Attachment JC-1 PWS Annex 0404000 Safety.pdf

Solicitation No.

N40192-20-R-9300

SAFETY AND OCCUPATIONAL HEALTH

SERVICES FOR JOINT REGION MARIANAS

(JRM) and NAVAL FACILITIES

ENGINEERING COMMAND (NAVFAC)

MARIANAS, GUAM

ANNEX-0404000

0404000 – Safety

Table of Contents

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Work Coordination

2.4 References and Technical Documents

3 Recurring Work

3.1 NAVOSH Program Support

3.1.1 Customer Support

3.1.1.1 Customer Storefront

3.1.1.2 Command Instructions

3.1.1.3 Technical Library

3.1.1.4 Meetings

3.1.1.5 Full Time Employee

3.1.1.6 Full Time Employee

3.1.2 Mishap Prevention

3.1.2.1 Collection, Investigation, and Reporting

3.1.2.2 Workplace Inspections

3.1.2.3 Corrective Actions

3.1.3 Regulatory Compliance

3.1.4 Educational Awareness and Training

3.1.4.1 Educational Awareness

3.1.4.2 Training Services

3.1.5 Host Command Self-Assessment

3.3 Traffic Safety Program Support

3.3.1 Customer Support

3.3.2 Mishap Prevention

3.3.3 Educational Awareness and Training

3.4 Recreational and Off-Duty Safety (RODS) Program Support

3.4.1 Customer Support

3.4.2 Inspections

3.4.3 Mishap Prevention

3.4.4 Training Support Services

4 Non-Recurring Work

4.1 Craft Hours

4.2 Material Cost

Spec

Item

Title Description

1 General Information The Contractor shall provide all labor, management, supervision, tools, materials, and equipment necessary to perform a Safety and Occupational Health (SOH) Program as defined in the Performance Work Statement (PWS) for all Andersen Air Force Base and Naval Base Guam activities and tenants and other U.S. Military Activities or DoD/Federal Agencies at various activities/locations. Approximately 4,000 military and civilians are covered under this program.

All work herein is subject to the Service contract Act of 1965, As Amended, incorporated under

Section, Federal Acquisition Regulation (FAR) Clause 52.222-41. Services shall be provided by means of Reoccurring work and Non-reoccurring work.

1.1 Concept of

Operations

Modify or expand, as applicable, to clearly indicate the scope of work expected from the

Contractor to address [Sub-Annex Title] requirements. The Concept of Operations should provide the Contractor with the general intent, scope, or services boundaries between sub-annexes if included in a multi-function or BOS contract. The Concept of Operations should also give the Contractor insights into any interoperability requirements or any requirements included in the PWS that is not normally associated with the sub-annex, e.g. Safety includes services to support installation Navy Occupational Safety and Health (NAVOSH), Traffic Safety, and

Recreation and Off-Duty Safety (RODS) Programs. The following services are not included in this template:

Aviation Safety Program is not included within the IMAP CBM

Safety Afloat is not included within the IMAP CBM

Explosive Safety Program

Item

Title Description

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0404000-01.

2.1.1 Abate To eliminate or reduce permanently an unsafe or unhealthful working condition by coming into compliance with the applicable NAVSOH standard.

2.1.2 Accident Any unplanned or unexpected event causing material loss or damage or causing personnel injury or death.

2.1.3 ESAMS Enterprise Safety Applications Management System

2.1.4 Hazard A workplace condition that might result in injury, health impairment, illness, disease, or death to any worker who is exposed to the condition, or damage or loss to property and equipment.

2.1.5 Hot Work Welding or cutting operations that involve the use of an open flame or arc.

2.1.8 IDLH Immediately Dangerous to Life or Health

2.1.9 Illness Any abnormal condition or disorder, other than one resulting from an injury, caused by exposure to conditions associated with the occupational environment.

2.1.10 I H Industrial hygiene services as provided by Navy Bureau of Medicine and Surgery.

2.1.12 Injury Traumatic bodily harm, such as a cut, fracture, burn, or poisoning, caused by a single or 1-day exposure to an external force, toxic substance, or physical agent.

2.1.14 Mishap Any unplanned or unexpected event or series of events that result in damage to DoD property;

occupational illness or injury to on-duty and off-duty DoD military and on-duty DoD civilian personnel; or damage to public and private property or injury and illness to non-DoD personnel caused by DoD operations.

2.1.15 Monitor Audit of training classes through periodic observance and review of training plans and curricula.

2.1.16 NAVOSH Navy Safety and Occupational Health

2.1.17 NAVOSH Standards Occupational safety and health standards published by the Navy which include, are in addition to, or are alternatives for the OSHA standards which prescribe conditions and methods necessary to provide a safe and healthful working environment. Also as defined in

Section 1602 of OPNAVINST 5100.23 (series), Navy Occupational Safety and Health

(NAVSOH) Manual.

2.1.18 Off-Duty Not physically present at any location where an individual performs officially assigned work

(i.e., on-duty) as further defined in paragraph 106(e) of OPNAVINST 5102.1, Mishap

Investigation and Reporting.

2.1.19 OSHA Occupational Safety and Health Administration

2.1.20 PPE Personal protective equipment

2.1.21 RODS Recreational and Off-Duty Safety

2.1.22 Workplace Inspection A comprehensive survey of all or part of a workplace to include all buildings, grounds, facilities, materials, equipment, devices, operations, and conditions in order to detect safety and health hazards, as distinguished from routine, day-to-day evaluation and monitoring, by a qualified inspector. Also, a critical examination conducted by qualified personnel, using established techniques, to obtain an objective evaluation of the adequacy of personnel, equipment or procedures.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the Safety function.

2.2.1 Certification, Training, and Licensing

Mishap investigation personnel shall be qualified to conduct mishap investigations per

Section 1405 of OPNAVINST 5100.23.

NAVOSH inspectors shall be qualified per OPNAVINST 5100.23.

Item

Title Description

Training instructors shall have technical knowledge of the subject area to deliver training.

Instructors providing formal training, i.e., two or more hours of classroom instruction, shall have completed an instructor training course per OPNAVINST 5100.23.

Contractor provided RODS Program Manager shall be a member of the installation Safety

Council, attend all applicable council meetings, identify and recommend improvements for specific RODS problem areas, and communicate mishap prevention and hazard awareness information.

The Contractor shall submit proof of all certification, training, and licensing requirements per

Section F.

2.3 Special Requirements Safety requirements, operational restrictions, coordination requirements, workmanship, materials, equipment, and tools.

2.3.1 Work Coordination

The Contractor shall coordinate all access to performance areas, such as Controlled Industrial

Areas (CIAs), airfields, and firing ranges with appropriate Government authority, and shall be in radio contact, as required, with the controlling authority during work performance.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-0404000-02.

Item

Title Performance

Objective

Related Information Performance Standard

3 Recurring Work The Contractor shall plan, manage, staff, and implement all aspects of the

Navy safety and occupational health program for military and Government civilian personnel to ensure unacceptable safety and health risks in the work environment and during recreational and off-duty activities are mitigated.

Safety and Health services include, but are not limited to, administrative support, mishap prevention, mishap investigation and reporting, workplace inspections, regulatory compliance, educational awareness and instruction, annual self- assessment and other safety and health program requirements outlined in OPNAVINST

5100.23 (Series) and 5102.1, or as listed in attachment J-0404000-05.

Historical data for safety program services is provided in J-0404000-04.

Unacceptable safety and health risks are identified and monitored.

Safety awareness is actively promoted.

3.1 NAVOSH

Program

Support

The Contractor shall manage and execute the NAVSOH program to ensure all program elements meet federal regulatory guidance, Navy policies, and other

ALSAFE messages to identify programmatic issues and provide best practices, lessons learned and mitigation to correct findings and abate unsafe/unhealthful work conditions.

Contractor shall act as the program manager. Designate in writing competent and qualified personnel for applicable

NAVSOH programs and other federal program requirements.

Contractor shall conduct Safety and occupational health program assessment, review to determine and implement applicable program elements of OPNAV

5100.23 (series) and other federal program requirements.

Contractor shall implement and maintain ESAMS as follows but not limited to:

1) Assist the Installation Safety Manager and tenant commands in the following: a)

Adopting, enhancing, and expanding established policy.

b) Ensuring that documentation and instructions are properly updated and maintained.

c) Reviewing, implementing and maintaining

Installation Safety Policy/Instructions IAW

OPNAVINST 5100 Series.

2) The CONTRACTOR shall input/update data into established Enterprise Safety

Applications Management System (ESAMS) to include but not limited to: training, inspections, discrepancies, mishaps, unsafe/unhealthful working conditions, etc.

3) Contractor will provide ESAMS training for: General User, Supervisor, and Top

Management. Also provide ESAMS technical expertise to host and tenant units from an ESAMS Training for Safety

Professionals graduate.

4) Validate, maintain, and provide technical assistance in the management of the web-based ESAMS for all applicable organizations.

1) Safety Instruction updates are submitted within fifteen (15) working days or negotiated time frame 90% of the time.

2) ESAMS training database is complete and accurate with no more than a 5% discrepancy for records in direct control of the annex.

3) 90% of Installation organizational

ESAMS representatives are trained and provided assistance as required

External audits and self-assessment findings confirm that NAVOSH program support services comply with NAVOSH policies, standards and regulations.

Number of mishaps and annual injury/illness incidence rate shall not exceed the installation three-year average.

Item

Title Performance

Objective

Related Information Performance Standard

5) Utilize ESAMS to document all training provided, or tracked within programs administered, by the KTR.

6) Update and ensure current version of

Form DD 2272, Department of Defense

Occupational Safety and Health Protection

Program is posted in prominent locations such as all official bulletin boards.

7) Respond to SOH related data calls and requests for information, whether scheduled or unscheduled.

The injury/illness incidence rate shall be determined per Appendix 2-B of

OPNAVINST 5100.23.

3.1.1 Customer

Support

The Contractor shall provide customer support services to ensure customer needs are satisfied in a professional and timely manner.

The Contractor shall provide routine and one-time reports and statistics as requested.

The Contractor shall provide administrative support to, and accompany as required, Federal and state agency personnel periodically conducting official audits and inspections of installation command safety programs and investigations of accidents and claims. Contractor shall take photos of unsafe/unhealthful working conditions.

External audits are performed by agencies including OSHA, Chief of Naval Operations, Naval Inspector General, Navy Judge

Advocate General, Naval Criminal

Investigative Service, and Commander Navy

Installations.

Contractor shall provide daily minutes of area inspected, proposed citations, interim control measures to mitigate unsafe/unhealthful work condition, areas visited, and point of contact and telephone number. Submit minutes to respective safety office.

Contractor shall prepare and provide written abatement response to the external Federal agency in a timely manner.

The Contractor shall ensure local OSH and

RODS awareness briefings to newly reporting personnel and all personnel prior to major holidays, extended weekends or liberty periods, and, when dictated by frequent mishap occurrences.

Reports are complete, accurate, and received within timeframes as specified.

No more than three validated customer complaints are received per month.

3.1.1.1 Customer

Storefront

The Contractor shall provide a storefront

The Contractor shall staff and maintain an accessible storefront having operating hours

Storefront is accessible to customers during operating hours.

Item

Title Performance

Objective

Related Information Performance Standard to ensure customer requests are satisfied in a professional and timely manner.

from 0730 to 1630, five days per week, Monday through Friday, except observed

Federal holidays, to provide expert consultation services.

The Contractor shall provide knowledgeable safety personnel for expert consultation services during other than storefront operating hours, e.g., contingencies.

Storefront shall include customer accessibility through electronic means to include company cell phones. Work or response to customer needs should not be left unresponsive due to storefront coverage.

The Contractor shall develop and implement a process to distribute, collect and analyze customer evaluations of the quality of service, such as courtesy, accessibility, expertise, professionalism, responsiveness, and completeness. The evaluations shall utilize the following adjectival ratings:

exceptional, very good, satisfactory, marginal, and unsatisfactory.

No more than three validated unsatisfactory rated customer evaluations are received per month.

3.1.1.2 Command

Instructions

The Contractor shall provide command instructions to ensure effective policy and procedures are stated in a timely manner for maintaining safe and healthful practices and conditions in the work environment.

A listing of current command instructions is provided in J-0404000-05.

The Contractor shall provide command instructions that comply with OPNAVINST

5100.23, 5100 series, 5102.1D, and applicable DoD, Don, Federal, state, and local laws and directives.

The Contractor shall monitor regulations and directives issued by higher authority, develop new command instructions when applicable, and review and revise existing command instructions, annually and whenever changes dictate. Command instructions shall identify and assign responsibilities for developing, implementing, and enforcing the installation

NAVOSH program. Copies of new and revised command instructions shall be submitted per Section F.

Command instructions are current and comprehensive.

New and revised command instructions are received within specified timeframes.

3.1.1.3 Technical

Library

The Contractor shall provide a technical library to ensure current and pertinent safety and health related documents are accessible and available to all supported customers.

The current inventory of the safety program technical library is provided in J-0404000-

06.

The Contractor’s technical library shall contain all current, applicable, OSH-related

DoD, Navy, Federal, state, and local laws and regulations, directives, publications and other related information per OPNAVINST

5100.23.

The technical library is complete and current.

The technical library is accessible per the Contractor’s plan.

The technical library accessibility plan is submitted within

30 days following contract award.

Item

Title Performance

Objective

Related Information Performance Standard

The Contractor shall provide a written plan that identifies how the technical library will be made accessible to supported customers per Section F.

3.1.1.4 Meetings The Contractor shall

attend meetings to ensure representation is actively provided and information is communicated and recorded in an accurate and timely manner.

A listing of required safety program meetings is provided in J-0404000-07.

The Contractor shall coordinate and conduct required meetings for councils and committees, record and distribute meeting minutes to members and other interested parties within five working days following the meeting date, monitor and notify applicable parties of status of action items at upcoming meetings, and maintain such meeting files as appropriate.

The Contractor shall attend and participate in other meetings, briefings, seminars, workshops, and symposia directly related to the NAVOSH Program, as appropriate.

All required safety meetings are attended.

Appropriate parties receive meeting minutes within specified timeframe

Meeting files are complete and accurate.

3.1.1.5 Full Time

Employee

The Contractor shall provide a qualified full time employee to be dedicated under the NAVFAC

Marianas and Joint

Region Marianas

Safety Office.

The FTE shall assist the

NAVFAC Marianas and Joint Region

Marianas Safety group in accordance with the PWS and Attachment J 0404000.

FTE shall perform tasks as noted within the

PWS for Safety 0404000 and other duties as required by this contract.

The FTE shall perform tasks associated with PWS and other duties as directed and under direct section 0404000 of

Attachment J.

3.1.1.6 Full Time

Employees

The Contractor shall provide qualified full time employees to be dedicated to manage and execute the NAVSOH program.

FTE’s shall perform tasks as noted within the PWS for Safety 0404000 and other duties as required by this contract.

The FTE’s shall perform tasks associated with PWS and other duties as directed and under direct section 0404000 of

Attachment J.

3.1.2 Mishap

Prevention

The Contractor shall provide mishap prevention services to ensure all mishaps and hazards are properly identified, reported, and monitored to mitigate unacceptable safety and health risks.

a mishap prevention plan that includes standard operating procedures (SOPs) for the following:

- collection, investigation and reporting of mishap data, hazard data, and employee reports of unsafe and unhealthful work practices and conditions

- conducting and reporting of unit inspections

- analysis of data, reports and inspections

- reporting and monitoring of recommended actions to correct or control identified hazards and deficiencies and prevent future mishaps

Mishap data includes, but is not limited to, mishap reports and mishap investigations.

Hazard data includes, but is not limited to, Industrial Hygiene (IH) survey reports, Mishap prevention plan is comprehensive and submitted within

45 days following contract start.

Procedures are followed per SOPs specified in the Contractor’s mishap prevention plan.

External audits and internal self-assessment findings confirm that mishap prevention is effectively performed.

Item

Title Performance

Objective

Related Information Performance Standard medical surveillance results, job hazard analyses, and inspection reports.

The Contractor shall submit the Mishap

Prevention Plan per Section F.

3.1.2.1 Collection, Investigation, and Reporting

The Contractor shall collect, investigate, and report mishap and hazard data to ensure data is maintained, assessed, and reported in an accurate and timely manner.

Contractor shall provide the resource to prepare and conduct Mishap Review for

Commanders, Commanding Officer, Officers-in-Charge, chief of Staff, or executive officers as outlined in

OPNAVINST 5100.23(series), OPNAVINST 5102 (series), Mishap

Investigation, Reporting and Recordkeeping.

After the mishap review, lessons learned shall be developed and distributed throughout the installation for prevention measures.

The Contractor shall report mishaps to the

Naval Safety Center per the procedures, forms, and timeframes specified in Chapter

14 of OPNAVINST 5100.23 and

OPNAVINST 5102.1(series).

Log entries of occupational injuries and illnesses are accurate and completed.

Mishap investigations are conducted per Chapter 14 of OPNAVINST

Mishaps reported to the Naval Safety

Center are accurate and submitted as specified.

3.1.2.2 Workplace

Inspections

The Contractor shall conduct workplace inspections to ensure unacceptable safety and health risks are identified and reported in a proper and timely manner.

A listing of current workplace inspections is provided in J-0404000-08.

The Contractor shall conduct inspections of customer workplaces and work processes annually to identify hazardous and unsafe or unhealthful working conditions, violations of standards, and follow-up abatement actions.

Workplace inspections shall include on-site evaluation of existing and significantly changed work processes and job hazard analyses.

Contractor shall plan, conduct, and document workplace inspections of all building, grounds, facilities, materials, equipment, devices, operations, and conditions to ensure compliance with applicable policies, laws, regulations, and standards.

The Contractor shall inspect areas designated as high hazard per Section 0303 of

OPNAVINST 5100.23 more frequently than annually based upon an assessment of the potential for injuries, occupational illnesses or damage to Navy property.

The Contractor shall conduct annual

NAVOSH inspections.

In the event that the inspector identifies and evaluates a condition as Immediately

Dangerous to Life and Health (IDLH), the

Inspections are conducted.

Inspection reports are complete and

Proper notifications of IDLH conditions are immediately made to the KO and the affected customer.

Item

Title Performance

Objective

Related Information Performance Standard

Contractor shall immediately notify the affected customer and the KO.

The Contractor shall prepare and submit an

Inspection Report per Section F.

Appropriate actions of findings shall be completed by the Contractor no later than 15 working days of each inspection conducted.

The Inspection Report shall include applicable NAVOSH Deficiency Notices

(5100/12) documenting identified deficiencies per Chapter 9 of OPNAVINST

Inspection reports shall be made available for review by the KO’s designation authority upon request.

3.1.2.3 Corrective

Actions

The Contractor shall identify and monitor corrective actions and controls to ensure hazards are abated and deficiencies are corrected in a timely manner.

The Contractor shall analyze mishap data, hazard data, employee reports of unsafe and unhealthy working conditions, and inspections of workplaces and work processes to identify the most frequent and severe risks. Analyses shall include hazard identification, causes of potential hazards, and responsibilities for correction, control, or elimination of risk.

The Contractor shall identify and document actions in the mishap prevention plan to correct or control hazards and deficiencies identified during inspections, surveys, and analyses of mishap and hazard data.

The Contractor shall develop annual FY mishap reduction goals for inclusion in command goals and specific strategies, measurement standards, and actions for goal attainment.

The Contractor shall monitor the implementation of corrective actions and controls, document their status, and provide notification of such status to affected customers.

Analyses are performed as specified in the Contractor’s mishap

The status of corrective actions and controls is maintained current as specified in the Contractor’s mishap

FY mishap reduction goals and plan for attainment is provided annually.

Affected customers are monthly of status of corrective actions and controls.

3.1.3 Regulatory

Compliance

The Contractor shall provide regulatory compliance services to ensure supported customers can achieve and sustain compliance with all applicable

NAVOSH standards.

The Contractor shall conduct a comprehensive review of all current and proposed changes to NAVOSH standards to determine applicability to the functions performed at the installation, develop compliance strategies appropriate for each identified requirement, and provide strategies to affected customers to facilitate execution.

NAVOSH standards include, but are not limited to, hazardous material control, respiratory protection, asbestos control, hearing conservation and noise abatement, The regulatory compliance requirements determination report is complete, accurate, and submitted as specified.

Item

Title Performance

Objective

Related Information Performance Standard sight conservation, personal protective equipment, lead, non-ionizing radiation, ergonomics, polychlorinated biphenyls

(PCBs), man-made vitreous fibers, confine space entry (CSE), bloodborne pathogens, occupational reproductive hazards, indoor air quality management, and weight handling safety.

The Contractor’s compliance strategies shall include written programs that identify command instructions, training, and appropriate resources.

The Contractor shall submit a NAVOSH

Compliance Report that documents the comprehensive requirements determination to the KO’s designated authority for review within 60 calendar days following contract start and annually thereafter.

3.1.4 Educational

Awareness and

Training

The Contractor shall provide educational awareness and training services to ensure supported customer personnel are able to perform assigned responsibilities safely and in compliance with applicable

NAVOSH standards.

The current inventory of the safety program training library is provided in J-0404000-09.

A listing of current training requirements is provided in J-0404000-10.

The Contractor shall maintain a training library containing current educational and promotional materials for access by, and loan to, supported customers. The training library shall be accessible to customers during Government regular working hours from 0730 to 1630, Monday through Friday, excluding Federal Holidays.

External audits and internal self-assessment findings confirm that customer personnel are fully trained and qualified to safely accomplish their assigned responsibilities.

Training library is maintained current and accessible during the

Government regular working hours.

3.1.4.1 Safety

Awareness

The Contractor shall provide an innovative program to ensure educational awareness is proactively promoted to supported customers.

The Contractor shall develop and utilize all practicable means of media to promote educational awareness, e.g., newsletters, news articles, safety bulletins, posters, films, technical publications, pamphlets, and website, to effectively address changing standards, practices and processes.

a safety awards and safety recognition program applicable to the mission and operations of the installation.

Media information is accurate and

Safety promotional materials are visible, accurate and available.

3.1.4.2 Training

Services

The Contractor shall provide training services to ensure educational needs of supported customers are satisfied in a timely manner.

The Contractor shall develop and maintain current an annual training plan that addresses training needs by supported customer identifying job categories, training requirements, training cycle, methods of delivery, appropriate syllabus course outlines, and for estimated student populations identified in J-0404000-10.

The Contractor shall submit the Training

Plan per Section F.

Training plan is complete and appropriate and submitted within timeframes as specified.

Student population is trained by qualified instructors on the dates per

Contractor’s training plan.

No more than five validated unsatisfactory rated student evaluations are received per month.

Item

Title Performance

Objective

Related Information Performance Standard

The Contractor shall provide qualified instructors who have technical knowledge of the subject area to deliver training.

Instructors providing formal training, i.e., two or more hours of classroom instruction, shall have completed an instructor training course per OPNAVINST 5100.23.

a process to distribute, collect and analyze student evaluations. The evaluations shall utilize the following adjectival ratings:

exceptional, very good, satisfactory, marginal, and unsatisfactory. Student feedback shall be used to modify and improve training as appropriate.

The Contractor shall maintain a current training record database, revised following each class to include all training records, per

Chapter 6 of OPNAVINST 5100.23.

Training records are accurate and complete.

3.1.4.3 Program

Administration

Administer the SOH program in a manner that ensures mishaps

/violations are reduced and Safety

Awareness is increased

1) Assist the Installation

Safety Manager and tenant commands in the following:

a) Adopting, enhancing, and expanding established policy.

b) Ensuring that documentation and instructions are properly updated and maintained.

c) Reviewing, implementing and maintaining

Installation Safety Policy/Instructions IAW

OPNAVINST 5100

Series.

2) The CONTRACTOR shall input/update data into established Enterprise Safety

Applications Management System (ESAMS) to include but not limited to: training, inspections, discrepancies, mishaps, unsafe/unhealthful working conditions, etc.

3) Validate, maintain, and provide technical assistance in the management of the web-based ESAMS for all applicable organizations.

4) Utilize ESAMS to document all training provided, or tracked within programs administered, by the KTR.

5) Update and ensure current version of

Form DD 2272, Department of Defense

Occupational Safety and Health Protection

Program is posted in prominent locations such as all official bulletin boards.

6) Respond to SOH related data calls and requests for information, whether scheduled or unscheduled.

1) Safety Instruction updates are submitted within fifteen (15) working days or negotiated time frame 90% of the time.

2) ESAMS training database is complete and accurate with no more than a 5% discrepancy for records in direct control of the annex.

3) 90% of Installation organizational

ESAMS representatives are trained and provided assistance as required

3.1.5 Host Command

Self-Assessment

The Contractor shall provide self-

The Contractor shall prepare a self-assessment plan that addresses all key

Host Command Self-assessment plan is comprehensive and submitted

Item

Title Performance

Objective

Related Information Performance Standard assessment to ensure the OSH program is effective in meeting the requirements of its customers.

NAVOSH program elements and assigns responsibility and accountability per

OPNAVINST 5100.23. The self-assessment plan shall identify processes to be used to identify program elements and assessment plans for each element, scheduling, conducting, and documenting the assessment, and methods for adjusting and improving program elements. The

Contractor shall submit the Self-Assessment

Plan per Section F.

The Contractor shall conduct an Annual

Self-Assessment Report and submit a written evaluation report of findings and recommendations for improvement to applicable parties for implementation to the

KO’s designated authority for review.

within 45 calendar days following award.

Self-assessment is conducted annually per the Contractor’s established self-assessment plan.

Host Command Self-assessment evaluation report is complete and submitted within 30 calendar days following completion of the annual self- assessment.

3.3 Traffic Safety

Program

Support

The Contractor shall provide traffic safety program support services to ensure unsafe vehicular and pedestrian traffic conditions are mitigated.

The Contractor shall provide support services that comply with OPNAVINST

5100.23, Navy Traffic Safety Program.

The Contractor shall provide a Traffic Safety

Coordinator who, as a member of the installation Traffic Safety Council, shall attend all council meetings, traffic safety-related courses, traffic safety conferences, workshops, and seminars.

The Traffic Safety Coordinator shall remain current with traffic safety technology, communicate appropriate information, analyze traffic mishaps, identify hazardous locations, and work with local officials to resolve traffic safety problems of mutual concern.

The Contractor shall coordinate and conduct required meetings for hosted councils and committees, record and distribute meeting minutes to members and other interested parties within five working days following the meeting date.

For council meetings, traffic safety-related courses, traffic safety conferences, workshops, and seminars that are not hosted, but attended by the Contractor, minutes must be provided to the KO or designated representative within 5 working days following the meeting date.

Traffic safety program support services comply with OPNAVINST

External audit findings confirm that traffic safety program support services are in compliance with DoN policies, standards, and regulations.

3.3.1 Customer

Support

The Contractor shall provide customer support services to ensure customer needs are satisfied in a professional and timely manner.

The Contractor shall provide program coordination, meeting and committee attendance, and technical expert consultation.

No more than three validated customer complaints are received per month.

Command traffic safety program instruction is current and comprehensive.

Item

Title Performance

Objective

Related Information Performance Standard directives issued by higher authority, review, and revise the existing installation command traffic safety program instruction annually and whenever changes dictate. Command instructions shall identify and assign responsibilities for developing, implementing, and enforcing the installation traffic safety program. A copy of the revised instruction shall be submitted to the KO for review within 15 calendar days from whenever changes occur, and 30 calendar days from the end of the FY thereafter.

Revisions to the installation command traffic safety program instruction are submitted within specified timeframes.

3.3.2 Mishap

Prevention

The Contractor shall provide mishap prevention services to ensure all mishaps are identified and reported in a proper and timely manner.

The Contractor shall investigate, document, and report as required mishaps and near misses per OPNAVINST 5102.1 and submitted per Section F.

Investigating includes gathering evidence, taking pictures of the mishap scene, interviewing individuals involved in the mishap, witnesses.

Investigation reports are complete, accurate, and submitted no later than

30 days following the occurrence of a reportable mishap

3.3.3 Educational

Awareness and

Training

The Contractor shall provide educational awareness and training services to ensure the risk of traffic related death, injury, and property damage is minimized.

The Contractor shall develop and utilize all practicable means of media to promote vehicular and pedestrian traffic safety awareness, e.g., newsletters, news articles, safety bulletins, posters, films, technical publications, pamphlets, and website.

The Contractor shall deliver and document all applicable safety awareness briefings to newly reporting personnel and all personnel prior to major holidays, extended weekends or liberty periods, and, when dictated by frequent mishap occurrences may be accomplished via email.

Naval Safety Center approved motorcycle operator training, American Automobile

Association’s Driver Improvement Program

(AAA DIP) training, and emergency vehicle operator training (EVOC) may be provided by the Government or the Contractor. Select one of the two methods below that applies to the local requirements of this contract:

The Contractor shall provide and document

Naval Safety Center approved motorcycle operator training, American Automobile

Association’s Driver Improvement Program

(AAA DIP) training, and emergency vehicle operator training (EVOC). A listing of current training requirements is provided in

J-0404000-10.

Media information is accurate and

Safety promotional materials are visible, accurate and available.

Applicable safety briefings are delivered and documented.

3.4 Recreational and

Off-Duty Safety

The Contractor shall provide RODS

The Contractor shall provide support services that comply with OPNAVINST

RODS program support services comply with the OPNAVINST

Item

Title Performance

Objective

Related Information Performance Standard

(RODS)

Program

Support program support services to ensure risk of accidents and mishaps during recreational and off-duty activities is prevented.

5100.23, Navy Recreation, Athletics and

Home Safety Program.

The Contractor shall provide a RODS

Program Manager. The RODS Program

Manager shall be a member of the installation Safety Council, attend all applicable council meetings, identify and recommend improvements for specific

RODS problem areas, and communicate mishap prevention and hazard awareness information.

5100.23, Navy Recreation, Athletics and Home Safety Program.

External audit findings confirm that

RODS program support services are in compliance with DoN policies, standards and regulations.

3.4.1 Customer

Support

The Contractor shall provide customer support services to ensure customer needs are satisfied in a professional and timely manner.

The Contractor shall provide program coordination, meeting and committee attendance, and technical expert consultation.

directives issued by higher authority, review, and revise the existing installation command

RODS program instruction annually and whenever changes dictate. Command instructions shall identify and assign responsibilities for developing, implementing and enforcing the installation

RODS program. A copy of the revised instruction shall be submitted per Section F.

The Contractor shall coordinate with installation facility engineers to ensure plans and specifications for recreational facilities are reviewed prior to their acquisition to identify and eliminate potential hazards.

Command RODS program instruction is current and comprehensive.

Revisions to the installation command RODS program instruction are submitted within specified timeframes.

3.4.2 Inspections The Contractor shall

conduct inspections of recreational facilities and equipment to ensure unacceptable safety risks are identified and reported in a proper and timely manner.

A listing of current recreational facility inspections is provided in J-0404000-08.

The Contractor shall conduct inspections of recreational facilities and equipment annually using criteria specified in

OPNAVINST 5100.23. The Contractor shall perform trend analyses of mishaps to determine the need for conducting more frequent inspections at hazardous facilities, e.g., swimming pools, marinas, automotive and woodworking hobby shops, and athletic areas.

The Contractor shall prepare and submit an

Inspection Reports per Section F.

Informational Notes. The Naval Safety

Center has developed a Recreation and Off-duty Safety Evaluation Guide that has been determined to be useful in conducting RODS inspections.

Inspections are complete and accurate

Inspection reports are complete and

Item

Title Performance

Objective

Related Information Performance Standard

3.4.3 Mishap

Prevention

The Contractor shall provide mishap prevention services to ensure all mishaps are identified and reported in a proper and timely manner.

The Contractor shall investigate, document and report RODS mishaps per OPNAVINST

5102.1 and submitted per Section F.

Investigation reports are complete, accurate, and submitted no later than

30 days following the occurrence of a reportable mishap.

3.4.4 Training

Support Services

The Contractor shall provide training support services to ensure the risk of accidental death, injury and mishaps occurring during recreational and off-duty activities is minimized.

The Contractor shall monitor and document annually, or as changes occur, that RODS and hazard awareness briefings, and qualification training, are delivered by other providers as required.

Awareness briefings and qualification training are monitored and documented annually, or as changes occur.

Item

Title Performance Objective Related Information Performance

Standard

4 Non-

Recurring

Work

Non-Recurring work may be ordered utilizing Fed MALL in accordance with Section H or on a task order in accordance with the PROCEDURES

FOR ISSUING ORDERS clause in

Section G. Nonrecurring will be used for work performed outside the project locations specified in Section

C. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to non-recurring ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance standards for non-recurring work will be the same as those in Spec Item 3 where applicable.

4.1 Craft Hours Craft hours include

labor hours required to accomplish a tasks ordered by the Government

Labor Cost – Labor hour unit price is the amount that will be used on all work and services not covered on the Firm-Fixed

Price Requirement Work line item. In short, all cost associated with providing a specific standard hour of effort. The

Contractor shall provide the Government with a breakdown estimate of hours needed to perform a task (s). This estimate shall be at no additional cost to the Government

Labor hours shall be properly performed to complete task ordered.

4.2 Material

Cost

Material cost is the actual invoice charges of materials used for the performance of work under the contract requirements.

The Contractor shall provide the

Government with material breakdown cost of items in the contract. There shall be no additional cost to the Government for this breakdown or estimate. Material cost shall include transportation charges when such charges are included on the invoice by the vendor as well as any discount, rebates for core value or salvage value that is accrued to the

Contractor. When question arise concerning the cost will be based on the best value quotes provided by the

Contractor. The Government reserves the right to obtain additional quotes in a questionable situation. All materials shall be of U. S. or American made products unless otherwise approved by the

Contracting Officer. Equipment Cost (if applicable): Rental equipment shall be based on the best value price available considering availability and time constraints of the job. Cost of equipment, when separate operator are required, shall be based on an Engineering

Performance Standard or R. S. Means standard labor hours basis, unless operator cost is included in equipment rental price. Any overhead expenses associated with equipment usage shall be included in the Contractor’s labor cost unit price. Fixed burden rate – A factor or burden rate that includes overhead, profit, tax, GRT, freight and transportation cost associated with the procurement of materials. Example: If

FBR is 10%, use for example

[$5,000.00X 1.10]

=$5,500.00 to determine the amount for material cost.

Material cost estimate shall be properly broken down by material cost, shipping, and all other related cost.

SECTION F: DELIVERIES OR PERFORMANCE

DELIVERABLES

Annex/

Spec Item

Form

Attachme nt Number

Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies

(including original)

0404000 /

2.2.1

N/A Certification and

Licenses

Within 10 days after award or as requested by the KO

KO 1 Once for initial submittal, then as requested

0404000 /

3.1.1

N/A Customer Support

Reports

As specified As specified As specified As requested

0404000 /

3.1.1.2 N/A Command

Instructions

Within 60 calendar days from contract start, 30 calendar days from whenever changes occur, and 30 calendar days from the end of the fiscal year (FY)

KO 2 Yearly and As

Required Due to

Changes

0404000 /

3.1.1.3 N/A Technical Library

Accessibility Plan

Within 30 calendar days following award.

KO 1 Once for initial submittal.

0404000 /

3.1.2 N/A Mishap Prevention

Plan

Within 45 calendar days following contract start.

KO 1 Once for initial submittal.

0404000 /

3.1.2.2, 3.4.2

N/A Inspection Report Within one working day following completion of each inspection conducted

KO 2 As Required

0404000 /

3.1.3 N/A Regulatory

Requirements

Determination Report

Within 60 days following contract start and annually thereafter

KO As specified

As Specified

0404000 /

3.1.4.2 N/A Annual Training Plan As specified KO As

Specified

As Specified

0404000 /

3.1.5 N/A Host Command Self-

assessment Plan

Submitted within 45 days following award.

Applicable parties and

KO

1 As Specified

0404000 /

3.1.5 N/A Host Self-assessment

Evaluation Report

Within 30 days following completion of the annual self-assessment

Applicable parties and

KO

As

Specified

Yearly

0404000 /

3.3.2

N/A Mishap Report Within 30 days following the occurrence of a reportable mishap.

KO 1 As Required

DELIVERABLES

Annex/

Spec Item

Form

Attachme nt Number

Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies

(including original)

0404000 /

3.3.1 N/A Host Command

Traffic Safety

Program Instruction

Within 15 calendar days from whenever changes occur, and 30 calendar days from the end of the FY thereafter.

KO 1 As Required

0404000 /

3.4.1 N/A Command RODS

Program Instruction

Within 15 calendar days from whenever changes occur, and 30 calendar days from the end of the FY thereafter

KO 1 Yearly and As

Required Due to

Changes

Deliverables Form Preparation Instructions

Deliverable Title: CUSTOMER SUPPORT REPORTS

Form Attachment No.: N/A

Government Approval Required: _X Yes No

Media: Hard Copy X Electronic Direct System Input

Instructions:

The report shall be prepared using Microsoft Office Wordsoftware.

Submit a copy via email to recipients on the distribution list for Government review and comment.

1. If the KO accepts the request, the Government shall notify the Contractor of Government acceptance.

2. If the KO responds to the request with review comments, then incorporate the Government’s comments and resubmit the request via email to recipients on the distribution list. Continue this cycle until the Government notifies the Contractor of Government acceptance.

3. The Contractor shall maintain customer reports and follow up with the customer on any negative comments.

Deliverable Title: COMMAND INSTRUCTIONS

Form Attachment No.: N/A

Government Approval Required: X_ Yes No

Media: Hard Copy X Electronic Direct System Input

Instructions:

The report shall be prepared using Microsoft Office Wordsoftware.

Submit a copy via email to recipients on the distribution list for Government review and comment.

1. If the KO accepts the request, the Government shall notify the Contractor of Government acceptance.

2. If the KO responds to the request with review comments, then incorporate the Government’s comments and resubmit the request via email to recipients on the distribution list. Continue this cycle until the Government notifies the Contractor of Government acceptance.

Deliverable Title: TECHNICAL LIBRARY ACCESSIBILITY PLAN

Form Attachment No.: N/A

Government Approval Required: X Yes No

Media: Hard Copy X Electronic Direct System Input

Instructions:

The report shall be prepared using Microsoft Office Wordsoftware.

Submit a copy via email to recipients on the distribution list for Government review and comment.

1. If the KO accepts the request, the Government shall notify the Contractor of Government acceptance.

2. If the KO responds to the request with review comments, then incorporate the Government’s

Deliverable Title: MISHAP PREVENTION PLAN

Form Attachment No.: N/A

Government Approval Required: _X Yes No

Media: Hard Copy X Electronic Direct System Input

Instructions:

The report shall be prepared using Microsoft Office Wordsoftware.

Submit a copy via email to recipients on the distribution list for Government review and comment.

1. If the KO accepts the request, the Government shall notify the Contractor of Government acceptance.

2. If the KO responds to the request with review comments, then incorporate the Government’s comments and resubmit the request via email to recipients on the distribution list. Continue this cycle until the Government notifies the Contractor of Government acceptance.

3. Mishap Prevention Plan shall include FY mishap reduction goals and plan for attainment is provided annually as specified.

Deliverable Title: Inspection Report

Form Attachment No.: N/A

Government Approval Required: X Yes ___ No

Media: Hard Copy X Electronic ___ Direct System Input

Instructions:

The report shall be prepared using Microsoft Office Word software.

Submit a copy of the summary report via email to KO for Government review and comment.

Deliverable Title: REGULATORY REQUIREMENTS DETERMINATION REPORT

Form Attachment No.: N/A

Government Approval Required: _X Yes No

Media: Hard Copy X Electronic Direct System Input

Instructions:

The report shall be prepared using Microsoft Office Wordsoftware or ESAMS.

Submit a copy via email to recipients on the distribution list for Government review and comment.

1. If the KO accepts the request, the Government shall notify the Contractor of Government acceptance.

2. If the KO responds to the request with review comments, then incorporate the Government’s

Deliverable Title: Contractor ANNUAL TRAINING PLAN

Form Attachment No.: N/A

Government Approval Required: _X Yes No

Media: Hard Copy X Electronic Direct System Input

Instructions:

The report shall be prepared using Microsoft Office Wordsoftware.

Submit a copy via email to recipients on the distribution list for Government review and comment.

1. If the KO accepts the request, the Government shall notify the Contractor of Government acceptance.

2. If the KO responds to the request with review comments, then incorporate the Government’s comments and resubmit the request via email to recipients on the distribution list. Continue this cycle until the Government notifies the Contractor of Government acceptance.

3. Annual Training Plan shall identify upcoming training classes as required/requested for host and tenant units.

Deliverable Title: HOST SELF-ASSESSMENT PLAN

Form Attachment No.: N/A

Government Approval Required: _X Yes No

Media: Hard Copy X Electronic Direct System Input

Instructions:

The report shall be…