Amend 0001_Encl 2_JL-6-thru JL-8.pdf

PRE-PROPOSAL CONFERENCE

12 November 2019

0900 hours

Solicitation N40192-20-R-1800, Environmental IDIQ Services for Hazardous Waste, Hazardous Material, Other Regulated Waste, and

Spill Response at Joint Region Marianas, Guam

Administrative Remarks Solicitation Overview Basis for Award Request for Proposal (RFP) Highlights

Instructions to Offerors Evaluation Factors for Award Project Overview Pre-Proposal Site Visit Locations

Closing Statement

AGENDA

ADMINISTRATIVE REMARKS

POINTS OF CONTACT

Doris Castro Contracting Officer

(671) 339-8465 doris.castro@fe.navy.mil

Teresa Aguon Contract Specialist

(671) 333-3171 teresa.aguon@fe.navy.mil

No minutes of this meeting will be published

The attendance sheet and pre-proposal conference presentation slides will be posted online

– NOTE: The transition of FBO.gov to beta.SAM.gov is underway.

It is the Offeror’s responsibility to check the websites for any postings related to this solicitation

A one-time site visit of the project locations will commence immediately after the pre-proposal conference

The use of cameras, tape recorders, and other recording devices are not allowed during the pre-proposal conference

All questions MUST be submitted in writing using the Request for Information (RFI) form in Attachment JL-1 of the RFP

A consolidated list of all RFI questions and responses will be issued via amendment to the RFP

Remarks and explanations addressed during the conference shall not qualify or alter the terms and conditions of the solicitation

The terms and conditions of the solicitation remain unchanged unless the solicitation is amended in writing

Any change to the solicitation will be made by amendment and will be posted online

SOLICITATION OVERVIEW

The contract resulting from this solicitation will be awarded to the responsible Offeror whose proposal conforms to the requirements of the solicitation and is determined to provide the best value to the Government considering Price and Non- Price evaluation factors

All technical factors when combined are of equal importance to the performance confidence assessment (past performance) rating; and all technical factors and the performance confidence assessment (past performance) rating, when combined, are approximately equal to price.

BASIS FOR AWARD

Award may be made to other than the lowest priced Offeror or other than the highest technically rated Offeror

Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions

The Government reserves the right to:

Eliminate from consideration for award any or all offers at any time prior to award

Negotiate with Offerors in the competitive range

Award the contract to the Offeror submitting the proposal determined to represent the best value

Offerors are advised that an award may be made without discussions or any contact concerning the proposals received

Offerors shall not assume that they will be contacted or afforded an opportunity to qualify, discuss, or revise their proposals. However, the Government reserves the right to clarify certain aspects of the proposals or conduct discussions

RFP HIGHLIGHTS

This is a Small Business (SB) set-aside procurement

North American Industry Classification System (NAICS):

562112, Hazardous Waste Collection

Size Standard: $41.5 million

Contract Type: Combination Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ)

Contract Term: Base Period and Four (4) Option Periods

Maximum Total Contract Value: $25 million

Section C:

Performance Work Statement (PWS)

This is a performance-based contract which incorporates performance-based specifications. The PWS in Attachment JC-1 includes the following annexes:

Annex 0100000, General Information Annex 0200000, Management and Information Annex 1800000, Environmental

SF 33 Block 9:

Proposals are due no later than 4:30pm local time on Friday, December 6, 2019

Proposals must be received and date/time stamped by the Contracting Officer on or before that date and time

Late submittals will not be considered unless it meets the requirements in FAR 52.215-1 Instructions to Offerors – Competitive Acquisition

ALL OR NONE OFFERS: FAR 52.215-1 is modified as follows.

Failure to submit offers for all line items listed shall be cause for rejection of the offer.

Teresa.Aguon Cross-Out

Teresa.Aguon Typewritten Text See Amendment 0001

INSTRUCTIONS TO OFFERORS

SF 33 SECTION L, INSTRUCTIONS TO OFFERORS:

Read this entire section carefully!

Proposals shall be submitted in three ring binders or bound, with tabs or separators

Page limits where stipulated must be adhered to. A page refers to one printed side of a piece of paper

Proposals shall be submitted on 8.5” x 11” paper, utilizing both sides of the paper

Proposals shall follow the format in the RFP

Offerors must submit:

Cover Letter with fully executed true and authentic copy of any applicable legally binding agreement, such as a joint venture agreement, teaming agreement, or other contractual agreement

Non-Price Proposal Tab 1: Factor 1, Corporate Experience Tab 2: Factor 2, Technical and Management Approach Tab 3: Factor 3, Safety Tab 4: Factor 4, Past Performance

Price Proposal, Factor 5

Proposal submission shall consist of:

One (1) original and three (3) hard copies of the Non-Price Proposal

One (1) electronic copy of the Non-Price Proposal in Adobe Acrobat PDF format provided on compact disc (CD)

One (1) original and three (3) hard copies of the Price Proposal (in sealed envelope)

One (1) electronic copy of the Price Proposal in Adobe Acrobat PDF and Microsoft Excel format provided on CD and placed in the sealed envelope along with the copies of the Price Proposal

System for Award Management (SAM)

Contractors must be registered in SAM prior to award of a DoD contract

Firms shall also ensure to obtain a registered DUNS number prior to award

IMPORTANT: Contractors shall complete both FAR and DFARS provisions associated with the annual representations and certifications in order to participate in this RFP

EVALUATION FACTORS FOR AWARD

SF 33 SECTION M, EVALUATION FACTORS FOR AWARD:

Factor 1 - Corporate Experience Factor 2 - Technical and Management Approach Factor 3 - Safety Factor 4 - Past Performance Factor 5 - Price

Evaluation factors are divided into two categories:

Non-Price (Factors 1 thru 4) and Price (Factor 5)

SF 33 SECTION M, EVALUATION FACTORS FOR AWARD:

Proposals shall contain a response to each of the evaluation factors and shall be in the form prescribed in the solicitation.

The non-price proposal shall be precise, detailed, and complete.

The Offeror shall provide a response with sufficient information to permit a detailed evaluation that addresses each non-price factor.

No pricing shall be included in the non-price proposal. Any price information in the non-price proposal will not be considered.

FACTOR 1: Corporate Experience

The Government will evaluate the extent of the Offeror’s demonstrated experience in performing projects meeting the criteria identified. The assessment of the Offeror’s recent, relevant experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP.

FACTOR 1: Corporate Experience (cont’d)

Recent – Projects completed within five (5) years of the issuance date of this solicitation

Size – Value of the completed project is greater than $500,000

Scope – Tasks described in Section C, Annex 1800000 Specification Item 3 for recurring work

Complexity – Depth and diversity of technical experience performing the tasks described in Section C, Annex 1800000 Specification Item 3 for recurring work

Demonstrated experience MUST collectively include the following elements:

Collection and transportation of hazardous waste;

Record maintenance and reporting of hazardous waste;

Accumulation, collection, and transportation of used oil;

Response and cleanup of oil and hazardous substance spills; and Sample collection and field testing of hazardous waste.

Offerors who demonstrate experience in elements of Section C, Annex 1800000, Specification Item 3 for recurring work, that exceed the specific elements listed in the criteria identified, may be considered more favorably.

Offerors who demonstrate the ability to perform tasks in multiple locations may be considered more favorably.

Offerors who demonstrate experience in projects performed on federal and local government contracts may be considered more favorably.

FACTOR 2: Technical and Management Approach

The Government will evaluate the narrative to determine the degree to which the Offeror demonstrates a clear understanding of the complexity and magnitude of service requirements, proposes an executable plan for having equipment and personnel in place to commence work, and provides an acceptable technical approach with the capability to meet performance objectives and standards of the PWS.

A narrative not to exceed 20 pages shall describe each of the following topics separately.

FACTOR 2: Technical and Management Approach (cont’d)

Technical Approach – Demonstrate understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the PWS.

Phase-In Transition Plan – Describe what will be done to “start-up” for performance of this contract. The phase-in transition period is 30 days as per F.1 of the RFP. The Offeror shall include a schedule of key events, personnel actions, identification of key personnel including, but not limited to, the Hazardous Waste Operations Manager, and their responsibilities.

FACTOR 2: Technical and Management Approach (cont’d)

Workforce Management – Describe the lines of management authority, supervision, span of control and accountability, including the relationship between overall management (corporate and on-site), administration, and subcontractors. The Offeror shall demonstrate the ability to provide and maintain a qualified workforce. The Offeror shall also demonstrate the ability to manage different workforce and competing priorities at various sites.

FACTOR 3: Safety

The Government’s evaluation will collectively consider the following:

Experience Modification Rate (EMR) OSHA Days Away from Work, Restricted Duty, or Job Transfer

(DART) Rate and Total Recordable Case (TRC) Rate Technical Approach to Safety Other sources of information available to the Government

FACTOR 3: Safety (cont’d)

The Government will evaluate the EMR to determine if the Offeror has demonstrated a history of safe work practices taking into account any negative trends and extenuating circumstances that impact the rating.

The Government will evaluate the DART and TRC to determine if the Offeror has demonstrated a history of safe work practices taking into account any upward trends and extenuating circumstances that impact rates.

The Government will evaluate the narrative to determine the degree to which subcontractor safety performance will be considered in the selection of all levels of subcontractors on the upcoming project.

The Government will evaluate the narrative to determine the degree to which innovations are being proposed that may enhance safety on this procurement and validate the contractor has addressed methodology to be used in the execution of an effective program that facilitates sound mishap prevention techniques/processes, employee reporting of unsafe conditions, unsafe activities, and near-miss mishaps.

Those Offerors whose plan demonstrates a commitment to hire subcontractors with a culture of safety and who propose innovative methods to enhance a safe working environment may be given greater weight in the evaluation.

FACTOR 4: Past Performance

This evaluation focuses on how well the Offeror performed on recent and relevant projects meeting the criteria identified in and submitted under Factor 1, Corporate Experience, and past performance on other projects currently documented in known sources.

FACTOR 4: Past Performance (cont’d)

The Government will determine the degree to which past performance evaluations and all other past performance information reflect a trend of satisfactory performance considering:

A pattern of successful completion of tasks;

A pattern of deliverables that are timely and of good quality;

A pattern of cooperativeness and teamwork with the

Government at all levels; and Recency and relevancy of tasks performed that are identical to, similar to, or related to the task at hand.

FACTOR 5: Price

The Government will evaluate price based on the total price.

Total price consists of the basic requirements and all option items.

The Government intends to evaluate all options in accordance with FAR 52.217-5, Evaluation of Options.

Evaluation of options will not obligate the Government to exercise the option(s).

FACTOR 5: Price (cont’d)

Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

Comparison of proposed prices received in response to the solicitation Comparison of proposed prices with the Independent

Government Estimate

Section J, Exhibits A through E – Offeror shall enter unit prices and amounts for Exhibit Line Items (ELINs) as indicated in the schedules.

Unrealistically low (or high) proposed prices or prices unbalanced between the various option periods, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the Offeror does not understand the requirement, or has made an unrealistic proposal.

In the event there is a different between a unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the ELINs will be recomputed accordingly. If the Offeror provides a total amount for an ELIN but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price.

PROJECT OVERVIEW

Environmental IDIQ Services for Hazardous Waste, Hazardous Material, Other Regulated Waste, and

Spill Response at Joint Region Marianas, Guam

This is a performance-based service contract.

The work is located at Naval Base Guam and Andersen Air Force Base, Guam.

This acquisition will result in an Indefinite Delivery Indefinite Quantity (IDIQ) contract with recurring and non-recurring work.

The term “recurring work” refers to the Firm Fixed Price (FFP) portion of the contract, while “non-recurring work” refers to the IDIQ portion of the contract.

Section C, Description of Work

Contractor shall provide environmental services for hazardous waste, hazardous material, other regulated waste, and spill response for all Supported Components and Tenant Commands under Joint Region Marianas in Guam. The work (task orders) includes operation of a Conforming Storage Facility (CSF); management of Less-than-90-Day Storage Facilities;

management of satellite accumulation sites (SAS) at Naval Base Guam (NBG) and initial accumulation points (IAP) at Naval Support Activity Andersen (NSAA); daily management, collection and disposal of hazardous waste (HW), hazardous material (HM), and other regulated waste (ORW) such as but not restricted to asbestos, lead-based paint, and polychlorinated biphenyls (PCBs);

occasional management, disposal, and collection of non-HW; sampling, testing, and laboratory analysis for hazardous waste, regulated waste, and unknown waste determination; oil and hazardous substance spill response, cleanup, sampling, laboratory analysis, and disposal.

Pre-Proposal Site Visit:

To commence immediately after the pre-proposal conference.

The following project locations are included in the walk-through site visit:

Less Than 90-Day Facility – Bldg 19017, NSAA

Conforming Storage Facility – Bldg 1790, NBG

The following project locations are included in the windshield tour:

Initial Accumulation Point – HSC-25, Bldg 2557, NSAA

Less Than 90-Day Facility – Bldg 459, NCTS

REMINDER:

Participants shall submit all questions electronically using the Request for Information (RFI) form provided as

Attachment JL-1 in the RFP

No minutes of this meeting will be published

Any changes to the RFP resulting from this meeting will be made in writing with an amendment posted online

The attendance sheet and pre-proposal conference presentation slides will also be posted online

CLOSING STATEMENT

Doris Castro Contracting Officer

(671) 339-8465 doris.castro@fe.navy.mil

Teresa Aguon Contract Specialist

(671) 333-3171 teresa.aguon@fe.navy.mil

POINTS OF CONTACT

DEPARTMENT OF THE NAVY

NAVAL FACILITIES ENGINEERING COMMAND MARIANAS

PSC 455, BOX 195

FPO AP 96540-2937

N40192-20-R-1800 Notice 1

25 November 2019

NOTICE 1

PRE-PROPOSAL REQUESTS FOR INFORMATION AND RESPONSES

SOLICITATION N40192-20-R-1800

ENVIRONMENTAL IDIQ SERVICES FOR HAZARDOUS WASTE, HAZARDOUS MATERIAL,

OTHER REGULATED WASTE, AND SPILL RESPONSE AT JOINT REGION MARIANAS, GUAM

QUESTION 1: Will the successful bidder on this procurement be precluded from bidding on the Environmental Compliance Services opportunity at Joint Region Marianas, Solicitation Number

N4019219RP800?

Answer 1: The awardee of this solicitation may participate in, and submit a proposal in response to, any future solicitation related to Environmental Compliance Services at Joint Region Marianas. However, a potential organizational conflict of interest (OCI) may arise; and the awardee of this solicitation may be required to address the potential OCI on any such future solicitation. Significant potential OCIs are normally resolved by imposing some restraint, appropriate to the nature of the conflict, upon the contractor's eligibility for future contracts or subcontracts. Refer to FAR Subpart 9.505 for general rules.

QUESTION 2: Reference Section J Exhibits A-E. ELINs A117-A136 state “Price per pound for the proper disposal to an EPA-approved disposal facility. Includes labor, shipping container, trucking/shipment and proper documentation”. The current BOS contractor does not perform this service and issues the waste item to DRMO/DLA for disposal. Is it the Government’s intent under this contract to stop disposal through DRMO/DLA?

Answer 2: No. It is not the Government’s intent to stop disposal through DRMO/DLA. However, the Contractor must have the capability to dispose to an EPA-approved disposal facility should DRMO/DLA not be available.

QUESTION 3: Reference Section J. No quantities for asbestos and lead-based paint are provided in the workload data. Will the Government provide the workload data or a basis of estimate?

Answer 3: No. Asbestos, lead-based paint, and PCBs are not generally encountered. However, for the purpose of submitting a proposal, Offerors shall assume that asbestos and lead-based paint are included in the descriptions and quantities stated in Annex 180000 Section C Spec Items 3.1.2 and 4.3 for Collection and Transportation of Hazardous Waste (HW), Hazardous Material (HM), Non-HW, Other Regulated Waste (ORW), as well as Spec Item 4.4 for Disposal and/or Recycling of Hazardous Waste (HW), Hazardous Material (HM), Non-HW, Other Regulated Waste (ORW).

QUESTION 4: Our understanding is the current workforce is under a collective bargaining agreement with the IBEW. Will the current CBA agreement be incorporated into the contract?

Answer 4: No. FAR Subpart 22.1002-3 is inapplicable to this contract as it does not constitute a successor contract.

QUESTION 5: Reference Attachment JC-1 Performance Work Statement. Attachment J-0200000-01, Definitions and Acronyms, provides a description of NAVFAC MAXIMO. Are Offerers expected to utilize the standardized Navy Maximo system and process in opening, closing, and tracking work orders for this effort?

Answer 5: No. NAVFAC MAXIMO will not be utilized on this contract. Refer to Amendment 0001 for revisions to the PWS which includes removal of the description and definition of NAVFAC MAXIMO from Attachment J-0200000-01, Definitions and Acronyms.

QUESTION 6: Reference Attachment JC-1 Performance Work Statement, Annex 0200000, Section C.

Spec Item 2.4.4 Government Furnished Equipment (GFE) states “None”. Will GFE such as IT equipment to connect to the Government network and the HazMat response vehicle be provided in the new contract?

Answer 6: No. GFE will not be provided in the resulting contract.

QUESTION 7: Reference Section M, Factor 3 Safety. Should EMR, DART, and TRC rates be provided in Factor 3 Safety Submission for “Key” subcontractors (those who are expected to perform 25% of the work)?

Answer 7: No. EMR, DART, and TRC rates shall not be submitted key subcontractors.

QUESTION 8: Reference Section M, Factor 5 Price. The proposal submittal requirements refer to Section B as having 12 CLINs, but the RFP provides 10 CLINs. If it’s not a typo then Section B is incomplete.

Answer 8: Section B only has 10 CLINs. Refer to Amendment 0001 for revision to the proposal submittal requirements for Factor 5 – Price in Section M paragraph M.6.d(5).

QUESTION 9: Reference Section J Exhibits A-E, ELINs A024, A039-A042, A068-A071, and A088- A090. Will the successful contractor for this RFP be able to utilize the Navy laboratory for testing services? If so, what are the costs, if any, for utilizing the US Navy laboratory services by analyses type?

Answer 9: No. Offerors shall assume the U.S. Navy laboratory is not available to provide services. The Contractor must have the capability to utilize accredited laboratories per Annex 0200000 Section C Spec Item 2.10.2.1 Sampling, Testing, and Laboratory Services.

QUESTION 10: Reference Section J Exhibits A-E. ELINs A059, A060, A139, and A140 are for the collection and transportation of used oil. ELINs A141-A144 are for proper recycling/disposal of used oil.

The unit of measure for these ELINs is in POUNDS. For example, A141 is for proper recycling/disposal of used oil at NBG site. Estimated quantity is 100,000 pounds. 100,000 pounds is less than 15,000 gallons. Should the unit of measure for these ELINs be gallons, not pounds?

Answer 10: No. The unit of measure for used oil is pounds (LB).

QUESTION 11: Section J ELINs have no reference for collection, transportation, and disposal of petroleum impacted water (oily water). Is it the Government’s intent to not include collection, transportation and disposal of petroleum impacted water (oily water) from this RFP?

Answer 11: Oily water is included in the “Non-RCRA Regulated Waste” examples in Attachment J- 0200000-01 Definitions and Acronyms. For the purpose of submitting a proposal, Offerors shall utilize the “Non-Hazardous” quantities stated in Annex 1800000 Section C Spec Items 3.1.2 and 4.3 Collection and Transportation of Hazardous Material (HM), Hazardous Waste (HW), Non-HW, Other Regulated

Waste (ORW), as well as Spec Item 4.4 Disposal and/or Recycling of Hazardous Material (HM), Hazardous Waste (HW), Non-HW, Other Regulated Waste (ORW).

QUESTION 12: Reference Attachment JC-1 Performance Work Statement, Annex 0200000, Section C.

Spec Items 2.9.5 through 2.9.5.3 for Crane Operations state “Not Applicable”. Who is responsible for crane operations to lift hazardous waste products from ships when required? How are these lifts scheduled?

Answer 12: The Contractor is not responsible for crane operations in the performance of this contract.

The Government will coordinate crane operations if required when offloading hazardous waste from vessels. The Contractor shall provide “ashore” hazardous waste support.

QUESTION 13: Reference Attachment JC-1 Performance Work Statement, Annex 0200000, Section C.

Spec Item 2.9.6 Accident and Damage Reporting refers to crane operations. Who is responsible for reporting accidents, near misses, and damage from crane operations?

Answer 13: The Contractor is not responsible for crane operations in the performance of this contract, and is therefore not responsible for reporting accidents, near misses, and damage from crane operations.

Refer to Amendment 0001 for revisions to the PWS which includes revision of Annex 020000 Section C Spec Item 2.9.6.