N4215826QC016.pdf

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information found in RFO FAR 13, using Simplified Acquisition Procedures for non-commercial items. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted the GPE at SAM.gov | Contract Opportunities

The RFQ number is N4215826QC016. This solicitation documents and incorporates provisions and clauses in effect through Revolutionary Federal Acquisition Circular {October 2025} and DFARS Change Notice.

{October 2025} It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.

The clauses may be accessed in full text at these addresses:

RFO FAR Clauses: https://www.acquisition.gov/far-overhaul/ RFO DFARS Clauses: https://www.acquisition.gov/sites/default/files/page_file_uploads/DoD_RFO_Deviation_Part- 12.pdf https://www.acquisition.gov/sites/default/files/page_file_uploads/DoD_RFO_Deviation_Part-13.pdf

The Norfolk Naval Shipyard Contracting Office, Portsmouth, Virginia intends to negotiate a Firm Fixed-Price contract to procure the service requirement of the Refurbishment of Pipe Freezer Units. The North American Industry Classification System (NAICS) code is 811310 and Small Business Standard Size is $12,500,000.00 employees. The proposed contract is solicited as Unrestricted. This requirement is Sole Source to Spectronics Corporation. No other manufactures will be considered.

NOTE: Vendor shall submit any supporting technical capability information SEPARATE from price quote. Proposal content shall be emailed to the Primary Point of Contact (POC) @ zakiya.a.clark.civ@us.navy.mil FOB Destination applies. Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control.

The Norfolk Naval Shipyard Contracting Department requests responses from qualified sources capable of providing:

Award will be made for the technically acceptable item or combination of technically acceptable items that result in the lowest aggregate price to the Government. Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements. Quotes shall be valid for sixty (60) days (at minimum).

CLIN# Nomenclature Qty UI Unit Price Amount

0001 REPAIR SERVICE PIPE FREEZER

REFURBISHMENT UNITS

PLEASE SEE THE STATEMENT OF WORK

IN ACCORDANCE HERE WITHIN

1 JOB

To be considered for this contract opportunity, the offeror must provide the following required documents.

Failure to provide all required documents by the closing date and time SHALL precludes a quote from award consideration.

Statement Of Work for REFURBISHMENT OF PIPE FREEZER UNITS

1. Contract Period and Authorization Contract Period: The contract begins on June 1, 2026 (or at the time of award) and concludes on May 31, 2027 (or when all refurbished units have been returned to NRMD-Kings Bay).

Contract Award: The contract is awarded via email by the NNSY Contracting Agent (Code 411). Work shall not commence until the official email notification is received by the Contractor.

Authorization for Additional Work: Only the work outlined in this Statement of Work is authorized. If additional work is required, the Contractor must notify the NNSY Contracting Agent (Code 411) and the NNSY Technical Point of Contact for evaluation and approval before proceeding.

2. Scope of Work The Contractor shall refurbish six (6) NRMD-Kings Bay owned Pipe Freezer Units as detailed in Section 4 of this document.

3. Government Furnished Equipment & Handling NRMD-Kings Bay will provide the six (6) Pipe Freezer Units to the vendor.

The vendor shall segregate these units from all other materials at their location.

All original NRMD-KB markings and/or tags on the units must be strictly maintained.

4. Detailed Refurbishment Requirements

Model Quantity Serial Numbers Refurbishment Details

XF-2000A 2 1908073

1908080

Refurbishment of Xtreme Freeze Pipe Freezer model XF-2000A.

Replace metal hoses

Reinsulate hoses

Replace rubber feet

Replace O-Rings on hoses

Drain and fill refrigerant

Replace fans

Clean coils and unit

Drain and replace oil

XF-4006A 4 2003345

2112148 2112903 2112908

Refurbishment of Xtreme Freeze Pipe Freezer model XF-4006AR or XF-4006AL.

Replace metal hoses

Reinsulate hoses

Replace rubber feet

Replace O-Rings on hoses

Drain and fill refrigerant

Replace fans

Clean coils and unit

Drain and replace oil

5. Shipping and Delivery After the refurbishment is complete, the units shall be packaged and shipped to the following address:

v

6. Points of Contact

NRMD-KB Technical Point of Contact & Invoice Certifier:

TBD

C2320KB

Phone: TBD Email: TBD

(End Of SOW)

TRIDENT REFIT FACILITY

990 USS THOMAS JEFFERSON DRIVE

KINGS BAY, GA 31547-5400

MARK FOR: DOCUMENT NO. 6092V100

Safety Requirements

Defense Biometric Identification System and NAVSEA Badging

All contractors, with the exception of permanent party (or “seated” contractors with Common Access Cards (CACs), will be required to obtain a DBIDS card to gain access to NNSY.

Procedure for receiving a DBIDS card:

a. Contractor will complete the SECNAV 5512 form(s) and forward them to their NNSY Sponsor/Contracting Officer’s Representative (COR).

b. The sponsor will complete the CVS spreadsheet utilizing the information on the completed SECNAV5512 forms and forward all documents to Commander Navy region Mid-Atlantic (CNRMA) for vetting.

c. CNRMA will add the contractor to the “179-Day List” which is utilized by the Pass and ID office to create the DBIDS card.

d. Once on the 179-Day List, the contractor may go to Pass and ID to have their DBIDS card generated.

e. Green NAVSEA access badges can be generated at this point with contractors providing proof of U.S.

Citizenship (Birth Certificate/ US Passport).

Portable Electronic Devices (PEDs) A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

a. NAVSEA 04 Ser 04/281 IMPLEMENTATION PLAN FOR ALLOWING CAMERA-PORTABLE

ELECTRONIC DEVICES WITHIN THE CONTROLLED INDSUTRIAL AREA

b. NAVSEAINST 2200.1A PORTABLE ELECTRONIC DEVICES POLICY

c. SECPROMAN Vol 1 5510.36 Rev E In accordance with ref (a), personally owned camera enabled PEDs will be authorized inside of the Controlled Industrial Area (CIA) and all Security Islands. Camera enabled PEDs will remain unauthorized within Controlled Nuclear Information Areas (CNIAs), Nuclear Work Areas (NWAs) and Open Storage Areas.

All PEDs, camera enabled or not, are still prohibited within NWAs and Open Storage Areas.

The allowance of camera enabled PEDs inside of the CIA and Security Islands does not negate existing photography policies. Unofficial photography, filming of video, or live streaming from the camera-enabled PED remains prohibited within the CIA or any NAVSEA controlled space outside of the CIA. Further, audio recordings (both digitally or magnetically) in NAVSEA spaces is prohibited without the approval of the Code 1120 Security Director.

Submarine SPECIFIC PEDs Instructions: In accordance with COMSUBLANT/ COMSUBPACINST 2075.1C, the use of PEDs while in or on Department of Navy Submarines are prohibited.

The following RFO FAR provisions and clauses are applicable to this procurement:

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-17 Contractor Employee Whistleblower Rights 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

52.204-7 System for Award Management—Registration 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards. (Deviation 2026- O0038) 52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) 52.204-90 Offeror Identification 52.204-91 Contractor Identification. (Deviation 2026-O0038) 52.204-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026-O0038) 52.209-2 Prohibition on Contracting With Inverted Domestic Corporations-Representation.

(Deviation 2026-O0038) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026- O0038) 52.213-4 52.219-2 Equal Low Bids 52.219-28 Postaward Small Business Program Rerepresentation. (Deviation 2026-O0038) 52.222-3 Convict Labor. (Deviation 2026-O0038) 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038) 52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) 52.222-90 Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1)

52.223-23 Sustainable Products. (Deviation 2026-O0038) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

52.233-3 Protest after Award. (Deviation 2026-O0038) 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) 52.239-1 Privacy or Security Safeguards 52.240-90 Security Prohibitions and Exclusions Representations and Certifications 52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) 52.246-2 Contractor Inspection Requirements.

52.247-34 F.o.b. Destination.

52.252-1 Solicitation Provisions Incorporated by Reference.

52.252-2 Clauses Incorporated by Reference.

52.252-5 Authorized Deviations in Provisions.

52.252-6 Authorized Deviations in Clauses.

DFARS Clauses Incorporated by Reference

252.203-7000 Requirements Relating To Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support.

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

252.204-7020 NIST SP 800-171 DoD Assessment Requirements.

252.211-7003 Item Unique Identification and Valuation.

252.215-7007 Notice of Intent to Resolicit 252.215-7008 Only One Offer 252.223-7008 Prohibition of Hexavalent Chromium.

252.225-7001 Buy American and Balance of Payments Program.

252.225-7002 Qualifying Country Sources as Subcontractors.

252.225-7013 Duty-Free Entry.

252.225-7048 Export-Controlled Items.

252.225-7055 Representation Regarding Business Operations with the Maduro Regime 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

252.225-7972 Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems. (DEVIATION 2024-O0014) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

252.232-7006 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments.

252.246-7008 Sources of Electronic Parts.

252.247-7023 Transportation of Supplies by Sea.

NAVSEA PROVISIONS

C-202-H001 ADDITIONAL DEFINITIONS—BASIC

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

D-247-H002 PACKAGING OF SUPPLIES—BASIC (NAVSEA) (DEC 2020)

G-232-H002 H002 PAYMENT INSTRUCTIONS (NAVSEA) (FEB 2024)

G-242-H001 GOVERNMENT CONTRACTADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2023)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (NAVSEA) (JUL

2024)

L-204-H003 NOTIFICATION OF USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL

CONTRACT FILES

M-247-H001 F.O.B. EVALUATION CRITERIA

SECTION J - LIST OF ATTACHMENTS

Number Attachment Name Attachment Description Date 01 Technical Capabilities Statement Performance Work

Statement 29 May

SECTION F- DELIVERIES OR PERFORMANCE

REQUIREMENTS FOR ACCESS TO NNSY

Commander, Navy Installations Command (CNIC), has established the Defense Biometric Identification System,(DBIDS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection and will have limited access to the installation.

The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials. Further information regarding DBIDS can be found at https://www.cnic.navy.mil/om/dbids.html.

NOTE: Bldg. 276 TELEPHONE: 757-396-5815 (or 5095)

The hours of operation are as follows:

AREA FROM TO

Norfolk Naval Shipyard 0700 1630 Receiving Officer Bldg. 276

(g) All deliveries to the Receiving Officer, Norfolk Naval Shipyard Bldg. 276 Portsmouth, VA., shall be made Monday through Friday from 0700 to 1630, local time. Deliveries will not be accepted after 1630. No deliveries will be accepted on federal government holidays

This announcement will close at 12:00 PM on June 5, 2026. Contact Zakiya Clark who can be reached at 757- 967-5090 or email zakiya.a.clark.civ@us.navy.mil and Contract Officer Carolyn Burns, email carolyn.f.burns.civ@us.navy.mil at 757-967-2922. A determination by the Government to not compete this proposed effort on a full and open competitive basis, based upon responses to this notice, is solely within the discretion of the Government. Oral communications are not acceptable in response to this notice. All responsible sources may submit a quote which shall be considered by the agency.

The proposed contract action is for commercial supplies or services for which the Government intends to solicit and negotiate with only one source under the authority of RFO FAR 12.200. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all bids, proposals, or quotations received by the closing response date will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government.

(SIGNATURE OF CONTRACTING OFFICER)

******* End of Combined Synopsis/Solicitation ********