_SFO_N4425524RP00023_x.pdf

SOLICITATION FOR OFFERS

N4425524RP00023

Administrative Training Space Puget Sound Naval Shipyard & Intermediate Maintenance Facility, WASHINGTON

Naval Sea Systems Command (NAVSEASYSCOM)

Admin Training Space consisting of:

10,200 Square Feet

May 31, 2024

Prepared By:

Naval Facilities Engineering Systems Command Northwest

1101 Tautog Circle Silverdale, WA 98315-1101

Anna C. Borer

Real Estate Contracting Officer

Questions about this SFO must be addressed via electronic mail to the Real Estate Contracting Officer at the emails listed herein, and the Subject line should be marked “SFO N4425524RP00023” Questions should be submitted by electronic mail to: jason.t.nanni.civ@us.navy.mil, nicole.m.leaptrot-figueras.civ@us.navy.mil, and seana.k.mckiernan.civ@us.navy.mil.

mailto:jason.t.nanni.civ@us.navy.mil?subject=N4425524RP00021%20%E2%80%93%20Attn:%20Code%20RE mailto:nicole.m.leaptrot-figueras.civ@us.navy.mil?subject=N4425524RP00021%20%E2%80%93%20Attn:%20Code%20RE mailto:nicole.m.leaptrot-figueras.civ@us.navy.mil?subject=N4425524RP00021%20%E2%80%93%20Attn:%20Code%20RE mailto:seana.k.mckiernan.civ@us.navy.mil?subject=N4425524RP00021%20%E2%80%93%20Attn:%20Code%20RE

SFO N4425524RP00023

INITIALS: ________________ & __________________

OFFEROR GOVERNMENT

TABLE OF CONTENTS

1.0 SUMMARY OF MINIMUM REQUIREMENTS

1.1 AMOUNT AND TYPE OF SPACE

1.2 AREA OF CONSIDERATION

1.3 SPACE CHARACTERISTICS

1.4 LEASE TERM

1.5 EXECUTION

1.6 OCCUPANCY DATE

1.7 MINIMUM REQUIREMENTS

1.8 AVAILABILITY OF FUNDS

2.0 AWARD PROCESS

2.1 HOW TO OFFER

2.2 PREPARATION OF OFFERS

2.3 WHO MAY SUBMIT AN OFFER

2.4 EXPLANATION TO PROSPECTIVE OFFERORS

2.5 MULTIPLE OFFERS

2.6 AMENDMENTS TO THE SFO

2.7 LIMITATION

2.8 NEGOTIATIONS

2.9 EVALUATION FACTORS

2.10 AWARD

3.0 MISCELLANEOUS

3.1 UNIT COSTS FOR ADJUSTMENTS

3.2 SUBSEQUENT TENANT ALTERATIONS $100,000 OR LESS

3.3 SPECIFIED AREAS

3.4 ANSI/BOMA OFFICE AREA(ABOA) SQUARE FEET

3.5 COMMON AREA FACTOR

3.6 APPURTENANT AREAS

3.7 LIQUIDATED DAMAGES

3.8 ADJUSTMENT FOR VACANT PREMISES

3.9 AFTER AWARD

3.10 CONSTRUCTION SCHEDULE

3.11 EVIDENCE OF CAPABILITY TO PERFORM – AFTER AWARD

3.12 PROGRESS REPORTS

3.13 CONSTRUCTION INSPECTIONS

3.14 GREEN LEASE COMPLIANCE

3.15 WAIVER OF RESTORATION

4.0 GENERAL ARCHITECTURE

4.1 QUALITY AND APPEARANCE OF BUILDING EXTERIOR

4.2 CONSTRUCTION WASTE MANAGEMENT

4.3 EXISTING FIT-OUT, SALVAGED, OR RE-USED BUILDING MATERIAL

4.4 INDOOR AIR QUALITY DURING CONSTRUCTION

4.5 WORK PERFORMANCE

4.6 BUILDING SYSTEMS

4.7 SPACE EFFICIENCY

4.8 FLOOR PLANS AFTER OCCUPANCY

4.9 CAD AS-BUILT FLOOR PLANS

4.10 FLOORS AND FLOOR LOAD

4.11 EXITS AND ACCESS

4.12 WINDOWS

INITIALS: ________________ & __________________

OFFEROR GOVERNMENT

4.13 ACCESSIBILITY

5.0 ARCHITECTURAL FINISHES

5.1 RECYCLED CONTENT PRODUCTS (COMPREHENSIVE PROCUREMENT GUIDELINES) .. 25

5.2 LAYOUT, FINISHES, AND COLORBOARDS

5.3 WOOD PRODUCTS

5.4 ADHESIVES AND SEALANTS

5.5 INSULATION: THERMAL, ACOUSTIC, AND HVAC

5.6 CEILINGS

5.7 WALL FINISHES

5.8 PAINTING

5.9 DOORS: EXTERIOR

5.10 DOORS: SUITE ENTRY

5.11 DOORS: INTERIOR

5.12 DOORS: HARDWARE

5.13 DOORS: IDENTIFICATION

5.14 PARTITIONS: GENERAL

5.15 PARTITIONS: PERMANENT

5.16 PARTITIONS: SUBDIVIDING

5.17 FLOOR COVERING AND PERIMETERS

5.18 CARPET TILE

5.19 ACOUSTICAL REQUIREMENTS

5.20 WINDOW COVERINGS

6.0 MECHANICAL, ELECTRICAL, PLUMBING

6.1 MECHANICAL, ELECTRICAL, PLUMBING: GENERAL

6.2 ENERGY INDEPENDENCE AND SECURITY ACT

6.3 ENERGY COST SAVINGS

6.4 DRINKING FOUNTAIN

6.5 TOILET FACILITIES

6.6 JANITOR CLOSETS

6.7 HEATING AND AIR CONDITIONING

6.8 VENTILATION

6.9 VENTILATION: TOILET ROOMS

6.10 ELECTRICAL: GENERAL

6.11 ELECTRICAL: DISTRIBUTION

6.12 TELECOMMUNICATIONS AND DATA WIRING GENERAL

6.13 TELECOMMUNICATIONS: DISTRIBUTION AND EQUIPMENT

6.14 TELECOMMUNICATIONS: LOCAL EXCHANGE ACCESS

6.15 DATA DISTRIBUTION

6.16 ELECTRICAL, TELEPHONE, DATA FOR SYSTEMS FURNITURE

6.17 ELEVATORS

6.18 LIGHTING: INTERIOR AND PARKING

6.19 BREAKROOM

7.0 SERVICES, UTILITIES, MAINTENANCE

7.1 SERVICE, UTILITIES, MAINTENANCE: GENERAL

7.2 NORMAL HOURS

7.3 OVERTIME USAGE

7.4 UTILITIES

7.5 JANITORIAL SERVICES

7.6 LANDSCAPE MAINTENANCE

7.7 PEST CONTROL

7.8 FLAG POLE

INITIALS: ________________ & __________________

OFFEROR GOVERNMENT

7.9 TRASH REMOVAL

7.10 SNOW REMOVAL

7.11 MAINTENANCE AND TESTING OF SYSTEMS

7.12 SERVICE CALLS

8.0 SAFETY AND ENVIRONMENTAL CONSIDERATIONS

8.1 CERTIFICATE OF OCCUPANCY

8.2 ENVIRONMENTAL CONSIDERATION

8.3 ENVIRONMENTAL DUE DILIGENCE

8.4 NATIONAL HISTORIC PRESERVATION ACT REQUIREMENTS

8.5 FIRE PROTECTION AND LIFE SAFETY

8.6 AUTOMATIC FIRE SPRINKLER SYSTEM

8.7 FIRE ALARM SYSTEM

8.8 SEISMIC SAFETY

8.9 OSHA REQUIREMENTS

8.10 ASBESTOS

8.11 INDOOR AIR QUALITY

8.12 RADON IN AIR

8.13 HAZARDOUS MATERIALS

8.14 RECYCLING

8.15 OCCUPANT EMERGENCY PLANS

9.0 LEASE SECURITY STANDARDS

9.1 GENERAL REQUIREMENTS

9.2 DETERRENCE TO UNAUTHORIZED ENTRY

9.3 ACCESS TO UTILITY AREAS

9.4 EMERGENCY POWER TO CRITICAL SYSTEMS (TENANT IMPROVEMENTS)

9.5 MECHANICAL AREAS AND BUILDING ROOFS

9.6 ACCESS TO BUILDING INFORMATION

9.7 POSTING OF GOVERNMENT RULES AND REGULATIONS (TENANT IMPROVEMENTS) ... 58

9.8 BUILDING SECURITY PLAN

9.9 ADDITIONAL SECURITY MEASURES AS DETERMINED BY THE GOVERNMENT

9.10 IDENTITY VERIFICATION OF PERSONNEL

9.11 ENTRY SECURITY: INTRUSION DETECTION SYSTEM WITH CENTRAL MONITORING

CAPABILITY

9.12 ENTRY SECURITY: PEEPHOLES (TENANT IMPROVEMENT)

9.13 SECURE HVAC: AIRBORNE HAZARDS

9.14 TEMPORARY SECURITY UPGRADE DUE TO IMMEDIATE THREAT

INITIALS: ________________ & __________________

OFFEROR GOVERNMENT

ATTACHMENTS:

A. ROOM SCHEDULE

B. SF 2, GOVERNMENT LEASE FOR REAL PROPERTY

C. GSA FORM 3517B, GENERAL CLAUSES

D. GSA FORM 3518, REPRESENTATIONS AND CERTIFICATIONS

E. PROPOSAL TO LEASE SPACE

F. GSA FORM 3516, SFO PROVISIONS

G. FORM 12000, PRELEASE FIRE PROTECTION AND LIFE SAFETY EVALUATION

H. PRE-LEASE BUILDING SECURITY PLAN

I. CERTIFICATE OF SEISMIC COMPLIANCE

J. AREA OF CONSIDERATION MAP

K. SECURITY REQUIREMENTS – FACILITY SECURITY LEVEL II

INITIALS: ________________ & __________________

OFFEROR GOVERNMENT

1.0 SUMMARY OF MINIMUM REQUIREMENTS

1.1 AMOUNT AND TYPE OF SPACE

A. The Department of the Navy, hereinafter referred to as “Tenant” and/or “Government”, seeks to award a one-year lease, with up to nine (9) one-year renewal options near Bremerton, Washington. This Solicitation for Offers (SFO) is offered to address the requirement for a minimum of approximately 10,200 American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) square feet of Class A administrative office space.

Submittals meeting only partial requirements will not be considered.

The rentable space shall yield a net interior square footage in accordance with minimum room sizes as described in Attachment A, Room Schedule, plus inside corridors available for use by Tenant for personnel, furnishings, and equipment. Refer to “3.4 ANSI/BOMA Office Area Square Feet” paragraph in the MISCELLANEOUS Section 3.0 of this Solicitation for Offers (SFO). Unless otherwise noted, all references in this SFO to square feet shall mean ANSI/BOMA Office Area square feet. The Navy reserves the right to award additional leases using this Solicitation for Offers as required. The use of the space will be for government purposes.

The Offeror is required to provide a proposed layout of the space to be leased to include all the rooms required by the Government (refer to Attachment A, Room Schedule, and common area floor service areas). The Government may advise the Offeror if the layout demonstrates that the Government's requirement cannot be accommodated within the space offered. The Offeror will then have the option to increase the ANSI/BOMA Office Area square footage offered by no more than 1,020 square feet. If the Offeror is already providing the maximum ANSI/BOMA Office Area and cannot house the Government's space requirements, then the Government will advise the Offeror that the offer is unacceptable.

B. SERVICE, UTILITIES, MAINTENANCE: The full service lease shall include all utilities, electric, gas, water, sewerage disposal, HVAC, janitorial and cleaning services, common area charges, taxes, insurance, interior and exterior maintenance, carpet cleaning, painting, partitions or dividers in the space, initial replacement of lamps, tubes and ballasts, phone and computer connectivity, trash removal, toilet supplies, window washing, operation, snow removal, site and parking lot maintenance, security monitoring including associated security equipment maintenance and repair, landscaping maintenance and lawn care/grass cutting throughout the term of the lease and all renewals. Services, utilities, and maintenance to be provided five days per week, Monday through Friday, extending from 6:00 am to 12:00 am (“Working Hours”) and occasional late nights, weekends, and federal holidays. Janitorial services shall be performed during the tenant’s working hours. All furniture, including systems furniture, and equipment requirements to be provided by the Government, at the Government’s expense. Tenant agrees that it will use and occupy the premises and leave same in neat and orderly condition, reasonable wear and tear excepted.

C. PARKING REQUIREMENT: The Offeror must include parking that meets local government code requirements and/or provide a minimum of one parking space for every 1,000 SF of rentable space. An offer will be considered stronger if it can accommodate a minimum of 80 vehicle space. The parking area must be on site, well-lit and have painted lines and numbered.

INITIALS: ________________ & __________________

OFFEROR GOVERNMENT

D. The Offered space must be able to receive daily business mail and packages during the business week.

1.2 AREA OF CONSIDERATION

The space must be located within a 25-mile driving range from the Puget Sound Naval Shipyard (PSNS), Bremerton, WA, Farragut Gate.

1.3 SPACE CHARACTERISTICS

A. The space must fully meet the construction requirements of the Architectural Barriers Act (ABA) Standards and the special provisions of the DoD Deputy Secretary of Defense Memorandum, Subject: Access for People with Disabilities, October 31, 2008. Refer to Department of Defense UFC 1-200-01 for additional requirements. Guidelines for Buildings and Facilities (36 CFR 1191 including Appendices A-E). This includes the facility and all leased space (entrance areas, parking, accessible route, entrance and egress, ramps, stairs, handrails, alarms, doors, restrooms, drinking fountains, and elevators).

B. All Government leased space shall be heated and cooled to maintain an even temperature throughout the year, in accordance with the temperatures listed in this SFO.

1. Offeror is responsible for HVAC installation, maintenance, troubleshooting, and replacement of the supplemental A/C units located in communications rooms and/or Point of Presence (POP) rooms.

C. The building shall comply with requirements of Federal, Department of Defense unified facility Criteria (UFC) 3-600-01, State, and local fire and life safety standards.

D. At the Government’s discretion, the Offeror will provide installation and maintenance of at least one defibrillator in the suite for safety and first aid.

E. The building construction should comply with all Federal, State, and local codes. When the applicable codes conflict, the more stringent standard shall apply.

F. The building construction shall comply with DoD Minimum Antiterrorism Standards for Buildings, Unified Facilities Criteria (4-010-01), Seismic Design of Buildings (3-310-04), Standards of Seismic Safety for Existing Federally Owned and Leased Buildings, NIST GCR 110917-12 of December 2011, and applicable sections of Unified Facility Criteria DoD Building Code (1-200-01).

G. In addition to the requirements of Section 9.0 through 9.14 below, security must be provided by the Offeror to include the following: security lighting above each entrance door, double cylinder door locks, and an Intrusion Detection System (IDS). The IDS consists of monitors and electronic sensors designed to detect, not prevent, an attempted intrusion. These sensors are designed to detect movement, changes in heat sources, door openings, and sound changes. The Offeror will be required to provide monitoring by a third party (e.g., SECOM, Brinks, ADT, etc.) as part of the lease costs. A special pass or identification requirements, security clearance requirements, or escort requirements must be obtained from the Government.

INITIALS: ________________ & __________________

OFFEROR GOVERNMENT

H. Space must meet all requirements set forth in this section and sections 3 through 9 of this

SFO.

I. The lease space must meet or exceed requirements equivalent to the security standards established by the Department of Homeland Security’s Interagency Security Committee (ISC). The space shall meet all Facility Security Level (FSL) Level 2 Requirements as shown on Attachment K - SECURITY REQUIREMENTS – FACILITY SECURITY LEVEL II.

The Risk Management Process for Federal Facilities shall apply to all off installation leased space managed by Department of Defense (DoD) and all DoD occupied spaced in buildings owned or operated by the U.S. Government. These FSL design requirements are in addition to all other design criteria found within this SFO. For more information go to: The Risk Management Process: An Interagency Security Committee Standard (cisa.gov) https://www.cisa.gov/sites/default/files/publications/The%20Risk%20Management%20Proc ess%20-%202021%20Edition_2.pdf

1.4 LEASE TERM

The lease term will be a one-year term lease with up to nine (9) one-year renewal options. The Government may terminate this lease without cost and in the best interests of the government after the first year, in whole or in part, upon 30 days written notice to the Offeror. All terms and conditions contained herein shall prevail throughout the term of the lease. The Government reserves the right to award additional leases using this Solicitation for Offers as required.

1.5 EXECUTION

A. After the conclusion of negotiations, if they are held, the Real Estate Contracting Officer will require the Offeror selected for award to execute the proposed lease prepared by Naval Facilities Engineering Systems Command Northwest, which reflects the proposed agreement of the parties.

B. The proposed lease shall consist of:

1. Standard Form 2 U.S. Government Lease for Real Property,

2. The General Clauses,

3. Required Representations and Certifications,

4. The pertinent provisions of the offer, and

5. The pertinent provisions of the SFO.

C. The acceptance of the offer and execution of the lease by the Government occurs upon notification of acceptance of the offer and execution of the lease by the Real Estate Contracting Officer and emailing or otherwise furnishing written notification or the executed lease to the successful Offeror.

D. The Government reserves the right to execute the lease without discussions.

E. The Government reserves the right to not award to any Offeror and cancel this SFO if it deems appropriate without liability or cost to the Government.

1.6 OCCUPANCY DATE

The Navy prefers a beneficial occupancy date for no later than Monday, March 31, 2025. An earlier occupancy date will strengthen the competitiveness of an offer.

INITIALS: ________________ & __________________

OFFEROR GOVERNMENT

1.7 MINIMUM REQUIREMENTS

The requirements listed within Section 1 and Sections 3 through 9 of this SFO are all minimum requirements of the lease.

1.8 AVAILABILITY OF FUNDS

Award of this lease and all agreements related to the obligation of the Government to make payments pursuant to the award of this lease contemplated in this SFO are subject to U.S. Law and the availability of appropriations. Award and execution of any lease under this SFO is contingent upon the availability of appropriated funds from which payments for contract purposes can be made. No legal liability on the part of the Government under this SFO or for any payment may arise until funds are made available to the Real Estate Contracting Officer for a lease and until the Offeror receives notice of such availability, to be confirmed in writing by the Real Estate Contracting Officer. In the event sufficient funds are not made available, the Government may not make an award under this SFO for either the base year or subsequent option years, if exercised.

2.0 AWARD PROCESS

2.1 HOW TO OFFER

A. Offers must be received no later than 12:00 PM Pacific Standard Time on Monday, July 15, 2024, and must remain open until award. Be advised that the award may be made based on initial offers without discussion. If necessary, discussions will be held with all Offerors in the competitive range should one be established. Offers shall be submitted electronically via email to DoD SAFE (Secure Access File Exchange) website https://safe.apps.mil/.

In order to submit a proposal through the DoD SAFE website, Offerors must Request a Drop-Off. Please submit via email to Jason Nanni (jason.t.nanni.civ@us.navy.mil), Nicole Leaptrot-Figueras (nicole.m.leaptrot-figueras.civ@us.navy.mil), and Seana McKiernan (seana.k.mckiernan.civ@us.navy.mil), the name, email address, and phone number of the individual(s) who requires access to DoD SAFE. The recipient(s) will receive an automated email containing the instructions for uploading the file(s). Instructions on how to use DoD SAFE can be found here: https://safe.apps.mil/. Submissions must be received by the due date and time listed above.

B. Format of Offer: Offers must be divided into two separate parts, Part A, Cover Letter with

Rental Offer and Part B, Technical Data. On the subject line of all submittals, offers must be marked with the SFO number and the Requirement letter assigned to the requirements in Paragraph 1.1 in this SFO. Example: “SFO N4425524RP00023”. If Offeror elects to make multiple offers each submission must be submitted via DoD SAFE website separately.

Offers, and any subsequent modifications thereof, shall be submitted via DoD SAFE website addressed to the Real Estate Contracting Officer on or before the due date for offers. Offers shall conform to all instructions set forth in this SFO. Modifications of offers may also be submitted by e-mail to jason.t.nanni.civ@us.navy.mil, nicole.m.leaptrot-figueras.civ@us.navy.mil, and seana.k.mckiernan.civ@us.navy.mil on or before the due date for offers.

PART A, Cover Letter with Rental Offer:

https://safe.apps.mil/ mailto:jason.t.nanni.civ@us.navy.mil mailto:nicole.m.leaptrot-figueras.civ@us.navy.mil mailto:seana.k.mckiernan.civ@us.navy.mil https://safe.apps.mil/ mailto:jason.t.nanni.civ@us.navy.mil mailto:nicole.m.leaptrot-figueras.civ@us.navy.mil mailto:nicole.m.leaptrot-figueras.civ@us.navy.mil mailto:seana.k.mckiernan.civ@us.navy.mil?subject=N4425524RP00021%20%E2%80%93%20Attn:%20Code%20RE

INITIALS: ________________ & __________________

OFFEROR GOVERNMENT

The Offeror shall include with its proposal a dated cover letter on its letterhead stationery formally responding to the SFO. The cover letter shall be signed by the Offeror and all persons or entities, other than limited partners, who will have a financial interest in the project. Erasures or other changes on the cover letter must be initialed by the person(s) signing the offer. Pages should be numbered. The letter should reference this SFO by title and number and contain the information listed below:

1. The name of the Offeror and confirmation that the Offeror and owner are not U.S.

Government employees.

2. Name and telephone numbers of the person(s) authorized to negotiate and execute any resulting lease; internet e-mail address if such communication is accepted; alternate point of contact and phone numbers.

3. Written acknowledgement and permission to represent other owners for the same SFO if a leasing agent or owner’s representative is presenting buildings for multiple ownership groups.

4. Provide appropriate evidence of ownership of the property. If the Offeror is not the owner, provide evidence of the Offeror’s authority to act for the property owner. Offer signed by an agent shall be accompanied by an original signed document evidencing the agent’s authority to offer the leased space.

5. Identification and location of the property offered.

6. Confirmation the space will meet all minimum specifications, provisions, clauses, terms and conditions of the SFO and lease, and that the offer remains valid through award unless earlier withdrawn. Include acknowledgement that all pages of the SFO including Attachments were received by the Offeror.

7. Provide the rental offer and breakdown using the form entitled “Proposal to Lease Space,” (Attachment E). Total annual rent for the initial one-year firm term and for each subsequent option year must be a fixed level amount, and must include all items listed in 1.1 B “Service, Utilities, Maintenance”. Total rental per annum and per square foot, including utilities shall be provided. The Government would prefer to make quarterly, bi-annual, or annual payments instead of monthly payments. Please include payment duration requirements in the rental breakdown. Government pays rental charges in arrears.

8. Completed GSA Form 3518, Representations and Certifications (initial all pages).

9. Completed Security Requirements – Facility Security Level II From (initial all pages)

PART B, Technical Data: Include a summary which:

1. Provides a layout sketch at 1/8”=1’ scale (or larger standard scale) showing location and measurement of existing and/or proposed windows, loading dock(s), entrances and exits of the building, type of construction, interior finishes of walls and ceilings in all habitable

INITIALS: ________________ & __________________

OFFEROR GOVERNMENT

rooms, corridors and exit-ways within the space. Show proposed location of all required spaces as described in this SFO, including ANSI/BOMA square footage measurements for each space and corridor that demonstrate the space requirements are met and that all standards for accessibility to the physically disabled are also met. Indicate or describe the location of parking spaces relative to the entrance to the leased space. Indicate whether the spaces will be reserved for the Government or shared by other tenants.

Parking area must be lighted and within a reasonable distance to the building(s) being considered, not to interfere with ISC guidelines. Also provide a description of exterior door construction, direction, and lock type.

2. Provide a location map and statement of distance from PSNS, Bremerton, WA, Farragut Gate. Offered location must be within a 25-mile driving distance of Puget Sound Naval Shipyard, Bremerton WA, Farragut Gate.

3. Provide a schedule for delivery of space ready for occupancy upon award of lease, including date of final layout approval by the Government, 60% completion date, date when Government can install systems furniture, date when Government telephone/data equipment can be installed, date when Tenant can move equipment into space, date of preliminary acceptance inspection, and date space will be complete and ready for move-in/rent start.

4. Provide Property Manager/Maintenance Point of Contact and any pertinent policies regarding response to problems related to HVAC, pests, keys/locks, alarms, spills/carpet stains, snow removal, and towing of improperly parked vehicles.

5. Provide a brief narrative that discloses all deviations from the current local building codes for new structures, including those permitted by so-called “grandfather clauses.”

6. Provide a brief narrative that explains whether and how the property has addressed compliance with the security standards as described in this SFO.

7. Provide a brief narrative that explains exterior landscaping and drainage direction.

8. Provide interior and exterior photos of the existing facilities.

9. Explain how the proposed space will provide efficient layout of all required rooms included in Attachment A, “Room Schedule”, including location of space within the building.

10. Provide at least one (1) but not more than three (3) examples demonstrating the Offeror’s ability to successfully accomplish the Tenant Improvements and/or manage the lease including services, utilities, and maintenance. Leases submitted shall be completed or ongoing within the last five years. The following information should be included for each example cited:

I. Identify location of the lease, a short description of the circumstances and any unique requirements of the lease;

II. Dates of the lease;

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OFFEROR GOVERNMENT

III. Value associated with the lease or contract arrangement; and IV. Point of Contact and current Phone Number who can verify information provided.

Note: It is the Offeror’s responsibility to choose those leases which best demonstrates its abilities. In selecting which leases to submit, Offerors should include those they consider to be the most relevant to the lease contemplated by this SFO.

11. Completed Attachment G, “Form 12000 Prelease Fire Protection and Life Safety

Evaluation”

12. Completed Attachment H, “Prelease Building Security Plan”.

13. Any other information (such as a fact sheet, color photograph, site plan, location map, and tax parcel map) in cases of multiple tax parcels for an offered building, etc., in order for the Government to perform a complete and adequate analysis of the offered property.

Such information may also be requested by the Government, and in such circumstances, shall be submitted by the Offeror within five (5) working days of the request.

C. Refer to GSA Form 3516, SFO Provisions (Attachment F), for additional instructions. If additional information is needed, the Real Estate Contracting Officer (or the Real Estate Contracting Officer’s designated representative) should be contacted at the email addresses listed on the cover of this SFO.

2.2 PREPARATION OF OFFERS

A. Offerors are expected to carefully examine the drawings, specifications, schedules, and all other information and instructions contained in this SFO. Failure to do so will be at the Offeror's risk.

B. Failure to prepare, format, and submit all information required by this SFO, including all sections and Attachments, will be at the Offeror's risk.

C. All proposals, presentations, and accompanying information, including post-award submittals by the Offeror, shall be made and submitted in accordance with the directions contained in this SFO. An Offeror's inability to comply with the Submission Format may, at the Government's option, result in disqualification and removal of an Offeror from consideration under this SFO.

2.3 WHO MAY SUBMIT AN OFFER

An Offeror may be an individual, partnership, corporation, or association. The forming of a Joint Venture, an association of two or more persons, corporations, partnerships, and/or associations, to carry out a single business enterprise for profit, for which purposes the parties combine their property, money, efforts, skill and knowledge, is considered an acceptable business entity under this SFO. However, if the Offeror is a Joint Venture, it must (1) be established prior to the submission of initial offers, and (2) the initial offer submitted must contain the Agreement for Joint

INITIALS: ________________ & __________________

OFFEROR GOVERNMENT

Venture or similar documentation signed by all participating parties.

2.4 EXPLANATION TO PROSPECTIVE OFFERORS

A prospective Offeror desiring an explanation or interpretation of the SFO, specifications, or other related information, must request such explanation in writing addressed to the Real Estate Contracting Officer at the email addresses provided on the cover of this SFO, and marked “SFO N4425524RP00023” at least five (5) days prior to the due date for receipt of offers.

Verbal explanations or instructions will not be binding on the Government. Any information given to a prospective Offeror concerning the SFO will be furnished promptly to all other prospective Offerors if that information is necessary in submitting proposals or if the lack of the information would be prejudicial to other prospective Offerors.

2.5 MULTIPLE OFFERS

Offeror(s) may submit multiple offers. If an Offeror elects to make multiple offers each submission must be submitted separately via DoD SAFE website. Separately price each offer, and distinctly mark each package and page so that if the pages become separated, the reader can clearly identify what offer the package or page applies to. Each offer shall meet the requirements of this SFO separately to enable evaluation without the need to request additional information.

2.6 AMENDMENTS TO THE SFO

This SFO shall not be changed or amended except by a formal written Amendment signed by the Real Estate Contracting Officer. Should this SFO be amended, all record holders of the SFO will be provided a copy of the Amendment. If this SFO is amended, all terms and conditions which are not modified shall remain unchanged and shall continue in full force and effect.

Offerors shall acknowledge receipt of any Amendment by signing and returning one copy of the Amendment to the Real Estate Contracting Officer. The Real Estate Contracting Officer must receive the signed acknowledgement of the Amendment by the time and at the place specified in the SFO for the receipt of offers.

2.7 LIMITATION

In no event will the Government bear any costs associated with the preparation of Offeror’s responses to this SFO or the Offeror’s post-award submissions and actions required by this

SFO.

2.8 NEGOTIATIONS

A. Discussions, if any, will be conducted on behalf of the Government by the Real Estate Contracting Officer or the Real Estate Contracting Officer's designated representative. The Real Estate Contracting Officer is named on the cover of this SFO. The Government will negotiate rental price for the initial term, any renewal periods, and any other aspect of the offer as deemed necessary.

B. The Offeror shall not enter into negotiations concerning the space leased or to be leased with representatives of the Government other than the Real Estate Contracting Officer or designee.

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C. The Government reserves the right to award based on initial offers and not conduct discussions. The Government may conduct written discussions with responsible Offerors within the competitive range, should one be established by the Government. If established, the range will be determined by the Real Estate Contracting Officer on the basis of cost or price and other factors that are stated in this SFO and will include all of the most highly rated offers, unless the range is further reduced for purposes of efficiency. Offerors will be provided a reasonable opportunity to submit any cost or price, technical, or other revisions to their offers that may result from discussions, if held. The Government will provide written notification to Offerors selected or non - selected for competitive range, if applicable.

D. Offerors within the Competitive Range, if established, will be provided a reasonable opportunity to submit any cost or price, technical, or other revisions to their offers that may result from the discussions. Discussions will be closed with submission of final offer revisions (“Best and Final” offers).

2.9 EVALUATION FACTORS

A. The lease will be awarded to the Offeror whose offer is of best value to the Government.

“Best value” is defined as: the most advantageous tradeoff between price and performance for the government. Best value is determined through a process that compares strengths, weaknesses, risk, price, and performance, to select the most advantageous value to the Government. Any proposal found to have a deficiency in meeting the stated SFO requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussion.

The tradeoff process is selected as appropriate for this acquisition. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced Offeror or other than the highest technically rated Offeror.

B. Factor 1 – Price: Price is defined as the total cost across the total term of the lease. Total lease cost includes base rent and all items listed in 1.1 B “Service, Utilities, Maintenance” for the base year and all option years, plus tenant improvements, build out costs and any other applicable costs.

C. Factor 2 – Location: The space must be located in within a 25-mile driving range from the Puget Sound Naval Shipyard (PSNS), Bremerton, WA, Farragut Gate, from the offered location. Facilities outside this delineated area will be ineligible for award. Space that is closer in proximity to PSNS, Bremerton, WA, Farragut Gate, may be evaluated more favorably than space located further from PSNS, Bremerton, WA, Farragut Gate.

D. Factor 3 – Experience: Offerors shall provide a minimum of one lease and a maximum of three leases that best demonstrate their experience performing a lease similar to the solicited requirement. Leases submitted for this Factor shall be completed or ongoing within the last five years. For this Factor, Offerors will be evaluated on the breadth and depth of similar experience and how successfully they performed on leases that are similar in magnitude and complexity to the subject project. For new joint ventures, each member of the JV should submit a lease that meets the above criteria.

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E. Factor 4 – Past Performance: The assessment of the Offeror’s past performance will be used as a means of evaluating the capability of the Offeror to perform successfully on the subject lease. The evaluation of past performance will be a subjective assessment based on a consideration of all relevant facts and circumstances. Note that in evaluating the Offeror's past performance, the Government may consider information in the offer and information from other sources, including references, past and current lessees, Government agencies, and any other sources deemed necessary.

The currency and relevance of the Past Performance information, source of the information, context of the data, and general trends in Offeror’s performance shall be considered.

Offerors lacking relevant past performance history will not be evaluated favorably or unfavorably in past performance and will receive No Rating.

Factor 2 is substantially more important than Factors 3 and 4, which are equal to each other.

When combined Factors 2, 3, 4 are approximately equal to Factor 1, price. The importance of price increases when the non-price factors are essentially equal.

2.10 AWARD

The Government anticipates, but cannot guarantee, award of the lease no later than August 30, 2024, and lease execution no later than September 30, 2024.

The lease will be awarded to the responsive Offeror(s) who submits an offer which is determined to be the best value to the Government. The Government may, however, at its option: (1) choose to reject any and all offers without a requirement for justification, or (2) accept initial offers without discussions, or (3) award to other than the lowest priced Offeror or other than the highest technically rated Offeror.

The Government may accept an offer whether or not there are discussions after its receipt, unless a written notice of withdrawal is received before award. Discussions conducted after receipt of an offer do not constitute a rejection or a counteroffer by the Government. Offerors may be requested to submit Best and Final Offers in the form of an executed Standard Form 2, with General Clauses and details of the space offered, sufficient for final execution by the Navy's Real Estate Contracting Officer. The Navy may execute the lease by signing the offered document, or by issuing an award letter with a final lease document to follow upon completion of any remaining Government due diligence. A written notice of award or acceptance of offer signed by the Real Estate Contracting Officer and mailed or otherwise furnished to the Offeror shall result in a binding contract without further action by either party.

Neither financial data submitted with an offer, nor representations concerning financing, will form a part of the resulting lease. However, if the resulting lease contains a clause providing for price reduction for defective cost or pricing data, the lease price will be subject to reduction if the cost or pricing data furnished is incomplete, inaccurate, or not current.

3.0 MISCELLANEOUS

3.1 UNIT COSTS FOR ADJUSTMENTS

A. The Offeror is required to state in the offer, or in an attachment, unit prices for the items listed below. Prices shall be quoted as fully installed and finished. The unit prices may be used, upon acceptance by the Government, during the first year of the lease to price alterations costing $100,000 or less. These prices may be indexed or renegotiated to apply

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to subsequent years of the lease upon mutual agreement of the Offeror and the Government:

1. The cost per linear foot of office subdividing ceiling-high partitioning.

2. The cost per wall-mounted duplex electrical outlet.

3. The cost per wall-mounted fourplex (double duplex) electrical outlet.

4. The cost per dedicated clean electrical computer receptacle.

5. The cost per interior door.

3.2 SUBSEQUENT TENANT ALTERATIONS $100,000 OR LESS

A. The Offeror may be requested to provide alterations during the term of the lease. The two sections from Attachment C, U.S. Government Lease for Real Property, General Clauses, 552.270-31, Prompt Payment (Deviation FAR 52.232-25), and 552.270-31 (b), Invoice and inspection requirements for payments other than rent, apply to orders for alterations. All orders are subject to the terms and conditions of this lease.

B. Orders may be placed by the Real Estate Contracting Officer and documented by lease modification. The Real Estate Contracting Officer may provide the Offeror with a list of Tenant Agency officials authorized to place orders and will specify any limitations on the authority delegated to Tenant Agency officials.

3.3 SPECIFIED AREAS

The specified area is the minimum square footage requirement. All offers at or above this minimum will be considered on total annual rent basis.

3.4 ANSI/BOMA OFFICE AREA(ABOA) SQUARE FEET

A. For the purposes of this SFO, the Government recognizes the American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) international standard (Z65.1-2017 definition for Office Area, which means “the area where a tenant normally houses personnel and/or furniture, for which a measurement is to be computed.”).

B. ANSI/BOMA square feet shall be computed by measuring the area enclosed by the finished surface of the room side of corridors (corridors in place as well as those required by local codes and ordinances to provide an acceptable level of safety and/or to provide access to essential building elements) and other permanent walls, the dominant portion (refer to Z65.1) of building exterior walls, and the center of tenant-separating partitions. Where alcoves, recessed entrances, or similar deviations from the corridor are present, ANSI/BOMA square feet shall be computed as if the deviation were not present.

3.5 COMMON AREA FACTOR

If applicable, the Offeror shall provide the Common Area Factor (a conversion factor(s) determined by the building owner and applied by the owner to the ANSI/BOMA square feet to determine the rental square feet for the offered space).

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3.6 APPURTENANT AREAS

The right to use appurtenant areas and facilities is included. The Government reserves the right to post Government rules and regulations where the Government leases space.

3.7 LIQUIDATED DAMAGES

In case of failure on the part of the Offeror to complete the work within the time fixed in the lease contract or letter of award, the Offeror shall pay the Government as fixed and agreed liquidated damages, pursuant to this paragraph, the sum of $600.00 per calendar day. This amount should equal rent in another location for each and every calendar day that the delivery is delayed beyond the date specified for delivery of all the space ready for occupancy by the Government.

This remedy is not exclusive and is in addition to any other remedies which may be available under this lease or at law. This liquidated sum is not meant as a penalty, but as an approximation of actual damages that would be suffered by the Government because of the Offeror’s delay.

3.8 ADJUSTMENT FOR VACANT PREMISES

A. If the Government fails to occupy any portion of the leased Premises or vacates the Premises in whole or in part prior to expiration of the term of the Lease, the rental rate and the base for operating cost adjustments will be reduced using the figure specified in the “Rate for Adjustment for Vacant Leased Premises” paragraph of the Lease.

B. If no rate reduction has been established in this Lease, the rate will be reduced by that portion of the costs per ABOA square feet of operating expenses not required to maintain the Space.

C. Said reduction shall occur after the Government gives 30 calendar days’ prior notice to the Offeror and shall continue in effect until the Government occupies the vacant Premises or the Lease expires or is terminated.

3.9 AFTER AWARD

Lease: Within ten (10) calendar days after notice of award, the Government shall provide Offeror Attachment B, “U.S. Government Lease for Real Property” drafted for execution. Within five (5) days of receipt, Offeror shall sign and return to the Real Estate Contracting Officer for final execution.

A. ACCEPTANCE OF SPACE AND CERTIFICATE OF OCCUPANCY:

Ten (10) days prior to the completion of interior construction, the Offeror shall issue written notice to the Government to inspect the space. The Government shall have fourteen (14) calendar days to inspect and to either accept or reject the subject space.

1. Substantially completed space may be accepted by the Government subject to the completion of minor punch list items. Space which is not substantially complete will not be accepted by the Government. Should the Government reject the Offeror’s space as not substantially complete as defined herein, the Offeror shall immediately undertake remedial action and when ready shall issue a subsequent notice to inspect to the Government.

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2. The Offeror shall provide a valid Certificate of Occupancy, issued by the local jurisdiction, for the intended use of the Government and shall maintain and operate the building in conformance with current local codes and ordinances. If the local jurisdiction does not issue Certificates of Occupancy, the Offeror shall obtain the services of a licensed fire protection engineer to verify the offered space meets all applicable, Federal, Department of Defense UFC 3-600-01, State, and local codes and ordinances to ensure an acceptable level of safety is provided.

B. RENT COMMENCEMENT:

The rent commencement date shall be set to occur after space acceptance is made by the Government and shall be pro-rated accordingly. In any event, the Government will not be required to accept space and commence rent prior to the original schedule as indicated in the lease.

3.10 CONSTRUCTION SCHEDULE

A. Within five (5) calendar days after award, the successful Offeror shall submit to the Real

Estate Contracting Officer a tentative construction schedule giving the dates on which the various phases of construction will be completed to coincide with the Government's required occupancy date. Refer to the "Occupancy Date" paragraph in Section 1.6 of this SFO. The finalized schedule shall be submitted no later than 30 days after award.

B. The schedule shall include timing for completion of design and construction milestones including, but not limited to: 1) submittal of preliminary plans and specifications; 2) submittal of other working drawings; 3) issuance of any building and environmental permits; 4) completed construction documents; 5) start of construction; 6) completion of principal categories of work; 7) completion and availability for move-in of each portion of the Government-demised area; and 8) final construction completion prior to the lease start date.

Such schedule shall also indicate the dates available for the Government contractors to install telephone/data lines and furnishings and equipment prior to occupancy.

C. FINAL LAYOUT DRAWINGS FOR REVIEW:

1. The Offeror shall prepare, at the Offeror’s expense, and provide to the Government, for the Government’s approval, Final Layout Drawings. The Government shall use best efforts to coordinate the provision of such information and details as required by the Offeror’s architect to complete such drawings in a timely manner. Final Layout Drawings, for the purposes of this lease, are defined as fully-dimensioned drawings of the leased space and shall consist of: 1) basic architectural information, wall types and location, door types and location, furniture locations, electrical, telephone and data outlet types and locations; 2) specifications necessary for calculation of electrical and HVAC loads;

and 3) all finish/color/signage selections. Final Layout Drawings shall be due from the Offeror within fifteen (15) calendar days from award.

2. Review. The Government retains the right to review, and request modifications (if necessary) to, the Offeror’s Final Layout Drawings prior to the Offeror’s commencement of interior construction. The Government’s review of the Final Layout Drawings is limited to the construction documents’ conformance to the specific requirements of the SFO

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and the Government’s adjustments. The Government shall perform all reviews of the Final Layout Drawings within ten (10) calendar days of receipt of such from the Offeror.

Should the Government require that modifications be made to the Offeror’s Final Layout Drawings, the Government shall state such in writing to the Offeror, and the Offeror shall have five (5) calendar days to cure all noted defects before returning the Final Layout Drawings to the Government for a subsequent review. Upon complete Government review for conformance of the Final Layout Drawings the Offeror shall obtain the necessary permits. Notwithstanding the Government’s review of the Final Layout Drawings, the Offeror is solely responsible and liable for the technical accuracy of the Final Layout Drawings in meeting all requirements and provisions of this SFO and the lease. The Offeror shall obtain the necessary permits.

D. CONSTRUCTION OF TENANT IMPROVEMENTS:

The Offeror shall construct all Tenant Improvements in accordance with 1) the Government reviewed Final Layout Drawings and 2) all terms and conditions of the SFO. The Government reserves the right to access any space within the building during the conduct of interior construction for the purposes of performing inspections or for installing Government-furnished equipment. The Government shall coordinate with the Offeror the activity of Government contractors in order to minimize conflicts with, and disruption to, other contractors on site. Access shall not be denied to authorized Government officials including, but not limited to, Government contractors, subcontractors, or consultants acting on behalf of the Government with regard to this project.

3.11 EVIDENCE OF CAPABILITY TO PERFORM – AFTER AWARD

Within 45 days after award, the successful Offeror shall provide to the Real Estate Contracting Officer evidence of:

1. A firm commitment of funds in an amount sufficient to perform the work.

2. Award of a construction contract for Tenant Improvements with a firm completion date, if required.

3. Issuance of a building permit covering construction of the improvements, if required.

3.12 PROGRESS REPORTS

After start of construction, at the Government’s discretion, the successful Offeror shall submit to the Real Estate Contracting Officer, written progress reports at intervals of 30 days. Each report shall include information as to 1) percentage of the work completed by phase and trade; 2) a statement as to expected completion and occupancy date; 3) changes introduced into the work;

and 4) general remarks on such items as material shortages, strikes, weather, etc. At the Government’s discretion, the Offeror shall conduct periodic meetings to brief Government personnel and/or contractors regarding the progress of design and construction of the Government-demised area. Such meetings shall be held at a location to be designated by the Government.

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3.13 CONSTRUCTION INSPECTIONS

A. Construction inspections may be made periodically by the Real Estate Contracting Officer and/or designated technical representatives to review compliance with the SFO requirements and the Final Layout Drawings.

B. Periodic reviews, tests, and inspections by the Government are not to be interpreted as resulting in any approval of the Offeror's apparent progress toward meeting the Government's objectives but are intended to discover any information which the Real Estate Contracting Officer may be able to call to the Offeror's attention to prevent costly misdirection of effort. The Offeror shall remain completely responsible for designing, constructing, operating, and maintaining the building in full accordance with the requirements of this SFO.

3.14 GREEN LEASE COMPLIANCE

Prior to occupancy, the Offeror shall provide a written description of efforts in compliance with the requirements outlined in the lease with respect to the use of environmentally-friendly products and materials. This description shall address the reuse and recycling of existing materials, use of recycled content products, use of non-toxic substances, and the following paragraphs:

Construction Waste Management

Existing Fit-out, Salvages or Reused Building Material

Indoor Air Quality During Construction

Landscaping

Recycled Content Products

Environmentally Preferable Building Products and Materials

Floor Covering and Perimeters

Wood…