C9 26Q1315 QA 0001_SIOP Trucking Services.pdf

N4523A26Q1315 SIOP Trucking Services Ques ons and Answers 0001

Q. May an offeror rely on the relevant experience and past performance of a proposed subcontractor or teaming partner when demonstraƟng capability for this requirement?

A. General principle that an offeror can indeed rely on the experience and past performance of its proposed subcontractors and teaming partners to demonstrate its capabiliƟes.

Q. Is there a required percentage of work that must be self-performed by the prime contractor?

A. Yes, for certain types of government contracts, there is a required percentage of work that must be performed by the prime contractor. This requirement is known as the "LimitaƟon on SubcontracƟng" and is primarily found in Federal AcquisiƟon RegulaƟon (FAR) clause 52.219-14 and Title 13 of the Code of Federal RegulaƟons (CFR) § 125.6. The calculaƟon is based on the amount the government pays the prime contractor.

Q. In response to NoƟce ID N4523A26Q1315 SIOP Trucking Services, the PWS idenƟfies flatbeds, step decks, lowboys, chassis, and rollback trailers as potenƟal equipment that may be uƟlized. Can you provide an esƟmated percentage or quanƟty of anƟcipated loads that are expected to require step-deck, lowboy, chassis, or rollback equipment versus standard 53-foot flatbed trailers?

A. The majority of the loads should be able to be accomplished using a standard 53-foot flatbed trailer.

There are 72 taller items, equivalent to approximately 20-30 loads. The actual height has not be verified, but the Government is esƟmaƟng those items to be close to 11.5-feet in height. A standard 53-Ō flatbed trailer may be able to transport the items, but could potenƟally put the load height over legal limits requiring an over-height permit. A step-deck or lowboy trailer is preferred and recommended due to height of the items.

There are approximately 92-100 20-foot long shipping containers that could be transported on chassis trailers or using rollback equipment, and 20 20-foot long container dumpsters that could be transported using rollback equipment.

Q. For planning and pricing purposes, can the Government provide an esƟmated transportaƟon tempo during the iniƟal relocaƟon phase, including the anƟcipated number of loads per day and per week? AddiƟonally, does the Government expect the esƟmated 125 loads to be distributed evenly throughout the July–September period, or concentrated during specific weeks?

A. The contractor will need to determine and suggest a tempo based on their capabiliƟes, trailers/equipment at their disposal, and the addiƟonal clarificaƟon below. Actual tempo and plan will be coordinated between the COR and the contractor aŌer award. The Government would like to relocate the materials as quickly as possible, but must relocate the equivalent of

125 loads, using a 53-foot flatbed trailer, worth of materials by September 30, 2026. Assuming 2-weeks to plan, coordinate and obtain badging, there is about 12-weeks to accomplish the iniƟal relocaƟon effort.

The contractor should use the following addiƟonal clarificaƟon for planning and pricing purposes:

The Government anƟcipates only having one forkliŌ and operator available at each site and may not be able to load/unload mulƟple trailers at the same site at the same Ɵme.

Load/unload Ɵmes may take 15-90mins, per load, depending on items being loaded/unloaded and size of trailer.

Average travel Ɵme between sites is about 45-mins to 1-hour (not including any wait Ɵmes to get inspected to get on base to access Sites 1, 2 or 3).

Commercial gate inspecƟon may take 15-30mins on average, but can take up to 2-hours or longer on a busy day.

The Government, currently does not plan to work weekends or holiday’s.

Q. What is the anƟcipated peak daily load volume during the July-September 2026 relocaƟon period?

A. The Government anƟcipates only having one forkliŌ and operator available at each pickup and delivery site and may not be able to load/unload mulƟple trailers at the same site at the same Ɵme. The Government also assumes load/unload Ɵmes may take 15-90mins per load depending on load type. Using a 45-minute average load Ɵme, the Government esƟmates that it would be able to support a maximum of 8-10 loads per day. The Government and contractor to develop mutually agreeable move plan upon contract award prior to commencing moves for the iniƟal relocaƟon effort.

Q. Can you please provide an esƟmated weekly move schedule for the 125 loads anƟcipated through September 30, 2026?

A. The contractor will need to determine and suggest tempo based on their capabiliƟes, trailers/equipment at their disposal, and the addiƟonal clarificaƟon below. Actual tempo and plan will be coordinated between the COR and the contractor aŌer award. The Government would like to relocate the materials as quickly as possible, but must relocate the equivalent of 125 loads, using a 53-foot flatbed trailer, worth of materials by September 30, 2026. Assuming 2-weeks to plan, coordinate and obtain badging, there is about 12-weeks to accomplish the iniƟal relocaƟon effort.

The contractor should use the following addiƟonal clarificaƟon for planning and pricing purposes:

The Government anƟcipates only having one forkliŌ and operator available at each site and may not be able to load/unload mulƟple trailers at the same site at the same Ɵme.

Load/unload Ɵmes may take 15-90mins, per load, depending on items being loaded/unloaded and size of trailer.

Average travel Ɵme between sites is about 45-mins to 1-hour (not including any wait Ɵmes to get inspected to get on base to access Sites 1, 2 or 3).

Commercial gate inspecƟon may take 15-30mins on average, but can take up to 2-hours or longer on a busy day.

The Government, currently does not plan to work weekends or holiday’s.

Q. How much advance noƟce will be provided for scheduled and as-needed moves?

A. Immediately, upon contract award the COR will work with the contractor to develop a mutually agreeable moving schedule to accomplish the primary relocaƟon efforts that must be accomplished by September 30, 2026.

For the “as-needed” moves, the COR plans to provide as much advance noƟce as possible prior to the need date. Typically this would be at least 14-days or more prior to the move. On occasion, shipyard operaƟons may require a shorter noƟficaƟon period. The contractor is to provide the minimum noƟficaƟon period needed as part of their quote.

Q. What is the average expected load and unload Ɵme at each facility?

A. Load/unload Ɵmes will vary depending on type of materials being loaded/unloaded. The esƟmated load/unload Ɵmes listed below only accounts for the Ɵme for government personnel to load the items and does not account for the Contractor’s drivers Ɵme to secure the load to the trailer.

15-60mins for trailer loads containing larger items such as the 20Ō shipping containers, larger equipment or guard shacks.

30-90mins for scaffolding and Ɵmber loads.

Use of drop trailers will minimize driver wait Ɵmes and maximize trips per day.

Q. If Government personnel or equipment are unavailable, how will resulƟng delays be handled?

A. The Government plans to minimize this risk as much as possible by developing a mutually agreeable move plan prior to commencing the moves. The Government also plans to idenƟfy primary and backup forkliŌ operators to support this effort. The use of drop trailers can help minimize this risk as well.

Q. What is the maximum number of drop trailers the Government anƟcipates uƟlizing simultaneously?

A. The Government anƟcipates the use of drop trailers will only be beneficial during July- September Ɵmeframe to support the iniƟal relocaƟon efforts that must be accomplished by September 30th, 2026. To achieve maximum tempo and loads accomplished per day with minimal wait Ɵmes for all parƟes, the Government anƟcipates the use of 2 cabs/drivers and 6 trailers could result in maximum efficiency. This would correlate to a maximum of 4 drop trailers.

Q. Can you please provide an esƟmated breakdown of the 125-175 loads by cargo type (containers, equipment, Ɵmbers, scaffolding, guard shacks, miscellaneous materials)?

A. Breakdown below is based on the equivalent of 125 loads of materials if using a 53Ō trailer that is required to be moved by September 30, 2026. The quanƟƟes are as of May 1st, 2026 and is subject to change due to ongoing operaƟons. The cargo types for the addiƟonal 50 “as-needed” loads for the remainder of the period of performance may consist of similar cargo types as listed below. All loads may consist of mixed cargo types to maximize trailer capaciƟes.

Timbers = qty approx. 530; 15in x 15in x 16-20Ō; weighing 800-1000-lbs each; total weight approx. 467,000-lbs; assume 11-15 loads

Guard Shacks = qty 5; 8’wide x 10’ long; 8,000 lbs each; total approx. 40,000-lbs

Shipping Containers = approx. 100 20Ō containers; approx. 11 10Ō containers; assume weight range for 10Ō and 20Ō containers between 10,000-20,000-lbs with no container greater than 34,000-lbs; assume can potenƟally transport 2 containers per trip

20Ō container dumpsters = approx. 20; weigh 10,000-lbs each

Large equipment = approx. 70; footprint ranging from 6’x8’ up to 8’x20’; weights ranging from 10,000-16,000-lbs each; approx. 901,000-lbs total

Long items (gangways and vent piping racks) = qty 32; 5’w x 4’h x 30-35’ long; weight 5,500-lbs average each; total weight approx. 172,000-lbs; esƟmaƟng 16 loads

Scaffolding racks = varying sizes and types; 21,600-sqŌ of materials that can be stacked two high; assuming 25-30 loads

PalleƟzed and non-palleƟzed materials and equipment of varying sizes and weights.

Unable to provide actual quanƟƟes due to ongoing operaƟons.

Q. Can you please provide esƟmated weight ranges by commodity type?

A.

Timbers = ranging from 800-1000-lbs each; approx. 467,000-lbs total

Large equipment = ranging from 10,000-16,000-lbs each; approx. 901,000-lbs total

20Ō shipping containers = actual weights unknown; assume range between 10,000- 20,000-lbs with no container greater than 34,000-lbs

Guard shacks = around 8,000-lbs each; approx. 40,000-lbs total

20Ō container dumpster = around 10,000-lbs each

Long items (gangways and vent piping racks) = average 5,500-lbs each; approx. 172,000-lbs total

Scaffolding racks = ranging from 1,000-5,000-lbs each; 21,600-sqŌ of materials

PalleƟzed and non-palleƟzed materials and equipment = ranging from 300-8,000 lbs each

Q. Please confirm the expected Ɵmeline for obtaining driver credenƟals, whether TWIC cards are accepted, and whether escorts are required at any locaƟons.

A. Please see aƩached PSNS&IMF Contractor Badging & Access Requirements

Q. Are vehicle safety cameras permiƩed?

A. No, cameras of any type are not authorized to be used within PSNS&IMF controlled sites.

Vehicle mounted safety cameras would need to be removed or covered up when accessing the pickup or delivery locaƟons. The driver can reinstall or uncover the camera upon exiƟng the PSNS&IMF Controlled Industrial Area or laydown facility sites.

Q. Are you seeking dedicated capacity or only transportaƟon services as loads are scheduled?

A. Primarily transportaƟon services as loads are scheduled, but contractor must have the capacity to support moving the equivalent of 125 loads, if using a 53-foot flatbed trailer, by September 30, 2026. Immediately upon contract award, the COR and contractor will develop a mutually agreeable move schedule to accomplish this porƟon of the contract.

Q. Please confirm the minimum insurance requirements applicable to this contract, including Automobile Liability, General Liability, Workers CompensaƟon, Cargo Insurance, Umbrella/Excess Liability, and any addiƟonal insured requirements.

(a) The Contractor shall be--

(1) Liable to the Government for loss or damage to property, real and personal, owned by the Government or for which the Government is liable;

(2) Responsible for, and hold the Government harmless from, loss of or damage to property not included in paragraph (a)(1); and N4523A26P1308

(3) Responsible for, and hold the Government harmless from, bodily injury and death of persons, resulƟng either in whole or in part from the negligence or fault of the Contractor, its officers, agents, or employees in the performance of work under this contract.

(b) For the purpose of this clause, all cargo loaded or unloaded under this contract is agreed to be property owned by the Government or property for which the Government is liable.

(1) The amount of the loss or damage as determined by the ContracƟng Officer will be withheld from payments otherwise due the Contractor.

(2) DeterminaƟon of liability and responsibility by the ContracƟng Officer will consƟtute quesƟons of fact within the meaning of the Disputes clause of this contract.

(d) The Contractor shall at its own expense acquire and maintain insurance during the term of this contract, as follows--

(1) Standard workmen's compensaƟon and employer's liability insurance and or such of these as may be proper under applicable state or Federal statutes.

(i) The Contractor may, with the prior approval of the ContracƟng Officer, be a self-insurer against the risk of this paragraph (d) (1).

(ii) This approval will be given upon receipt of saƟsfactory evidence that the Contractor has qualified as a self-insurer under applicable provision of law.

(2) Bodily injury liability insurance in an amount of not less than $300,000 on account of any one occurrence.

(3) Property damage liability insurance (which shall include any and all property, whether or not in the care, custody, or control of the Contractor) in an amount of not less than $300,000 for any one occurrence.

(e) Each policy shall provide, by appropriate endorsement or otherwise, that cancellaƟon or material change in the policy shall not be effecƟve unƟl aŌer a 30 day wriƩen noƟce is furnished the ContracƟng Officer.

(f) The Contractor shall furnish the ContracƟng Officer with saƟsfactory evidence of the insurance required in paragraph (d) before performance of any work under this contract.

(i) The Contractor shall--

(1) Equitably reimburse the Government if the Contractor is indemnified, reimbursed, or relieved of any loss or damage to Government property;

(2) Do nothing to prevent the Government's right to recover against third parƟes for any such loss or damage; and

(3) Furnish the Government, upon the request of the ContracƟng Officer, at the Government's expense, all reasonable assistance and cooperaƟon in obtaining recovery, including the prosecuƟon of suit and the execuƟon of instruments of assignment in favor of the Government.