Amend 0001 Enclosure (1) N4019221R-9100_Pre-Proposal Slides.pdf

Pre-Proposal Conference

INTEGRATED SOLID WASTE MANAGEMENT AND PAVEMENT

CLEARANCE SERVICES (ISWM) AT ALL U.S. NAVAL BASE GUAM

ACTIVITIES AND TENANTS, INDUSTRIAL, AND U.S. NAVAL HOSPITAL

FACILITIES (MEDICAL TREATMENT FACILITIES) ON GUAM, OTHER U.S.

MILITARY ACTIVITIES OR DOD FEDERAL AGENCIES AT VARIOUS

ACTIVITIES/LOCATIONS, GUAM.

N40192-21-R-9100

2 JUNE 2021

UNCLASSIFIED // FOUO

Amendmend 0001 (8 June 2021)

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AGENDA

• Points of Contact

• Administrative Remarks

• Solicitation Overview

• Submittal Requirements

• Evaluation

• Current Project Timeline

• Closing Statement

22 May 2020

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POINTS OF CONTACT

Janalyn Rosario Contracting Officer

(671) 333-2272 Janalyn.Rosario@fe.navy.mil

22 May 2020

Felix A. Benavente Contract Specialist

(671) 339-6750 Felix.Benavente@fe.navy.mil

Adrian Peregrino Contract Specialist

(671) 333-2273 Adrian.Peregrino@fe.navy.mil

Amendmend 0001 (8 June 2021) mailto:Felix.Benavente@fe.navy.mil mailto:felix.benavente@fe.navy.mil

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ADMINISTRATIVE REMARKS

• Attendance Roster

• No minutes of this meeting will be published. The attendance sheet and Pre-

Proposal Conference presentation slides will be posted on the beta.SAM.gov website at https://www.Beta.SAM.gov

• Recording devices are not allowed during the Pre-Proposal Conference.

• No questions will be taken at this Pre-Proposal Conference. All questions must be submitted in writing using Attachment JL-1 Questions/ Request for Information (RFI) Form and submitted via email to Felix Benavente (felix.benavente@fe.navy.mil and Adrian Peregrino (adrian.peregrino@fe.navy.mil) Please clearly reference the section and paragraph number of the RFP or specification, as applicable. Deadline for submission of questions is at 1500 hours, Chamorro Standard Time (ChST), Friday, 11 June 2021.

22 May 2020

Amendmend 0001 (8 June 2021) https://www.beta.sam.gov/ mailto:felix.benavente@fe.navy.mil mailto:donovan.merfalen@fe.navy.mil

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ADMINISTRATIVE REMARKS (cont.)

• Remarks and explanations addressed during the Conference shall not qualify or alter the terms and conditions of the solicitation.

• The terms and conditions of the solicitation remain unchanged unless the solicitation is amended in writing.

• Any changes to the solicitation will be made in writing, with an amendment posted to the beta.SAM.gov website.

• To date, no amendments have been posted.

• It is the offerors’ responsibility to check the beta.SAM.gov website for any amendments.

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RFP HIGHLIGHTS

This procurement is solicited as a Total Small Business Set-Aside procurement.

North American Industry Classification System (NAICS):

562111 – Solid Waste Collection

Size Standard: $41.5 million

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RFP HIGHLIGHTS (cont.)

SCOPE:

The Contractor unless otherwise noted shall furnish all labor, management, supervision, tools, material, and equipment required to perform landfill management, maintenance and operations, waste sterilization, refuse collection, disposal and recycling, and to perform Pavement Clearance (sweeping) to include but not limited to: removal of sand, aggregates, vegetation, grass, metals, and other foreign matter from paved roadways and parking lots to all U.S. Naval Base Guam Activities and tenants, Industrial and U.S. Naval Hospital Facilities (Medial Treatment Facilities) on Guam, other U.S. Military Activities or DoD/Federal Agencies at various activities/locations, Guam.

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CONTRACT TYPE AND TERM:

• Indefinite Delivery / Indefinite Quantity Type contract with Firm-Fixed Price

Recurring (FFP) and Non-Recurring (IDIQ) services.

• Contract begins on 1 September 2021 with a one-month Phase-In

Mobilization Period followed by the full performance base period start date on 1 October 2021. There will be an 11-month base period and four (4) 12 (twelve) month option periods. A one month demobilization period will run concurrently in the final month of the fourth option period (August 2026).

There will also be a 6-month optional contract extension. The contract period of performance will be a maximum of 66.

• The Government has the unilateral option to extend the term of the contract in accordance with FAR 52.217-8, “OPTION TO EXTEND SERVICES (NOV 1999)” and FAR 52.217-9, “OPTION TO EXTEND THE TERM OF THE

CONTRACT (MAR 2000)”.

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UNIFORM CONTRACT FORMAT

Part I – The Schedule

A – Solicitation/contract form B – Supplies or services and prices C – Description/specifications D – Packaging and marking (None) E – Inspection and acceptance F – Deliveries or performance G – Contract administration data H – Special contract requirements

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Part II – Contract Clauses I – Contract clauses

Part III – List of Documents, Exhibits, and Other Attachments J – List of documents, exhibits, and other attachments

Part IV – Representations and Instructions K – Representations, certifications, and other statements of bidders L – Instructions, conditions, and notices to bidders M – Evaluation factors for award

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PERFORMANCE WORK STATEMENT

• Annex 0100000 (General Information)

• Annex 0200000 (Management and Administration)

• F-0200000 (Deliveries or Performance)

• J-0200000 (Documents, Exhibits, and Other Attachments)

• Annex 1503030 (ISWM Collection and Disposal Services - Section C

PWS)

• F- 1503030 (Deliveries or Performance)

• J- 1503030 (Documents, Exhibits, and Other Attachments)

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INTRODUCTION – GENERAL SCOPE REQUIREMENT

• Discuss the general nature of your business and how you intend to fulfill the requirements in the current RFP;

• In broad terms discuss your business principles and ethics;

• Identify the principal owners/managers (who they are and in what capacity they will partake); and

• Discuss the resources you intend to employ (affiliates that will participate in meaningful contract performance), your capabilities and your general strengths and weaknesses.

• Limit your introduction to no more than 3 pages.

• Refer to Section L.6 of the solicitation for a sample format

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VOLUME I - PRICE

Refer to Section L.6 Proposal Requirements of the RFP.

• Paper Copies:

– Original and four (4) copies of signed price proposal and Section B.

• Electronic Copy:

– One (1) Compact Disc (CD)

– Editable documents (i.e. Microsoft Word and/or Excel 2010 files)

• Printed Format:

– Paper shall be white, 8 ½” x 11” paper.

– Print on one side only.

– Submit in three (3) D-ring binders.

– Use Arial or Times New Roman font with type size equivalent to 11 point or larger.

– Original and copies should be marked accordingly.

– For charts, graphs, and spreadsheets, paper shall be 11”x17”.

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COMPONENTS OF VOLUME I – PRICE PROPOSAL

1. Standard Form 33, with blocks 12 through 18 completed;

2. Section B and accompanying Exhibits from Section J of the RFP with all CLIN and ELIN unit pricing completed. All unit prices shall be rounded to the nearest dollar;

3. Authorized Personnel, (name, title, and contact information of person(s) authorized to negotiate and bind on behalf of the Offeror & points of contact should proposal clarifications be required;

4. Executed Representations, Certifications, and Other Statements of Offerors (Section K of the

RFP);

5. Evidence of Financial Capability for the previous three (3) fiscal years;

6. Teaming/Join-Venture/Mentor-Protégé Agreement, if applicable; and

7. Price Information Rating Criteria (Detailed Supporting Cost Data)

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FINANCIAL CAPABILITY

For Prime Contractor and all Joint Venture Partners, provide:

– Previous three (3) fiscal years complete Financial Statements, certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization;

– Evidence of availability of Working/Operating Capital for contract performance; and

– For Joint Ventures, discuss financial responsibilities among the companies. If JV has been in existence for less than three (3) years, also provide the previous three (3) fiscal years complete Financial Statements for each member of the JV.

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TEAMING/JV/MENTOR-PROTÉGÉ AGREEMENTS

For all Teaming, Joint Ventures (JV), Limited Liability Corporation (LLC) and Mentor-Protégé (MP) arrangements, submit:

– Formation Documents

– Operating Agreement

– Detailed statement outlining the terms requested under part 5

– List of subcontractors/partners/parties

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SUPPORTING COST DATA

• As part of their pricing proposal, offerors shall provide a complete detailed cost breakdown for each contract period by cost element, by Annex, by ELIN, and by Sub-ELIN to support the amounts specified for each CLIN on Section B.

• Offerors will need to provide supporting worksheets and narrative explanations to fully explain the basis and rationale for the proposed amounts, including back up details that can be related to various segments of an offeror’s technical proposal.

• Offerors shall submit the supporting cost data in the same format for, the base period, and all option periods.

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VOLUME II – NON-PRICE/TECHNICAL

•Refer to Section L.6 Proposal Requirements of the RFP

•Paper:

– Original and four (4) paper copies

– Minimum tabbed by Factors

•Electronic:

– One (1) Compact Disc (CD)

– Editable documents (i.e. Microsoft Word and/or Excel 2010 files)

•Bookmark all sections the same for paper and electronic copies.

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VOLUME II – NON-PRICE/TECHNICAL (cont.)

Address the following Non-Cost/Price Factors:

• Factor 1 – Technical Approach

• Factor 2 – Offeror Experience

• Factor 3 – Management Plan/Quality Control

• Factor 4 – Safety

• Factor 5 – Past Performance

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VOLUME II – FACTOR 1:

TECHNICAL APPROACH

SOLICITATION SUBMITTAL REQUIREMENTS:

• Submit a narrative response that clearly demonstrates understanding of and approach to accomplishing the service requirements set forth in the performance objectives and standards of the PWS. Each of the components below should be discussed separately, in the following format:

1. Describe what you will do to ensure timely startup for the performance of this contract. Include a schedule of key events.

2. Detail the planned approach for performing ISWM collection as outlined in the PWS, including a discussion of the personnel, equipment, supplies, and other resources to be used to accomplish the PWS objectives and standards.

3. Identify the risks you expect to encounter under the performance objectives and standards of this solicitation and how your technical approach and contingency plans will mitigate those risks.

• Narrative shall not exceed eight (8) pages.

• REFER TO SECTION L, FACTOR 1, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

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VOLUME II – FACTOR 2:

OFFEROR EXPERIENCE

SOLICITATION SUBMITTAL REQUIREMENTS:

• The Project Data Sheet (PDS), Attachment JL-2, is MANDATORY and SHALL be used to submit project information. Total length for each Project Data Sheet shall not exceed two (2) pages.

• Submit a minimum of two (2) and a maximum of five (5) service projects/work performed by the Offeror that best demonstrates Offeror experience on recent, relevant projects that are similar in size, scope and complexity to the RFP. For purposes of this evaluation, a relevant project is further defined as SIMILAR INTEGRATED SOLID WASTE MANAGEMENT AND PAVEMENT CLEARANCE SERVICES performed under a single task order or contract. If the ISWM services were performed as a part of a multiple award and IDIQ type contract, the contract as a whole shall not be submitted as a project, rather Offerors shall submit the work performed under a task order as a project and provide the specific services, tasks and value that is considered to be same or similar to the scope, size, and complexity to the RFP. Service projects submitted for the Offeror shall be completed within the past five (5) years of the date of issuance of this RFP. Any projects submitted in excess of the five (5) projects will not be considered.

• REFER TO SECTION L, FACTOR 2, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

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VOLUME II – FACTOR 3:

MANAGEMENT PLAN/QUALITY CONTROL

SOLICITATION SUBMITTAL REQUIREMENTS:

• The Offeror’s proposal must include a plan with emphasis on an effective organizational structure for performance of the work required and quality control procedures to adequately monitor and measure contract performance. Each of the components below should be discussed separately, in the following format:

1. Workforce Management

2. Key Personnel

3. Succession Plan

4. Quality Management

•Narrative shall not exceed ten (10) pages.

• REFER TO SECTION L, FACTOR 3, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

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VOLUME II – FACTOR 4:

SAFETY

SOLICITATION SUBMITTAL REQUIREMENTS: The Offeror shall submit:

1. Total Case Rate (TRC). Include five (5) previous complete calendar years 2016, 2017, 2018, 2019 and 2020.

2. OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate. Submit five

(5) previous complete calendar years 2016, 2017, 2018, 2019 and 2020.

•Technical Approach for Safety. Narrative shall not exceed two (2) pages. In the event the narrative exceeds two (2) pages, Offerors will receive evaluation of the first two (2) pages and the remainder will not be evaluated.

• REFER TO SECTION L, FACTOR 4, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

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VOLUME II – FACTOR 5:

PAST PERFORMANCE

SOLICITATION SUBMITTAL REQUIREMENTS:

• IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT SHALL BE SUBMITTED WITH THE

PROPOSAL. IF THERE IS NOT A COMPLETED CPARS EVALUATION, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the Offeror or its team members to submit to the client for each project the Offeror includes in its proposal for Factor 2, Offeror Experience. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS

AVAILABLE.

• Include performance recognition documents received within the last five (5) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

• In addition to the above, the Government may review other sources of information for evaluating past performance.

• REFER TO SECTION L, FACTOR 5, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

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BASIS FOR AWARD

• The tradeoff process is selected as appropriate for this acquisition. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror.

• The award will be made based on the best value proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to price and the nonprice factors.

The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with Offerors in the competitive range; and to award the contract to the Offeror submitting the proposal determined to represent the best value.

• The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)).

• As stated in the solicitation, all technical factors when combined are of equal importance to the performance confidence assessment (past performance) rating; and all technical factors and the performance confidence assessment (past performance) rating, when combined are approximately equal to price.

• REFER TO SECTION M.1 FOR MORE DETAILED SUBMITTAL REQUIREMENTS

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BASIS FOR AWARD (cont.)

• The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

• If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

• Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions. Proposals may be found to have either a significant weakness or multiple weaknesses that impact either the individual factor rating or the overall rating for the proposal. If discussions are held, they will be for proposals containing one weakness or worse.

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EVALUATION FACTORS FOR AWARD

The solicitation requires the evaluation of PRICE and the following NON-PRICE factors:

FACTOR 1 – TECHNICAL APPROACH

FACTOR 2 – OFFEROR EXPERIENCE

FACTOR 3 – MANAGEMENT PLAN/QUALITY CONTROL

FACTOR 4 – SAFETY

FACTOR 5 – PAST PERFORMANCE

The distinction between experience and past performance is that experience pertains to the volume of work completed by a contractor that are comparable to the types of work described under the definition of recent, relevant projects, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

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BASIS OF EVALUATION - PRICE

The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items (see Section B of the solicitation). The Government intends to evaluate all options, however evaluation of options will not obligate the Government to exercise the option(s). Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

• Comparison of proposed prices received in response to the RFP.

• Comparison of proposed prices with the IGCE.

• Comparison of proposed prices with available historical information.

• Comparison of market survey results.

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BASIS OF EVALUATION - FACTOR 1:

TECHNICAL APPROACH

The Government will focus on whether the Offeror has proposed an adequate and workable plan, methods, procedures and resources to accomplish the requirements of the project and that the Offeror demonstrates an understanding of the potential, relevant risks to be encountered during contract performance, as well as an approach/contingency plan to effectively mitigate risks across all annexes and sub-annexes.

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BASIS OF EVALUATION - FACTOR 1:

OFFEROR EXPERIENCE

• The Government will focus on whether the Offeror demonstrates extensive experience in recent, relevant Integrated Solid Waste Management and Pavement Clearance Services projects. The Offeror’s experience demonstrates a strong ability to manage Integrated Solid Waste Management and Pavement Clearance Services projects, with little to no risk of achieving solicitation requirements. For purposes of this evaluation, a relevant project is referred to in Annex 1503030 – Integrated Solid Waste Management and Pavement Clearance Services, under Performance Work Statement (PWS) Spec Item 4 (Non-Recurring Work).

• Recency of the evaluated project will also be considered. For purpose of evaluation, recent is considered to be a project within the past five (5) years and relevancy is based on similarity of service/support, complexity, dollar value, contract type, and degree of subcontract/teaming effort required, if any.

• Any projects submitted in excess of the five (5) projects will not be considered

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BASIS OF EVALUATION - FACTOR 3:

MANAGEMENT PLAN/QUALITY CONTROL

The Government will evaluate:

• The management and quality approach considering the extent to which the Offeror demonstrates a clear understanding of the requirements of the project;

• The effectiveness of the Offeror’s project management plan and structure for performance, and the ability to utilize such objectives to successfully meet the Integrated Solid Waste Management and Pavement Clearance services requirements of this contract;

• Whether key personnel proposed meet or exceed the stated minimum requirements in terms of experience, education, and training and that the Offeror’s succession plan demonstrates a plan to address personnel shortfalls and a process to recruit and retain qualified personnel;

and

• Whether the quality control measures are appropriate to successfully perform the PWS requirements, as well as the effectiveness of the Offeror’s plan for management of subcontracted efforts.

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BASIS OF EVALUATION - FACTOR 4:

SAFETY

The evaluation will collectively consider the following:

• OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART)

• Total Recordable Case (TRC) Rates

• Technical Approach to Safety

• Other sources of information available to the Government.

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BASIS OF EVALUATION - FACTOR 5:

PAST PERFORMANCE

The evaluation will consider:

The degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering:

- A pattern of successful completion of tasks;

- A pattern of deliverables that are timely and of good quality;

- A pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.); and

- Recency of tasks performed that are identical to, similar to, or related to the task at hand.

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ADJECTIVAL RATINGS/DESCRIPTIONS

•Adjectival ratings and rating descriptions will be used to assign a rating to each technical factor -A combined technical/risk evaluation considering risk in conjunction with the strengths, weaknesses, significant weaknesses, and deficiencies in determining technical ratings shall be used.

The technical risk evaluation shall utilize the combined technical/risk ratings listed in the following table.

22 May 2020

Table 1. Combined Technical/Risk Rating Method Adjectival Rating Description Outstanding (O) Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good (G) Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable (A) Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal (M) Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable (U) Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

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ADJECTIVAL RATINGS/DESCRIPTIONS (cont.)

•Past performance relevancy will be rated on an “acceptable” or “unacceptable” basis using the ratings below

22 May 2020

Table 2. Past Performance Acceptable/Unacceptable Rating Method Adjectival Rating Definition Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below)

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

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ADJECTIVAL RATINGS/DESCRIPTIONS (cont.)

•Performance Confidence Assessment ratings are identified below:

22 May 2020

Table 3. Performance Confidence Assessments Adjectival Rating Description Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

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CURRENT PROJECT TIMELINE

• Pre-solicitation Issued – 27 April 2021

• Solicitation Issued – 24 May 2021

• Pre-Proposal Conference & Site Visit – 1:00 PM, Local Time/ChST, 2 June 2021

• Proposals Due – 3:00 PM, Local Time/ChST, 23 June 2021

If hand carrying or express mailing proposals, Offeror is advised that the address is on a secured base and passes are required to gain access.

• Contract Award (Planned) – 9 August 2021

• Mobilization (1 Month) – 1 September 2021

• Full Performance – 01 October 2021 22 May 2020

If sent by regular mail: If hand carried/private courier:

Naval Facilities Engineering Systems Command Marianas Facilities Support Acquisition Division Attn: FELIX A. BENAVENTE PSC 455 Box 195

FPO AP 96950-2937

Naval Facilities Engineering Systems Command Marianas Facilities Support Acquisition Division Attn: FELIX A. BENAVENTE Building 103 (2nd Floor), Naval Base Guam Santa Rita, GU 96915

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CLOSING STATEMENT

• No minutes of this meeting will be published.

• The attendance sheet and Pre-Proposal Teleconference presentation slides will be posted on the beta.SAM.gov website at https://www.beta.SAM.gov.

• If any of the information presented at the Pre-Proposal Teleconference conflicts with the RFP, the information in the RFP will govern.

• Any changes to the RFP will be made in writing, with an amendment posted to the beta.SAM.gov website.

• It is the offerors’ responsibility to check the beta.SAM.gov website for any amendments.

22 May 2020

Amendmend 0001 (8 June 2021) https://www.beta.sam.gov/