Attachment_D_-_Vegetation_Monitoring_PWS_18_July_2013.pdf

PERFORMANCE WORK STATEMENT N40192-13-Q-5001

ENVIRONMENTAL TECHNICAL SERVICES FOR

NAVAL FACILITIES ENGINEERING COMMAND MARIANAS 18 July 2013

TITLE: VEGETATION MONITORING IN UNGULATE MANAGEMENT AREAS

1.0 INTENT

The intent of this project is to establish baseline data on forest composition and structure in areas proposed for ungulate management prior to the implementation of ungulate control. In the future, forest composition and structure will be monitored biannually to be correlated with ungulate control data to determine if, where, and under what circumstances ungulate management is successful in achieving the goal of natural forest regeneration. Success of ungulate control would be determined by vegetation changes that include understory growth, increased groundcover, increased canopy cover, increased species diversity, and increased number of forest tree seedlings and saplings.

2.0 LOCATION

The project area is forested areas on Andersen Air Force Base (AFB) in specific ungulate management areas as indicated in red in the figure below and within comparable forested areas outside of the ungulate management areas.

PROJECT AREA WITHIN ANDERSEN AIR FORCE BASE

3.0 BACKGROUND

Ungulate populations on Andersen have caused considerable changes in limestone forest composition and structure (Morton et al 2000; Schreiner 1997; and Wiles et al 1996). The Andersen AFB Natural Resources Conservation Program shall be implementing ungulate control in four designated management areas on Base in 2013 to promote natural forest regeneration.

The implementation of this project is in compliance with the US Fish and Wildlife Services’ conservation measure requirement for the Beddown of Training and Support Initiatives at Northwest Field (NWF Beddown) Section 7 consultation letter of concurrence (May 16, 2010) and

NAVAL FACILITIES ENGINEERING COMMAND MARIANAS 18 July 2013 the Biological Opinion (1-2-2006-F-266 October 3, 2006) on the Establishment and Operation of an Intelligence, Surveillance, Reconnaissance, and Strike Capability (Guam Strike) project.

4.0 PERSONNEL CREDENTIALS

The Contractor shall provide personnel with the qualifications, technical knowledge, experience, and skills required to efficiently provide the required environmental services requested in scope of work below. Qualifications of proposed personnel must be provided to the NTR for approval prior to commencing work on the project.

The Contractor and his/her representative(s) shall have at least a Bachelor's degree with an emphasis in horticulture, biology, environmental science, or a related science.

The Contractor and his/her representative should have at least 500 hours of field work experience on Guam.

The Contractor and his/her representative should have at least 500 hours of field work experience identifying Guam flora and fauna.

5.0 SCOPE OF WORK

The objectives of this project are to:

(1) Develop and implement experimental survey methods for monitoring forest composition and structure that are scientifically defensible in determining, with a high degree of confidence, changes over time in areas where ungulate management will be implemented (Tarague Basin, Andersen Golf Course, and Ritidian Point) and where ungulate management will not occur.

(2) Establish baseline vegetation conditions prior to the implementation of ungulate management.

(3) Establish permanent sampling sites and methodologies for surveying forest composition and structure in the future. Data will be correlated with ungulate control data to determine if, where, and under what circumstances ungulate control is successful in achieving the goal of natural forest regeneration.

These objectives will be achieved by:

a. Identifying and establishing locations for permanent vegetation plots and photo point monitoring sites in areas with and without ungulate management.

b. Collecting forest composition and structure data in permanent vegetation plots and photo point monitoring sites.

The work shall include the following:

Task 1 – Project Planning: The contractor shall participate in a kick-off meeting prior to the start of work to become acquainted with the various parties involved with the project; to discuss the scope of the proposed work including scheduling and coordination; to discuss project priorities and goals; to discuss work expectations; to arrange access to various sites, to arrange for the transfer of government information such as maps, reports, etc.; and to define channels of communication and points of contact.

NAVAL FACILITIES ENGINEERING COMMAND MARIANAS 18 July 2013

A. The Contractor and the Contracting Officer will mutually agree upon the date and time.

B. The Contractor shall ask any questions related to the successful completion of the work.

C. The Contractor shall be responsible for documenting the discussions in a meeting summary.

The meeting summary shall be provided to the NTR within 1 week of the kick-off meeting.

Content of the meeting summary shall reflect an appreciation and understanding of the project and site-specific conditions and issues.

It is assumed that the kick-off meeting will be held at Andersen Air Force Base. Within 2 weeks after the Kick-off meeting, the contractor shall submit a Plan of Action and Milestones (POAM) for all project activities and deliverables for a timely completion of the work. Delivery of the POAM will be an electronic file. Work shall not commence on the project without the NTRs approval of the POAM. The contractor shall provide monthly project status reports via electronic files to include, but not limited to, specific work accomplishments, schedule updates, and field work schedules and locations (i.e. GPS points or aerial photographs) throughout the duration of the project. In addition, the contractor shall submit the following safety submittal requirements within 2 weeks of after the kick-off meeting: 1) an Accident Prevention Plan (APP) for guidance refer to Appendix A p age 821 of the EM385 US Army Corps of Engineers Safety and Health Requirements Manual for the “Abbreviated APP for Limited Scope Service, Supply and R&D Contracts,” and 2) An Activity Hazard Analysis (AHA) for guidance Refer to Figure 1-2 Activity Hazard Analysis on page 29 of the EM385 US Army Corps of Engineers Safety and Health Requirements Manual.

Task 2 – Reconnaissance Surveys in Areas with Ungulate Management and Without Ungulate Management: Conduct reconnaissance surveys within 4 weeks of the kick-off meeting in the predetermined ungulate management areas and areas where ungulate management will not occur to identify vegetation plot and photo point site locations.

A. Identify the location and appropriate amount of vegetation plots and photo point monitoring sites to be established in order to meet the objectives of the project; to develop and implement experimental survey methods for monitoring forest composition and structure that are scientifically defensible in determining, with a high degree of confidence, changes over time in areas where ungulate management will be implemented (Tarague Basin, Andersen Golf Course, and Ritidian Point) and where ungulate management will not occur.

B. The sampling regime will include adequate (for statistical analyses) samples of different forest habitat types. Sample numbers will be determined to ensure a standard confidence level of 95%.

C. The contractor shall submit monthly status reports via an electronic file to include, but not limited to, specific work accomplishments, schedule updates, and field work schedules and locations throughout the duration of the project.

D. Vegetation plot and photo point site locations are to be identified within 8 weeks of the kick-off meeting.

Task 3 – Survey Methodology Development for Vegetation Plots and Photo Point Monitoring Sites: The contractor shall provide a Draft and Final Survey Methodologies within 10 weeks and 13 weeks of the kick-off meeting respectively. Draft and Final Survey Methodologies will be submitted via an electronic file or disc if the document is too large to send via email.

A. The contractor shall develop appropriate methodologies for monitoring vegetation plots and photo points to meet the objectives of the project: to develop and implement experimental survey methods for monitoring forest composition and structure that are

NAVAL FACILITIES ENGINEERING COMMAND MARIANAS 18 July 2013 scientifically defensible in determining, with a high degree of confidence, changes over time in areas where ungulate management will be implemented (Tarague Basin, Andersen Golf Course, and Ritidian Point) and where ungulate management will not occur.

B. Methodologies will specify vegetation monitoring locations with GPS coordinates and aerial photographs. See GIS Format Requirements Below.

C. Methodologies shall include a list of data to be obtained and recorded during each type of field activity, including specifics to characterize and assess vegetation and ecosystem changes.

D. Methodologies will include templates for all data collection sheets to be used in the field and include description for data collection parameters.

E. Monitoring surveys will not commence on the project without the NTRs approval of the Final Survey Methodologies.

F. The sampling regime will include adequate (for statistical analyses) samples of different forest habitat types. Sample numbers will be determined to ensure a standard confidence level of 95%.

Format Requirements for GIS Shapefile Database. All GIS shapefile database shall be submitted with the Draft/Final Report in a properly labeled CDROM, which shall be inserted in a pocket at the inside page of the report’s back cover page. All GIS shapefile database format shall comply with the Andersen’s GIS and Navy requirements and specifications provided in Attachment 1.

Task 4 – Establish Permanent Sites for Vegetation Monitoring and Collection of Vegetation and Ecosystem Data: The contractor shall establish permanent vegetation plots and photo pint monitoring stations in the field and collect vegetation and ecosystem data from vegetation plots and photo point locations according to the Final Survey Methodologies approved by the NTR within 16 weeks of the kick-off meeting. The contractor shall:

A. Permanently mark boundaries of vegetation plots and photo point monitoring sites so that they can be relocated in the future. Vegetation plot boundaries and photo point camera and photo sites shall be clearly marked with weather proof material so that sites can be easily relocated in five years. Photo point monitoring sites should be clearly marked to identify the photo and camera point.

B. Identify a witness site, an immovable object in the monitoring area that can be easily identified when returning to the area of the vegetation plot and photo point site.

C. Assign identification numbers or letters to all photo and camera points, as well as vegetation plots. This information shall be included in the Draft and Final Report submittals.

D. Include pertinent site information about the monitoring site in the Draft and Final report submittals.

E. The Contractor will use vegetation monitoring methods identified in the methodologies approved by NTR for data collection. If unforeseen conditions warrant any deviations from the methods outlined in the approved methodologies, the Contractor will consult with the NTR before altering methods. It is recognized that weather conditions, equipment failures, and site conditions can interfere with fieldwork and create unforeseen unsafe working conditions. The Contractor shall immediately report any problems or concerns encountered at the field sites to the

NTR.

NAVAL FACILITIES ENGINEERING COMMAND MARIANAS 18 July 2013

F. Collect data, fill out data sheets, and take photographs as described in the approved vegetation monitoring methodologies.

G. Collect GIS data and develop appropriate media maps to be included in the Draft and Final Report submittals.

H. Perform general analysis of results and discuss anecdotal observations obtained during project activities in the Draft and Final Report Submittal.

I. Prepare recommendations for future vegetation monitoring based on the knowledge gained during this project vegetation monitoring and ecosystem data collection and include this information in the Draft and Final Report submittals.

J. Follow all appropriate safety precautions to protect worker health.

K. Conduct all required data collection and analysis in accordance with the approved survey methodologies.

L. Establishment of vegetation monitoring sites and data collection shall be completed within 24 weeks of the kick-off meeting.

Task 5 – Draft and Final Report: The Contractor shall submit a Draft and Final Report of the project activities within 28 weeks and 32 weeks of the kick-off meeting respectively. The contractor shall prepare a Draft and Final Report that includes, but is not limited to, the following:

1. Title Page

2. Copy of Scope of Work and Contract

3. Table of Contents

4. Executive Summary or Abstract

5. Introduction and Background

6. Literature Review an Data Gathering Results

7. Approved POAM

8. Approved Methodologies

9. Results of Field Work

10. Analysis of Field Collected Data

11. Difficulties and Problems Encountered and Resolutions

12. Recommendations for Future Studies

13. References

14. Appendices

Filed logs/notes Maps/Figures/Photos Kick-off Meeting Summary

The Draft and Final Report shall:

A. Include all information required under this scope of work.

B. Be free of typos, grammatical errors, inappropriate” cut and paste” inserts, formatting inconsistencies, incorrectly labeled Tables and Figure, etc.

C. Provide proper citations for all documents referenced.

D. Consider the use of government provided documents and ensure that documents are appropriately integrated into the report.

E. Include Graphics that are professional presented and easily interpreted.

F. All GIS shapefile database shall be submitted with the Draft/Final Report in a properly labeled CDROM, which shall be inserted in a pocket at the inside page of the report’s back cover page. All GIS shapefile database format shall comply with the Andersen’s GIS and Navy requirements and specifications provided in Attachment 1.

NAVAL FACILITIES ENGINEERING COMMAND MARIANAS 18 July 2013

G. Incorporate pertinent documents including, but not limited to the 2006 ISR/Strike Biological Opinion, Federal Recovery Plans, ISR/Strike and NWF Beddown NEPA documents; existing academic and technical literature, information from previous relevant studies; and other appropriate information.

H. Have demonstrated that the project was carried out in compliance with BO and NEPA documents cited above.

6.0 DELIVERABLES

The Contractor shall submit the following deliverables:

Task Deliverables Copies Submittal Date/Timing

POAM Electronic-pdf format (email)

2 weeks after kick-off meeting

Accident Prevention Plan (APP) Electronic-pdf format (email) and 2 hard copies

2 weeks after kick-off meeting

Activity Hazard Analysis (AHA) Electronic-pdf format (email) and 2 hard copies

2 weeks after kick-off meeting

Kickoff meeting minutes Electronic-pdf format (email)

2 weeks after kick-off meeting

Monthly project status reports Electronic-pdf format (email)

On a monthly basis one month after the kick-off meeting

Draft Survey Methodologies Electronic-pdf format (email or disc) and 1 hard copy

10 weeks after kick-off meeting

Final Survey Methodologies Electronic-pdf format (email or disc) and 1 hard copies

13 weeks after kick-off meeting

Draft Final Report Electronic-pdf format (email and disc) and 1 hard copies

28 weeks after kick-off meeting

Final Report Electronic-pdf format on 2 discs and 2 hard copies

32 weeks after kick-off meeting

7.0 SUBMITTALS AND CORRESPONDENCES

Format for Deliverables

All documents shall be submitted on 8 1/2 by 11-inch paper, 11 by 17-inch foldout maps/figures are acceptable. All reports shall be double sided. All original documentation will be reproducible by black and white xerography with heavy paper or hard covers and the original unbound copy with hard covers that will allow pages to be easily removed. Where possible, all reports shall be printed on recycled paper and limit “blank” pages. Bindings will include a label identifying the report, author(s), and the date of completion.

Electronic Deliverables of Records

The data management may include a hand held PDA field device for collecting field data and a web-based electronic media site, including a web GIS. The field PDA will be used to record all field data including: MEC identification, man-hours for completing various tasks, geophysical data, and MD/RRD recovery and processing. The joint use of this system is to facilitate electronic exchange of information, key processes, and overall management of the contract. The electronic version/file of the preliminary/internal draft, draft, and final after comments are addressed shall be submitted in both A) the native format, which Navy prefers be a Microsoft product, and B) Adobe Acrobat PDF (or compatible) format. The PDF version of all final deliverables (other than raw analytical and databases) must be a complete, mirror image of the hardcopy, and include appendices, maps, signature pages, etc. At completion of the project with the Final Report submittals, the contractor will provide an electronic deliverable with a copy of all reports, meeting minutes, point papers, maps and map databases, and briefings. All electronic submittals will be certified “virus free” and include the statement “virus free” on the disk or transmittal message. The contractor shall verify, with the RPM, the appropriate data management requirements and electronic data deliverables.

CD-ROM REQUIREMENTS

PDF files of final documents shall be provided in the following formats:

The entire document shall be provided as one .pdf file. The .pdf file shall have bookmarks for each item identified in the document's table of contents. The bookmark shall use the same description as provided in the table of contents. If the bookmark is lengthy, abbreviate as needed.

Bookmark to the second level (i.e., 1.1, 1.2, 1.3, etc.). Do not bookmark signature page, list of acronyms, individual tables, photos, or figures. Each appendix, regardless of size, shall be provided as an individual pdf file. All maps, figures, and pictures shall be provided at a useable resolution. All color maps, figures, and pictures shall be provided in color PDF format.

All files associated with the document, including the laboratory electronic data deliverable, shall be provided in native file format (e.g. Word, Access, CADD) on the RPM and Administrative Record CD copies. In addition, the RPM and Administrative Record CDs shall include the laboratory analytical data packages (e.g. forms, raw data) in pdf format. CDs intended for distribution to other entities shall not include the native files of the laboratory analytical data packages. Note: a hardcopy of the analytical data packages will no longer be archived to the Federal Records Center

The CD jewel case cover (outside front) and CD label shall use the current approved layout and include:

NAVFAC Marianas logo

Contract Number

Contract Task Order Number

Report Title

Site

Location

Date Report finalized

NAVAL FACILITIES ENGINEERING COMMAND MARIANAS 18 July 2013 Standard CD jewel cases shall be used. The jewel case spine shall identify the report title, site, and location. In the event multiple reports are requested on one CD, the jewel case cover (inside) shall include a list of all reports with the date and file name. The jewel case spine shall use "Various Reports" as the report title and also identify the site and location.

8.0 TECHNICAL POINT OF CONTACT

The Project Manager and Navy Technical Representative (NTR) is Ms. Leanne Obra, Natural Resources Specialist, Andersen AFB Guam, (671) 366-5078, leanne.obra.1@us.af.mil

Project Contract Specialist is Arthur DeWitz, Acquisitions, (671) 333-3175, arthur.dewitz@fe.navy.mil.

The Contractor will designate an individual who is directly responsible for, and is the contact in all technical matters pertaining to this Scope of Work. Arrangements with technical contacts and conferences concerning work shall be made through the NTR/Project Manager. Direct contact with other departments within NAVFAC Marianas or other commands and/or military activities may be made by the Base Representative only with prior notification and approval by the Project Manager. Keep the NTR/Project Manager informed of progress and problems encountered.

Performance Requirements Summary Matrix

Performance Objective Performance

Standard

Acceptable Quality Level

(AQL) Monitoring Method Incentive

1. Project Planning

2. Reconnaissance Surveys in Areas with Ungulate Management and Without Ungulate Management.

3. Survey Methodology Development for Vegetation Plots and Photo Point Monitoring Sites

4. Establish Permanent Sites for Vegetation Monitoring and Collection of Vegetation and Ecosystem Data

5. Draft and Final Report

Complete work task requirements in accordance with the project-specific objectives outlined in Sections 3, 4, and 5.

100% compliance with project-specific objectives and objectives outlined in Sections 3, 4, and 5

Scheduled and unscheduled surveillance of field work, to ensure consistency with details provided in this Scope of Work.

Review of submittals/deliverables

Contractor Performance Assessment

Report

(CPAR).