24R2661 Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT I�

CONTRACT ID CODE

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PA

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I 8

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER

5. PROJECT NUMBER (If applicable)

0002 07-Nov-2024 ACQR6041294

6. ISSUED BY CODE N40085 7. ADMINISTERED BY (If other than Item 6) CODE I

NAVFACSYSCOM MID-ATLANTIC See Item 6

CONTRACTING CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

N4008524R2661

9B. DATED (SEE ITEM 11)

09-0ct-2024

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE I FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

D The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers � is extended. D is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning _____ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor D is not D is required to sign this document and return ____ _ copies to the issuing office.

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

(Signature of person authorized to sign)

Previous edition unusable

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

N4008524R2661 FACILITY INVESTMENT FOR REGIONAL MAINTENANCE OF GREASE TRAP SERVICES FOR THE

HAMPTON ROADS AREA OF RESPONSIBILITY (AOR}.

This amendment is issued to incorporate Pre-proposal inquires and responses, a site visit sign-in sheet and extend the proposal due date from 12 November 2024 to 18 November 2024 at 2:00pm EST.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of Contracting Officer)

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Pre-Proposal Inquiries & Responses

1. Describe the work to be performed as the prime contractor (self-performed) as well as work to be performed by each subcontractor proposed. Offerors are advised they will be responsible for being compliant with FAR 52.219-14, Limitations on Subcontracting, during contract performance.

So please could you advice on the above mentioned point that can we use subcontractor for this solicitation?

Response: In accordance with Section M, M.2- Evaluation Factors, Factor 1, B.4, yes you can use subcontractors, however you need to describe the work being performed while remaining in compliance with FAR 52.219-14, Limitations on

Subcontracting.

2. Can you please help us with the incumbent details with PO and total value of the current contract?

Response: The current incumbent is PI3E JV LLP. Per the award synopsis posted on SAM.gov on 11/4/24, the award number is N4008523D0010 and the awarded amount was $3,621,104.36, SAM.gov.

3. Is there a current incumbent? If so, what is the award number?

Response: See Amendment 0002, Government response to Question 2.

4. Is this a new requirement?

Response: This is a follow-on requirement to the current contract N4008523D0010.

5. Does the base have certain product requirements to clean the grease traps and vents? For example, are they seeking to use all green products and if so, it affects the price. If not, then it'll be a lot more affordable.

Response: Refer to 0200000- Management and Administration Spec Item 2.10.3.1

Environmentally Preferable Products, Spec Item 2.10.3.2 Use of Recovered

Materials, Spec Item 2.10.3.3 Use of Biobased Products and Spec Item 2.10.4.29

Green Procurement Program.

6. Who is the incumbent for the current solicitation?

Response: See Amendment 0002, Government response to Question 2.

https://sam.gov/opp/06ff6556d7c54facbaa73d61b053d790/view

7. In your “facility investment for regional maintenance of grease trap services” contract, it states that we are to have meetings with the governments representative for the first 3 months, do these have to be done in person or over a zoom call, etc?

Response: This is a post-award function. Arrangements can be made at the Pre-performance conference with each individual site as to the physical location of the performance evaluation meeting.

8. FAR 52.219-14 Limitations on Subcontracting (e) 1. Services, will the government allow the subcontractors to perform all (100%) of the services (grease traps, kitchen exhaust hoods and dryer vents) over the primary contractor that is awarded the contract? Is it a requirement that the primary contractor will have to supply their own equipment and supplies to provide all services (grease traps, exhaust hoods, dryer vents) for the whole duration on the contract.

Response: No, subcontractors cannot perform 100% of services. In accordance with

FAR 52.219-14 (e) 1, "Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.”

Yes, the contractor must provide all labor, management, supervision, tools, material and equipment and other items necessary to perform Facility Investment services.

9. 1502000-Facility Investment Spec Item 3.1 Recuring Services Program, it states that the contractor shall perform any repairs up to $1000.00 (combined labor and material) per service occurrence. Will the contractor be held responsible for any repairs up to $1000.00 at the beginning of the contract if the equipment is not in “working condition”?

Response: All equipment is in working condition. During the performance of work when the Contractor discovers an issue that requires repairs the Contractor shall refer to Spec Item 3.1. If repairs exceed the recurring work limits then the

Contractor shall refer to Annex 0200000 Section C Management and Administration

Spec Item 2.14.2 Notification to the Government for Work Above the Recurring

Work Limitations.

10. Can the government verify and confirm that all required filters for all paint booths will be provided by the customer/base?

Response:

• Oceana/ Dam Neck: No Paint booths on inventory.

• Yorktown: Yes. Government furnished equipment only cover the filters for the paint booths, no other equipment will be furnished.

• Norfolk: N/A

• NNSY: Customer provides filters for the paint booth.

11. Can the government confirm that the contractor needs to be certified under NFPA

(National Fire Protection Association), NFPA Code 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations per Section C, spec item 3.1.2 of the RFP?

Response: Refer to 1502000 Facility Investment Spec Item 3.1.2 Exhaust Hoods and

Ducts and 0200000- Management and Administration Spec Item 2.9.6 Fire

Protection.

12. For locations inside buildings, is there a designated parking area provided in busy areas for contractors to park?

Response:

• Oceana: No reserved parking, coordination with tenant may be required.

• Yorktown: No designated parking for contractors.

• Norfolk: There is not designated parking. However, there is available parking for the contractors at buildings.

• NNSY: Not at every building. The contractor may need to park in areas near

/around the building and in a manner that will not impede emergency services.

13. Is there a list of all points of contact for each building on all bases?

Response: This will be provided upon award, see below:

• Oceana: Not necessarily all buildings but for each activity contacts exist

• Yorktown: Yes

• Little Creek: The Performance Assessment Representative will be the main

POC for each building.

• Norfolk: A list of building POC's can be put together and provided if required /necessary.

• NNSY: Yes, PWD Portsmouth can provide a list and contact information for each Building Monitor.

14. In order to clean the Kitchen Hood Exhaust System to spec, the contractor will need roof access for kitchen hood cleaning when the hoods are vented on the roof. Do all locations with kitchen hoods have access to the roof and is access permitted without a government escort?

Response:

• Oceana: All Dam Neck Oceana Galley locations have hatches or ladders.

• Yorktown: Roof access is allowed within EM 385 requirements and fall protection (PPE) required.

• Little Creek: Yes, there is roof access to each building on the contract. Access may be required through the Performance Assessment Representative or

Building Monitor.

• Norfolk: There is access to the roofs. However, certain buildings may desire to have a person with the contractor while maintenance is being performed.

• NNSY: No, locations with kitchen hoods do not have roof access. The roofs are A frames.

15. A. Can the government confirm that there are utility access points to water on the roof?

Response: See section 2.4.4 Government Furnished Utilities of existing contract (The

Government will make available water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, state, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions.

Services required by the contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.)

• Yorktown: No utility access points on the roof

• Little Creek: Water spigots are not accessible on all roofs. It is acceptable for the contractor to access water from the outside of the building at ground level to perform services.

• Norfolk: Locations may not have water access on roof and will require contractor to provide and transit the water.

• NNSY: No roof access for utilities.

15. B. As a follow up to the previous question, If no access to water on the roof, the contractor will be required to budget for water to be brought on base. Can the government confirm that access/support will be provided by base personnel when water is brought on base when needed?

Response:

• Yorktown: Driver will require DBIDS in order to drive on base.

• Little Creek: Contractor may access water from ground level spigot at the building they are servicing or provide their own water source.

• Norfolk: Access will be supported as required for contractor to do the required work.

• NNSY: All buildings have access to water just not on the roof.

16. Can the government confirm that the contractor needs to clean all dryer vents from the back of the dryer all the way to the venting point in the exterior of the building?

Response: Yes, the contractor must clean the entire length of the dryer venting system from point of lent generation to the exterior of the building.

17. When dryers are venting out a building taller than 10 feet, would the contractor need to provide their own lift to access vents to be serviced if necessary?

Response:

• Oceana: Yes, plus Contractor to adhere to all OSHA and EM-385 Fall

Protection standards (i.e. Provide Fall Protection for employees while working at heights and submit a Fall Protection Plan with AHA's).

• Little Creek: buildings venting above 10 feet will have roof access. If no access is present, the contractor will be responsible for providing their own access.

• Norfolk: Yes.

• NNSY: Yes, the contractor will need to provide their own lift if necessary.

18. It is required by NFPA Code 96 Standard that kitchen food filters (metal) be de-greased and cleaned during each service. For this, the contractor will need to schedule kitchen hood cleaning services after hours when the kitchen is not in operation. Will the government have a designated person to ensure the kitchen and building is locked afterwards?

Response: Coordination is required with each site, see below:

• Oceana: Contractor will need to coordinate with Activity see Section 2.8.6

• Yorktown: Yes, Galley personnel lock up after contractor exits building

• Little Creek: Coordination for this type of access will be scheduled through the Performance Assessment Representative, Facility Management Specialist, and Building Monitor.

• Norfolk: This can be arranged with coordination between the contractor, PAR and the building personnel.

• NNSY: Kitchen hood cleanings at New Gosport CDCs and the Scott Center

BEQ can be performed during government working hours. The CDCs are done preparing meals after 1130. The government will ensure the CDCs are secured. The BEQ has 24/7 access.