Encl_2_Notice_1_N4019220R9300_Amend_0001.pdf

Pre-Proposal Conference

SAFETY & OCCUPATIONAL HEALTH SERVICES FOR

JOINT REGION MARIANAS AND NAVFAC MARIANAS

N40192-20-R-9300

16 DECEMBER 2019

UNCLASSIFIED // FOUO

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AGENDA

• Points of Contact

• Administrative Remarks

• Solicitation Overview

• Submittal Requirements

• Evaluation

• Current Project Timeline

• Closing Statement

16 December 2019

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POINTS OF CONTACT

Felix Benavente Contracting Officer

(671) 339-6750 felix.benavente@fe.navy.mil

Jake Blas Contract Specialist

(671) 333-2942 jake.blas@fe.navy.mil

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ADMINISTRATIVE REMARKS

• Attendance Roster

• No minutes of this meeting will be published. The attendance sheet and Pre-Proposal

Conference presentation slides will be posted on the beta.SAM.gov website at https://www.BetaSAM.gov.

• Picture taking, video cameras, and other recording devices are not allowed during the Pre- Proposal Conference.

• No questions will be taken at this Pre-Proposal Conference. All questions must be submitted in writing using Attachment JL-1 Questions/ Request for Information (RFI) Form and submitted via email to Felix Benavente (felix.benavente@fe.navy.mil) and Jake Blas (jake.blas@fe.navy.mil). Please clearly reference the section and paragraph number of the RFP or specification, as applicable. Deadline for submission of questions is at 1500 hours, Chamorro Standard Time (ChST), Tuesday, 24 December 2019.

16 December 2019

Presenter Presentation Notes Attendance Roster. Please take a moment to sign the attendance roster.

https://www.betasam.gov/ mailto:felix.benavente@fe.navy.mil mailto:jake.blas@fe.navy.mil

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ADMINISTRATIVE REMARKS (cont.)

• Remarks and explanations addressed during the conference shall not qualify or alter the terms and conditions of the solicitation.

• The terms and conditions of the solicitation remain unchanged unless the solicitation is amended in writing.

• Any changes to the solicitation will be made in writing, with an amendment posted to the beta.SAM.gov website.

• To date, no amendments have been posted.

• It is the offerors’ responsibility to check the Beta.SAM.gov website for any amendments.

16 December 2019

Presenter Presentation Notes Be advised that unless the solicitation is amended in writing, it remains unchanged. If an amendment is issued, it will be posted on FBO and normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply.

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SOLICITATION OVERVIEW

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RFP HIGHLIGHTS

This procurement is solicited as a competitive Historically Underutilized Business Zone (HUBZone) Small Business for a Single-Award procurement .

North American Industry Classification System (NAICS):

541690 Other Scientific and Technical Consulting.

Size Standard: $16.5 million

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RFP HIGHLIGHTS (cont.)

SCOPE:

The Contractor is to provide all labor, management, supervision, management, tools, materials, equipment, transportation and other items necessary to perform a Safety and Occupational Health (SOH) program services for all Andersen Air Force Base, Naval Base Guam activities and tenants and other U.S. Military Activities or DoD/Federal Agencies at various activities/locations on Guam.

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CONTRACT TYPE AND TERM:

• Firm-Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity

(IDIQ) contract with recurring and non-recurring Work. The term “recurring work” refers to the FFP portion of the contract, while “non-recurring work” refers to the IDIQ portion of the contract.

• Five (5) year contract period:

• Base Period, 12 months

• Four (4) Option Periods, 12-months each

• Base Period commences 01 April 2020.

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UNIFORM CONTRACT FORMAT

Part I – The Schedule

A – Solicitation/contract form B – Supplies or services and prices C – Description/specifications D – Packaging and marking E – Inspection and acceptance F – Deliveries or performance G – Contract administration data H – Special contract requirements

16 December 2019

Presenter

We will be utilizing the Uniform Contract Format for the solicitation/contract which includes these sections.

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Part II – Contract Clauses I – Contract clauses

Part III – List of Documents, Exhibits, and Other Attachments J – List of documents, exhibits, and other attachments

Part IV – Representations and Instructions K – Representations, certifications, and other statements of bidders L – Instructions, conditions, and notices to bidders M – Evaluation factors for award

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PERFORMANCE WORK STATEMENT

• Annex 0100000 (General Information)

• Annex 0200000 (Management and Administration)

• F-0200000 (Deliveries or Performance)

• J-0200000 (Documents, Exhibits, and Other Attachments)

• Annex 0404000 Safety (Section C PWS)

• F- 0404000 (Deliveries or Performance)

• J- 0404000 (Documents, Exhibits, and Other Attachments)

16 December 2019

Presenter

The Performance Work Statement (Attachment JC-1 of the RFP) includes the Facility Support Contract and Base Operations Support (FSC/BOS) services templates for the following annexes.

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SUBMITTAL REQUIREMENTS

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INTRODUCTION – GENERAL SCOPE REQUIREMENT

• Discuss the general nature of your business and how you intend to fulfill the requirements in the current RFP;

• In broad terms discuss your business principles and ethics;

• Identify the principal owners/managers (who they are and in what capacity they will partake); and

• Discuss the resources you intend to employ (affiliates that will participate in meaningful contract performance), your capabilities and your general strengths and weaknesses.

• Limit your introduction to no more than 3 pages.

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VOLUME I

PRICE PROPOSAL

SUBMITTAL REQUIREMENTS

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VOLUME I - PRICE

Refer to Section L.6 Proposal Requirements of the RFP.

• Paper:

– Original and four (4) copies of signed price proposal and Section B.

• Electronic:

– One CD

– Modifiable documents (i.e. excel files)

• Printed Format:

– Paper shall be white, 8 ½” x 11” paper.

– Print on one side only.

– Submit in 3 D-ring binders.

– Use Arial or Times New Roman font with type size equivalent to 11 point or larger.

– Original and copies should be marked accordingly.

– For charts, graphs, and spreadsheets, paper shall be 11”x17”.

16 December 2019

Presenter Presentation Notes Submit an original and 4 paper copies of the signed price proposal and Section B, along with one electronic copy on a CD with editable documents and supporting cost documents.

The price proposal shall contain sufficient information to permit a detailed evaluation. The printed format of Volume I shall be as follows: • Paper shall be white 8 ½” x 11” paper format printed on one side only; • Submitted in 3 D-ring binders; • use of Arial or Times New Roman font with type size equivalent to 11 point or larger; and • original and copies should be marked accordingly on their respective covers, along with the solicitation number, offeror’s name, and volume title. The original proposal shall be identified as “ORIGINAL” on the cover. For charts, graphs and spreadsheets paper shall be 11” x 17”.

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COMPONENTS OF VOLUME I – PRICE PROPOSAL

1. Standard Form 33, with blocks 12 through 18 completed;

2. Section B and accompanying Exhibits from Section J of the RFP with all CLIN and ELIN unit pricing completed. All unit prices shall be rounded to the nearest dollar;

3. Authorized Personnel, (name, title, and contact information of person(s) authorized to negotiate on behalf of the Offeror;

4. Executed Representations, Certifications, and Other Statements of Offerors (Section K of the

RFP);

5. Evidence of Financial Capability for the previous 3 fiscal years;

6. Teaming/Join-Venture/Mentor-Protégé Agreement, if applicable; and

7. Supporting Cost Data

16 December 2019

Presenter Presentation Notes The price proposal shall contain sufficient information to permit a detailed evaluation.

At a minimum, Volume I shall be provided in 7 parts and tabbed as follows:

Standard Form 33, with blocks 12 through 18 completed;

Section B and accompanying Exhibits from Section J of the solicitation with all CLIN and ELIN unit pricing and amounts completed that will become the prices effective at contract award. All unit prices shall be rounded to the nearest dollar.

Provide name, title, e-mail address, and contact number of the person or persons authorized to negotiate and bind your firm and/or provide proposal clarifications;

Representations, Certifications, and Other Statements of Offerors (Section K of the solicitation) with all representations and certifications executed.

Evidence of financial capability for the previous three (3) fiscal years, certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization. In addition, submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract.

If applicable, submit a copy of the teaming, JV, or mentor-protégé agreement.

Offerors shall provide a complete detailed cost breakdown for each contract period by cost element, by Annex, by ELIN, and by Sub-ELIN to support the amounts specified for each CLIN on Section B. Offerors will need to provide supporting worksheets and narrative explanations to fully explain the basis and rationale for the proposed amounts, including back up details that can be related to various segments of an offeror’s technical proposal. Offerors shall submit the supporting cost data in the same format for, the base period, and all option periods.

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SAMPLE FFP (RECURRING) ELINs

16 December 2019

ELIN Description Quantity Unit of Issue

Unit Price Total

Recurring Work A001 NAVOSH Program Support, Spec Item 3.1 14,144.00 HR $ A002 Traffic Safety Program Support, Spec Item 3.3 2,496.00 HR $

A003 Recreational and Off-Duty Safety (RODS) Program Support, Spec Item 3.4 520 HR $

TOTAL RECURRING LINE ITEMS - A001 THROUGH A003 $

EXHIBIT LINE ITEM NUMBERS (ELINs)

SOLICITATION ANNEX 0404000 - SAFETY

EXHIBIT A

SOLICITATION # N40192-20-R-9300

ROUNDED OFF TO THE NEAREST WHOLE DOLLAR

Line Item 0001 Recurring Work - Base Period 01 Apr 2020 - 31 Mar 2021 PROVIDE PRICES TO PROVIDE SAFETY SERVICES - RECORRING WORK - IN ACCORDANCE WITH SECTION C, SPEC ITEM 3

Presenter Presentation Notes This shows an excerpt of the ELINS FFP Recurring Work.

-Fill in the “Unit Price” cells for each ELIN (Service).

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SAMPLE IDIQ (NON-RECURRING) ELINs

16 December 2019

ELIN Short Description

Long Description Estimated Quantity

UNIT OF

ISSUE

UNIT PRICE TOTAL AMOUNT

A700 Labor Hours Provide labor to perform all Unit Priced Labor work subject to the Service Contract Act per the scope and delivery schedule specified in the order.

500 HR $

A701 Materials Cost

Provide all materials and equipment to perform Unit Priced Labor work per the scope and delivery schedule specified in the order. Use with ELIN A700.

200 EA $

ROUNDED OFF TO THE NEAREST WHOLE DOLLAR AMOUNT $

TOTAL NON-RECURRING WORK PRICE - FIRST OPTION PERIOD

Line Item 0002 Non-Recurring Work Price - Base Period 01 Apr 2020 - 31 Mar 2021 PROVIDE PRICES FOR SAFETY SERVICES - NON-RECURRING WORK - IN ACCORDANCE WITH SECTION C, SPEC ITEM 4

EXHIBIT LINE ITEM NUMBERS (ELINs)

SOLICITATION # N40192-20-R-9300

EXHIBIT A

SOLICITATION ANNEX 0404000 - SAFETY

Presenter Presentation Notes This shows an excerpt of the ELINS Non-Recurring IDIQ Effort.

-Fill in the “Unit Price” cells for each IDIQ ELIN (Service)

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FINANCIAL CAPABILITY

For Prime Contractor and all Joint Venture Partners, provide:

– Previous 3 fiscal years complete Financial Statements, certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization;

– Evidence of availability of Working/Operating Capital for contract performance; and

– For Joint Ventures, discuss financial responsibilities among the companies. If JV has been in existence for less than 3 years, also provide the previous 3 fiscal years complete Financial Statements for each member of the JV.

16 December 2019

Presenter

Under PART 5. Financial Capability of VOLUME I, PRICE PROPOSAL, offerors shall provide evidence of financial capability. In accordance with FAR 9.104-1 responsibility determination, a contractor must have adequate financial resources to perform the contract. Offerors shall submit the company’s Dun & Bradstreet number (DUNS) and provide the latest three (3) years complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization. In addition to the above, submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements discuss the financial responsibilities among the companies and if the Joint Venture has been in existence for less than three years, also provide the latest three years’ complete fiscal year financial statements for each member of the Joint Venture. performance of the resultant contract.

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TEAMING/JV/MENTOR-PROTÉGÉ AGREEMENTS

For all Teaming, Joint Ventures (JV), Limited Liability Corporation (LLC) and Mentor-Protégé (MP) arrangements, submit:

– Formation Documents

– Operating Agreement

– Detailed statement outlining the terms requested under part 6

– List of subcontractors/partners/parties

16 December 2019

Presenter

Under PART 6. TEAMING, JV, MENTOR-PROTÉGÉ AGREEMENTS OF VOLUME I – PRICE PROPOSAL, offerors shall submit any Teaming, Joint Ventures (JV), Limited Liability Corporation (LLC) and Mentor-Protégé (MP) arrangements. Offerors also shall submit operating agreements and a detailed statement outlining the terms requested under part 6. Offerors are to also submit a list of subcontractors/partners/parties.

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SUPPORTING COST DATA

• As part of their pricing proposal, offerors shall provide a complete detailed cost breakdown for each contract period by cost element, by Annex, by ELIN, and by Sub-ELIN to support the amounts specified for each CLIN on Section B.

• Offerors will need to provide supporting worksheets and narrative explanations to fully explain the basis and rationale for the proposed amounts, including back up details that can be related to various segments of an offeror’s technical proposal.

• Offerors shall submit the supporting cost data in the same format for, the base period, and all option periods.

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VOLUME II

NON-PRICE/TECHNICAL PROPOSAL

SUBMITTAL REQUIREMENTS

Presenter

Please take your seats, we will begin the second half of the conference in just a few moments .

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VOLUME II – NON-PRICE/TECHNICAL

•Refer to Section L.6 Proposal Requirements of the RFP

•Paper:

– Original and four (4) paper copies

– Minimum tabbed by Factors

•Electronic:

– One (1) CD

•Bookmark all sections the same for paper and electronic copies.

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VOLUME II – NON-PRICE/TECHNICAL (cont.)

Address the following Non-Cost/Price Factors:

• Factor 1 – Offeror Experience

• Factor 2 – Management Plan/Quality Control

• Factor 3 – Safety

• Factor 4 – Past Performance

16 December 2019

Presenter

Offerors should respond specifically to the factor submittal requirements as described in the RFP. Failure to do so or to deviate from the RFP requirements may result in an unacceptable rating and could prevent an opportunity to receive the contract award if discussions are not held.

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VOLUME II – FACTOR 1:

OFFEROR EXPERIENCE

SOLICITATION SUBMITTAL REQUIREMENTS:

• The Project Data Sheet (PDS), Attachment JL-2, is MANDATORY and SHALL be used to submit project information. Total length for each Project Data Sheet shall not exceed 2 pages.

• Submit a minimum of 2 and a maximum of 5 service projects/work performed by the Offeror that best demonstrates Offeror experience on recent, relevant projects that are similar in size, scope and complexity to the RFP. For purposes of this evaluation, a relevant project is further defined as SIMILAR SAFETY & OCCUPATIONAL HEALTH SERVICES performed under a single task order or contract. If the Safety & Occupational Health Services were performed as a part of a multiple award and IDIQ type contract, the contract as a whole shall not be submitted as a project, rather Offerors shall submit the work performed under a task order as a project and provide the specific services, tasks and value that is considered to be same or similar to the scope, size, and complexity to the RFP. Service projects submitted for the Offeror shall be completed within the past 5 years of the date of issuance of this RFP. Any projects submitted in excess of the 5 projects will not be considered.

• REFER TO SECTION L, FACTOR 1, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

16 December 2019

Presenter Presentation Notes The Project Data Sheet (PDS), Attachment JL-2, is MANDATORY and SHALL be used to submit project information. Except as specifically requested, the Government will not consider information submitted in addition to this form. Individual blocks on this form may be expanded; however, total length for each PDS shall not exceed 2 pages. In the event the PDS exceeds 2 pages, Offerors will receive evaluation of the first 2 pages and the remainder will not be evaluated.

Submit a minimum of 2 and a maximum of 5 service projects/work performed by the Offeror that best demonstrates Offeror experience on recent, relevant projects that are similar in size, scope and complexity to the RFP. For purposes of this evaluation, a relevant project is further defined as SIMILAR SAFETY & OCCUPATIONAL HEALTH SERVICES performed under a single task order or contract. If the Safety & Occupational Health Services were performed as a part of a multiple award and IDIQ type contract, the contract as a whole shall not be submitted as a project, rather Offerors shall submit the work performed under a task order as a project and provide the specific services, tasks and value that is considered to be same or similar to the scope, size, and complexity to the RFP. Service projects submitted for the Offeror shall be completed within the past 5 years of the date of issuance of this RFP. Any projects submitted in excess of the 5 projects will not be considered.

REFER TO SECTION L, FACTOR 1, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

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VOLUME II – FACTOR 2:

MANAGEMENT PLAN/QUALITY CONTROL

SOLICITATION SUBMITTAL REQUIREMENTS:

• The Offeror’s proposal must include a plan with emphasis on an effective organizational structure for performance of the work required and quality control procedures to adequately monitor and measure contract performance. Each of the components below should be discussed separately, in the following format:

1. Workforce Management

2. Key Personnel

3. Succession Plan

4. Quality Management

• Narrative shall not exceed 10 pages.

• REFER TO SECTION L, FACTOR 2, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

16 December 2019

Presenter Presentation Notes The Offeror’s proposal must include a plan with emphasis on an effective organizational structure for performance of the work required and quality control procedures to adequately monitor and measure contract performance. Each of the components below should be discussed separately, in the following format:

Workforce Management: Describe the lines of management authority, supervision, span of control and accountability, including the relationship between overall management (corporate and on-site), administration, joint venture agreements and subcontractors. Include an organizational chart identifying the on-site organization, on-site staff, and corporate staff that will be used to perform this contract. If subcontractors are used, identify their percentage of involvement as they relate to the specific sections of the PWS.

Key Personnel: Provide a list and qualifications for the following Key Personnel: Project Manager, Quality Manager, Site Safety and Health Officer (SSHO), Food Service Manager, and Registered Dietician (RD Certified). Identify key personnel by name, educational level, certifications received, qualifications, years of service with the company, and years of applicable experience as further defined in Annex 0200000 – Management and Administration, under PWS Spec Item 2.7 (Personnel Requirements). Failure to identify all Key Personnel as required above shall result in an unacceptable rating. Identifying Key Personnel as “To Be Determined (TBD)” shall not suffice.

Succession Plan: Provide a succession plan for temporary (up to six consecutive weeks) and permanent (beyond six consecutive weeks) replacement of key personnel, e.g. due to disciplinary action, sick leave, family emergency, vacation, jury duty, resignation, etc. Discuss how personnel shortfalls will be addressed. Discuss effectiveness of methods and procedures used to recruit and retain qualified key personnel and managers on similar type contracts.

Quality Management: Describe the methods to be used to monitor, document, measure and control, and improve contract performance. Discuss the process for early identification and resolution of problems. Describe the plan for training employees in the quality processes. Describe the process that will be used to ensure consistent satisfactory performance of subcontractors.

Narrative shall not exceed 10 pages. In the event the narrative exceeds 10 pages, Offerors will receive evaluation of the first 10 pages and the remainder will not be evaluated.

REFER TO SECTION L, FACTOR 3, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

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VOLUME II – FACTOR 3:

SAFETY

SOLICITATION SUBMITTAL REQUIREMENTS: The Offeror shall submit:

1. Experience Modification Rate (EMR). Include three previous complete calendar years 2016, 2017, and 2018.

2. OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate and Total

Recordable Case (TRC) Rate. Submit three previous complete calendar years 2016, 2017, and 2018.

3. Technical Approach for Safety. Narrative shall not exceed 2 pages.

• REFER TO SECTION L, FACTOR 3, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

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VOLUME II – FACTOR 4:

PAST PERFORMANCE

SOLICITATION SUBMITTAL REQUIREMENTS:

• IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT SHALL BE SUBMITTED WITH THE

PROPOSAL. IF THERE IS NOT A COMPLETED CPARS EVALUATION, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the Offeror or its team members to submit to the client for each project the Offeror includes in its proposal for Factor 1, Offeror Experience. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS

AVAILABLE.

• Include performance recognition documents received within the last 5 years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

• In addition to the above, the Government may review other sources of information for evaluating past performance.

• REFER TO SECTION L, FACTOR 4, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

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EVALUATION

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BASIS FOR AWARD

• The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with Offerors in the competitive range; and to award the contract to the Offeror submitting the lowest priced, technically acceptable offer.

• The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)).

• The number of proposals to be evaluated for technical acceptability may be limited to the lowest priced offer at the discretion of the Contracting Officer. If the number of proposals to be evaluated is limited, the technical proposal shall be provided to the evaluator(s) without any identification of price. If the lowest priced proposal is not found to be technically acceptable then the next lowest price proposal shall be evaluated. The process described will be conducted again as many times as necessary, until such time as the Government identifies a technically acceptable proposal.

16 December 2019

Presenter Presentation Notes The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with Offerors in the competitive range; and to award the contract to the Offeror submitting the lowest priced, technically acceptable offer.

The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). The number of proposals to be evaluated for technical acceptability may be limited to the lowest priced offer at the discretion of the Contracting Officer. If the number of proposals to be evaluated is limited, the technical proposal shall be provided to the evaluator(s) without any identification of price. If the lowest priced proposal is not found to be technically acceptable then the next lowest price proposal shall be evaluated. If that proposal is also not found to be technically acceptable, then the process described will be conducted again as many times as necessary, until such time as the Government identifies a technically acceptable proposal.

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BASIS FOR AWARD (cont.)

• The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

• If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

• The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

• An overall non-price factors rating must be at least “ACCEPTABLE” in order to be eligible for award.

An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

16 December 2019

Presenter Presentation Notes The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

An overall non-price factors rating must be at least “ACCEPTABLE” in order to be eligible for award. An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

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EVALUATION FACTORS FOR AWARD

The solicitation requires the evaluation of PRICE and the following NON-PRICE factors:

FACTOR 1 – OFFEROR EXPERIENCE

FACTOR 2 – MANAGEMENT PLAN/QUALITY CONTROL

FACTOR 3 – SAFETY

FACTOR 4 – PAST PERFORMANCE

The distinction between Offeror Experience and Past Performance is Offeror Experience pertains to the types of work and volume of work completed by a contractor that are comparable to the types of work covered by this requirement, in terms of size, scope, and complexity. Past Performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

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BASIS OF EVALUATION - PRICE

The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items (see Section B of the solicitation). The Government intends to evaluate all options, however evaluation of options will not obligate the Government to exercise the option(s). Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

• Comparison of proposed prices received in response to the RFP.

• Comparison of proposed prices with the IGCE.

• Comparison of proposed prices with available historical information.

• Comparison of market survey results.

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BASIS OF EVALUATION - FACTOR 1:

OFFEROR EXPERIENCE

• The Government will focus on whether the Offeror demonstrates extensive experience in recent, relevant Safety & Occupational Health services projects. The Offeror’s experience demonstrates a strong ability to manage Safety & Occupational Health service projects, with little to no risk of achieving solicitation requirements. For purposes of this evaluation, a relevant project is further defined as referred to in Annex 0404000 – Safety, under Performance Work Statement (PWS) Spec Item 3 (Recurring Work) and incidental related work.

• Recency of the evaluated project will also be considered. For purpose of evaluation, recent is considered to be a project within the past 5 years and relevancy is based on similarity of service/support, complexity, dollar value, contract type, and degree of subcontract/teaming effort required, if any.

• Any projects submitted in excess of 5 will not be considered

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BASIS OF EVALUATION - FACTOR 2:

MANAGEMENT PLAN/QUALITY CONTROL

The Government will evaluate:

• the management and quality approach considering the extent to which the Offeror demonstrates a clear understanding of the requirements of the project;

• the effectiveness of the Offeror’s project management plan and structure for performance, and the ability to utilize such objectives to successfully meet the safety & occupational health services requirements of this contract;

• whether key personnel proposed meet or exceed the stated minimum requirements in terms of experience, education, and training and that the Offeror’s succession plan demonstrates a plan to address personnel shortfalls and a process to recruit and retain qualified personnel;

and

• whether the quality control measures are appropriate to successfully perform the PWS requirements, as well as the effectiveness of the Offeror’s plan for management of subcontracted efforts.

•Failure to address all submittal components will result in an unacceptable rating.

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BASIS OF EVALUATION - FACTOR 3:

SAFETY

The evaluation will collectively consider the following:

• Experience Modification Rate (EMR)

• OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) and Total Recordable

Case (TRC) Rates

• Offeror Technical Approach to Safety

• Other sources of information available to the Government.

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BASIS OF EVALUATION - FACTOR 4:

PAST PERFORMANCE

The evaluation will consider:

The degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering:

- A pattern of successful completion of tasks;

- A pattern of deliverables that are timely and of good quality;

- A pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.); and

- Recency of tasks performed that are identical to, similar to, or related to the task at hand.

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ADJECTIVAL RATINGS/DESCRIPTIONS

The following adjectival ratings and rating descriptions will be used to assign a rating to each non-cost/price factor:

Past performance will be rated on an “acceptable” or “unacceptable” basis using the ratings below:

16 December 2019

Table 1. Non-Cost/Price Factor Acceptable/Unacceptable Rating Method Adjectival Rating Description Acceptable Proposal meets the minimum requirements of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the solicitation.

Table 2. Past Performance Evaluation Rating Method Adjectival Rating Description Acceptable Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown.

Unacceptable Based on the Offeror’s performance record, the Government does not have a reasonable expectation that the Offeror will be able to successfully perform the required effort.

Presenter

Note: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability a neutral rating shall be considered “acceptable.”

40 Naval Facilities Engineering Command Marianas

CURRENT PROJECT TIMELINE

• Pre-solicitation Issued – 21 November 2019

• Solicitation Issued – 07 December 2019

• Pre-Proposal Conference – 16 December 2019

• Proposals Due – 02:00 PM, Local Time/ChST, 07 January 2020

If hand carrying or express mailing proposals, Offeror is advised that the address is on a secured base and passes are required to gain access.

• Contract Award (Planned) – 21 February 2019

• Full Performance – 01 April 2020

16 December 2019

If sent by regular mail: If hand carried/private courier:

Naval Facilities Engineering Command Marianas Facilities Support Acquisition Division Attn: JAKE BLAS PSC 455 Box 195

FPO AP 96950-2937

Naval Facilities Engineering Command Marianas Facilities Support Acquisition Division Attn: JAKE BLAS Building 103 (2nd Floor), Naval Base Guam Santa Rita, GU 96915

41 Naval Facilities Engineering Command Marianas

CLOSING STATEMENT

• No minutes of this meeting will be published.

• The attendance sheet and Pre-Proposal Conference presentation slides will be posted on the beta.SAM.gov website at https://www.beta.SAM.gov.

• If any of the information presented at the Pre-Proposal Conference conflicts with the RFP, the information in the RFP will be govern.

• Any changes to the RFP will be made in writing, with an amendment posted to the beta.SAM.gov website.

• It is the offerors’ responsibility to check the beta.SAM.gov website for any amendments.

https://www.beta.sam.gov/

42 Naval Facilities Engineering Command Marianas 16 December 2019

THANK YOU

FOR YOUR TIME AND ATTENTION