) Revised Cover Letter

(2) Revised Table of Contents

(3) Revised Chapter 1

(4) Revised Chapter 2

(5) Revised Chapter 5

(6) Revised Chapter 6

(7) Revised Chapter 9

(8) Revised Pages 16-1, 16-2, 16-3, 16-4 and New Page 16-5 of Chapter 16

1. Purpose. To implement policy changes recommended by the Naval Inspector General (NAVINSGEN) to Office of the Chief of Naval Operations Special Assistant for Safety Matters (OPNAV (N09F)) and to define and outline the conduct and reporting of the self-assessment process for safety and occupational health (SOH) programs.

2. Cancellation. OPNAVINST 5100.8G.

3. Action

a. Remove the cover letter, the table of contents, chapters 1, 2, 5, 6, 9, and pages 16-1 through 16-4 of chapter 16 of the basic instruction and replace them with enclosures (1) through (8), respectively.

b. Remove appendix 2-B (Process Review and Measurement System (PR&MS) checklist) from chapter 2 of the basic instruction. It is currently available at:

http://www.public.navy.mil/navsafecen/Documents/OSH/oshdata/PRMS /NAVY_PRMS_23G.doc.

21 Jul 2011

4. Records Management. Records created as a result of this instruction, regardless of media and format, shall be managed per Secretary of the Navy (SECNAV) Manual M-5210.1 of November 2007.

Distribution:

BRIAN C. PRINDLE

Special Assistant for Safety Matters

Electronic only, via Department of the Navy Issuances Web site http://doni.daps.dla.mil/

DEPARTMENT OF THE NAVY

OFFICE OF THE CHIEF OF NAVAL OPERATIONS

2000 NAVY PENTAGON

WASHINGTON, DC 20350-2000

IN REPLY REFER TO

CH-1 of 21 Jul 2011

OPNAVINST 5100.23G

N09F 30 Dec 2005

OPNAV INSTRUCTION 5100.23G

From: Chief of Naval Operations

Subj: NAVY SAFETY AND OCCUPATIONAL HEALTH PROGRAM MANUAL

Ref: (a) SECNAVINST 5100.10J

(b) OPNAVINST 5100.19E

(c) SECNAV M-5210.1 of November 2007

Encl: (1) Navy Safety and Occupational Health Program Manual

1. Purpose. To affirm the Navy Safety and Occupational Health (SOH) Program for all Navy personnel and implement the following Department of Defense (DoD) instructions:

a. DoD Instruction 6055.1 of 19 August 1998, Department of Defense Safety and Occupational Health (SOH) Program.

b. DoD Instruction 6055.5 of 11 November 2008, Occupational and Environmental Health (OEH).

c. DoD Instruction 6055.7 of 3 October 2000, Accident Investigation, Reporting, and Record Keeping.

d. DoD Instruction 6055.11 of 29 August 2009, Protecting Personnel from Electromagnetic Fields.

2. Cancellations. OPNAVINST 5100.23F; OPNAV 5100/9 (Rev. OCT 1992), Dispensary Permit, S/N 0107-LF-127-3500; OPNAV 5100/12 (9-92), NAVOSH Deficiency Notice, S/N 0107-LF-126-8700; OPNAV 5100/13 (9-92), Navy Occupational Safety and Health (NAVOSH) Program Costs, S/N 0107-LF-983-7200; OPNAV 5100/14 (OCT 1991), Exposure Monitoring Plan, S/N 0107-LF-983-8400; OPNAV 5100-26, NAVOSH Deficiency Notice; OPNAV 5100-21, Navy Occupational Safety and Health (NAVOSH) Program Costs.

3. Discussion. Reference (a) provides policy and outline responsibilities for the implementation of the total Navy Safety and Occupational Health Program. The Navy program encompasses all safety disciplines such as aviation safety, weapons and explosives safety, off-duty safety, traffic safety, and occupational safety and health. This instruction covers the implementation of the SOH Program. Forms in chapters 8, 9, 12, and 13 have been revised, renamed and or renumbered. Two new ergonomic forms have been added to chapter 23. Injury and illness investigation, reporting and recordkeeping requirements have been removed from chapter 14 and now reside in OPNAVINST 5102.1D/MCO P5102.1B. Chapter 13, Navy Occupational Safety and Health Cost Data and chapter 26, Man-Made Vitreous Fibers, were eliminated and replaced by two new chapters: chapter 13, Fall Protection Program and chapter 26, Chemical-Biological- Radiological-Nuclear-Explosive (CBRNE) Events. References were updated with Web links.

4. Action. All levels of command shall implement and manage the SOH Program in compliance with the policies, procedures, actions, and guidance set forth by this instruction. Reference

(b) is the implementing document for forces afloat. Reference

(c) provides guidance on records disposition and shall be followed by shore and afloat commands. The policies, procedures, and actions prescribed here are published without the necessity for implementing instructions from the echelon 2 commands, bureaus, and offices, except where specifically directed. However, commands having significant SOH responsibilities should provide appropriate supplemental guidance.

5. Forms

a. The following forms are available at Navy Forms On-line, https://navalforms.daps.dla.mil. Local reproduction is authorized.

(1) OPNAV 5100/12 Safety and Occupational Health Deficiency Notice

(2) OPNAV 5100/19 Hazard Abatement Project Request Form

(3) OPNAV 5100/20 Physical Risk Factor Ergonomic Checklist

(4) OPNAV 5100/21 Computer Workstation Checklist

b. The following forms are available at the Department of Defense Forms Management Program Web site at:

http://www.dtic.mil/whs/directives/infomgt/forms/formsprogram.htm.

(1) DD 2215 Reference Audiogram

(2) DD 2216 Hearing Conservation Data

(3) DD 2272 Department of Defense Safety and Occupational Health Protection Program. A partially completed form showing the current DoD and SECNAV designated safety officials can be found at:

http://www.public.navy.mil/navsafecen/Documents/instructions/OPN AV_Policy/dd2272_9Sep10.pdf.

(4) DD 2521 Hazardous Chemical Warning Label (8-1/2” x 11”)

(5) DD 2522 Hazardous Chemical Warning Label (4” x 6”)

c. The following forms are available from the Navy and Marine Corps Public Health Center (NMCPHC)(formerly NEHC), http://www.nmcphc.med.navy.mil/:

(1) NMCPHC (formerly NEHC) 5100/13 Industrial Hygiene Air Sample Survey Form.

(2) NMCPHC (formerly NEHC) 5100/17 Industrial Hygiene Noise Survey Form.

d. OSHA Form 174 Material Safety Data Sheet is available from the Occupational Safety and Health Administration at:

http://www.osha.gov/dsg/hazcom/msds-osha174/msdsform.html.

6. Report Controls

a. The following reports are required in this instruction and are approved per SECNAV Manual 5214.1 of December 2005.

(1) OPNAV 5100-25 Exposure Monitoring Plan, chapter 8, page 8-5, paragraph 0802f(3) (see appendix 8-A).

(2) OPNAV 5100-26 OSH Deficiency Notice, chapter 9, page 9-2, paragraph 0903h (see appendix 9-A).

(3) OPNAV 5100-27 Navy Employee Report of Unsafe or Unhealthful Working Condition, chapter 10, page 10-1, paragraph 1002b (see appendix 10-A).

(4) OPNAV 5100-28 Medical Referral Form, chapter 14, page 14-4, paragraph 1410a (see appendix 14-A).

b. OPNAV 5100/12 contains OPNAV Report Control Symbol 5100- 26.

c. The laser and radio frequency radiation (RFR) exposure reporting requirements are exempted from report control by SECNAV Manual 5214.1.

/s/

G. E. MAYER

Special Assistant for Safety

Distribution:

Electronic only, via Department of the Navy Issuances Web site http://doni.daps.dla.mil/

30 Dec 05

Navy Safety and

Occupational Health Program Manual i

NAVY SAFETY AND OCCUPATIONAL HEALTH PROGRAM MANUAL

TABLE OF CONTENTS

CHAPTER 1. INTRODUCTION

0101. References ............................................ 1-1 0102. Definition of Terms ................................... 1-1 0103. Background... ......................................... 1-1 0104. Navy Policy ........................................... 1-3 0105. Applicability. ........................................ 1-5 Chapter 1 References .................................. 1-7

CHAPTER 2. RESPONSIBILITIES

0201. Discussion ............................................ 2-1 0202. Assistant Secretary of the Navy (Energy, Installations and Environment (ASN (EI&E)).......................... 2-1

0203. CNO ................................................... 2-1

0204. Headquarters Commands ................................. 2-2 0205. Policy Formulation and Implementation ................. 2-4 0206. Specified Support Areas ............................... 2-5 0207. Regional and Activity Programs ........................ 2-9 0208. Individual Civilian and Military Personnel ........... 2-13 Chapter 2 References ................................. 2-14

Appendix 2-A Description and Assignment of Specified Program Responsibilities............................ 2-A-1

CHAPTER 3. ORGANIZATION AND STAFFING

0301. Discussion ............................................ 3-1 0302. Organization of Safety Organizations at Headquarters Commands.................................................... 3-1 0303. Organization, Functional Responsibilities, and Staffing

Criteria for Shore Safety Organizations ............... 3-2 0304. Regional Consolidated Safety Organizations ............ 3-9 0305. Organization and Staffing of the Occupational Health

Function............................................. 3-10 Chapter 3 References ................................. 3-17 Appendix 3-A Job Hazard Categories. ................. 3-A-1 Appendix 3-B Distribution of Occupational Health

Physicians by Rank/Grade Level ...................... 3-B-1 Appendix 3-C Suggested Rank/Grade Level Structure for

Industrial Hygiene Support .......................... 3-C-1 Appendix 3-D Suggested Grade Level Structure for

Consolidated Industrial Hygiene Laboratories ........ 3-D-1 ii

CHAPTER 4. COUNCILS AND COMMITTEES

0401. Discussion ............................................ 4-1 0402. Councils and Committees Ashore ........................ 4-1 0403. Federal Safety and Health Conferences ................. 4-3 0404. Shore Safety Committee ................................ 4-3 Chapter 4 References .................................. 4-4

CHAPTER 5. PREVENTION AND CONTROL OF WORKPLACE HAZARDS

0501. Discussion ............................................ 5-1 0502. Principles of Hazard Control .......................... 5-3 0503. Application of Hazard Control Principles .............. 5-6 0504. Development of Hazard Control Recommendations ....... 5-10 0505. SOH Program Self-Assessment and Improvement Plans .... 5-11 0506. Acquisition Program Assessment and Reviews ........... 5-14 0507. Responsibilities ..................................... 5-14 Chapter 5 References ................................ 5-17 Appendix 5-A DoD and Navy Requirements for Safety and

Health in Contract Documents... ..................... 5-A-1

CHAPTER 6. TRAINING

0601. Discussion ............................................ 6-1 0602. Shore Training Programs.. ............................. 6-1 0603. Safety Training for Forces Afloat ..................... 6-7 0604. Educational and Reference Materials ................... 6-8 0605. Recordkeeping (Shore Regions and Activities) .......... 6-9 0606. Professional Certification ........................... 6-10 0607. Responsibilities ..................................... 6-11 Chapter 6 References ................................. 6-13

Appendix 6-A SOH Training Requirements.............. 6-A-1 Appendix 6-B Hazard Communication Training .......... 6-B-1 Appendix 6-C Occupational Safety and Health

Administration Courses for Safety Professional Development ......................................... 6-C-1

CHAPTER 7. HAZARDOUS MATERIAL CONTROL AND MANAGEMENT (HMC&M)

0701. Background ............................................ 7-1 0702. Responsibilities ...................................... 7-1 0703. Headquarters Command, Budget Submitting Office, and

Program Management Safety and Occupational Health Functions in Support of HMC&M ......................... 7-7

0704. Afloat HMC&M .......................................... 7-7 0705. Shore Activities in Foreign Countries ................. 7-7 0706. Chemical Hygiene Plans ................................ 7-8 0707. Process Safety Management ............................. 7-8 iii

Chapter 7 References .................................. 7-8 Appendix 7-A Hazardous Material Information Resource System(HMIRS) ...................................... 7-A-1

CHAPTER 8. OCCUPATIONAL HEALTH

0801. Discussion. ........................................... 8-1 0802. Industrial Hygiene .................................... 8-1 0803. Retention and Access to Sampling Records (Disposition) 8-6 0804. Occupational Exposure Registry and Data Bank .......... 8-6 0805. Occupational and Environmental Medicine (OEM) Program . 8-6 0806. Consultative Assistance Teams ......................... 8-8 0807. Medical Records ....................................... 8-8 0808. Responsibilities ..................................... 8-8 Chapter 8 References .................................. 8-8 Appendix 8-A Exposure Monitoring Plan ............... 8-A-1 Appendix 8-B Periodic Industrial Hygiene Reevaluation

Frequency Categories ................................ 8-B-1

CHAPTER 9. SAFETY AND OCCUPATIONAL HEALTH (SOH) INSPECTION

PROGRAM

0901. Discussion ............................................ 9-1 0902. Qualifications for Inspectors ......................... 9-1 0903. Workplace Inspections-Shore Region or Activity Level .. 9-2 0904. SOH Management Evaluations ............................ 9-4 0905. Oversight Program ..................................... 9-5 Chapter 9 References .................................. 9-5

CHAPTER 10. EMPLOYEE REPORTS OF UNSAFE/UNHEALTHFUL WORKING

CONDITIONS

1001. Discussion ........................................... 10-1 1002. Hazard Reporting ..................................... 10-1 1003. Appeals .............................................. 10-2 1004. Reports to the Occupational Safety and Health Administration (OSHA)...................................... 10-3 1005. Responsibilities ..................................... 10-3 Chapter 10 References ................................ 10-4 Appendix 10-A Navy Employee Report of Unsafe or

Unhealthful Working Conditions ..................... 10-A-1

CHAPTER 11. INSPECTIONS AND INVESTIGATIONS OF WORKPLACES BY

FEDERAL AND STATE OSH OFFICIALS

1101. Background and Discussion ............................ 11-1 iv

1102. Federal and State Occupational Safety and Health Inspectors at Contractor Workplaces on Navy Shore Installations. ....................................... 11-1

1103. Federal and State Occupational Safety and Health Inspectors at Contractor Workplaces Aboard Navy Ships. ............................................... 11-4

1104. Federal Occupational Safety and Health Inspections of Navy Civilian Workplaces............................. 11-6

1105. OSHA Targeted Inspections ............................ 11-8 1106. Overall Information Security Requirements ............ 11-8 Chapter 11 References ................................ 11-9 Appendix 11-A Inspection of Department of the Navy

Workplaces by Federal and State OSH Representa-tives .............................................. 11-A-1

CHAPTER 12. HAZARD ABATEMENT PROGRAM

1201. Discussion ........................................... 12-1 1202. Hazard Abatement Processing and Tracking ............. 12-1 1203. Interim Controls ..................................... 12-4 1204. Hazard Abatement Project Development ................. 12-4 1205. Prioritization of Hazard Abatement Projects .......... 12-6 1206. Responsibilities ..................................... 12-7 Chapter 12 References ................................ 12-8 Appendix 12-A Instructions for Determining Risk

Assessment Code (RAC) for Asbestos Projects ........ 12-A-1 Appendix 12-B Hazard Abatement Project Request Form............................................... 12-B-1 Appendix 12-C Hazard Abatement Project Request Worksheet.......................................... 12-C-1

CHAPTER 13. FALL PROTECTION PROGRAM (Formerly NAVOSH Cost Data) 1301. Purpose .............................................. 13-1 1302. Background ........................................... 13-1 1303. Policy ............................................... 13-1 1304. Basic Program Requirements ........................... 13-1 1305. Activity Policy ...................................... 13-2 1306. Duties and Responsibilities .......................... 13-2 1307. Workplace Surveys and Assessment of Fall Hazards ..... 13-3 1308. Fall Hazard Protection and Control Measures .......... 13-3 1309. Fall Arrest Equipment Selection Criteria ............. 13-5 1310. Training ............................................. 13-5 1311. Anchorages for Fall Arrest Equipment ................. 13-6 1312. Rescue Procedures .................................... 13-6 v

1313. Inspection, Storage, Care, Maintenance of Fall Protection Equipment................................. 13-6

1314. Falls from Heights Mishap Reporting .................. 13-7 1315. Audits and Evaluations ............................... 13-7 Chapters 13 References ............................... 13-7

Appendix 13-A Fall Protection Training Requirements and Methods........................................ 13-A-1

CHAPTER 14. MISHAP INVESTIGATION, REPORTING, AND RECORDKEEPING

1401. Discussion ........................................... 14-1 1402. Types of Mishap Investigations ....................... 14-1 1403. Mishap Investigation Requirements .................... 14-2 1404. Requirements to Ensure Reporting of All Mishaps ...... 14-3 1405. Mishap Investigation Training ........................ 14-3 1406. Commanding Officer Review. ........................... 14-3 1407. Shore Major Mishap Review Board ...................... 14-4 1408. Mishap Analyses ...................................... 14-4 1409. Records Disposition. ................................. 14-4 1410. Injury/Illness Treatment (Civilian Employees Only) ... 14-4 Chapter 14 References ................................ 14-5 Appendix 14- Medical Referral form .................. 4-A-1

CHAPTER 15. RESPIRATORY PROTECTION

1501. Discussion ........................................... 15-1 1502. Applicability ........................................ 15-1 1503. General Requirements ................................. 15-1 1504. Types of Respirators. ................................ 15-3 1505. Respirator Cartridges and Gas Mask Canisters ......... 15-4 1506. Breathing Air Requirements ........................... 15-5 1507. Respirator Selection Considerations. ................. 15-5 1508. Medical Evaluations .................................. 15-7 1509. Respirator Fit Testing ............................... 15-7 1510. Inspection and Cleaning of Respirators ............... 15-8 1511. Respiratory Protection Training... ................... 15-8 1512. RPPM Training ........................................ 15-9 1513. Responsibilities .................................... 15-10 Chapter 15 References ............................... 15-13 Appendix 15-A Respirator Use Questionnaire ......... 15-A-1

CHAPTER 16. OCCUPATIONAL SAFETY AND HEALTH STANDARDS

1601. Discussion ........................................... 16-1 1602. OSH Standards ........................................ 16-1 1603. Alternate Standard Approval .......................... 16-3 1604. Application .......................................... 16-4 vi

Chapter 16 References ................................ 16-5 Appendix 16-A Approved Standards from Headquarters Commands Having OSH Technical Cognizance........... 16-A-1

CHAPTER 17. ASBESTOS CONTROL

1701. Applicability ........................................ 17-1 1702. Discussion ........................................... 17-1 1703. Permissible Exposure Limit and Excursion Limit ....... 17-2 1704. Control of Asbestos in the Workplace Environment ..... 17-2 1705. Asbestos Clearance Level Criteria .................... 17-9 1706. Disposal Procedures. ................................. 17-9 1707. Asbestos Management Program Ashore .................. 17-10 1708. Training ............................................ 17-10 1709. Industrial Hygiene Surveillance... .................. 17-10 1710. Asbestos Medical Surveillance Program (AMSP) ........ 17-11 1711. Work Performed by Private Contractors. .............. 17-13 1712. Environmental Protection ............................ 17-14 1713. Responsibilities. ................................... 17-15 Chapter 17 References ............................... 17-16 Appendix 17-A Determining Applicability of State and Local Requirements on Asbestos Removal and Disposal........................................... 17-A-1 Appendix 17-B Asbestos Training and Certification Requirements Listed by Type of Operation........... 17-B-1

Appendix 17-C Asbestos Management Program Ashore ... 17-C-1 Appendix 17-D Information from NESHAP Asbestos Regulations........................................ 17-D-1

CHAPTER 18. HEARING CONSERVATION AND NOISE ABATEMENT

1801. Discussion ........................................... 18-1 1802. Hearing Conservation Program Introduction ............ 18-1 1803. Navy Occupational Exposure Limit (NOEL) .............. 18-2 1804. Noise Measurements and Exposure Assessments .......... 18-2 1805. Labeling of Hazardous Noise Areas and Equipment ...... 18-5 1806. Hearing Testing and Medical Evaluation ............... 18-6 1807. Personal Hearing Protective Devices .................. 18-8 1808. Training ............................................. 18-9 1809. Recordkeeping ........................................ 18-9 1810. Noise Abatement Program Introduction ................ 18-10 1811. Preventive Measures ................................. 18-10 1812. Abatement of Existing Noise Hazards ................. 18-10 1813. Responsibilities .................................... 18-11 Chapter 18 References ............................... 18-12 Appendix 18-A Hearing Protective Devices ........... 18-A-1 vii

Appendix 18-B Administrative Control of Noise Exposure with Hearing Protective Devices ........... 18-B-1

CHAPTER 19. SIGHT CONSERVATION

1901. Discussion ........................................... 19-1 1902. Basic Program Requirements ........................... 19-1 1903. Occupational Eye Care Services and Equipment ......... 19-2 1904. Temporary Protective Eyewear ......................... 19-2 Chapter 19 References ................................ 19-2

CHAPTER 20. PERSONAL PROTECTIVE EQUIPMENT

2001. Discussion and Policy ................................ 20-1 2002. Basic Program Requirements ........................... 20-1 2003. Equipment Specifications and Requirements ............ 20-2 2004. Eye and Face Protection .............................. 20-2 2005. Hearing Protection ................................... 20-2 2006. Respiratory Protection ............................... 20-2 2007. Head Protection ...................................... 20-2 2008. Foot Protection ...................................... 20-2 2009. Hand Protection ...................................... 20-4 2010. Electrical Protective Devices ........................ 20-4 2011. Training ............................................. 20-4 2012. Responsibilities ..................................... 20-5 2013. Training ............................................. 20-5 2014. Responsibilities ..................................... 20-6 Chapter 20 References ................................ 20-6

CHAPTER 21. LEAD

2101. Applicability ........................................ 21-1 2102. Discussion ........................................... 21-1 2103. Permissible Exposure Limit (PEL) and Action Level

Triggering Requirements .............................. 21-3 2104. Control of Lead in the Workplace Environment ......... 21-3 2105. Environmental Protection and Waste Disposal

Procedures ........................................... 21-7 2106. Training ............................................. 21-8 2107. Industrial Hygiene Surveillance ...................... 21-8 2108. Employee Notification ................................ 21-8 2109. Medical Surveillance Program ......................... 21-9 2110. Work Performed by Private Contractors ............... 21-12 2111. Responsibilities .................................... 21-12 Chapter 21 References ............................... 21-13 Appendix 21-A Required Respirator .................. 21-A-1 viii

CHAPTER 22. NON-IONIZING RADIATION

2201. Discussion ........................................... 22-1 2202. Policy ............................................... 22-1 2203. Applicability ........................................ 22-1 2204. Laser Radiation ...................................... 22-1 2205. Laser Radiation Policy ............................... 22-2 2206. Laser Permissible Exposure Limits (PELs) ............. 22-2 2207. Laser Classification, Labeling, Technical Assistance and Exposure Incidents............................... 22-2 2208. Military Exempt Lasers ............................... 22-2 2209. Laser Safety Review Board (LSRB) ..................... 22-3 2210. Laser Safety Hazard Control Program .................. 22-3 2211. Medical Surveillance Procedures ...................... 22-3 2212. Laser Safety Training ................................ 22-4 2213. Other Optical Sources ................................ 22-7 2214. Radio Frequency (RF) Electromagnetic Fields (EMF) .... 22-7 2215. Radio Frequency Ashore and Afloat .................... 22-7 2216. RF Permissible Exposure Limits (PELs) ................ 22-7 2217. RF Measurement and Evaluation ........................ 22-8 2218. Safety Certification ................................. 22-9 2219. Warning Signs, Labels and Devices .................... 22-9 2220. Research, Development and Acquisition ............... 22-10 2221. RF Safety Training .................................. 22-10 2222. Protective Clothing ................................. 22-10 2223. Low Frequency and Static Electric and Magnetic

Fields.............................................. 22-10 2224. Video Display Terminals ............................. 22-11 2225. Responsibilities .................................... 22-11 Chapter 22 References ............................... 22-13

Appendix 22-A Laser Classification, Labeling, Warning Signs, Technical Assistance, and Exposure Incidents.......................................... 22-A-1 Appendix 22-B RF Permissible Exposure Limits for Controlled Environments............................ 22-B-1 Appendix 22-C RFR Hazard Warning Sign, Labels, Exposure Incidents and Technical Assistance................. 22-C-1

CHAPTER 23. ERGONOMICS PROGRAM

2301. Background and Discussion ............................ 23-1 2302. Management Commitment ................................ 23-2 2303. Employee Involvement ................................. 23-2 2304. Process Review and Measurement ....................... 23-2 2305. Job Task Analysis .................................... 23-3 2306. Command Assistance ................................... 23-4 ix

2307. Hazard Prevention and Control... ..................... 23-4 2308. Ergonomic Training ................................... 23-6 2309. Medical Program ...................................... 23-7 2310. Responsibilities ..................................... 23-8 Chapter 23 References ................................ 23-9

Appendix 23A Physical Risk Factor Ergonomic Checklist.......................................... 23-A-1

Appendix 23B Computer Workstation Checklist ........ 23-B-1 Appendix 23C Ergonomic Resources Training .......... 23-C-1 Appendix 23D Recommended Ergonomic Training ........ 23-D-1

Appendix 23E Ergonomic Considerations for Shift Workers............................................ 23-E-1

CHAPTER 24. ENERGY CONTROL PROGRAM (LOCKOUT/TAGOUT)

2401. Discussion ........................................... 24-1 2402. General Policy ........................................ 4-2 2403. Requirements for Contractors or Other Outside

Agencies............................................. 24-2 2404. Responsibilities ..................................... 24-3 Chapter 24 References ................................ 24-4

CHAPTER 25. POLYCHLORINATED BIPHENYLS (PCBs) 2501. Policy ............................................... 25-1 2502. Discussion ........................................... 25-1 2503. Permissible Exposure Limits, Skin Designation ........ 25-2 2504. Control of PCB Exposure in the Workplace Environment . 25-2 2505. Medical Surveillance Program ......................... 25-3 2506. Environmental Contamination .......................... 25-3 Chapter 25 References ................................ 25-4

CHAPTER 26. CHEMICAL BIOLOGICAL, RADIOLOGICAL, NUCLEAR,

EXPLOSIVE (CBRNE) INCIDENTS (Formerly Man-Made Vitreous Fibers) 2601. Discussion ........................................... 26-1 2602. Roles and Responsibilities ........................... 26-1 2603. Personal Protective Equipment ........................ 26-3 2604. Heat Stress ......................................... 26-10 2605. Confined Space Entry ................................ 26-12 2606. CBRNE Respiratory Protection Program ................ 26-12 2607. Training ............................................ 26-15 2608. Decontamination ..................................... 26-16 2609. Risk Communication .................................. 26-16 Chapter 26 References ............................... 26-16 Appendix 26-A Military Agents ...................... 26-A-1 x

CHAPTER 27. CONFINED SPACE ENTRY (CSE) PROGRAM (NON-MARITIME)

2701. Discussion ........................................... 27-1 2702. Applicability ........................................ 27-1 2703. Program Management ................................... 27-2 2704. Duties and Responsibilities .......................... 27-3 2705. Entry Options ........................................ 27-4 2706. Administrative Policy ................................ 27-5 2707. Program Content...................................... 27-5 2708. Identification of Confined Spaces. ................... 27-6 2709. Hazard Analysis and Risk Communication ............... 27-6 2710. Preventing Unauthorized Entry ........................ 27-6 2711. Pre-Entry Precautions ................................ 27-6 2712. Job Specific Hazard Analysis ......................... 27-7 2713. Limiting Unauthorized Access ......................... 27-7 2714. Control Hazardous Energy ............................. 27-7 2715. Providing Effective Isolation ........................ 27-7 2716. Draining, Flushing and Cleaning ...................... 27-8 2717. Testing and Monitoring ............................... 27-8 2718. Control of Atmospheric Hazards. ...................... 27-9 2719. Control of Physical Hazards .......................... 27-9 2720. Assessing Protective Equipment ....................... 27-9 2721. Emergency Response Planning .......................... 27-9 2722. Determining If Entry Conditions are Acceptable ...... 27-10 2723. Reclassification Procedures ......................... 27-10 2724. Alternative Entry ................................... 27-10 2725. Permit-Required Program Elements .................... 27-12 2726. Permit System ....................................... 27-12 2727. Designation of Employees ............................ 27-13 2728. Rescue Procedures ................................... 27-13 2729. Procedure for Entry into IDLH Atmosphere ............ 27-13 2730. Hot Work ............................................ 27-14 2731. Special Processes ................................... 27-14 2732. Employee Training ................................... 27-14 2733. Contractor Management Provisions .................... 27-14 2734. Precautions for Specific Operations ................. 27-16 2735. Program Evaluation. ................................. 27-17 Chapter 27 References ............................... 27-18 Appendix 27-A Designation of Employees ............. 27-A-1 Appendix 27-B Standards Incorporated by Reference .. 27-B-1

CHAPTER 28. BLOODBORNE PATHOGENS

2801. Discussion ........................................... 28-1 2802. Applicability ........................................ 28-1 2803. Exposure Determination ............................... 28-1 xi

2804. Hazard Prevention and Control ........................ 28-1 2805. Responsibilities ..................................... 28-1 Chapter 28 References ................................ 28-2

CHAPTER 29. OCCUPATIONAL REPRODUCTIVE HAZARDS

2901. Discussion ........................................... 29-1 2902. Policy ............................................... 29-1 2903. Control of Reproductive Hazards in the Workplace ..... 29-2 2904. Responsibilities ..................................... 29-4 Chapter 29 References ................................ 29-5

Appendix 29A Pertinent Reference Information on Pregnancy Employment............................... 29-A-1

CHAPTER 30. INDOOR AIR QUALITY MANAGEMENT

3001. Discussion ........................................... 30-1 3002. IAQ Investigation Approach ........................... 30-2 3003. Environmental Tobacco Smoke. ......................... 30-2 3004. Building Design and Maintenance ...................... 30-3 3005. Responsibilities ..................................... 30-4 Chapter 30 References ................................ 30-5

CHAPTER 31. WEIGHT HANDLING SAFETY

3101. Discussion ........................................... 31-1 3102. Program Requirements ................................. 31-1 3103. Responsibilities ..................................... 31-2 Chapter 31 References ................................ 31-2

CHAPTER 32. SAFETY AWARDS PROGRAM ASHORE

3201. Purpose .............................................. 32-1 3202. Applicability ........................................ 32-1 3203. Policy ............................................... 32-1 3204. Types of Awards ...................................... 32-1 3205. Action ............................................... 32-1

Chapter 32 References................................ 32-2 Appendix 32-A Awards Selection Criteria ............ 32-A-1

Appendix 32-B Formulas for Calculation of Mishap Trends............................................. 32-B-1

GLOSSARY.................................................... G-1

CHAPTER 1

INTRODUCTION

0101. References

Throughout the manual, references applicable to each chapter appear at the end of the chapter.

1-1

0102. Definition of Terms

a. See the Glossary at the end of the manual for the definition of special terms used throughout the manual.

b. This manual uses the words "shall," "will," "must," "should," "may," and "can” throughout. “Shall,” “will,” and “must” are directive in nature and require mandatory compliance.

“Should” is a strong recommendation, but compliance is not required. “May” or “can,” when used, are optional in nature, and compliance is not required.

0103. Background

a. The Navy has historically maintained safety and occupational health (SOH) programs to protect its personnel and property. Occupational safety has long been an element of the overall Navy safety program that also includes explosives safety, nuclear safety, aviation safety, acquisition and system safety, traffic safety and off-duty safety. The Office of the Chief of Naval Operations Special Assistant for Safety Matters (OPNAV (N09F)) has traditionally managed the overall SOH program.

b. The SOH program gained special prominence after passage of the Occupational Safety and Health (OSH) Act on 31 December 1970. Although the primary thrust of the OSH Act was directed at the private sector employer, section 19 of the OSH Act directed Federal agencies to establish and maintain comprehensive and effective OSH programs consistent with the standards issued under Section 6 of the OSH Act.

c. On 26 July 1971, the President signed Executive Order (E.O.) 11612, entitled Occupational Safety and Health Programs for Federal Employees. This E.O. stated the Federal Government, as the nation's largest employer, has a special obligation to

1-2 set an example for safe and healthful employment. It directed the head of each Federal department and agency to establish an OSH program in compliance with section 19 of the OSH Act. Over the next 3 years, many Federal agencies made only moderate progress. Consequently, Congress received considerable criticism for a perceived double standard in OSH requirements between the private sector and Federal agencies. As a result, the President issued E.O. 11807 in 1974, which replaced E.O.

11612 and more clearly defined the scope, requirements, and responsibilities of Federal agency programs. In addition, E.O.

11807 tasked the Secretary of Labor to issue guidelines designed to assist Federal agencies in establishing their programs. The Secretary issued these guidelines on 9 October 1974 as part 1960 of title 29, Code of Federal Regulations (CFR), Safety and Health Provisions for Federal Employees.

d. The actions described above still did not satisfy some critics since several Federal agencies questioned the regulatory authority of the Department of Labor (DOL) guidelines (29 CFR 1960). Addressing this issue, on 26 February 1980, the President signed E.O. 12196, Occupational Safety and Health Programs for Federal Employees, superseding E.O. 11807. The Secretary of Labor revised DOL guidelines (29 CFR 1960) on 21 October 1980 and reissued them as Basic Program Elements for Federal Employee Occupational Safety and Health Programs.

e. The Department of Defense (DoD) has issued many directives and instructions to implement the Federal guidance outlined above. Reference 1-1 provides specific guidance for implementation of the basic program elements specified in part 1960 of title 29, CFR.

f. Following the provisions of reference 1-1, the Assistant Secretary of the Navy (Energy, Installations and Environment) was appointed as the designated SOH official for the Department of the Navy (DON), with responsibilities outlined in reference 1-2. Reference 1-2 contains policy statements and outlines responsibilities for the implementation of the total SOH program for the Navy. Reference 1-2 delegates responsibility for managing the program to OPNAV (N09F) which is specifically responsible for the issuance of appropriate implementing directives.

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g. This manual implements references 1-1 and 1-2 and provides policy, procedures, and guidance for the SOH program.

0104. Navy Policy

Navy policy is to provide a safe and healthful workplace for all personnel. The Navy achieves these conditions through an aggressive and comprehensive program fully endorsed by the Secretary of the Navy (SECNAV) and implemented through the appropriate chain of command. The program includes the following features:

a. Compliance with applicable standards.

b. Implementation of safety management systems (SMSs).

Conducting an aggressive management program throughout the regions and activities and posting and disseminating program information to all personnel. Examples of SMSs include, but are not limited to:

(1) Process Review and Measurement System (PR&MS).

Additional guidance on PR&MS is available at:

http://www.public.navy.mil/navsafecen/Pages/osh/SMS/PRMS.aspx.

(2) American National Standard for Occupational Health and Safety Management Systems, American National Standards Institute (ANSI) Z10. More information on Z10 can be found on the ANSI Web site: www.ansi.org.

NOTE:

Regions or activities may develop their own SMSs.

The SMS should incorporate the four basic Occupational Safety and Health Administration (OSHA) Voluntary Protection Programs (VPP) elements:

(1) Management, leadership, and employee involvement;

(2) Worksite analysis;

(3) Hazard prevention and control; and

(4) Safety and health training.

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Guidance on OSHA VPP is available at:

http://www.osha.gov/dcsp/vpp/index.html.

c. Inspection of all workplaces by qualified safety inspectors at least annually. Workplaces will be evaluated by industrial hygiene and occupational health personnel as outlined in chapter 8.

d. Prompt abatement of identified hazards, including elimination or minimization of all hazards through engineering or administrative controls. Where engineering or administrative controls are not feasible, regions and activities shall provide appropriate personal protective equipment at government expense.

Where hazard abatement (HA) resources are limited, regions and activities shall eliminate the most serious problems first.

Where unabated serious hazards have not been eliminated, regions and activities shall post appropriate notices to warn employees and define interim protective measures.

e. Procedures for all personnel to report suspected hazards to their supervisors and or safety and health officials without fear of reprisal.

f. Appropriate training for all safety and health officials, supervisory and management personnel, and employees.

Activities shall integrate applicable requirements into training programs and technical and tactical publications.

g. Procedures to review, in advance of construction or procurement, the design of facilities, systems, and subsystems to ensure that hazards are eliminated or controlled throughout the life cycle.

h. Thorough mishap investigations and a comprehensive management information system provide all data required by higher authority.

i. Comprehensive occupational health surveillance programs, both medical and industrial hygiene, implemented by qualified personnel.

j. Procedures consistent with Office of Personnel Management and Navy Personnel Command directives to measure employee performance in meeting requirements and objectives.

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0105. Applicability

a. The provisions of this manual apply to all Navy civilian and military personnel and operations worldwide except where responsibility rests with the Commandant of the Marine Corps and for those afloat personnel falling under the requirements of reference 1-3. Exceptions also include military-unique equipment (see note below); systems and operations; conditions governed by other statutory authorities or inter-service support agreements; and conditions governed by international agreements overseas.

NOTE:

Per reference 1-1, Navy shall apply OSHA and other non- DoD regulatory safety and health standards to military-unique equipment, systems, operations, or workplaces, in whole or in part, insofar as practicable.

When military design, specifications, or deployment requirements render compliance with existing SOH standards unfeasible or inappropriate, or when no standard exists for such military application, Navy commands shall develop, publish, and follow special military SOH standards, rules, or regulations which protect personnel from hazardous exposures. Acceptable exposure measures and limits shall be derived from use of the operational risk management process; see reference 1-4.

b. The provisions of this manual do not apply to Navy contractors, except for the following:

(1) Situations in which the United States, by admiralty law or other law, is responsible for contractor employee injury compensation; and

(2) Situations where the Navy exercises statutory authority for safety and health and, as a result, the OSH Act does not directly apply.

c. Where the safety and health of the contractor's employees are affected, the contractor is responsible directly to the DOL's OSHA or appropriate state office where OSHA has approved a state plan.

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d. Regional commanders and commanding officers shall apply this manual consistently with the provisions of reference 1-5, other provisions of law providing for collective bargaining agreements and procedures, and any agreements entered into under such provisions. They shall determine matters of official leave for employee representatives involved in activities under this manual by the procedures of reference 1-5 or applicable collective bargaining agreements.

e. Under the statutory authority of the Atomic Energy Act of 1954, section 309(a) of the Department of Energy Organization Act, and E.O. 12344 of 1 February 1982, (statutorily prescribed by Public Laws 98-525 and 106-65), the Director of Naval Nuclear Propulsion Program (CNO (N00N)) is responsible for the safety of reactors and associated naval nuclear propulsion plants, and the control of radiation and radioactivity associated with naval nuclear propulsion plant activities, including prescribing and enforcing standards and regulations for these areas as they affect the environment and the safety and health of workers, operations, and the general public. Accordingly, for the above areas, the naval nuclear propulsion program is exempt from the requirements of this manual. However, for areas other than those described above, such as asbestos controls, machine guarding, etc., the requirements of this manual apply to naval nuclear propulsion program activities.

f. By the authority of section 172 of title 10, United States Code (U.S.C.), explosives safety is exempt from the requirements of this manual. However, this manual does apply to SOH issues in explosives and ordnance areas, such as the evaluation of exposure to hazardous materials, noise, machine guarding, etc.

g. While the general concepts and provisions of this manual apply to forces afloat, exceptions must be made for military-unique equipment, systems, and operations. Because of differences in organization and operating environment among surface ships, submarines, and shore regions and activities (such areas as chain of command relationships, required councils or committees, training and HA procedures), forces afloat require specifically tailored procedures. Reference 1-3 contains these provisions.

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Chapter 1

References

1-1. DoD Instruction 6055.1, DoD Safety and Occupational Health Program, of 19 Aug 98 http://www.dtic.mil/whs/directives/corres/pdf/605501p.pdf.

1-2. SECNAVINST 5100.10J, Department of the Navy Policy for Safety, Mishap Prevention, Occupational Health and Fire Prevention Programs, of 26 Oct 2005 http://doni.daps.dla.mil/allinstructions.aspx.

1-3. OPNAVINST 5100.19E, Navy Safety and Occupational Health (SOH) Program Manual for Forces Afloat, of 30 May 2007 http://doni.daps.dla.mil/allinstructions.aspx.

1-4. OPNAVINST 3500.39C, Operational Risk Management, of 2 Jul http://doni.daps.dla.mil/allinstructions.aspx.

1-5. Public Law 95-454, Title VII, Civil Service Reform Act, 5 U.S.C., Sections 7101-7135 (1978 Supp.), 13 Oct 78 http://www.dol.gov/olms/regs/compliance/complcsra.htm.

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CHAPTER 2

RESPONSIBILITIES

0201. Discussion

a. The maintenance of a safe and healthful workplace is a responsibility of commands throughout the Navy. A successful program, one that truly reduces work-related risks and mishaps, results only when support and commitment to the program permeate every level of an organization. Within the Navy, the Chief of Naval Operations (CNO) has overall responsibility for the safety and occupational health (SOH) program and implements the program through the chain of command. Line management is responsible for the maintenance of safe and healthful working conditions.

b. This chapter describes the responsibilities at each command level for implementing the SOH program.

0202. Assistant Secretary of the Navy (Energy, Installations and Environment (ASN (EI&E))

The ASN (EI&E) is the designated agency SOH official for the Department of the Navy (DON), which includes the Navy and Marine Corps (see reference 2-1).

0203. CNO

Under reference 2-1, the CNO, in coordination with the Commandant of the Marine Corps (CMC) (concerning SOH matters of mutual interest such as occupational health), shall:

a. Issue appropriate directives and policies for the program per references 2-1 and 2-2. The Office of the Chief of Naval Operations Special Assistant for Safety Matters (OPNAV (N09F)) is responsible for developing program policy and guidance and issuing standards under references 2-1 through 2-3.

OPNAV (N09F) has additional duty assignment as Commander, Naval Safety Center (COMNAVSAFECEN).

b. Establish, manage, and maintain appropriate planning, programming, staffing, and budgeting for program implementation.

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c. Issue criteria for records maintenance and provide to the Secretary of the Navy (SECNAV) all reports required by references 2-3 through 2-7.

d. Conduct appropriate research and development to preclude occupational exposures degrading an employee's health status or work performance.

e. Ensure acquisition managers comply with the requirements of reference 2-8 and other applicable Federal agency safety and health standards or criteria in the procurement of military systems, subsystems, equipment, and related facilities.

f. Adopt, develop, and issue, standards, as necessary (see chapter 16). Coordinate Navy review and input for new and revised SOH regulations and national consensus standards.

g. Ensure commands comply with applicable Navy regulations and Federal statutes governing the control of classified and sensitive unclassified information. (Refer to chapter 11, paragraph 1106).

h. Develop, assisted by COMNAVSAFECEN and echelon 2 commands, the U.S. Navy annual report to the Occupational Safety and Health Administration (OSHA), summarizing SOH goals and objectives, accomplishments, mishaps information, etc. Post the annual report on the Naval Safety Center Web site and brief the Navy Executive Safety Board (NESB). This ensures completion of the management review to support the continuous improvement process.

i. Appoint OPNAV (N09F) as the executive secretary of the

NESB.

0204. Headquarters Commands

Headquarters commands (see glossary) are responsible for establishing a comprehensive SOH program. Headquarters commands shall designate a competent SOH professional who will have sufficient authority and responsibility to effectively represent and support the headquarters commander in the management and administration of the headquarters command safety program.

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Qualifications for a competent SOH professional are identified in paragraphs 0602d(2) and 0902b of this instruction. The designated command SOH professional shall:

a. Establish, coordinate, direct, and evaluate the effectiveness of safety policies, plans, programs, and…